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HomeMy WebLinkAbout1999.10.06 CITY COUNCIL MINUTES~~ DATE: (100699) City Council 10/06/99 7:30 P.M. State of Idaho) County of Madison) ss City of Rexburg) Present were: Mayor: Councilmembers: City Clerk: P.F.Ca Attorney: Finance Officer: Bruce Sutherland Marsha Bjornn Farrell Young Glen Pond Kay Beck Nyle Fullmer Paul Pugmire Rose Bagley John Millar Stephen Zollinger Richard Horner County Commissioner Brook Passey also attended the meeting. Pledge to the Flag. Introduction to Scouts and Students. A motion was made by Marsha Bjornn and seconded by Kay Beck to approve the minutes. All Aye RE: RECREATION OVERVIEW COMMITTEE REPORT TOPIC: (23,27,,,RECREATION COMMITTEE,RECREATION,SDRVEYS) '. Recreation Overview Committee Report- Representatives from the committee were at the meeting to present a report. Tiny Grant Chairman of the Recreation Committee reported the results of the work they have been doing in regards to the recreation future of this area. He introduced some of the members of the Overview Committee: Wade Anderson, Val Dolling, Linsey Heiner, Kathy Gates and Carla Ricks. Also he introduced the Co-chairman of the Needs and Perception Committee - Jay Risenmay, who would give most of the report tonight. Tiny discussed where they are with the committees and the future of the committees. The Overview Committee also called other committees. The different committees were Needs & Perception, Activities Committee, Resource Committee, Facilities Committee, and Public Information. There were about 60 people involved on two items (1) Where are we now on recreation and (2) What may be the future in recreation. He explained the duties of the committees. Most of the members of the Overview Committee said that they would be willing to stay as an advisory committee. They hope the, council will use the committees as resource in helping as people who have some knowledge in any of the specific areas that the city wants to develop as projects. The committees- Activities, Resources -meaning land, personnel and financial - and the Facilities Committee are to do a study and tell us what we are doing in these areas now. These people have ]cnowledge that should be able to help on any specific project that the city chooses to develop. There are people on these committees that would be willing to help with specific projects. Jay Risenmay- (copy of survey on file) In May members of the committee contacted residents tofind what area of recreation needs were within Madison County. They sampled broadly and each of them took a different area of the population. One hundred fourteen people were sampled and from that they came up with a surveythat was sent out and listed the activities in five different areas, team sports, recreational activities, cultural activities, social and community events, hobbies and special interests. The survey was prepared and through the ~~ generosity of the Standard Journal an insert was sent out and additional copies of the surveys were made available through the city and through Sugar City. Because they were interested in getting a response from the Hispanic population, they were translated into Spanish and made available to them. They received 29 back from the Hispanic Citizens. There were 431 surveys returned. That is slightly under 20 of the county population. Two-thirds of the surveys contained comments which were included in the report. He then read from the first page of the survey and summarized the observations. Tiny pointed out that the moat difficult service of the future will be with the resource committee. You are talking about land, personnel, '' finances and various sources. That committee will be of tremendous value. They will probably have the most difficult time in coming together and getting things in some what of an order. He summarized a statement from the resource committee. "AS they look toward specific projects in recreation in Rexburg and Madison County it seems apparent that some resources could be acquired to support current and desired activities from possible grants and user fees but there will be a need for some long term tax base fundamental support if major initiatives are contemplated. It is therefor more important that we carefully evaluate the possible use of bonds in districts and the will of the people to support the facilities and activities they perceive as desired." The mayor and council thanked the committees for their work and felt the city would call on the committees to follow through on their findings and commit those committees to stay on. RE: DISCUSSION OF E.C.I.P.D.A. AND WASTEWATER TREATMENT PLANT TOPIC: (23,28,,,E.C.I.P.D.A., WASTEWATER TREATMENT PLANT,SEWERS, SEWER SYSTEM) Ted Hendricks representing E.C.I.P.D.A.