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HomeMy WebLinkAbout1998.10.21 CITY COUNCIL MINUTES~~ DATE: (102198) City Council 10/21/98 7:30 P. M. State of Idaho) County of Madison( ss City of Rexburg) Present were: Mayor: Councilmembers: City Clerk: Attorney: Engineer: Pledge to the flag. Bruce Sutherland Glen Pond Kay Heck Marsha Bjornn Farrell Young Paul Pugmire Nyle Fullmer Rose Bagley Stephen Zollinger Joe Laird A motion was made by Farrell Young and seconded by Marsha Hjornn to approve the minutes. All Aye Welcome to the scouts. RE: STAR FOR MADGE SOMMERS TOPIC: (22,69,,,2ND E.,STATE HIGHWAY DEPARTMENT) The Mayor told the council the family of Madge Sommers would like to put a 7" Metal Star, which the state provides, on the metal post that she ran into at the time of her fatal accident. The post is owned by state but because it is in the city jurisdiction we have to write a letter to sign off on it. Glen told the council the state might not even approve it with the letter from us. They might have to go through some type of a hearing. (discussion) It was felt by the council it would not hurt and authorized the mayor to write a letterto sign off on it. RE: PARADE SCHEDULE TOPIC: (22,69,,;PARADE ORD., POLICE, FEE) Parade Schedule- Paul Pugmire reported they do not have anything ready yet. We are getting some definitions from Couer D' Alene from their Ordinance, It is the city's intent to regulate parades and public gatherings in streets for the purposes of public safety and that the We need this so the city won't be liable for the expense to regulate and police parades. We will regulate the time, place and manner of the gathering. We will suggest any exemptions to the ordinance go through the elected officials. We need to get the figures on costs nailed down. Paul reported that they had met with the C.H.C. Foundation and looked at the Skate Park site and went through the financial proposal. They went away well informed. The C.H.C. Foundation will meet this week and we should know by next week about ourGrant. RE: PUBLIC HEARING FOR GENE PALMER & HRUCE PARKER ANNEXATION APPROVED TOPZC: (22,69,,,ANNEXATION,PALMER*GENE,PARKER*BRUCE,COMP. PLAN,IST N.) Public Hearing for Gene Palmer & Bruce Parker regarding Annexation and Amendment to the Comprehensive Plan. The property is located on 1st North Extension (Hill Road) in Rexburg, Madison County, Idaho. The City Council will hear all comments and protests. It is proposed that this property if annexed to the City will be Zoned (LDR1)~ which will necessitate a change in the zoning map and the Rexburg Comprehensive Plan 2010. The amendment in the Master Plan is to change said parcel from Agriculture 1 to Law Density Residential (LDR]) and to change the road known as the 1st North Extension (Hill Road) from a Major Arterial to a Residential Collector. 1~ Boyd Cordon showed the plat and explained. The portion they are trying to annex is about 5 acres adjacent to Millhollow Trailer Park. There will be eight lots to be annexed. The street that will run through there will be named Hidden Valley Lane and will be a collector street. (discussion on road) Kay asked about Don Blunck annexing. He will have to come in and have a notice published. Close the Public Hearing. The mayor told the council there are three things we need to do. ^:` (1) We need to change the Comprehensive Plan. (2) We need to approve the annexation. and (3) We need to approve the change in zoning and road system. A motion was made by Kay Beck to amend the Comprehensive Plan 2010 to make the changes as presented. Seconded by Farrell Young. All Aye A motion was made by Glen Pond and seconded by Paul Pugmire to annex the described property. All Aye A motion was made by Kay Beck and seconded by Glen Pond to amend the Comprehensive Plan to change it from Agricultural 1 to L.D.R.1. All Aye A motion was made by Glen Pond and seconded by Kay Beclc to go into executive session regarding a personnel matter. All Aye A motion was made by Glen Pond and seconded by Kay Heck to reconvene. All Aye RE: SAFETY COMMITTEE REQUEST FORM TOPIC: (22,70,,,SAFETY COMMITTEE,SAFETY, POLICE, TRAFFIC) Kay Beck suggested that we have some type of a form to request the Safety Committee to review any request or complaint that comes up on safety issues. RE: COMPENSATION BENEFITS FOR EMPLOYEES WITH PREVIOUS EXPERIANCE TOPIC: (22,70,,,BENEFITS, PERSONNEL MANUAL) A motion was made by Glen Pond to allow the Mayor to amend the Personnel Policy to allow him to determine compensation benefits to Professional Personnel that move across lines coming over to be employed by the City. Seconded by Nyle Fullmer. Stephen explained it gives the mayor the authority to designate Lateral Compensation Packages, so if someone brings in 5 years of experience into the same job in the city, the mayor will have the authority to allow of compensation packages the same as a 5 year package such as vacation days. RE: PUBLIC HEARING FOR ANNEXATION OF