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HomeMy WebLinkAbout1999.03.17 CITY COUNCIL MINUTESDATE: (031799) City Council 3/17/99 7:30 P.M. State of Idaho) County of Madison( ss City of Rexburg) Present were: Mayor: Bruce Sutherland Councilmembers: Farrell Young Glen Pond Kay Beck Marsha Bjornn City Clerk: Rose Bagley City Attorney: Stephen Zollinger P.F.C.: Sohn Millar Pledge Introduction of scouts and students. A motion was made by Farrell Young and seconded by Glen Pond to approve the minutes. All Aye RE: RECREATION FEE INCREASE APPROVED TOPIC: (22,116,,,PARKS,RECREATION,FEE,BASEHALL,COUNTY) Recreation Fee Approval- The mayor explained that Richard Horner did some research on 'the recreation fees and gave the mayor a graph with all the expenses with the exception of the office work. In order to be totally revenue neutral we would have to charge $20 per team per game for the use of the ball diamonds which breaks down to $10 per child per season as opposed to $2.50 now. He had visited with Paul Pugmire, who is chairman of the Parlc and Recreation Committee, he is out of town but sent us a memo regarding charges. The mayor recommended that we support Jaclc Bowman's suggestion that we raise the ball diamond fee to $10 per game and phase into raising it up to $20 over a period of of 3 years. The mayor agreed that it might be a hardship to raise it to $20 all at once. Brett Summers- representing Rexburg Baseball Association was at the meeting to discuss the fees. About 8 or 10 years ago the city wanted to get out of baseball and came to same parents and ask them if they would take over baseball. Thatis how the baseball association came to be with concerned parents. Last year there fee was $2.50 per boy and they wanted to change it to $20 and that made it $10 per boy. If we lower it to $10 that would make it $5. He said he thought they could live with that but it concerns him the way we are going. They raised their fees $2 per boy over last year because they anticipated this raise. They have had many parents call in and complain about the increase in the charge. They are actually loosing money with the fees they are charging the boys right now. The fees are $28 for Knothole, $31 for Peewee, $33 for Bambino and there is Babe Ruth and they have a $40 uniform charge with $35 refundable and a $?0 registration fee. The association feel there are some things that need to be provided for through the community. Sports is one way if the boys and girls want to get involved is money well spent on the youth of this community to get some activity to get them involved, keep them off the streets, keep them out of trouble and keep them from going in the wrong direction. At the last council meeting the fees were discussed and also what is being charged to other organizations through out the city. They felt they should be charged fairly also. One concern was are boys and girls going to be charged fairly to use the other city £acilities such as the skate board park and parks? If we charge to use the baseball diamonds, some thought needs to be given for charging for other facilities. They have their All Star Tournament that they sponsor and last year they had over 2000 people came into Rexburg and they brought in clot of money. They feel what the baseball association brings to this community is very beneficial for the City of Rexburg and this community. Kay discussed that the children that live in the county play ball and pay the same as the city children but when there is a shortfall the city tax payers pay it. He felt we have an obligation to provide recreation for the ]rids but it is a county wide obligation. Brett said this also includes Sugar City. ICay told him they need to go to the County Commission to get some support. Glen asked if they use Sugar City facility? Brett told him they also use their fields and they charge $2 per boy. Brett also commented that when they have the big tournaments the rest rooms facilities are not up to par and they need to have some running water so they could have some place to wash their hands. They brought in a bunch of ports potties but there was no place to wash their hands. The mayor stated he agreed we need to accommodate them with the restrooms and water but the city is not coming close to the costs. We have found that we have been totally revenue neutral with our own programs but have been subsidizing baseball and softball programs. He said the council has been thinking on how to do it and how to be fair. Jack explained how they were going to try to be fair and chargeall organizations the same for the use of the fields. They have also developed a program on how to keep the diamonds up in a better way. (discussion) Brett said they would go to the county commissioners and see if they could get some help. The mayor told him the city are sensitive to people who want kids to play but are struggling and the city will work with them if they can't afford it. Farrell Young felt there was a conflict because at the last meeting we voted to subsidize the Senior Citizens but we are saying we