- E.C.I.P.D.A, has been underway with the Sewer Improvement project for the past year and it has come to his attention that they have not been under contract with the city. They had budgeted around $53,000 for the development and management of '__._ the project with E.C.I.P.D.A. Ted had met with Richard, the Mayor and Sohn Millar and agreed with them in part for a contract for $38,000 to do the administration of the Grant and the overall project. Kay Beck declared a possible conflict. Glen also declared a conflict because he is on the board. John Millar gave an update on the project and bid process and a rerun on the project. At the bid opening there were six prime contractors bidding. The estimate for the work was bid at $1.1 Million. B & C Construction gave the low bid at $968,500. The bid from Associated Brigham Contractors was $984,573, and Turn Key, Inc. for $1,000,010. John has worked on a lot of projects with B & C Construction. A motion was made by Nyle Fullmer to approve the contract with E.C.I.P.D.A. for $38,000 for management of the grant for the construction at the Wastewater Treatment Plant. Seconded by Paul Pugmire. All Aye except Glen who abstained. RE: NAUVOO HOUSE EXCEPTION TO FIRE HORN SYSTEM TOPIC: (23,28,,,NAUVOO HOUSE,FIRE CODE, U.B.C.) Nauvoo House Exception to Fire Horn System - John Millar gave the council a copy of a letter from the Building Code Appeals Board. (on file) The item that came about on the Nauvoo Apartment Complex is one item that did not meet the U.F.C. and was pointed out. The item in ._...._ question was the audio fire alarm which is required by the National Fire Code. The apartments that are constructed are of masonry construction, have basically a concrete floor, are sprinkled with fire sprinklers for a residential fire type construction. The problem is they were well enough insulated that when they put audio alarms on the outside of the building, they can't be heard at a required level on the inside of the building. The owners requested thatthis be taken to the Building Appeals Board. They reviewed that last week with the owners and with the Fire Department and their findings are summarized in the letter that was handed out. They recommended that an exception be ~y granted on this issue for the two buildings that have been built to date. The third building under construction is being wired so there is an alarm in each bedroom. They have smoke alarms in each bedroom and sprinklers and probably are the safest buildings in the city. The review board was unanimous in their decision. There are no other apartments that have that alarm system. Stephen told the council that following this procedure essentially removes the liability from the city. A motion was made by Kay Beck to approve the decision made by the Building Appeals Board. Seconded by Glen Pond. All Aye. ,,......... RE: DISCUSSION OF STOP SIGN ON SOUTH 2ND EAST TOPIC: (23,29,,,STOP SIGNS,IST SOUTH,2ND EAST,SAFETY COMMITTEE, TRAFFIC SAFETY COMMITTEE, IDAHO TRANSPORTATION DEPARTMENT) "' Dave Martin - 130 South 2nd East- 4 Way Stop on lst South and 2nd East- Hewould like to shed some light on this stop sign. He would like to challenge the decision made by the Safety Committee on September 28 on leaving that intersection with a 2 Way Stop. Twice he has asked the Safety Committee what warrants a stop sign and has not gotten a clear answer. Dave contacted the Attorney General's office and they have advised him to contact the Idaho Transportation Department which he did. He got some information from Joseph K Heinz, Local Administrator. He reviewed some of the information he thought had been overlooked by the Safety Committee and quoted the Idaho Code. At the Traffic Safety Meeting Officer Smith reported they had a report after the surveillance on August 31, September 14, and September 15 which was not quite an eight hour shift each time. He reported on accidents and reviewed