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HomeMy WebLinkAbout1997.11.05 CITY COUNCIL MINUTESDATE: (110597) State of Idaho) County of Madison( ss City of Rexburg) Present were: Mayor: Council: City Clerk: Engineer: Finance Officer: Attorney: city council 11/05/97 7:30 P.M. Nile L Boyle Nyle Fullmer Marsha Bjornn Glen Pond Farrell Young Kay Beck Bruce Sutherland Rose Bagley Joe Laird Richard Horner Stephen Zollinger Brook Passey, County Commissioner was also in attendance. Pledge to the Flag. A motion was made by Nyle Fullmer and seconded by Farrell Young to approve the minutes. All Aye Introduction of the scouts. RE: CANVASS OF THE VOTES TOPIC: (21,112,,, VOTES,ELECTION) Canvass of the Votes. Total votes Cast- 5724- Nyle L. Boyle for "Mayor -1679; G Farrell Young for Council -1632; Bruce L Sutherland for Council 1591; Kay W Beck for Council 1531 plus other write in votes with 25 or under votes. The counting of the votes was done with the county electronic counter. A motion was made by Nyle Fullmer and seconded by Bruce Sutherland to approve the canvassing of the votes. All Aye RE: BEER LICENSES TOPIC: (21,112,,, HORKLEYS,ONE STOP,BEER LICENSES) Mayor Boyle read the Beer Licenses- Horkley's Self Service with two beer licenses for their two locations; One Stop. A motion was made by Nyle Fullmer and seconded by Kay Beck to approve the beer licenses. All Aye RE: BROULIMS STRIPPING AND TURN LANE TOPIC: (21,112,,, BROULIMS,TRAFFIC,FOOD CENTER,IST W.,2ND W., JUNIOR HIGH SCHOOL,CART BUS,PARKING,ARCHIBALDS) Broulims Stripping and Turn Lane- Joe Laird explained and showed an aerial photo. With the heavy traffic we are going to be getting with the approaches on this street with Broulims, the buses, and the people letting kids off at the Junior High, they felt it would be desirable to extend the left turn lane down to 1st West; to change the parking on the North side of Main from angle parking to Parallel parking from the " parking lot between the Junior High and the Food Center; on the South side of Main change the angle parking to parallel parking east of the present Broulims west to 2nd West. Strip it to extend a left turn lane from 2nd West to 1st West. It would eliminate angle parking where Cart and Archibald Insurance is. The stop light on 1st West will have a turn lane signal. The light will be traffic actuated. Farrell asked if the Highway Department has the final say? The mayor stated that they are in favor of it. They said they would strip it as soon as weather permits and they can get their equipment up here. RE: TRAFFIC STUDIES ON 2ND E NEAR KMART TOPIC: (21,113,,, KMART,2ND E.,TRAFFIC,2ND N.) The mayor told the council in the last couple of weeks the Highway Department has been doing traffic studies on 2nd North and where K Mart and Barney Dairy Road comes onto 2nd East. Joe explained they felt there was so much turning traffic across the detectors as such an angle that they thought they were getting so much double count they did not think it was an adequate traffic indicator so they are going to do it again. The one at 2nd North was a little different it met 7 of the 8 criteria. At least 8 hours of the day there has to be a certain level of traffic on the main street 2nd East and another level of traffic on the east -west street which would be 2nd North. The traffic met that warrant during 7 hours but did not meet it for 8 hours. A lot of people crossing that intersection have wanted a stop signal there. A lot of people don't go that way because it is so hard to cross the road. It has got close to the 8 hours but not quite. A motion was made by Bruce Sutherland that we accept this proposal. He felt it was a good plan. Seconded by Marsha Bjornn. All Aye RE: L.I.D. #30 CONTRACT TOPIC: (21,113,,, L.I.D.,H-K,WATER DEPT.,STREETS) Contract on L.I.D 30/Northeast Water Main- Joe gave a handout on the construction bid for Construction Bids for L.I.D. #30 - Street Reconstruction on 3rd Eat, Harvard and 5th South Streets. (Project No. STR-97-04) H K Contractors with the low bid of $498,156, the other bids as indicated were higher. They felt they got some good bids and recommended that the council accept the low bid to H K Contractors. A motion was made by Kay Beck and seconded by Farrell to award the bid to H K Contractors. All Aye The low bid on 7th South was awarded to H K Contractors by the state. RE: TABERNACLE CHAIRS TOPIC: (21,113,,, TABERNACLE,CHAIRS,TABERNACLE BOARD) The mayor reported on chairs for the tabernacle. There were some chairs at the Library that had the Soraptimist Club name of them and they gave them to the tabernacle. Soroptimist also gave the tabernacle $100 to buy chairs. We could also use some more chairs. RE: TABERNACLE RENTAL CONTRACT TOPIC: (21,113,,, FEES,TABERNACLE,CONTRACT) Rental Contracts for the Tabernacle Civic Center (copies on file). This was done by the committee. It accesses the fee schedule for uses. They recommended that it not be used for any commercial use at all. The