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HomeMy WebLinkAbout1999.09.15 CITY COUNCIL MINUTESS~ DATE: (091599) City Council 09/15/99 7:30 p.m. State of Idaho) County of Madison )es City of Rexburg) Present were: Mayor: Bruce Sutherland Council Members: Glen Pond Kay W. Beclc Farrell Young Marsha Bjornn Nyle Fullmer Paul Pugmire - arriving 8:00 p.m. City Clerk: Rose Bagley, Excused Attorney: Stephen 2ollinger P.F.C.: John Millar Finance Officer: Richard Horner, excused Janet Williamson was present to take minutes Pledge to the Flag. Kay W. Beck moved to approve the minutes. Farrell Young seconded the motion. All aye, except Nyle Fullmer who abstained because he had not read them yet. RE: DISCUSSION OF MOVIE AT MADISON HIGH SCHOOL FOOTBALL FIELD TOPIC: (23,22,,,MADISON HIGH SCHOOL,NOISE,BALL DIAMONDS,HALL FIELDS) Andrea Clements, 7 E. 2nd N. was present to ask if there was an ordinance that would prevent them from showing~a movie on the football field after the Homecoming game. It would be over by midnight. Stephen said there is a disturbing the peace ordinance that is likely to kick in due to the fact that every time there is a ball game that goes beyond 11:00 p.m. we take calls from that neighborhood. They insist that there was an agreement entered into at some point that indicated that no events would take place at that location after 11:00 p.m. Stephen asked if they had considered using the back stop with the sheets on for their screen and moving it over to the ball diamond just to distance yourself. That would give you a buffer between you and the neighborhood and it would also give you the ability to project your sound out towards the Medical Center. Nyle Fullmer moved to give it the Councils blessing with the recommendation that they move it to the ball diamond with the condition that if they had any complaints they would have to deal with them. Kay W. Beck seconded the motion. All Aye. RE: DISCUSSION OF FALL CLEAN UP TOPIC: (23,22,,,FALL CLEAN UP,STREET DEPARTMENT) The Mayor said the next item on the agenda was the Fall Clean Up. Kay said the Street Department is short on help right now and have a lot of projects they are working on. John felt if we moved it to mid October we would be okay. Nyle Fullmer moved that we set the Fall Clean-Up for October 15th thru November 15th. Farrell Young seconded the motion. ..... Al l Aye . RE: ORDINANCE 593 TOPIC: (23,22,ORD,593,ELECTRICAL CODE) Agenda item repealing Ordinance 593 on Electrical Code was tabled until the next meeting. ~~' RE: NAMING OF SKATE BOARD PARK TOPIC: (23,23,,,SKATEBOARD PARK, BOYLE*CLAIR,SKATE PARK) Mayor Sutherland said that they would like to name the skateboard park at the grand opening Saturday, September 18th. It has been recommended that we name it the Clair Boyle Skate Park. Marsha Bjornn moved that we name it the Clair Boyle Skate Park. Glen Pond seconded the motion. All Aye. RE: DISCUSSION OF EAGLE SCOUT PROJECT AT NATURE PARK TOPIC: (23,23,,,EAGLE PROJECT,NATURE PARK, WASTEWATER TREATMENT PLANS, SERVICE PROJECTS) Tyler Moore gave a report on his Eagle Project regarding the plan for the campground North East of the Wastewater Treatment Plant. They have it all staked out. He explained his plan showing the fire pit and restrooms location. There is room for two more camp sites. The mayor told Tyler that Paul Pugmire was interested in helping get donations to help with it. The access would be along Dave Walters fence. The mayor explained where the parking lot would be and where the walking path would be. John stated there are some old picnic tables that we can cycle down there. Tyler said they need to clear off large dead trees. It was suggested that a service club might help with that. (discussion on the work on the parking area) Tyler asked about the water line. The mayor told him that would have to wait until spring. Sohn stated it is all city owned property and they could put the water to one central spot. Tyler discussed what to name the campground area? The mayor told him to think about it and to make a suggestion. Kay Beck suggested that the camp site that Tyler did for his project should be named after him and as each camp site is developed it could be named after the scout doing the eagle project. It was felt that to use the facility it would have to be reserved through the City Hall and when they made the reservation they could pick up the key through the city hallso the facility could be locked. The council directed him to work with John Millar on the project. RE: REPORT ON SKATE PARK TOPIC: (23,23,,,SKATEBOARD PARK, SKATE PARK, CHC FOUNDATION, CAL RANCH, KIWANIS,RICKS COLLEGE,EAGLE PROJECTS) Paul Pugmire reported on the Skate Park. The Slcate Parlc is done. They have expanded the Skate Parlc already. They needed to add an extra pit on the north and west end of it. This added $10,000 to the actual coat of the Skate Parlc. We also had to hire a firm to haul gravel from the County Gravel Pit. Right now they are $20,000 over budget. John Watson with J.R.W. has agreed to carry that amount themselves and pay off the contractors to give the city time to raise the money. The total cost of the project with the assigning values including the donated land, the fill that the County donated, donated engineering