the information from the State about speed. He asked for a vote of the , council on the decision made by the Safety Committee. (discussion) John reported the Safety Committee did not have the accident history. it had been requested but not received yet. They looked at traffic counts and pedestrian counts. They did look at some accident reports but did not have a full record. On the basis of the information they had they stood by their previous decision to leave it as is. It was unanimous but the full board wasn't there. The Committee did ask for the accident records and will review them at the next meeting. Kay stated the information they have will warrant the decision that was made. Stephen stated that the warrants are for the placement of a 4 way stop, not for the removal of a 4 way stop. The accident reports are not applicable to this M.U.T.C.D. Standard, because what that is looking for is the absence of stop signs creating accidents sufficient to warrant a 4 way stop. You can't look at it backwards until you have had a full year without the stop sign to determine if the accident ratio meets the M.U.T.C.D. standard. (discussion) The mayor stated one of the reasons that the City Council appoints committees is so we don't have to address every issue in the city. The city could not function without the volunteer help. The Safety Committee is made up of citizens all across the city with a police officer and the Public Facilities Coordinator who advise them and help. He was a little concerned because they still have that under advisement. He wasconcerned about doing anything to assert Council authority. If the council feels there has been negligence on the part of the Committee then he would support that, but if they do not he felt it should remain as they have decided it is. Mr Martin questioned the committees and what criteria and guidelines !-°° they had to follow. The mayor explained. Stephen explained that all the ''.. advisory committees within the city are simply that, advisory committees. They draw on the expertise of the city employees such as ' John Millar and Randy Lewis. The scope of their authority is to make a recommendation based on their perceptions as citizens within the community coupled with the information of a technical nature they received from John Millar and Randy Lewis. Occasionally they call Stephen in if it involves legal issues. All the advisory committees in the city are there to give advice and recommendations to the council and then the council acts upon those recommendations. David Martin felt the time of day they did the traffic count was not when it should have been. He recommended that it be an unmarked car and ~~ be done on Friday and Saturday nights. Also it was done on Conference Weekend and when the kids were out for harvest. Kay stated when this request Dame in, it was because of the safety of the children crossing that cross walk, that is why they did it at that time of the day. Nyle Fullmer felt the Safety Committee needed to review the information that Dave had given to the council and give them a chance to review all of the information of all the accidents that have transpired since the a way atop was taken out. We need to give them a chance to sort through all of the information. Paul expressed he would like to see in writing all the information as it is gathered. RE: DISCUSSION OF ORDINANCE NO. 823 REGARDING ELECTRICAL WIRING TOPIC: (23,30,ORD,23,ELECTRICAL WIRING) Ordinance No. 823 an ordinance regarding Electrical Wiring. John Millar explained the reason. The City of Rexburg ordinance is more stringent than the N.F.C. Ordinance 823 - AN ORDINANCE REPEALING SECTION 7 OF ORDINANCE 593 OF THE CITY OF REXBURG REGARDING SPECIAL WIRING METHODS REQUIRED AND PROVIDING FOR AN EFFECTIVE DATE. A motion was made by councilman Nyle Fullmer and seconded by Marsha Bjornn that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 823. Those voting aye: Marsha Bjornn Kay Beck Glen Pond Farrell Young Nyle Fullmer Paul Pugmire Those voting nay: none Ordinance 823 was then placed before the council. The mayor then called for the voting for finalpassage of the ordinance, and the motion was -- made by Glen Pond and seconded by Kay Beck that ordinance 823 be passed. ', Those voting aye: Glen Pond ~~- """ Farrell Young Nyle Fullmer Paul Pugmire Marsha Bjornn Kay Beck