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HomeMy WebLinkAbout1999.08.04 CITY COUNCIL MINUTESv DATE: (080499) City Council B/4/99 7:30 P. M. State of Idaho) County of Madison) ss City or Rexburg) Present were: Mayor: Bruce Sutherland Councilmembers: Marsha Bjornn Paul Pugmire Farrell Young Nyle Fullmer City Clerk: Rose Hagley Attorney: Stephen Zollinger P.F.C.: John Millar Pledge to the flag. A motion was made. by Paul Pugmire and seconded by Nyle Fullmer to approve theminutes. All Aye RE: REQUEST FOR MUSIC FESTIVAL IN SMITH PARK TOPIC: (23,B,,,SMITH PARK,MUSIC FESTIVAL) Request for Music Festival in Smith Park - Stacey Due- She has been organizing a music festival in Smith Park for Rexburg. She is coming to get the City Council's permission to use the Smith Park Gazebo area to hold the concert. It will be held on Friday August 13 from noon to 9:00 P. M. we have ten to twelve local bands from this area that have agreed to play for free. It would be free to the public and would be an all ages show. There are ten local businesses that have agreed to sponsor this event and have donated prizes. They are having all the bands sign a conduct contract that they will refrain from using any inappropriate behavior or actions. They will have an off duty police officer, who is her dad, that will be there throughout the day and several adults that have agreed to supervise it to make sure everything goes well. She has several of her friends who have agreed to be on the clean up crew. The mayor asked if there would be a refreshment stand set up? She said there would be one stand selling pop, water, candy and band merchandise. Nyle Fullmer expressed his concern would be the volume control because it is in a residential area but he felt it was a good idea. He planned to go around to the neighbors that are near that area to let them ]snow what will be going on. The mayor told them a concern would be the clean up and possibly they would need to have extra dumpsters brought in. Paul questioned if the restroom facilities would handle it. John Millar suggested that she would need to rent ports potties to be hauled in. John said he would arrange for extra dumpsters. She said she would arrange for a couple of ports potties. A motion was made by Nyle Fullmer to approve the Music Concert Festival in Smith Parlc. Seconded by Paul Pugmire. All Aye The council told her to touch bases with Captain Lewis of the Rexburg Police Department. Introduction of Scouts. RE: TETON PIPELINE BUSINESS TOPIC: (23, 8,,,TETON PIPELINE, WATER RIGHTS) Teton Pipeline Business- Stephen handed out to the council a tentative lease for Teton Pipelines. He told the council that he, Jack Hoopes and Roger Hoopes met with Ron Carlson, District 7 Water Master. Stephen said it is his opinion that the city is better off entering into a long term lease with respect to protecting our water rights than the short term leases that we have been entering into. Probably the moat secure water right that we have is this 6.5 C.F.S. because we can show a long history of application for agriculture purposes through the Teton Pipeline. Much of the other water we have in Rexburg's name, licenses which We have we would be protecting under the Municipal preservation standpoint where municipalities have been granted the ability to stock pile water rights in anticipation of growth. This one we can show where the water has been going and that it has been put to beneficial use. This is probably the best thing we have done. His recommendation is that we should enter into as long a term lease with this group as the council feels comfortable with simply on the basis that it gives us the best chance of preserving the water. (discussion) The council discussed leasing the whole 13 C.F.S. toTeton Pipelines to protect our water rights. Stephen explained that the lease gives them an option to lease or purchase any additional waters or basically gives them the right of first refusal should the lease we have right now with the other water entity in Rexburg end for any reason Teton Pipelines would have the first right of refusal to say they want that other 6.5 C.F.S. as well. This could be addressed later. A motion was made by Nyle Fullmer pending the final review of our council and the finalization of the lease he recommended to approve the 25 year lease with Teton Pipelines for the 6.5 C.F.S of water. Seconded by Marsha Bjornn. All Aye Nyle Fullmer commented that he felt we should pursue and address the other 6.5 C.F.S. that Rexburg Irrigation now has. (discussion) RE: BIDS FOR BOOM TRUCK TOPZC: (23,9,,,EQUIPMENT,BIDS,TRUCKS) Bids for Boom Truck - John Millar explained. They advertised for a used Boom Truck for the city. The one they advertised was one they had specifically located from Pacific Utility in Salt Lake City. it is a 1996 G.M.C. 4 Wheel Drive V8. The vehicle has 32,000 miles on it. The Boom Truclc assembly was very low hours. We received only one bid on it for $34,000. A motion was made by Nyle Fullmer and seconded by Paul Pugmire to approve the bid as explained. All Aye RE: MUNICIPAL CODE CODIFICATION ON LINE TOPIC: (23, 9,,,ORDINANCES, CODIFIED ORDINANCE HOOKS,INTERNET) Municipal Code Codification on Line- Rose explained all of our ordinances are codified and put in books. The only books that have been kept up to date is the one in the city hall and the one the mayor has. The attorney has one which has not been kept up to date. This would allow you to look up the ordinances on the computer and it would be on the Internet. The attorney, myself and the police would like to have this. Our ordinances are updated once a year by Book Publishing Company and they could put it on line for us for a lot less money than another company because they would have to go through and codify all the ordinances again. Richard