basic fee is $35 an hour. Non profit organizations charging admission is $40 an hour and if they use the sound system it is an additional fee. A motion was made by Kay Beck and seconded by Farrell Young to approve this contract. All Aye RE: L.I.D. #29 FINAL ASSESSMENT ROLL TOPIC: (21,113,,,L.I.D.,STREETS,SIDEWALK,SEWER,CURBS) L.I.D. 29 final Assessment Roll. Ordinance 799 AN ORDINANCE CONFIRMING THE ASSESSMENT ROLL, AS CORRECTED, FOR LOCAL IMPROVEMENT DISTRICT NO. 29 IN REXBURG, IDAHO, FOR THE PURPOSE OF CAUSING CERTAIN STREETS, CURBS, GUTTERS, SIDEWALKS AND PARTS THEREOF WITHIN THE CORPORATE LIMITS OF SAID CITY, TO BE GRADED, RE -GRADED, GRAVELED, PAVED, RE -PAVED AND OTHERWISE IMPROVE THE HEREINAFTER DESCRIBED STREETS WITHIN THE DISTRICT AND TO CONSTRUCT AND RECONSTRUCT SIDEWALKS, CURBS, GUTTERS, SEWER AND OTHER WORK INCIDENTAL TO ALL OF THE FOREGOING IMPROVEMENTS; ORDERING ASSESSMENTS TO BE MADE IN ACCORDANCE WITH THE ASSESSMENT ROLL AND PRESCRIBING DETAILS CONCERNING SAID ASSESSMENTS; AND REPEALING ALL ORDINANCES OF PARTS OF ORDINANCES IN CONFLICT HEREWITH. A motion was made by councilman Nyle Fullmer that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 799. Those voting aye: Kay Beck Farrell Young Glen Pond Bruce Sutherland Nyle Fullmer Marsha Bjornn Those voting nay: none Ordinance 799 was then placed before the council. The mayor then called for the voting for final passage of the ordinance, and the motion was made by Nyle Fullmer and seconded by Bruce Sutherland that ordinance 799 be passed. Those voting aye: Marsha Bjornn Nyle Fullmer Bruce Sutherland Glen Pond Farrell Young Kay Beck Those voting nay: None The roll showed all councilmen present, voting "Aye" carried, the Mayor declared that the majority of all the members of the City Council had voted for the passage of said ordinance was duly and regularly passed. Mayor Boyle declared the motion carried. RE: CLAIR BOYLE ANNOUNCED HIS RESIGNATIC TOPIC: (21,114,,, BOYLE*CLAIR,RECREATION) The mayor told the council about 10 days ago Clair Boyle announced his resignation as City Recreation Director. He was going to resign as of December 31 but we have talked him into staying through basketball which will be at the end of February. That will facilitate the city looking at how they want to do recreation. Clair put in a lot of donated hours. The mayor was not sure that you will find anyone that loves baseball diamonds to do what he did. He asked the council to take a good look at the options. Bruce stated that after the way the election went, it looks like the residents of the City and County are not really that interested in recreation. The mayor stated that the possibility they talked about today would be to do the same as they do for Little League Football and Baseball. They have committees that runs it. RE: CART BUS DONATIONS TOPIC: (21,114,,, CART BUS,COUNTY,BUDGET) Cart wants to come to the next meeting to ask for a donation. The mayor asked Brooke Passey if the county acted on it? Brooke said they called Fremont County and they felt it was a real asset to help out so they felt it was in the best interest for Madison County to help out. Glen Pond suggested that the council consider it and bring it up at the next meeting. Nyle Fullmer stated that we did not budget for it so he did not know where we would get the money. The mayor stated that we would have to take it out of the contingency fund. RE: FIRE AND AMBULANCE MEETING TOPIC: (21,114,,, FIRE DEPT.,AMBULANCE,GRANTS,WATER DEPT.,COUNTY) Richard reported on the Fire and Ambulance meeting. They discussed combining the Fire Service with the Ambulance. They looked over some possible building plans that will be drawn up in preparation of a Grant Application. They are applying for a Department of Commerce Grant which will be available next spring. It would be to add on to fire station and to look at using the water building in the back. We need to discuss when or if they would want to donate the building where the water department is now. In talking to Diana Cluff, the Grant Administrator in Boise, we do need as much of a match as possible. We would not need to vacate the water building right away, but could dedicate it in the future for Fire and Ambulance Storage. That would save us putting storage above the new living quarters and office area. That would save us about $100,000 to $200,000. How we would asked for credit from the two other agencies will have to be determined. They are hoping to get about a $300,000 grant from the state with $100,000 to $150,000 from the County Ambulance District to be able to put up a building on the north side. That ground could be an additional match. The details will need to be worked out on the ownership of the building. Terry Butikofer from E.C.I.P.D.A. was at the meeting. He explained that the Grant Application will be due November 21. He asked if this could be put on the agenda for the next meeting to find out if the city is willing to allow that building and