Those voting nay: none The roll showed all council members present voting "Aye" carried, the Mayor declared that the majority of all the members of the City Council had voted for the passage of said ordinance. Ordinance 832 was duly and regularly passed. Mayor Sutherland declared the motion carried. RE: DISCUSSION OF Y2K AND AN EMERGENCY CONTINGENCY PLAN TOPIC: (23,30,,,Y2K,EMERGENCY CONTINGENCY PLAN) Richard gave a handout out to the City Council for the Y2K Up Date and Plan Approval. (on file) He reviewed it in general. It is for more than the Y2 K, it is also for an Emergency Plan. The purpose for the review is to get the approval of it as it is so far. A motion was made by Glen Pond and seconded by Nyle Fullmer for the approval and authorization to proceed with the City of Rexburg Emergency Contingency Plan. All Aye RE: PROJECT REPORT BY JOHN MILLAR TOPIC: (23,30,,,WASTEWATER TREATMENT PLANT) Project Progress Report given by John Millar - On the Wastewater Treatment project he had reported onthe bids previously in the meeting. He needed a motion to approve the contract and authorization for the mayor to sign the documents. A motion was made by Glen Pond and seconded by Marsha Bjornn to award the bid to B & C Contractors and authorize the mayor to sign the necessary documents. All Aye RE: REPLACEMENT ON U.S.C. BOARD TOPIC: (23,31,,,U.B.C.) ~,i John reported that Charlie Cartmill, a member of the Building Appeals Board, has gone on a mission and needs to be replaced on the board. The council would ask for recommendations from that board. RE: SOUTH YELLOWSTONE HIGHWAY TOPIC: (23,31,,,SOUTH HIGHWAY, YELLOWSTONE HIGHWAY) Construction on South Yellowstone Highway is moving right along. It has been hard and slow to work on and maintain the traffic while the construction is underway. We are looking at three weeks for completion. They have been doing things that are taking a lot of time. He explained. They are looking at having only one direction of traffic for awhile. RE: DISCUSSION OF CROSSWALKS TOPIC: (23,31,,,CROSSWALKS,STREET,R2 CICS COLLEGE,2ND SOUTH, CENTER STREET,SOUTH HIGHWAY, YELLOWSTONE HIGHWAY) The mayor discussed a crosswalk agreement with Ricks College. Sohn stated a main concern is the safety and adequacy of the crosswalks. We have redone a large portion of our school signing. In addition to that we are looking at an experimental project where you imbed 6 runway marker lights in the crosswalks which are activated by a push button on either side. They will flash at one second intervals with high sensitive yellow lights to highlight the crosswalks when someone is in the crosswalk. He and the Mayor met with Ricks College yesterday and they will split the cost of one of the crosswalk light projects. One will be tried at 2nd South and Center, and possibly one on the South Highway project. The plans are for a sidewalk to handle the traffic coming from the north to the old highway to the center of Les Schwab, then there will be a crosswalk, the sidewalk will continue to the school. we are looking at putting a crosswalk at the school because it is a 35 mile an hour speed limit. This will be a highly visible crossing away from the corner so it can be seen from both directions. RE: TRAFFIC SIGNAL ON 7TH SOUTH TOPIC: (23,31,,, TRAFFIC SIGNAL,7TH SOUTH) The Traffic Signal on 7th South- Most of the underground work has been completed. They are waiting now for the poles which have been ordered for several weeks. The expectation is to have that operational in approximately 6 weeks. RE: ROAD CLOSED AT 2ND WEST TOPIC: (23,31,,,2ND WEST,STREET) The closed road at 2nd West. The curb and gutter should be put in tomorrow. Once curb and gutter is in it should come together quite quickly. RE: TRAFFIC SIGNAL AT 1ST WEST AND MAIN STREET TOPIC: (23,31,,,TRAFFIC SIGNALS,IST WEST,MAIN STREET) The 1st West and Main signal is out to bid and we have piggy backed it with the State controller and Pocatello for the video cameras. This should be operational this fall. RE: EXTENSION OF SEWER LINE ON 7TH SOUTH TOPIC: (23,31,,,SEWER5,7TH SOUTH,STH WEST) The extension of the sewer line on the 7th South and 5th West area. The bid was Monday and we received only one bid which was from Edstrom Construction. John's estimate was at $77,000 and their bid was just under $94,000. John will have a meeting with Delbert in the