and Architectural services and things like that, the total cost comes in at about $200,000. About 1/2 is cash and about 1/2 is donated items. The major part of that was a Grant from C.H.C., Cal Ranch donated $SODO, Rexburg Kiwanis has donated $2500 plus a day of labor. He plans on asking them to come and help when they cut the sod at the Waste Water Treatment Plant to put at the Skate Park. In addition to that Riclcs College is donating $2000 from the ticket sales from a concert that was held last week. The Grand Opening will be Saturday at 11:00 A.M. to 6:00 P. M.. The one problem they need to solve is if they will allow bikes with axle pegs? The skaters will pick up all the garbage. They will put up signs for parking. The skate park opening is free but they will set out jars asking for donations. The hours will be the same as the other parks as allowed by Ordinance. They are putting up a sign with the rules of the park that the skaters are drawing up. Brooke Passey will make the sign. We also need to consider a sign offering a reward to prosecute people putting graffiti on anything in a park. The mayor congratulated Paul for all the work he had done on the park. There will be a sign with Clair Boyle's name on it. Paul explained there will be three Eagle projects associated with the Skate Parlc. One of them will be a work bench that will have tools on it so you can do work to adjust or fix your skate board and brooms and snow shovels and we will make a nice sign with the names of the ~~ businesses that donated materials for that. Discussion on parking up behind the berm. RE: UPDATE ON NATURE PARK ROAD TOPIC: (23,24,,,NATURE PARK,PAVING,MADISON COUNTY, ROADS) John Millar gave an update on the projects. The county has authorized Dusty from Madison County to work with us on the road by the Nature Park. Dusty told ue for the city to just do it and send the county a bill and they would pay for the pavement of the road, so it is moving ahead and plans are to get it done by this fall. The paving will just go as far as Farrell's shop. The mayor pointed out there is a portion of the jogging path that has not been completed that needs to be done. There will be no curb and gutters put in there. RE: UPDATE ON SOUTH HIGHWAY PROJECT TOPIC: (23,24,,,SOUTH HIGHWAY, YELLOWSTONE HIGHWAY) They have completed the Curb & Gutter on the South and West separated side. That gives us some definition on what we are looking at, the rest will come together quickly now. John anticipated they will be paving within two weeks on the eastern half. They will start on the northern half as soon at the pavement ie finished on the half they are doing now. (discussion) RE: UPDATE ON 2ND WEST PROJECT TOPIC: (23,24,,,2ND WES T, L.I.D) The 2nd West project is coming together finally. They have been hauling a lot of rock out of there. There were no utilities in that area so we had to put in water, sewer, storm drainage, and gas. Moat of that is be picked up through the L.I.D. by the apartments. They are hauling most of the rock down in our storage area by the street shop. We have a responsibility of the check out on the river by the Rexburg Canal. We agreed with the contractor the city would pay to haul it out to the canal rather than to the storage so we would have the necessary rock to repair the canal. We could haul it out there at a fraction of the cost as to pay someone to load it and haul it. Sohn anticipated that by the end of next week they would be ready to curb and gutter that. RE: UPDATE ON WASTEWATER TREATMENT PLANT TOPIC: (23,24,,,WASTEWATER TREATMENT PLANT) The project at the Wastewater Treatment Plant ie out to bid right now. We have called for bids for that for a week from Thursday. Most of the contractors who are interested are from out of the area. RE: UPDATE ON TRAFFIC SIGNAL AT MAIN STREET AND 1ST WEST TOPIC: (23,24,,,TRAFFIC SIGNALS,MAIN STREET, IST WEST) The design is complete on the traffic signal on Main and 1st West and has been sent to the State. Because we are pushing time with it we have gone ahead and bid the poles and will get them started. It will be a new signal controlled by cameras instead of loops in the asphalt. RE: UPDATE ON TRAFFIC SIGNAL AT 7TH SOUTH TOPIC: (23,24,,,TRAFFIC SIGNAL5,7TH SOUTH,RAILROAD CROSSINGS,RAILROAD) The contractors are constructing that signal now. They are anticipating about 45 days for completion. The Railroad has part of theirs in. The flashing lights and cross walks are in but the stop arms have not been installed. RE: DISCUSSION OF SEWER LINE ON 5TH WEST AND 7TH SOUTH TOPIC: (23,24,,,STH WEST,7TH SOUTH,SEWER, SEWER HOOK UP) The area at South 5th West and 7th South have had a couple of things come up that have made us look seriously at getting the sewer line in that area. The land that serves that area was put in about the early '70's and is only about 3 feet deep. As a result of that some of the homes south of 7th South are not on the sewer. There is one individual ~~ that would really like to be on the sewer because their septic tank has failed. They are even upgrading their septic tank before we get sewer in the area. That would be sort of a down payment but it is a first step in getting that area down past Greg Moffats where you tum and go up the hill. They