THE OLD TETON DRIVE INN TOPIC: (22,70,,,PUBLIC HEARING, HWY 33,TETON DRIVE INN,GOE*TOM,POLICE, WASTEWATER) Public Hearing regarding Annexation and Amendment to the Comprehensive Plan. This said property is located on North Highway 33 (commonly known as the Old Teton Drive Inn,) Madison County, Idaho. The City Council will hear all comments and all protests related to the possible annexation of said property, that this property, if annexed to. the City will be Zoned Low Density Residential 2, which will necessitate a change in the zoning map and the Rexburg Comprehensive Plan 2010. The amendment to the Zoning Ordinance 725 and the Comprehensive Plan 2010 to change said parcels from Highway Business District. David Barker representing Thomas Goe presented the plat and explained it. They first designed it at 47 lots but are now at 44 lots. At the Planning & Zoning Meeting it was approved as long as they extended Thomas Goe Drive east toward the Stegelmeir property so if they want to develop their property which is about 1D acres, they can do so. John Millar and Joe Laird felt they could make the highway right-a-way 90 feet instead of 101 feet since there would be sidewalk and a planter strip along the railroad. It is currently zoned H.B.D. and they are requesting the zone be changed to L.D.R.2 with.60D0 square feet per ~~ lot. This piece of land is 10 acres. Storm drainage will be designed as french drains.•Water will be hcolced onto the Business lark water and sewer will be hooked onto the line going to Sugar City. There was a discussion that these lots hooking onto the city sewer would be too much but the pump station by K Mart is going to be enlarged. Their request is (1) Preliminary Plat approval: (2) To rezone the property from H.B.D. to L.D.R.2. (3) Approval for Annexation. Glen asked who will remove the snow? Mr Barker told him the city would -!--- remove the snow. He was questioned about the existing building? Mr Barker told them Mr Goe would like that to remain a laundry building or a shop which would provide local employment. Marsha questioned if the '' new zoning for L.D.R.2 would allow that? Nyle suggested that it would -~~ have to be a spot zone or a variance of some type. Marsha felt it was admirable for Mr Goe not to give up after what he went through with his last request. She asked Joe if the Wastewater Treatment plant could handle it? Joe said because we are considering expanding it to take care of Teton and the other potato plants which are already planned. Stephen stated that his legal recommendation at Planning & Zoning was to not approve it until such time as they get input from the Police Department. The issue was raised by a neighboring property owner relative to the city's ability to police that particular type of subdivision. The Planning & Zoning did not feel that was their responsibility. He and the mayor spoke to the police department and asked them to come and give their input. Chief Lynn Archibald- Chief of Police- 707 South 4000 West- He had not been approached by Planning & Zoning. He is in favor of the growth of Rexburg but his concern is the continued growth of Rexburg and the Rexburg Police Department is asked to provide adequate service for this growth without them growing along with it. That doespresent an issue for him, safety wise not just for the community but for their own police officers. He has sent both of his patrol supervisors to various schools as far as the implementation of patrol divisions and officers in relation to the size of the community. Sergeant Larson and Sergeant Turman have provided a tremendous amount of information and compiled it. He had asked Ron to provide the council with this information and talk to the council for a few minutes concerning the police concerns. Officer Ron Larson 925 Westwood Drive, gave the council a handout that had been prepared by he and Sergeant Turman showing the growth in the city and the size of the police department. This shows how they can't currently effectively handle what they have let alone add more'to it. Each call is the most important call and they want immediate response. They want to provide the proper policing. This new annexation has the same right as anyone else to have police protection. There is a ten minute response time to get across town one way. They have gone to the computer and gotten the most accurate data they could present. (he went page by page explaining (1) Officer patrol time per 10 hours. (2) Investigators Time per 8 hours. (3) Incidents per year per officer. (4) 1996 Projected case load. He reminded the council how much road we have annexed. Every foot of road that is annexed gives the police department that much more jurisdiction on accidents, traffic stops and things like that. They have also allowed more college students in town. Any person between the age 15 and 25 has a 4~ call rate per officer. The mayor told him we have another Public Hearing at 8:45 P.M. and would have