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HomeMy WebLinkAbout1996.07.17 CITY COUNCIL MINUTESI `~ f~ DATE: (071796) State of Idaho) County of Madison( se City of Rexburg) City Council 7/17/96 7:30 P.M. Present were the following: Mayor: Councilmembers: City Clerk: Attorney: Finance Officer: Engineer: Pledge to the flag. Nile L. Boyle Kay Beck Farrell Young Glen Pond Marsha Bjornn Ny1e Fullmer Rose Bagley Stephen Zollinger Richard Horner Joe Laird Hrooke Passey, County Commissioner, was also present. RE: REPORT ON THE ADVISORY PANEL MEETING FOR THE FAMILY RENEWAL CENTER TOPIC: (20,136,,,ADVISORY PANEL,FAMILY RENEWAL CENTER) Glen Pond reported on the Advisory Panel meeting for the Family Renewal Center. They had their first meeting. Members of that panel are Karen billing, Mike Black and Sheila Kellogg, employees at the Center, Dave Ogden, ECIPDA,. Phil Nye, local resident next to the facility, Clair Boyle, Officer Larson, Roger Clark and Glen. They spent most of their time finding out what was going on in the center. Roger would like to be on the agenda for the next council meeting and he will report on the audit that we asked for. From the report everything seems to be okay. The police have been informed and have a good working relationship with the police department in case of any problems over there. They have 16 residents and are going to remodel to bring that to 24 residents. They anticipate that the revenue will be enough to take care of their expenses. This group will probably meet on quarterly bases. RE: LITTLE PEOPLE ACADEMY - PROBLEM WITH HOOK UP & PLUMBING FEES TOPIC: (20,136,,,LITTLE PEOPLE ACADEMY,WATER HOOK UP,ECIPDA, PLUMBING PERMITS) Little People Academy- Mr Jergens, Dynamics Inc. they are doing the plumbing and mechanical at Little People Academy. He was at the meeting to get some relief for some fees which he has been unjustly levied as a result of errors on someone's part. On the day of the bid he called the City of Rexburg and asked to talk to the utility department and talked to a gentleman and he told him that the project that he was bidding on was outside the city limits therefore there would be no fees levied by the City of Rexburg. He then completed his bid and it turned out he was the low bidder. The general contractor told him to go to Rexburg and pick up a plumbing permit as he could not obtain a city building permit until he had got the plumbing permit. The city informed him that it was outside the city limits and there was no plumbing permit required by the city. When he came to the city hall he talked with Mrs Bagley, City Clerk, and she informed him there was a fee of $3900 for water connection fee and $650 for a sewer connection fee. The plumbing inspector was there and he informed him there was a fee for a water meter for $1200. He was upset when he found out the fees at this point and wished he would have found it out when he first called the city before he did the bid. He did not want to delay the project and paid the fees. He felt someone had made a mistake and he felt the situation would be resolved. He talked to Dave Ogden about it and said he would speak with the mayor and see if he would refund the fees he had paid. He did speak to the mayor and the mayor was not receptive to that, he then spoke to the mayor himself and he told him to come to the city council. 1 The project required a 2" tap to the city water line. There was a tap to the property prior to bid opening so he assumed that was a 2" tap for an industrial park. A 3/4" tap ie not enough to serve more than a single residence and as a result they have to do a hot tap to the city water line to increase the size from 3/4" to a minimum of 1 1/2". The owners issued a change order for him to do the hot tap. He included in his change order the fees he had to pay thinking the owner would pay them. The owner rejected the change notice saying he did not feel he was responsible for the fees. He is requesting that the city council provide relief for this expense because he feels he was mislead. Apparently the city put the system in and are recovering these fees. He has been victimized with misinformation and has been forced to pay this amount and feel it is unjust. He asked the city to provide relief on those fees. The mayor stated that he could see that DeLynn told him there would be no inspection fees because it ie out of the city and the et ate does the inspections. The hookup fee for out of the city is 1 1/2 times the