are not in the city limits right now. He showed the area on the map. The homeowners have mixed feelings about getting annexed and there are same who don't want to hook on the sewer right now. Don Rydalch stated he was promised 25 years ago to be put on the sewer. What we looked at is when the Middle School was built there was a pump station installed for the Middle School by the School District. That has since been turned over to the city. In looking at it, the pump is adequate but the problem is it was put in by the school for the school and was not put in deep enough. In order to get it deep enough to serve that entire area it would need to go deeper by about ten feet. This would involve pulling out the pump station, resetting it and putting in some intermediate man hole sections. Where some of the existing homes are already on city sewer, he did not believe we could charge them for city sewer since they are already on sewer. It would get the sewer so it would serve all of that area which would eventually come into the city. There is also some talk of the properties east of 5th West being subdivided in the foreseeable future. He and the mayor looked it over and it would require an expenditure of about $78,000 to put that sewer line in to serve that area and to do the work on the pump station. Those funds are available in the sewer budget. If we are going to do it this fall, we would have to move. on it immediately and possibly declare an emergency if that is possible, where we can get around the time frame of the bidding requirements. Stephen stated he would need to look at the statute regarding declaring an emergency. Based on John's recommendation as the Facility Coordinator the council could declare an emergency because of the immediate need. Sohn explained what would need to be done. A motion was made by Glen Pond to allow the Mayor to make the decision based on Stephen and John's determination if an emergency exists so we don't have to wait two more weeks fora decision. Seconded by Nyle Fullmer. All Aye RE: DISCUSSION ON TRAFFIC SIGNAL AT 2ND NORTH AND 2ND EAST TOPIC: (23,25,,,2ND NORTH,2ND EAST, TRAFFIC SIGNALS, IDAHO TRANSPORTATION DEPT.) Discussion on the Traffic Signal for 2nd North and 2nd East. John told the board that signal has been approved. Originally it was set to go in at ?th North. It has now been officially set to go in at 2nd North. It is set to be designed and done by the Highway Department. It is scheduled to go in next year. Glen gave a Legislative Report from the A.I.C. Legislature Committee Meeting. RE: DISCUSSION OF RECREATION PROGRAM TOPIC: (23,25,,,RECREATION FEES, CITY WATER,SCHOOLS,MADISON COUNTY, RECREATION,MADISON SCHOOL DISTRICT) Jack Howman concerning Recreation Fees - The council has agreed to have the County residents pay $5 more than the City residents for recreation fees. His question is does that apply to activities that are not held on City property for example, all the winter programs are held in the schools and we are not using city facilities. There is no money in exchange with the school. There have been complaints and he has heard both sides. Discussion. Nyle explained there is an exchange with the school they provide the facility and we provide water for the facility. The county does not .participate to off set any of those costs. Stephen explained because we give them free water it is an exchange for the use of the facilities. It is the city tax payers that are subsidizing the rent of those facilities. Jack stated he had added twelve new programs to his winter recreation programs. Two are adult programs. We charge per team and he asked if we just charge $5 extra per out of city teams? We pay all the instructors for the adult teams a percentage, 80% of the fee that comes in and the city takes 20% after all the bills. Discussion. Jack explained the n G1 2 advanced tumbling class that Shelly Liljenquist will teach. The students have to try out for it. They will be selected for the class according to their skill. It will go all year long and Shelly will ]seep the books. It will be held at Adams School. A motion was made by Marsha Bjornn that for our recreational sports we charge more for our individual sports when people live outside of the city limits but we charge a flat fee if the sign up is team sports as designated. Seconded by Paul Pugmire. All Aye Jack stated he is putting together a Recreational Flyer. In the flyer there will be an explanation as to why county residents pay more for recreation sign ups. Marsha asked if the council could ride in the Homecoming Parade on the fire truck this year? The mayor felt they could but would ask the fire chief. Marsha commented that the parks and golf courses really look good this year. Marsha also felt we need to get the Hispanics involved in the community more. The mayor stated that on the different recreation committees they have included at least one Hispanic. A motion was made by Nyle Fullmer and seconded by Farrell Young to approve the bills. All Aye A motion was made by Kay Beck and seconded by Nyle Fullmer to go into executive session to discuss a personnel matter and possible property acquisition. Meeting reconvened Adjourned ~~~~ May Bruce Sutherland ,~/~ ~~ ~~ City Clerk;%R'ose~ agley