Loading...
HomeMy WebLinkAbout1998.02.04 CITY COUNCIL MINUTESf v" DATE: (020498) City Council 2/4/98 7:30 P.M. Present were: Mayor: Councilmembere: Excused: City Clerk: Attorney: Assistant Engineer: Pledge to the Flag. Nile L Boyle Glen Pond Marsha Bjornn Bruce Sutherland Farrell Young Nyle Fullmer Kay Beck Rose Bagley Stephen Zollinger Val Christensen A motion was made by Nyle Fullmer and seconded by Farrell Young to approve the minutes. All Aye RE: YEARLY AUDIT TOPIC: (22,S,,,RUDD & CO.,AUDIT) Brad Reed and Scott Bond representing Rudd and Company were at the meeting to present the audit. They had gone over the Audit in detail with Richard and the Mayor. They gave a clean and qualified opinion on the financial statements. They didn't have any problem as far as the audit goes. He explained the audit going through the pages. (Audit on file at City Ball) A motion was made by Glen Pond and seconded by Bruce Sutherland to accept the audit as presented. All Aye RE: UPPER VALLEY ASSEMBLY OF GOD WANTS TO US THE PARK FOR YOUTH PROGRAM TOPIC: (22,S,,,HAMMER*DONALD,PARKS) Rev. Donald L. Hammer, Pastor of the Upper Valley Assembly of God was at the meeting. They would like to use the park in the summer for a Youth Group to do some things for out reach to children such as clowns, skits, music, face painting, balloon sculptures things. He wanted to check into ordinances using the parks. The mayor told him there was no problem with the use. The only thing we would need to be careful with is if someone reserved the picnic shelters next to where you wanted to set this up so you did not infringe on them. He said he understood that. They are not sure as to what the dates are but they are leaning on doing it the end of July or the first part of August. It will not be a money making thing. The mayor told him if it was a money making business the council would have to approve it but you will need to make sure you don't infringe on anyone else in a shelter that has been rented or interfere with anyone else in the park. Stephen stated if they were going to erect stages unless they were temporary folding stages they would have to go through the city on a permit. The mayor told him it was okay as long as it is non profit. Rev. Hammer stated they are now meeting at the Cotton Tree Inn Convention Center. RE: DESTRUCTION OF OLD RECORDS TOPIC: (22,5,,,CITY RECORDS) Mayor Boyle reviewed a list of records that had met their retention period that needed to be destroyed. List in all council folders and on file at city hall. Discussion. Marsha questioned destroying some of the records but was told the data is recorded on the computer and we are destroying the hard copy paper. A motion was made by Glen Pond and seconded by Nyle Fullmer to authorize destroying the records listed. All Aye The mayor reported that we were not ready to vote on anything on the golf board. We will need to table it until we are ready. ~~- RE: UPDATE ON TBE NATURE PARK SHELTERS AND RESTROOM TOPIC: (22,6,,,NATURE PARK,SHELTERS,RICKS/WADE SUBDIVISION, PLAYGROUND EQUIPTMENT) Val Christensen reported on the update on the Nature Park. He gave handouts of the construction the Picnic Shelters (on file). He explained the costs. He stated we are planning on having the city crew do the excavation and getting the work camp to do the foundation. The '.. flat work we will sub out. He explained the bids on the structure and the low bid is $4,540 with cost of roofing $1,075. He said he was t.__.._, going to talk to the Employee Committee because they are thinking about putting together one of the shelters. The contractors and possibly the Lions Club will each build a shelter. There will be three 40' shelters, two up in the area behind the Ricks Wade Addition where the playground equipment will be erected and one 40' shelter 25' shelter at the lake area. Val showed pictures of four different looks for the masonry for the restroom. The block is cheaper than the brick. (copies of the prices handed out, on file) We could do some horizontal or vertical accents and different colors. He explained the different ways it could be done to make it look better. We will put a clear coat of paint over it so we could chemically remove any graffito. A motion was made by Nyle Fullmer to save money and go with the concrete block. Seconded by Glen Pond. All Aye The mayor told the council we will proceed as fast as we can and move full speed ahead on both the picnic shelters and the restroom. (discussion on bids) The council instructed Val to go with the low bid. Introduction of the scouts and students. RE: RECREATION UPDATE TOPIC: (22,6,,,RECREATION,SCH00L DISTRICT,MIDDLE SCHOOL,PARKS,BUDGET, COUNTY,GRANTS) Recreation Update. The mayor reported he had talked Jerry Jeppesen the other day at another meeting, the Youth Search Conference. As you know Clair has retired and we need to