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HomeMy WebLinkAbout1998.11.04 CITY COUNCIL MINUTES~~,~ DATE: (110498) City Council 11/4/98 7:30 P. M. State of Idaho) County of Madison( as City of Rexburg) Present were: Mayor: Councilmembers: City Clerk: Finance Officer: Attorney: Engineer: Pledge to the flag. Welcome to scouts. Bruce Sutherland Nyle Fullmer Farrell Young Kay Beck Paul Pugmire Marsha Bjornn Rose Bagley Richard Horner Stephen Zollinger Joe Laird A motion was made by Nyle Fullmer and seconded by Kay Beck to approve the minutes. All Aye RE: REVOLVING LOAN FUND AGREEMENT TOPIC: (22,75,,,REVOLVING LOAN FUND,L.P.) Dave Ogden explained the Sub Grant Agreement for the Revolving Loan Fund. (copy given to all council members). Kay Beck declared a conflict of interest. This agreement sets the parameters for the grant. We will apply for the grant through the Farm Home. They have to have matching funds to apply for the grant. If the City will go in on this they will have the match. The mayor stated we can take $250,000 of our Revolving Loan Fund and basically leverage it to one million two point five which will be used for the same thing that we use our Revolving Loan Fund for and it will benefit our community. Thia is an opportunity to bring back some more Revolving Loan Fund money for this area. Dave stated that they do their best to make sure Madison County is getting a fair share of the funds. Paul Pugmire asked some questions about the Revolving Loan Fund. Dave explained and told the council what they are asking for is the approval for signing this Sub Grant Agreement. The mayor stated if the L.P. property comes through we will still have the money for that. He also explained to those attending the meeting that this is not tax money we are talking about and explained the Revolving Loan Fund. This covers nine counties with the exception of Idaho Falls. They mace a special effort to lend in the Madison County area. A motion was made by Nyle Fullmer to authorize the mayor to sign the Agreement. Seconded by Marsha Bjornn. Discussion Nyle Fullmer pointed out that potentially we have the opportunity for much more growth than we have much more than just break even. Stephen asked if we could committee in writing that 30% would be loaned in Madison County if that would push down competitiveness? Dave said he was not sure but would check on it. All voting Aye to the motion except Kay Beck who abstained. Dave Ogden told the council they have managed the Revolving Loan Fund for the city and would like to renegotiate. The contract in past years has been $9000 per year maximum. They would like to reduce that with $600 set fee plus the cost not to exceed $6000. They would like to get the contract renewed. Richard explained. A motion was made by Nyle Fullmer and seconded by Farrell Young to approve the new concentrate. All voting aye except Kay Beck who abstained. Ted Hendricks reminded the council that they need to appoint a liaison with the loan review committee that would review all the loans and get a hands on position and would report to the city. Dave suggested the person they choose who would feel comfortable and have some experience. RE: RESOLUTION 96.04 UPGRADE OF WASTEWATER TREATMENT PLANT TOPIC: (22,76, RES,98.04, WASTEWATER,BLOCK GRANT,GRANTS) Mayor Sutherland read Resolution 98.4 An Authorizing Resolution. A Resolution to Submit an Application for an Zdaho Community Development Block Grant to Assist in the Upgrade of the Regional Treatment Plant. Kay Heck declared a conflict of interest. A motion was made by Farrell Young to pass the resolution. Seconded by Nyle Fullmer. All aye except Kay Beck who abstained. RE: HIDDEN VALLEY SUBDIVISION TOPIC: (22,76,,,PALMER*GENE,PLOT PLAN,HIDDEN VALLEY,SUBDIVISION) Gene Palmer Hidden Valley Subdivision Final Plat Phase 1. Boyd Cardon showed the plat and explained it. This plat will have 6 lots. Joe explained the roads. A motion was made by Kay Heck and seconded by Farrell Young to approve the