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HomeMy WebLinkAbout1997.01.15 CITY COUNCIL MINUTESrl DATE: (011597) City Council 1/15/97 7:30 P. M. State of Idaho) County of Madison( City of Rexburg) Those Present: Mayor: Nile Boyle Council Members: Kay Beck Farrell Young Glen Pond Nyle Fullmer Marsha Bjornn Excused: Bruce Sutherland City Clerk: Rose Bagley Finance Officer: Richard Horner Attorney: Stephen Zollinger Engineer: Joe Laird Pledge to the flag. A motion was made by Nyle Fullmer and seconded by Marsha Bjornn to approve the minutes. All Aye RE: CERTIFICATES PRESENTED TO WATER & WASTEWATER EMPLOYEES TOPIC: (21,27,,, CERTIFICATES,WATER DEPT.,WASTEWATER DEPARTMENT) The mayor presented certificates for certification after they had studied and taken the test to qualify. Jim Bissette - Distribution 2 Water Operator; Kelly Long - Wastewater 4; and Lorin Jose - Lab Operator 2. They will also get a raise in pay. The mayor congratulated them. RE: AUDIT PRESENTED TOPIC: (21,27,,, AUDIT,BUDGET) Brad Reed and Scott Bond representing Rudd & Company were at the meeting to present the audit. Brad did the presentation, going through the audit. He gave an unqualified opinion; there was nothing that they disagreed with. Everything was in line. The city is in pretty good shape. He complimented the staff for the good job they had done to follow the budget. (copy of audit on file) A motion was made by Glen Pond and seconded by Nyle Fullmer to approve the audit. All Aye RE: ORDINANCE 793 CONTRACTORS LICENSES - 2ND READING TOPIC: (21,27,,,ORDINANCES,CONTRACTORS,LICENSES) Second reading on Ordinance 793 for Contractors Licenses. The council suggested that Joe contact all the contractors about this change and get their input before the final reading of the ordinance. Joe said after talking to Idaho Falls he needed to make a few changes in the ordinance. The mayor suggested that the council set up a work meeting with the contractors prior to the final reading at the regular council meeting. This ordinance would be reciprocity with Idaho Falls. RE: MICKELSEN PLAT APPROVED TOPIC: (21,27,,, MICKELSEN PLAT,HOMESTEAD DEVELOPERS,EASEMENTS, SEWER LINES) Mickelsen Plat - Chuck Mickelsen presented the current plat. This is platted with the nine lots. Because of where the water line is, it is platted so it gives more of an easement along the back of the lots. Stephen told the council they met with representatives of Homestead Construction and with Dave Thibault this morning and discussed the options he has of getting into that manhole that has been the concern. Between Homestead Construction and the City, they have agreed that as soon as they purchase the property from Mickelsen the plat will be recorded and there will be a written agreement between Homestead and the City which will in essence create a use agreement where by the City will in coordination with Homestead over build the driveway that goes with the house on Lot 8. Instead of building a standard 4" slab driveway, the city through the Wastewater Department will over build it so it can support Dave's truck. It will get the truck far enough back that he will have access to that manhole. It will come past the side of the house on Lot 8, which lines up directly with the manhole. The only difference from what was originally requested is the easement will not run all the way to the fence, there will only be the hose dragging. Homestead feels that is something they can work with. It accomplishes the city getting to that line without tearing out all the center fences behind those lots. Roy Ellis was at the meeting to state that they have agreed to those terms. Stephen will draw up the agreement. It will be written right in the contract when that lot is sold and will be recorded as a Use Easement. Dave Thibault reported on the Sewer Line Video. The line was done from 2nd South clear down to Oak by Mickelson's house. The upper 200 feet were in pretty good shape, when they got down to the manhole that is in question there were a few broken spots in the pipe, where they actually used the pipe to make grade, so there are gaps in the joint itself. It has been a problem in the past with tree roots. The worst part of that is they found a manhole they did not know was there. It is buried under a gentleman's retaining wall from about 100 feet to the south of that out to where the sewer line ties into Oak. It is in pretty bad shape. They found a major blockage up above in the back yard of Alvie Christenson house. They dug that up and repaired it. They repaired another small spot just up above it. That was the problem of the whole sewer line where they were having to get into that manhole all the time. There are tree roots that entered the customer's service line which grew into the main line. They removed that and made a proper tap into the mainline, removed the tree roots and took a lot of problems away from the city by doing that. Something needs to be done with the sewer line in the near future, probably in one or two years. The mayor stated that they found out the line is within the easement. It goes straight and turns into Don Hammer's property and Don has poured concrete right over the manhole. Dave felt that if we are going to put a new line in we should do the whole thing. Joe called Idaho Falls and got some prices, with a low of $30 a foot to $50 a foot for slip lining it, compared to putting in a new line which would be about $25 a foot plus replacing the retaining walls and fences. Dave stated the biggest thing he could see on the project as to whether to slip line the pipe or to replace it is the company we had up here to T.V. the line can do the cutting out of the sewer line from inside the sewer line itself so there is no excavation in the back yards digging up the lines. The problem is the service lines coming into the line is not a real tight seal so the tree roots would enter that line in the spring and in the fall. If we replace the whole line we could actually make proper taps where they are tighter fitting and could keep the tree roots out longer. The biggest thing to look at would be digging through everyone's yard for excavation. RE: SEWER LINES NEEDING REPAIR TOPIC: (21,28,,, SEWER LINES) The line on 3rd West is very old and will need attention very soon. The city needs to take a look at replacing a lot of the sewer lines around the city. We will need to budget some money to bring the T.V. .crews