said we would have money for this in our next years budget. Our attorney felt we should have the Folio type. Rose felt it would be a good idea to have one hard copy so when people come in to look up ordinances they would not have to use our computer they could have access to the book. Stephen told the council the advantage of having Book Publishing Company do this as oppose to another company is they already have all of our code on their system so they can do it much cheaper. Right now once a year we send in a copy of all our ordinances so they can update it. ~. Paul stated he still wanted us to correlate our code with the Idaho ', Code. Stephen told him this would facilitate that transition because we would have it all on computer and could look up a subject and it would _..... tell us all the codes we have relating tc that subject and could thenlook at what state codes relate to that subject and tie in a reference. (discussion) A motion was made by Paul Pugmire to approve this transition from hard bound codification to computer codification. Seconded by Farrell Young. All Aye /~ RE: PLANNING & ZONING BOARD APPOINTMENT TOPIC: (23,10,,,PLANNING & ZONING HOP12D) Mayor Sutherland told the council now we have hired Marilyn Hansen in the office. She would no longer be on the Planning & Zoning Board. He has recommended that we replace her with LaDawn Eratsman. A motion was made by Nyle Fullmer to appoint LaDawn Eratsman as a Planning & Zoning board member. Seconded by Paul Pugmire. All Aye RE: RESOLUTION OF TRAFFIC SIGNALS TOPIC: (23,10,,,TRAFFIC SIGNALS, TRANSPORTATION,IST WEST,MAIN STREET, STATE TRANSPORTATION DEPARTMENT,HIGHWAY 33,2ND EAST,2ND NORTH) Resolution on Traffic Signals- John Millar explained we have two agreements with the Transportation Department. The first one is for the Traffic Signal we are looking at 1st West and Main. The agreement basically says we will be responsible for the funding and construction of the light. It will be done to their standards and they will have approval of the contract documents and of the final product. Once it is constructed they will take over maintenance and timing and so forth. (discussion) The mayor told the council he had received a letter last week about the agreement from the state to change the recommendation to change the next light on 2nd East instead of putting it at 4th North it will be put at 2nd North. John told the council it is scheduled for next summers construction. A motion was made by Nyle Fullmer and seconded by Farrell Young to approve the agreement with the State on the stop light on 1st West and Main Street. (discussion) All Aye to the motion. The total cost will be approximately $150,000 which has been funded through the Redevelopment Agency. The mayor explained the money for the light was planned from the beginning of the Eroulims project. John explained the agreement with the City and the State for the maintenance of the Traffic Signals on Highway 33 which would be all the _... signals in the city. The state provides all labor, materials for maintenance service calls, all lamp replacement and so forth. They will maintain a parts inventory for routine emergency measures and perform preventative measures. They will bill the city quarterly for our portion of those costs. The state will retain ownership of the signal and equipment. They maintain all the traffic signal timing. The city will provide all the electricity to maintain the traffic signals and bill the state on a quarterly basis for all supply of electricity. We will monitor the pavement to maintain the traffic loops and prohibit displaying banners or flags or decorations on the signal poles. We will save harmless the state from expenses that are the city's problem. This agreement is to be reviewed periodically by request of either party. Each party will share the cost of maintaining traffic lights. He explained the agreement further. A motion was made by Nyle Fullmer and seconded by Paul Pugmire to approve theagreement. All Aye John explained that the new Signal on 1st West and Main will have a T.V. camera on each pole which will activate the light. This would replace the loop detectors. RE: RAILROAD CROSSING AT 7TH SOUTH TOPIC: (23,10,;,7TH SOUTH,SOUTH HIGHWAY,YELLOWSTONE HIGHWAY, RAILROAD CROSSINGS,STATE TRANSPORTATION DEPARTMENT) Report on 7th South and the RailroadCrossing- John explained we have ''~--- awarded to Zollinger Construction the reconstruction of South Yellowstone Highway. That is scheduled to start the end of this week. We had anticipated bidding the traffic signal at the same time on 7th South and the South Yellowstone Highway. The Railroad and the Highway Department have a working agreement whether it is a state highway or not they review that all railroad crossings have to be approved by the state highway department. In this review it was determined that if we were going to signalize 7th South and the old highway that a full stop arm signal would have to be installed at the railroad crossing so we went ahead and did that without the traffic signal putting in the Jf provisions that were needed to assure we wouldn't have to dig up the road later. We have been working with the railroad since April trying to get around this and have come up with nothing but dead ends. We have looked at possibilities of grants and made applications for grants. Basically the way the funding is right now with railroad crossings if there ie not a defined need such as fatalities at the intersection or sight obstructions like there was at 2nd South the chances of getting it funded are zero. The proposed cost on it is $150,000. The railroad has total say. We can't bid it or negotiate. They design it and put it in and send us the bill. Basically we are in a position where we have to put it in. The mayor explained