decide if we are going to separate the Parks and the Recreation as two jobs or keep them as one. We need to decide what the job description is going to be so we can advertise for the job. Jerry said the county won't budget any money for the recreation this year but he and Brooke said they would budget money for it next year. The school district has a chance to get a $100,000 grant to run an after school program for the youth. Statistics show moat youth get in trouble between the hours of 3:00 P.M. and 7:00 P.M. If they get that money they want to do it in conjunction with City Recreation. They would probably hold it at the Middle School. They would do all kinds of things with it, some for recreation and some for education. The mayor told them if the county does not put any money into the recreation program, we will have to start a two tier program. Several people have applied for the job Recreation Director even if we have not advertised. Marsha felt we should discuss a full time director vs a part time director. The mayor told her it is not a full time job and we don't have enough money in the budget to hire someone full time. She asked if we would require the director to be someone that could write grants. Glen stated that would limit the applicants. (discussion on duties) (Marsha discussed what they do in St George.) The mayor reported on a letter he got from the Idaho Department of Transportation on the Store Program for recreation. Governor Batt suggested it a couple of years ago. They were going to give state grants to recreation. It has been a law for two years but the /l~ legislature have never funded it with anything. There will be no grants in the State Department of Recreation until that is funded. (discussion on upkeep of ball diamonds) RE: SKATE BOARD PARK TOPIC: (22,7,,,PUGMIRE*PAUL,THOMPSON*DEBBIE,SKATEBOARD PARK,POOL) Paul Pugmire was at the meeting to discuss the skate board park. He said if we find a location they could design the skate board park. Debbie Thompson was at the meeting and asked if the slide at the pool could be saved? (discussion) Paul Pugmire stated that the committee felt the best site for the Skate Board Park would be Porter Park. Possibly Community Park or the Nature Park might work but not as good at Porter Park. If the pool is razed, it would serve double for that and to build the skate park. The mayor told him we are not sure we are ready to make a final decision on the pool. Marsha said she was ready to make a motion on the pool. Farrell felt we should wait until we had the money. A motion was made by Marsha to make the decision tonight to raze the pool pending when we get the money. Seconded by Bruce. Those voting Aye Marsha and Bruce. Those voting Nay Glen and Farrell. Nyle Fullmer had left the meeting earlier for another commitment and was not present to vote. The mayor casting the final vote voted Nay and felt it should be put on the agenda in two weeks when the other members of the council were present and give us some time to look at other alternatives. RE: URBAN RENEWAL MEETING REGAURDING 2ND EAST PROJECT TOPIC: (22,7,,,URBAN RENEWAL,2ND E) Glen reported on the Urban Renewal Meeting. There was a proposal to open the 2nd East project but there is not enough funds right now eo it is on hold unless another big development comes in. RE: MUSEUM NEEDS UPDATING TOPIC: (22,7,,,TABERNACLE,GRANT,MUSEUM) Marsha said she had talked to Gae Grant about the tabernacle. The museum needs to be updated. We need to get some funds from a grant. She asked about a donation box for the museum and was told they do have one. The city council had asked them to charge but they won't do it. Stephen told her the Historical Society run the museum and are our tenants. It ie their prerogative to update the museum. Hruce gave a report on the Planning & Zoning meeting. RE: B.F.I. OFFER TO RUN OUR GARBAGE SYSTEM TOPIC: (22,7,,,GARBAGE DEPT.,STREET DEPT.,B.F.I.) The mayor reported that he and Farrell Young had met with B.F.I. They stated that if the City ever gets tired of running the garbage department they will buy our equipment from us and run it. Glen stated that we would have to have a written proposal. RE: ENOUGH IS ENOUGH DRUG PROGRAM TOPIC: (22,7,,,DRUGS,RICKS COLLEGE,SCHOOL DIST.) Glen reported on the Enough is Enough Drug program. There will be a program held April 23 at Ricks College and April 24 at Holt Arena. He felt the council should support the mayor on this program. It will benefit this area, the students and parents. Milton Creagh will put on the program and he is a dynamic speaker. He addresses problems that are unseen. The City of Boise put it on last year and had great success with it. The school district is behind it. Anything we can do to support it would be beneficial. There is a film the council can watch. ~? RE: LINEAL FOOT CHARGE TOPIC: (22,8,,,LORENE