final plat for Hidden Valley Subdivision Phase 1. All Aye Introduction of Students. RE: ORDINANCE NO 812 HIDDEN VALLEY SUBDIVISION TOPIC: (22,76,ORD,812,PALMER*GENE,ANNEXATION,PARKER*BRUCE, COMPREHENSIVE PLAN) Approval of Annexation Ordinances. Ordinance No 812- An annexation ordinance to annex the Hidden Valley Subdivision Phase 1 with eight lots owned by Gene Palmer and the property owned by Bruce Parker. AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING THE SAME A PART OF THE CITY OF REXHURG IDAHO; AND AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND THE CITY OF REXBURG 2010 TO SHOW SUCH ANNEXATION AND THE CLASSIFICATION OF THE SAME UNDER THE ZONING ORDINANCE OF THE CITY OF REXBURG, IDAHO: AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. A motion was made by councilman Nyle Fullmer and seconded by Kay Beclc that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 812. Those voting aye: Paul Pugmire Marsha Bjornn Farrell Young Nyle Fullmer Kay Heck Absent: Glen Pond Those voting nay: none Ordinance 612 was then placed before the council. The mayor then called for the voting for final passage of the ordinance, and the motion was made by Kay Heck and seconded by Nyle Fullmer that ordinance 812 be passed. Thoae voting aye: Paul Pugmire ,...-._, Marsha Hjornn Farrell Young Kay Heck j Nyle Fullmer Absent: Glen Pond Those voting nay: None The roll showed all councilmen present voting "Aye" carried, the mayor declared that the majority of all the members of the city council had voted for the passage of said ordinance was duly and regularly passed. Mayor Sutherland declared the motion carried. i ii RE: ORDINANCE 811 ANNEXING THE TETON DRIVE INN PROPERTY TOPIC: (22,77,ORD,811,GOE*TOM,HWY 33,TETON DRIVE INN) Ordinance 811 annexing the Teton Drive Inn property owned by Tom Goe. AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXHURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING THE SAME A PART OF THE CITY OF REXHURG, IDAHO: AND AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND THE CITY OF REXBURG 2010 TO SHOW SUCH ANNEXATION AND THE CLASSIFICATION OF THE SAME UNDER THE ZONING ORDINANCE OF THE CITY OF REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BE COME EFFECTIVE. A motion was made by councilman Nyle Fullmer and seconded by Kay Beck that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 711. Those voting aye: Paul Pugmire Marsha Bjornn Farrell Young Nyle Fullmer Kay Beclc Absent: Glen Pond Those voting nay: none Ordinance 811 was then placed before the council. The mayor then called for the voting for final passage of the ordinance, and the motion was made by Kay Heck and seconded by Nyle Fullmer that ordinance 811 be passed. Those voting aye: Marsha Bjornn Paul Pugmire Farrell Young Nyle Fullmer ICay Beck Absent: Glen Pond Those voting nay: None The roll showed all councilmen present voting "Aye" carried, the mayor declared that the majority of all the members of the city council had voted for the passage of said ordinance was duly and regularly passed. Mayor Sutherland declared the motion carried. RE: WATER AGREEMENT WITH RICKS COLLEGE & THE CITY TOPIC: (22, 77,,,WATER DEPT.,RICKS COLLEGE,FEE) Richard explained a water agreement between Ricks College and the City. (Handout) They have reviewed the way we figure the college rates. In 1974 they contributed $291,000 to the water system at that time and so they calculated a rate like Teton or Sugar for anyone who puts the capital money up front instead of paying it over time like most users do. We would give them a rate that does not include the cost of capital for depreciation, interest, and those kinds of capitalization items. The rate then is 34.1 cents per thousand gallons. He felt that is the fairest way to calculate their rate. It is lower than we set it before. Kay Beclc questioned if it was a fair calculation? Nyle Fullmer asked about comparing it with other users like Wilcox? (discussion) The council questioned if the community should be