that he and Sohn feel while we are doing South Yellowstone we need to do it now at the same time. We will save $39,000 if we do it now. The South Highway project should be completed this fall. (discussion) RE: DISCUSSION OF SAND VS CINDERS TOPIC: (23,11,,,SANDING,CINDERS,STORM DRAZNS,SNOW REMOVAL) Sand vs Cinders- John gave the council a handout with the costs of sand vs cinders. The cost is usually determined by the winter. It proved out that the cinders are about $12,500 less than the sand. He discussed advantages. The sand seems to last longer or stay better on the streets. We do have more clean up with the sand because it does not deteriorate. We have had quite an accumulation of sand in the storm drains lines. When we check the one at the Erickson corner this week we found it to be completely filled with sand so we had the crew with the vacuum truck down there for one day cleaning it out. On a direct cost bases cinders appear to be cheaper. Paul asked if we could get another truck with a blade to clean the streets so we can have better snow removal. He felt the cinder dirty up the city. He wondered if we could use the money mare effectively to make the roads safe and passable when it snows and not dirty up our city. (discussion) The mayor stated that this is only for the council's information. It was decided that this be tabled to the next meeting. Discussion on if the snow plowing could be done more effectively. Paul felt that is one thing we should be good at is plowing the streets. RE: REALIGNING 5TH WEST AND SOUTH HIGHWAY TOPIC: (23,11,,,5TH WEST, YELLOWSTONE HIGHWAY,U.P.& L., RAILROAD CROSSING) John explained to the council that one of things we are looking at with realigning 5th West where it connects on the old highway is the chosen alternative which would interfere with the power pole. Because of the franchising and right-a-way usage it became U.P.& L.'s responsibility to move that pale. They had given the city a price of $100,000 when they thought we had to move the pole. When U.P.& L. had to pay they started asking if there are alternatives? With alittle redesign we were able to move the road so it did not interfere with the pole and in doing so it will change the railroad crossing and the city will incur the cost there. We have gone back to Utah Power & Light and they say this is very unusual but are willing to look at it. We have proposed to them that they take that increased cost, it will save them about $90,000, and will still accomplish the desired realignment. We are looking at doing the planking similar to Main Street and have asked Utah Power & Light to pay some of that cost. RE: INFESTED TREES IN THE CITY TOPIC: (23,11,,,TREES,SPRAYING,PARIC, 2ND EAST,MAIN ST., CENTER ST., 2ND SOUTH) John told the council the mayor has pointed out that our Linden and Eirch trees have a bad problem with aphid infestation and they had talked about spraying the trees. The parks and those trees on 2nd East, Main Center and basically all trees in the city right-a-way we are responsible for. Bruce said this year is the worst year he has seen for aphid infestation and explained how serious it is. (discussion by council) The council felt we should get bids on spraying and spray all the trees in the parks and right-a-ways. / ~7 Farrell Young told the council that on 2nd East and 2nd South you can't see the stop sign because it is covered by trees. They need to be trimmed. RE: REPORT OF SKATE PARK TOPIC: (23,12,,,SKATE PARK,NATURE PARK, U.S. WEST,SAFETY) Paul Pugmire reported on the Skate Park progress. He felt there needed to be a pay phone installed in the Nature Park by the Skate Park. He had contacted U.S. West and they need from $30 to $40 a month for the phone and if the phone does not make that amount the city will have to pay the difference which they will bill us. It can be turned on and off for the season. He would like to have the wires laid now to put them in during construction. He felt this would be good because parents take their ]rids to the skate park and drop them off. This phone would enable them to call their parents when they are ready to go. It would also be a safety feature. (Discussion) The council questioned the installation casts which Paul said he would check on and it could come out of the cost of the Slcate Park. The council directed Paul to go ahead with it. Marsha asked questions regarding some of the bills. A motion was made by Nyle Fullmer and seconded by Marsha Bjornn to approve the bills for July 22 and August 4. All Aye RE: UPDATED REPORT ON STOP SIGN AT 2ND EAST AND 1ST SOUTH TOPZC: (23,12,,,STOP SIGN,2ND EAST, ITT SOUTH, TRAFFIC SAFETY COMMITTEE) John reported on the Stop Sign on 2nd East and 1st South. A new traffic count will be done when school starts. The mayor reported he had checked with several cities and most councils don't get involved in making decisions on stop signs. Stephen explained if the council makes the decision on the stop signs it will give the city more liability. The traffic committee has Captain Lewis and John Millar serving on the Traffic Safety Committee to make recommendations to them and we have given the committee the responsibility in work with our engineers to make the decisions on the traffic control. (discussion) Stephen told the council they are not the body that should be making the decision on this stop sign. John explained the State of Idahc has adopted what is called the M.U.T.C.D.( Manual on Uniformed Control Devises). If we do our signing in accordance with that manual, we have the protection of that manual if we follow it. (discussion) A motion was made by Nyle Fullmer and seconded by Marsha Bjornn to go into executive session regarding a condemnation issue. All Aye Regular meeting reconvened. Meeting adjourned. ~ _ May Bruce L. Sutherland City Clerk, R~'`~Ba~ ey