the ground to be used as match, whether or not you vacate it now or later and to possibly let them use a corner of it now. He said they would try to get the county assessor to give them an appraisal. The council felt we should aim that way. RE: NEW SEWER USE ORDINANCE TOPIC: (21,115,,, SEWER,WASTEWATER DEPT.,SEWER ORDINANCE,THIBAULT*DAVE) Dave Thibault was at the meeting to discuss the Sewer Use Ordinance. The mayor read a letter received from E.P.A. requesting an update on the Sewer Use Ordinance which they had recommended last February. If this ordinance is not submitted to that office for approval in the next 30 days they would need to consider enforcement alternatives. Dave explained. (giving out a copy of ordinance to council) E.P.A. has a standard Ordinance and you take it and plug in the things necessary to adapt it to Rexburg and turn it back into them. We have two ordinances 645 and 660 in place now. This ordinance will combine both of them into one ordinance. The mayor stated that we should introduce it tonight for the first reading. The council questioned Dave if they enforce everything in the ordinance, if it can be enforced without more expense and if he had enough man power to enforce the ordinance. Dave said they could do it, but not 24 hours a day. Donna works full time on pre treatment. There is nothing in this document that will hurt any of our industrial users. There were a couple of things in it that they threw out. E.P.A. have reviewed this document and said they approve of it. There is nothing in the ordinance that we are not currently doing. This is a requirement to get a permit. This will be on the agenda in two weeks. RE: TETON SEWER BOND TOPIC: (21,115,,, WASTEWATER DEPT.,TREATMENT PLANT,E.C.I.P.D.A., FORSGREN AND ASSOCIATES,TETON) The mayor told the council we got a surprise this week. Dave knew but no one else in the city knew. The City of Teton voted on a new sewer bond. It passed by 6 votes. They came in this morning and said, "Did you know that the City of Teton is going to start sending all their effluent to the Rexburg Treatment plant?" The mayor, Joe, Glen, or Stephen had not heard anything about it. Ted Hendricks with E.C.I.P.D.A. knew about it and had tried to explain it to the mayor. The mayor was not able to get in touch with John Millar. The mayor felt we need to get as many people off septic tanks as possible. They would run a trunk line over to Sugar City and from Sugar City to our plant. Dave explained that someone from Forsgren had come and talked to him about hooking on. He said we are looking at 60,000 gallons a day and the plant can handle it. Glen stated when we put those facilities in so we could allow for the expansion of the City of Rexburg. We have to be careful of what we do because we need to assure ourselves that we have room for growth so as a council we need to know how much excess capacity this will bring into the city and how much we have left over for expansion for industrial customers to come into this area that may want to come into our business park or whatever. Bruce stated we also need to be careful because we are the ones paying for that bond. Dave stated that the plant was designed for 2.1 Million Gallons per day and we are currently running at about 1.8 Million Gallons per day which is 300,000 gallons shy of of maximum. He believed that the plant could handle more than 2.1 Million Gallons with the exception of we need the third clarifier. Dave said he is not afraid of this. The mayor said we will still have a lot of negotiation. Glen suggested that if the line were run to Teton, suppose they came down the Moody Highway, in a few years if the people on the Barney Dairy road are having trouble with their septic systems can they run a line from Barney Dairy and drop into that line? Dave said they could and a lot of things need to be addressed before we get started on it. Glen said if we can route it to pick up part of Rexburg then it should be part of our program and that should enter into our discussions. Dave felt it would be feasible to do an engineering study on that and it is very feasible. Glen said we shouldn't let this opportunity go by without seeing what additions adjacent property to Rexburg could be picked up. We will bring up the ordinance in two weeks. RE: GOLF COURSE PROFESSIONAL CONTRACT TOPIC: (21,116,,, FORSGREN*PATTI,GOLF BOARD) The asked the council if they had reviewed the Golf Professional Contract. Patti Forsgren asked that the council did not pass it until the Board read it and discussed it. The County will discuss it at their meeting Monday. A motion was made by Bruce Sutherland and Seconded by Glen Pond to pay the bills. All Aye A motion was made by Glen Pond and seconded by Kay Beck to go into a and executive session to discuss a personnel problem. All Aye Meeting reconvened. A motion was made by Nyle Fullmer and seconded by Bruce Sutherland to adjourn. All Aye City Clerk, Rose Hagley UV41 � Llk-:� Mayor, N'le L. Boyle