to continue this after that scheduled hearing. Paul Pugmire explained to the City Council the discussion of the Planning and Zoning. This point was brought up by Dale Thomson. The point that was made was when considering annexation and considering the approval of new housing what the impact on police services would be? The Planning and Zoning felt they did not want to deal with it but instead send it to the council for their decision. Glen felt this is an issue for budget time and should be brought up at budget time so we know exactly what our police force is facing. He could see this new 43 1~-' unit subdivision not materializing for at least two or three years with a number of homes out there. If they get two or three the first year they are probably doing pretty good. Immediate impact on our police force will probably not be as great as what we might thirilc, but when it is completely developed or half developed then there will be some big impact. The better time to talk about the police aspect of this is at budget time when we can address how we are going to help them solve the increase in their load. Kay and Nyle agreed and felt there was a definite need. It is hard to hold this up when we are approving 300 student apartments which would make it 300 times four per apartment. The council felt the police do a good job and they did know they need some help. Stephen brought out the fact that we do need to consider the geographical aspect. This would require patrol one mile north of where we are currently patrolling. The business park doesn't require a lot of patrol yet. The other issue of increasing our police department needs to be addressed. If the decision is to annex this into the city you need to state that for budge constraints we are not able to enlarge our police department at this time. Discussion on the trends as discussed by the police department. Glen stated the police is doing a better job. We have a very qualified police force so obviously it is going to go up. Stephen stated no one is at the meeting on the Beckstrand Public Hearing, Joe is presenting it so we could finish this hearing prior to going into that scheduled hearing. Mr Barker- He felt the police are doing a good job but it is a natural thing in life for growth. He felt the police department should be able to follow that trend. They have met all the stipulations in Ordinance 772 and this plat is ready and he felt the city should accept it. He questioned why the police issue has been brought up now and was not for the 300 apartments. Ann Stegelmeir- SBB North Highway. She asked if there would be a fence around the subdivision? Mr Barker stated there will be trees around the south boundary. He has extended Thomas Goe Drive for the Stegelmeir's for access to their property. The mayor closed the hearing. Nyle Fullmer stated he had a real concern about the Law Enforcement and he also had a concern about the building in the middle of the subdivision because if this property is all zoned L.D.R.2 a business would not be allowed in the middle. Glen stated one thing we need to keep in mind as far as building lots in the city of Rexburg, we have about exhausted any potential growth right now. There is no place to build right now within the city limits. Kay stated one of the conditions when we hire people is that they live in the city. Some of them we are not paying enough money to find affordable housing and suggested that the police come back with this proposal at budget time. Stephen stated that Laundry Mats are not allowed in Residential Zones. One solution to the question of a Laundry Mat is this is a request to rezone that entire area from H.B.D. to L.D.R.2 and the motion could not j.. include that portion that Laundry Mat is proposed. The down side to j that is if you tear it down it would not be zoned for residential. Mr Barker asked if they go ahead and zone it residential and would they ~._._.. then have to come back in when they decide what to do with that area would they have to go back to Planning ~ Zoning to rezone that area? Stephen told him they would or they could leave that area as H.B.D Marsha stated it looks like this subdivision is well planned and well thought out. She commended the police for coming and giving this proposal with the need for more man power. This is a problem that needs to be addressed at budget time. It will take time to develop the subdivision and hopefully by that time we can match the police with the growth. ~~~ A motion was made by Paul Pugmire to amend the Comprehensive Plan to change the zoning property from H.B.D. to L.D.R.2 for this Subdivision. Seconded by Marsha Bjornn. All Aye (Discussion on what the zoning would allow and disallow. Joe suggested would be the issue of parking if the one area was zoned for a business.) Mr Barker told the council they would zone it all L.D.R.2 and if they wanted to change that part they would go back to Planning & Zoning. A motion was made by Paul