hookup fee of the city so it would cost more, but because of the situation we did agree to charge the same fee as we charge in the city for the hookup, instead of the water hookup fee of $5750. He felt that he just misunderstood when he was told there was no plumbing permit to pay to the city only the state. No one working for the city would tell him there is not a hookup fee, because everyone knows that it is 1 1/2 times the fee for out of the city. The meter is charged by what we have to pay for it. The mayor was in agreement with the 2" tap. He could not believe that the engineers tapped out everyone of those lots with a 3/4" tap. (discussion) Mr Jergens felt the city should pick up the additional cost. The mayor told him, the mayor, Stephen and Joe would go out and talk tc Dave Ogden of E.C.I.P.D.A.and get back with him. RE: CHEVRON GAS NEW CAR WASH REQUEST TO USE SYSTEM AS IS GRANTED TOPIC: (20,137,,,CHEVRON GAS,CAR WASHES,RIGHT OF WAY,WASTEWATER, FIRE DEPARTMENT) Steve Oakey, Chevron Gas- They are in the process of construction of a self service car wash. They had to move the propane tank and called the Fire department. They came out and told them where it should be moved and that they needed to put it on a concrete pad and how he should do it, which they did. Blair Manwaring came out and told him he had to move it 2 1/2 feet back because it was too near the right-a-way. He had to spend several hundred dollars to put a sidewalk in and for a green belt. He asked if he could get the 2 1/2 feet from the city right-a-way. He needs to be back from the right-a-way 13 feet. He said by the fire department he is legal. He was told that is a state highway and a et ate right-a-way and would need to get permission from the State. Mr Oakey also explained that he is adding a self service car wash to the Chevron Station. There is a drain problem with the way the drain is being put in for inspection purposes. He said he has a master sump in the front and both this and the other car wash will flow into it. He asked why couldn't it all be checked at that manhole? The drainage all filters into the master sump £rom the two chambers and then to the sewer. Both are separate tanks. The mayor told him there has to be a place they can take a teat. Mr Oakey asked why it couldn't be tested at the manhole. Dave Thibault told him we can make a test but there is more tribulance and there will be a higher teat. Mr Oakey asked if he pays for the higher test is it okay? Dave told him the more often that the sump is cleaned the better the test. Mr Oakey told the council that to change everything now would be an extra cost and he requested to go with the system as it exists. Dave told him he would need one hole 1/2 diameter in the lid on the east, so we can use a hook in the hole to open it. A motion was made by Nyle Fullmer to accept Mr. Oakey's request to use the system as it exists. Seconded by Farrell Young. A11 Aye. RE: STREET RECONSTRUCTION/OVERLAY 1996 HID TO H & K CONSTRUCTION TOPIC: (20,138,,,STREET REPAIRS,OVERLAYS,STREET RECONSTRUCTION,H & K) The mayor told the council that the bids were opened for the reconstruction and overlay on the streets and the low bid was H & K for $255,333.20. A motion was made by Glen Pond and seconded by Kay to accept the low bid. A11 Aye. Kay Beck felt Joe needed to look at the work H & K did last year before they start this year. They were not careful enough last year. RE: SEAL COATING FOR 1996 LOW BID TO BECO TOPIC: (20,138,,,SEAL COATING,BECO) The low bid for Seal Coating was Beco for $55040.16. A motion was made by Nyle Fullmer and seconded by Kay Beck to accept this low bid. All Aye. RE: PLAT FOR BOWEN & THOMASON DISCUSSED & ACCEPTED BY CITY COUNCIL TOPIC: (20,138,,,PLATS,BOWEN & THOMASON,STH SOUTH,6TH SOUTH,STREETS, RIGHT OF WAY,2ND WEST,3RD WEST) Joe showed a plat for Bowen & Thomason. This is located on 3rd West and 5th South. He showed the aerial photo. There is nothing south of 5th South right now. They were asked to complete a plat on the whole area and they are asking approval of the plat. He asked the council if they have to put in the whole street or would a half of a street be okay. We have allowed a half of a street previously on the street by Brenchley Apartments. Glen asked Joe if they put only a half of a street in if it would get broken down eventually? Joe said it would not be a problem. The council felt if it did not break down there wouldn't be a problem because we had allowed it on