DR.,GREASE MONKEY,DEVELOPMENT,2ND E,WATER,SEWER, STORM DRAINS) The mayor told the council we need to talk about the lineal foot charge. The mayor explained when Grease Monkey went in we made them put in half a street. They own the property all the way back so they also put in water and sewer and we charged them the lineal foot charge off the main highway and Lorene. The city signed an agreement with them that when the city collected lineal foot charges from the that people went in on the other side of the road that money would be turned back to them to help them on the development cost of that. (the mayor referred to a letter from Joe Laird to Glen Pond on file) The new development for the Auto Parts is going in on the same street and will be hooking onto the water and sewer. If we are fair and equal the way we charged the Grease Monkey we will charge them a lineal foot charge on 2nd East and also along Lorene Drive. Val questioned how you draw the distinction between the two? Stephen explained that Grease Monkey owns the total parcel going back along where the road will go and this new development only owns the parcel for this building and nothing behind it. At such point it tends to develop to the east of this lot to then they would have to pay the front foot charge. Grease Monkey has a corner lot but they also own the four lots to the east of their business. He has no problem with charging them with the cost of putting that line in back to those lots. Our requirement ie that when you build a street that you put the services in so you won't have to tear the street up later in order to put the services under the street. The question is will this property that is subject to this development agreement be reasonably expected to draw upon the facility that we are asking them to pay for and the answer at this point is no. They are going to attach to 2nd East their water, sewer and storm drain. We are asking them to pay for water, sewer and storm drain that this parcel will never attach to. Our agreement with the Grease Monkey is any fees we collect pursuant with our front foot fees we will reimburse to them until they have the cost of putting that line in. There is two different criteria here. The one being we have got to have the water and sewer under our street and we already have that now if development occurs beyond that street we will reimburse the person that put that in for the cost of that line. You cannot ask the person across the street to pay for that line unless that person will use the line. They intend to use 2nd East to run their lines. They want to access this property through the Sears driveway. The property behind the new development is owned by Dean and Lois Grover. The Grease Monkey includes the entire east-west parcel. At the point that the east part of this property is developed then you can charge them the lineal foot charge because they will have to use the water and sewer off Lorene Drive. (discussion) Val stated that the plan we have shows phase 1 and phase 2 which shows the development behind this development. They are only going to develops phase 1 at this time. Stephen said he had been studying the law and cannot find anything that give us the authority to charge the lineal foot charge unless we can show reasonable connection to their use of that facility. His feeling right now is he cannot find a reasonable connection to the corner lot paying for facilities on both sides of it. ,.__.., The mayor told the council he wants to get permits and before the permits can be figured we need to know if we charge on both streets or not. Glen stated then we will have to go with what our attorney says. " Val stated that he is representing Joe on this. In the letter to Glen "`"" Pond, Joe stated (Referring to the letter second to the last paragraph - letter on file.) His feeling is if we don't collect the fee from this development we need to reimburse the previous Developer "Mai" for the utilities on one of the streets, if we are going to treat both Developers equally. The mayor stated the front footage fee is to help the city recoup the coat of the lines. We made Grease Monkey pay for the whole thing on both streets. Stephen stated he did not think Grease Monkey should have been charged for 2nd East because they did not hook onto the lines on that street only on Lorene and the minutes should reflect that. He said he could not defend charging on both streets on a corner lot. (discussion) Val discussed the storm drainage and some problems with the plans. The council felt that should be resolved with the plan review by the Planning & Zoning and engineers and not in this meeting. The council felt we need to concur with Stephen's council. A motion was made by Glen Pond to pay the bills and seconded by Bruce Sutherland. A11 Aye y City Clerfc~ jRose~Bagley ~.- ~ ~~~ Mayor, Nile L. Boyl