subsidizing the College water? The mayor and Stephen told the council there are some items we need to negotiate with Riclcs College and need to table this until the next meeting. We need to go into an executive session to discuss the need for negotiation. RE: STREET DEVELOPMENT PROPOSAL TOPIC: (22,77,RES,98.OS,STREET DEPT.,ENGINEERING,STREETS) Stephen presented a Resolution 98.5 for the Street Development Proposal that Joe presented previously with the recommended changes. This would set a city policy. He explained. RESOLUTION NO 98.5 A RESOLUTION PROCLAIMING A GENERAL POLICY OF THE CITY OF REXHURG RELATIVE TO THE COSTS ASSOCIATED WITH THE CONSTRUCTION OF STREET WITHIN THE CORPORATE LIMITS OF THE CITY OF REXBURG, DESIGNATING THE COSTS SHARING AND PARTICIPATION LEVELS OF THE CITY, AND DESIGNATING THE RESPONSIBILITIES OF DEVELOPERS IN CONNECTION WITH i~ _';, STREETS. A motion was made by Nyle Fullmer and seconded by Kay Beck to approve policy by resolution 98.5. All Aye RE: FINAL ASSESSMENT FOR L.I.D.30 TOPIC: (22,76,RE5,98.06,L.I.D. 30,STREETS) Mayor Sutherland .introduced and read Resolution No. 98.6 regarding the Final Assessment for L.I.D. 30 and setting the Public Hearing for December 2, 1998, at 8:0^ P. M. RESOLUTION NO. 98.6. RESOLUTION DECLARING THE INTENTION OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, TO ACCEPT THE ASSESSMENT ROLL CREATED FOR LOCAL IMPROVEMENT DISTRICT NO 30; DIRECTING THAT THE ASSESSMENT ROLL BE PLACED IN THE CLERK'S OFFICE FOR PUBLIC INSPECTION; FIXING THE TIME AND PLACE WHEN PROTESTS AGAINST SUCH ASSESSMENT ROLL WILL BE HEARD AND CONSIDERED BY THE CITY COUNCIL, AND PROVIDING FOR GIVING OF NOTICE THEREOF. A motion was made by Kay Beck and seconded by Marsha Bjornn to approve Resolution 98.6. All Aye RE: NEW P&Z MEMBERS TOPIC: (22,78,,,P&Z COMMITTEE) Mayor Sutherland told the council he was making some changes on the Planning & Zoning Committee and would like the council to approve them. John Millar, Jim Long and Mary Ann Mounts will be stepping down from the Planning & Zoning Committee. He recommended for the Council approve Brad Liljenquist as Chairman and as members of that Committee Hobbette Carlson and Marilyn Hanson. A motion was made by Kay Beck and seconded by Nyle Fullmer to make these new appointments. All Aye The mayor told the council that at the next Planning & Zoning meeting he was going to present plaques to Mary Ann who served nine years, to Sim who served eleven years and to Sohn who served for eleven years. There will also be a work meeting November 12 to discuss the pay scale rates for the city employees. It will take about two hours and start at 7:00 P. M. RE: .BROCHURE FOR NEW RESIDENCE TOPIC: (22,78,-„ ORDINANCES,RICKS COLLEGE) Rose discussed a brochure. We have some college students that want to prepare a brochure. Some other cities have brochures to give to people as they move into the city introducing some of our ordinances that they need to know about. She will compile some information for it and asked the council for any ideas they felt important. The students will design it and we will pay for the printing. RE: SKATEBOARD PARK GRANT TOPIC: (22,78,,,GRANT, SKATEBOARD PARK) Marsha told Paul Pugmire the council would like to congratulate him for getting the C.H.C. grant of $75,000 for the construction of the slcateboard park. Paul stated that the whole committee needed the credit. We will be $20,DOD to $40,000 short but this grant allow us to start construction and we can get it built on schedule. RE: COUNCIL MEMBER TO REPRESENT THE UNITED WAY TOPIC: (22,78,,,UNITED WAY) Mayor Sutherland told the council we need to appoint a council member to the United Way Board. Marsha volunteered. A motion was made by Nyle Fullmer and seconded by xay Beck to pay the bills. All Aye A motion was made by Nyle Fullmer and seconded by Kay Beck to go into executive session. All Aye Council reconvened. Meeting adjourned. n ~~;~ s' ruce Suth and, Mayor ,~,!! ~' 'Ll,~~', i~,'7J'~'e.ll Rose Bagley, Cit~l- v`