morning. One of the issues that he was afraid of on that was the interference of ground water. John had a hole drilled there to find out about the ground water and found that it is not a significant issue. Because of that John felt he could get the bid down. They wanted to get started immediately because of weather and would like the authority to award that bid. A motion was made by Kay Heck to award the bid to Edstrom Construction and authorize the mayor to sign the documents. Seconded by Paul Pugmire. All Aye. ~~ RE: NATURE PARK ROAD PAVING TOPIC: (23,32,,,NATURE PARK,STREET, PAVING, FAIRGROUNDS,MADISON COUNTY) John told the council the curve around the Nature Park will be paved. We will handle getting it done and send the bill to the county. RE: REPORT ON CENSUS PROGRESS TOPIC: (23,32,,,CENSUS) Richard reported on the Census progress. A complete count committee has been created with the County which includes Richard and Ed Hill as Co-Chairman. The committee will meet on October 12 at 3:00 P. M. Several people have already been asked to be on a Subcommittee. Richard told the purpose of the committee and listed each of the members. '--- (discussion) RE: IMPACT FEES TOPIC: (23,32,,,IMPACT FEES) Discussion on Impact fees. Richard said there is a Company that will come and spend two hours explaining Impact fees and what can be done. It was decided to have a meeting with him on October 27 from 7:00 A.M. to 9:00 A.M. RE: DISCUSSION OF DARE PROGRAM TOPIC: (23,32,,,DARE PROGRAM,ARTCO) Chief Archibald was at the meeting. He thanked the council for their support. He has served on the Dare Committee and this year they put him in charge of a Trading Card Program. For the last three years he had received Trading Cards from other departments and companies but it has been so cost prohibitive he had never been able to justify getting involved with it. This year with the help of Artco and Darrell Olsen Photography they were able to put the program together and have photographs and cards of every officer in their department that will be passed out to the Dare classes through Bruce Howler. It will serve some neat purposes. The cards will make the young people of this community more familiar with law enforcement. The cards will also ]seep the officers on their toes knowing there are several hundred kids out there who do know who they are and a little bit about them. The officers were asked to write a little bit about themselves on the bac)c and a personal message. The Chief felt it was a real positive thing and handed out cards to the council and felt that would also help the council know who the officers are.' RE: SKATE PARK RULES TOPIC: (23,32,,,SKATE PARK,SKATEBOARD PARK) Skate Park Rules - Paul had given a copy of the rules to the Council. A group of skaters drafted the rules, Paul felt that would be a better buy-in with the skaters. He explained the rules, protective equipment and bicycles. He had talked to these kids about self policing the park. Brooke Passey has agreed to make the signs. They are moving on the landscaping. He wants to put the landscaping in so they could develop a trails bike course adjacent to the skate park, west between the park and the street shop. This can be done without a marginal cost. The council told Paul to go ahead with the rules that have been drafted. A motion was made by Nyle Fullmer and seconded by Kay Beclc to pay the bills. All Aye Glen Pond reported on the A.I.C. District Board Meeting. A motion was made by Glen Pond and seconded by Marsha to go into an executive session regarding personnel. Meeting reconvened. RE: DISCUSSION OF SALARY REVIEW TOPIC: (23,33,,,WASTEWATER DEPARTMENT,SALARY RANGE) ~~ Richard gave a handout and a Salary Review for the Wastewater. Discussion on the salary for the Operator and Lab Tec. Loren Jose had quit and nonna is training on triat job. John recommended that the Lab Tec. position be lowered two steps, that the Operator be raised one step, and the Foreman be raised one step. A motion was made by Nyle Fullmer and seconded by Glen Pond to set those steps as recommended by John. All Aye RE: REVIEW OF DEPARTMENT HEAD SALARIES TOPIC: (23,33,,,SALARY RANGE,DEPARTMENT HEADS) It was decided by the council to review the Department Head salaries annually. Meeting adjourned. ~~ Mayor, Bruce Sutherland ~, %, !:'~ j , City Clerk, RoseB ~1ey_ G ~ //~