in to T.V. the city lines. Roy Ellis from Homestead stated that right now would be a good time to designate easements on their plat if you are thinking about replacing it to get it out from their cinder block walls. They could designate an easement on the property they are trying to purchase. (discussion) A motion was made by Nyle Fullmer and seconded by Glen Pond to approve this plat subject to getting an agreement drawn up between Homestead and the city as indicated. All Aye . `A RE: AIRPORT LEASE FOR PILOTS LOUNGE DISCUSSED TOPIC: (21,29,,, AIRPORT,FRISBY*CRAIG,MADISON COUNTY,CITY OF REXBURG) Airport Lease- Stephen explained the lease. This is the completed and executed lease between The Craig Frisby, the city and the county for the pilot's lounge. The city and the county would be leasing 350 square feet for a pilot's lounge in addition to the 350 square feet that Mr Frisby will clean, maintain and supervise. There would also be another closet of approximately 20 square feet to house the airport runway and beacon equipment. This would be at a cost of $300 per month and he would be responsible for the utilities and providing of that space. This would allow for a review after 12 months and every third year after. A motion was made by Nyle Fullmer and seconded by Glen Pond to approve the Airport Lease. All Aye RE: ROSEWOOD SUBDIVISION AGREEMENT TOPIC: (21,29,,, ROSEWOOD SUBDIVISION,SUBDIVISIONS,AGREEMENTS, SILVERTREE BUILDERS,WATER SYSTEM,LINEAL FOOT CHARGE) Brett Hastings representing Silvertree Builders regarding Rosewood Subdivision. This is regarding a development agreement. Stephen explained there has been some enhancements that Silvertree contributed to the overall city system. After meeting with Silvertree it was felt that it would be appropriate for the city to wave the front foot fees on their water line running down 2nd South in exchange for the enhancements which they built into our system at our request. They had to make modifications outside of their system. Instead of the front foot water line it states that would be waved for enhancements made to the city water system by the developer at the developer's expense. The cost comes out within $100 of the same amount. A motion was made by Glen Pond and seconded by Farrell Young to accept the agreement as written. All Aye Joe discussed the arterials. Marsha asked if this arterial plan had been presented to the County. Joe said it had not been officially presented to the county. RE: L.I.D. 30 DISCUSSED TOPIC: (21,29,,, L.I.D. 30,STREETS,ARTERIALS,IMPACT ZONE,SEWER LINES, WATER LINES,3RD EAST,STH SOUTH,SUNRISE DRIVE,3RD WEST,HARVARD) Joe explained the proposed L.I.D. to be done this summer. (He gave the council a map on file.) The streets are Sunrise Drive, 5th South from 3rd West going west 500 feet, 3rd West from Main Street North to 1st North, 3rd East from Main Street to 3rd South, Harvard from 2nd South to 4th South. He asked the council about the method of assessment on the property. He explained how Idaho Falls did it. He discussed the arterials and right -a -way. (discussion) The mayor stated that on curb and gutter we need to use the city's formula on replacement, because the city pays part of that. The council told Joe for the new construction of asphalt and curb and gutter the developer pays it all and for replacement of asphalt it has been the city policy to pay all of the cost. Discussion on the arterials in the Impact Zone and who's responsibility it would be to pay for the road. The mayor stated that we will be replacing sewer and water lines on the streets that are proposed on the L.I.D. RE: JOSEPHSON APARTMENTS PARKING DISCUSSED TOPIC: (21,29,,, APARTMENTS,PARKING) Sharon Josephson who owns apartments at 116 North Center was at the meeting. Their parking in front of the apartments is such that the cars park one behind the other and some of the cars received warning notices on their windows that they were blocking the sidewalk. She has talked to the tenants and told them to be sure to leave room behind them for people to walk along there. The mayor told her the way the ordinance reads, you can't have parking on even the city setback. That apartment has been there for years. The mayor asked how one car gets out if another parks behind the other? She said they just have to move the back car. It is a pre-existing situation. (discussion) Stephen suggested that they need to watch where they pile their snow so it does not block the sidewalk. He also suggested that she puts a strip leaving a four foot section for foot traffic and that the cars pull up as far as they can. Nyle Fullmer said he would talk to the Police Chief about it. RE: GENERATOR FOR WATER TANK TOPIC: (21,30,,, WATER TANK) The mayor told the council that during the Budget, they budgeted $60,000 for a generator for the big water tank. When we had the power outage for four hours, if it would have gone one more hour the city would have been without water which would have been a hazard for fire as well as everyone being out of water. The estimated cost now is $100,000. DeLynn and Joe feel that we need the generator. The council agreed that we need to get the specs and advertise to go to bid. Marsha reported on the Planning & Zoning meeting. RE: AIRPORT BOARD TOPIC: (21,30,,, AIRPORT BOARD) Stephen reported that Richard Smith is stepping down off the Airport Board. Bart Webster's name has been submitted. A motion was made by Nyle Fullmer and seconded by Kay Beck to pay the bills. RE: WASHINGTON SCHOOL SALE TOPIC: (21,30,,, WASHINGTON SCHOOL,DOWNTOWN REVITALIZATION,GRANTS) The mayor reported that it looks like the Washington School sale is going through. They have options on two of the four pieces. We have the opportunity to tie into that development that private money is going into it. It is an opportunity to do a downtown renewal. This would be getting H.U.D. money to improve the downtown area. We could get a $500,000 grant, but we would need $250,000 private money. We would have to do a business improvement district that would improve the downtown businesses. Discussion on improvement that could be done. It was suggested that it be presented to the Downtown Merchants Committee and the Chamber. We need it into The Department of Commerce by the end of March. Nyle Fullmer suggested that we pursue it and start doing some preliminary work on it. Meeting adjourned. t� J Mayor, 'le L. Boyle i city Clerk, Clerk, Rose �yJ%y