other streets. This plat will give ue the right-a-way on 6th South over to 2nd West and there is already right-a-way on over to 4th and 5th. Joe explained the plat. This street that they want to put a half street would not go anywhere. A motion was made by Glen to accept the plat and let them proceed contingent upon approval by the Planning & Zoning. Seconded by Nyle Fullmer. All Aye. This plat will give a right-a-way for 6th South. RE: COMPLAINT ON THE SIDEWALK ON 2ND SOUTH TOPIC: (20,138,,,SIDEWALKS,2ND SOUTH) The mayor stated that he had a complaint on the sidewalk on 2nd South. The sidewalks are deteriorating and they told the mayor the city should force people to replace the sidewalks. He also had a letter from a Sunbird complaining about the sidewalks and stated that some Sunbirds had fallen and gotten hurt on the sidewalks. They also complained about the trees, bushes, cars parked on the sidewalk, hoses on the sidewalks. They made suggestions. RE: SEWER LINE TO THE NATURE PARK RESTROOM DISCUSSED TOPIC: (20,138,,,SEWER LINES,NATURE PARK) The mayor told the council that we are ready to get bids to run a sewer -- line to the restroom at the Nature Park from Wayne Parkinson's house to the restroom. Because of the vandalism we have been using Ports '. Potties at Smith Park. He asked the council if they wanted to go to '. the expense of building restrooms and running a sewer line or just use Ports Potties at the Nature Park. (discussion) The mayor told the council the money for the sewer line is coming from the Nature Park Grant. Glen suggested that we would save money by having the city employees put it in. Stephen stated that the city is anticipating laying the water line. The trenching of the road and laying of the sewer line, he did not think there was anyone in the city who would feel comfortable putting that in. He did not think the trenching of a sewer line would be done efficiently with our little backhoe. The council felt we should go ahead with the sewer line for the restroom and possibly see if any of the work could be done by our crews. i ~~~ RE: CURFEW DISCUSSED TOPIC: (20,139,,,CURFEW) The council discussed a Curfew. Nyle stated that Chief Archibald felt it would be a good idea. The council instructed Stephen to look at some curfew ordinances from other cities and report back to the council. James Hench-He is here from Pocatello going to Rick College. He suggested that the city needs to do something about problem of kids dragging Main. He use to live in Phoenix and the police are really '. strict about the enforcement the curfew. The curfew in that area is 1D:00 P.M. in some areas and 11:OD P.M. in others. A motion was made by Marsha and seconded by Nyle to approve the bills. All Aye A motion was made by Farrell and seconded by Nyle to approve the minutes. A11 Aye. RE: CITY WATERING LOT BY PORTERS ON 2ND EAST DISCUSSED TOPIC: (20,139,,,LOTS,WATERING,PORTER*LINDA & RANDALL,2ND EAST) Nyle told the council that he got a call from Trudy Porter. They own the lot between their house and the Army Reserve Building and it is a weed patch. She asked if the city would provide water for the lot if the Porters would clean it up and plant grass. We have furnished water to lots in other areas. The council questioned if they would let the public use the lot3 If it is open to the public there wouldn't be a problem. Nyle asked Rose to look up in the minutes and see what we decided about other lots in the city and table it to the next meeting. Street Development (tabled to the next meeting) RE: DEVELOPMENT AGREEMENT FOR SEWER LINE FOR GREASE MONKEY APPROVED TOPIC: (20,139,,,DEVELOPMENT AGREEMENTS,AGREEMENTS,GREASE MONKEY, EASEMENTS ) The mayor told the council that he had an easement for sewer line to go through the Walker girls property which will be used for the Grease Monkey. The Grease Monkey needs sewer. The owner of the Grease Monkey would like to have a development agreement to recover some of the money when property is sold. Glen suggested that we need to put it into a long term agreement because no one will remember. They will only be able to recoup the cost of the line. A motion was made by Kay Heck and seconded by Marsha Bjornn to approve the agreement. All Aye. We need to be aware of any agreements the Nyes make, our storm drain hits their property in a few places. Part of it will overlap the power line easement. Richard read the budget schedule. Meeting adjourned. Mayor, ile L. Boy1 ~~~ ~ , City Clerk, ~se„~agley