won't _.... subsidize this program. He felt it should be subsidized by the city and the county together. A motion was made by ICay Seclc to charge $10 per team per game. Seconded by Marsha Bjornn. Farrell Young voting Nay to the motion. All other council members voting Aye. Motion carried. The mayor told Brett if he could get with the county and get a pledge from them we could sit down and work out something as well. RE: GENERATOR P_T WEST MAIN LIFT STATION TOPIC: (22,117,,,BIDS,WASTEWATER DEPT.,GENERATOR, N1_AIN STREET) Sohn Millar gave a report on the Generator on the West Main Lift Station. They went to bid for a generator for the West Main Lift Station. They requested bids from three companies and received bids from two. One bid was for $24,711 from GenPlus and other one was for $29,191 from Western States Equipment Co. Their recommendation is that we award to GenPlus in the amount of $24,711. Delivery time is 75 to 90 days. A motion was made by Glen Pond and seconded by Kay Beck to accept this proposal. All Aye RE: FACILITOR TO HELP PLAN GOALS FOR THE CITIES FUTURE TOPIC: (22,117,,,FACILITATOR, COUNTY,SCHOOLS) Marsha Bjornn suggested that we have a facilitator come in and come up with goals for Rexburg's future. The mayor told her we had that once with the city, county and schools and set some things up that are working now. He also stated if we do it possibly it would be a good idea to have someone come that ]snows something about Rexburg. Glen suggested that when we do the budget we set goals. That is one reason we have hired John is tc plan the future needs for the city. He also suggested that we get some proposals. Marsha felt we need to get a overall picture of needs for the entire city and she did not think we had the time at budget time. Farrell Young felt if we did this we need to keep the findings in front of us so they did not get lost along the way. We have done this twice in the last twelve years and hedidn't know where those goals were. The council asked her to get some proposals and we willdiscuss it at the next meeting. RE: TERM LIMITS TOPIC: (32,118,,,ELECTION,TERM LIMITS) The mayor reported he talked a member of the Attorney General's Office, who is an expert over term limits, to find out about term limits. He explained to the mayor that they took effect 1/1/95 and the first election that will be affected will be in the year 2001. So the people that are up for election this year and who were elected in 1995 can come up for election again. RE: CITY EMPLOYEE LIVING REQULATIONS TOPIC: (22,11B,,,CITY LIMITS,EMPLOYEE'S) The mayor discussed that there have been questions about the regulation of employees living in the city limits. Right now they are having more and more difficulty finding homes in the city limits. He wondered about expanding it possibly within one mile of the city limits. Glen suggested that we turn it over to the personnel committee and discuss it at the next meeting. Stephen stated that some employees would like to have a horse and can`t have one in the city. Kay stated that when we adopted it was because it was felt if they lived in the city they would have to pay city services and taxes. RE: TETON DRIVE INN SUBDIVISION TOPIC: (22,118,,,DRIVE INN,HWY 33,SUBDIVISION) Kay asked what was happening with the development at the Teton Drive Inn? John told him it had been withdrawn. Kay said E.I.S.S.A is looking for home sites for the Self Help Housing project. They would like to build 10 homes this year and he thought that would be a good location. RE: CITY T_AICES POSSESSION OF MUSEUM TOPIC: (22,118,,,TABERNACLE,MUSEUM) The mayor reminded the council that as of May 1 the city will take possession of the museum. We need a committee to organize it. Stephen discussed organizing the committee with two members from the Historical Society, one member from the Daughters of the Utah Pioneers and one member of the Sons of the Utah Pioneers. It was felt it should be a separate board from the Tabernacle Board. Farrell and Marsha would work with the mayor to organize the committee. RE: MONEY FOR SENIOR CITIZEN CENTERS MEALS TOPIC: (22,118,,,E.C.I.S.I.,SENIOR CITIZENS) Kay told the council he had checked with E.I.S.S.A. about the contribution to the Senior Citizens for meals. He asked Russ at E.C.I.S.I. about it and he said they are having problems all over coming up short on money. They are allowed to post a sign far the suggested contribution for meals. RE: GRANT FOR HIGHWAY BEAUTIFICATION TOPIC: (22,118,,,GRANTS,HIGHWAY BEAUTIFICATION) The mayor told the council that Walmart has a possible $600 grant for Highway Beautification and asked Marsha to check on it. RE: TAX COMMITTEE TOPIC: (22,119,,,ELECTION, TAXES) The mayor suggested that we schedule a work meeting to organize the Tax Committee. It was suggested that we ask Craig Rockwood, Mayor of Iona, to attend the meeting and tell the council how they approached the election. A motion was made by Glen Pond and seconded by Farrell Young to pay the bills. All Aye Meeting adjourned. ~~ City Clerk, Rose, H~gl~y~' / `,/ ~L/" e Mayor, Hruce Sutherland