Pugmire to Annex this property the Teton View Subdivision. Seconded by Marsha Bjornn. All Aye A motion was made by Kay Heclc to zone the Teton View Subdivision L.D.R.2. from H.B.D. Seconded by Paul Pugmire. All Aye RE: PUBLIC HEARING FOR DAVID BECKSTRAND PROPERTY TOPIC: (22,73,,,BECKSTRAND*DAVID,PUBLIC HEARING,APARTMENTS,C.U.P., 2ND W.,MAJOR ARTERIAL) Public Hearing for David Beckstrand Property- A Public Hearing regarding the proposed issuance of a Conditional Use Permit and to amend the Comprehensive Plan 2010. The Conditional Use Permit is to provide as follows: That the owner of the following described property be granted a Conditional Use Permit to allow for 92 units to be built in three phases. The first phase would be 32 units, the second phase 30 units, and the third phase 30 units. At such hearing the Rexburg City Council will hear all persons and all objections and recommendations relative to the issuance of the Conditional Use Permit and the amendment to the Comprehensive Plan 2010. Joe explained what they wanted to do. It is the property on the east side of 2nd West, between 5th South and 6th South. The change in the Comprehensive Plan is we had showed Major Arterial going from the South Interchange up 2nd West to Main Street. The request for the change is a three block area from 4th South to 7th South to be changed to a Minor Arterial but the rest of the road down to the Interchange would still remain as a Major Arterial. The reason for the request was because of the right-a-way width. There is a very limited width between what they would give for the additional right-a-way for 2nd West and the east edge of the property. For the Townview Town Houses there as 58' of right-a-way dedicated for the street and there has never been any dedicated right-a-way on the east side of the street. The minor arterial would be 101 foot right-a-way width which would require them to dedicate 43' of right-a-way. The Major Arterial would be 125' right-a-way width and they could not get their building in that narrower rectangle. We feel that duplicating with a minor arterial already on part of the road. (explaining traffic flow) Close Hearing. A motion was made by ICay Beck to amend the Comprehensive Plan to change that from a Major Arterial to a Minor Arterial. Seconded by Nyle Fullmer. All Aye A Motion was made by Nyle Fullmer to approve a Conditional Use Permit for this property. Seconded by Kay Beck. RE: MADISON HIGH SCHOOL FIELD HOUSE TOPIC: (22,73,,,RECREATION,SCHOOL DISTRICT,HZGH SCHOOL, COMMUNITY PARK, C.U.P.,ZONING) Roger Hebden representing Madison High School was at the meeting to discuss a joint venture with the city. This is a plan they have been working on since last spring. It is a vision they have had for the last few years. There is a need for sanitation facilities in the football field and adequate practice facilities. They are not looking at a great amount of help from the district. They are looking at support from private ventures. They have some preliminary plans. They felt it would be for the best interest of the city to take a look at this and see if there is interest enough to join with us. It could be used for city recreation. '~ik Gary Parkinson- Showed the plans. It will be on the south west corner of the football field. It will be two levels with restrooms. There will be a concession stand, showers for visiting teams, a wrestling room, tennis court and mirrors for the drill team and flag team. This would be in the South West Corner of the football field at the Community Parlc. When the visiting teams come they could be housed there. The wrestling room would be on the second level. They want doors on the city side and school side. They have talked to some contractors to get them involved in it. They hope the city can come into the picture with the permits and hookups. The school district will be a part of this. They want the students to be part of it in their classes. The building will be 100' x 100'. The mayor explained that Sack has money in his budget for a storage unit to store equipment and maybe that could be incorporated in one end. Marsha suggested that it will have to be handicapped accessible. They want to start it in March. The council said they would be happy to help any way they can. Jack Bowman asked how much time the city would be able to use it. Mr Parkinson told him the city would be able to use it most Saturdays, evenings and in the summer. Joe commented that the area is zoned L.D.R.1 so they will need to go before the Planning & Zoning and ask for a Conditional Use Permit. RE: FIRE AND AMBULANCE MEETING ON PARKING TOPIC: (22,74,,,FIRE DEPT.,PARKING) Nyle Fullmer told the council they had a Fire and Ambulance meeting regarding parking. Their question was where can they get off street parking? Discussion. A motion was made by Kay Beck and seconded by Nyle Fullmer to pay the bills. All Aye Meeting adjourned. _~ Bruce Su~herlan Mayor ~~~ r/~ I Rose Bagley, Citv~lexk '~