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HomeMy WebLinkAbout1995.01.18 CITY COUNCIL MINUTES�_J DATE: (011895) City Council 1/18/95 7:30 P. M. State of Idaho( County of Madison( ss City of Rexburg) Present were the following: Mayor: Nile Boyle Councilman: Kay Beck Nyle Fullmer Jim Flamm Farrell Young Excused: City Clerk: Attorney: Finance Officer: Engineer: Bruce Sutherland Glen Pond Rose Bagley J. D. Hancock Richard Horner Joe Laird RE: KIWANIS DONATES MONEY TO DARE PROGRAM TOPIC: (19,82,,,KIWANIS,DARE PROGRAM) Mary Franson and other Kiwanis members were at the meeting. As part of the proceeds from the Massacre Mall, Haunted House they would like to donate money to help the "Dare Program". The officers helped out at the mall. It is a small donation, but they felt strongly about this program and hope that in the future they could help more. Mary presented a check for $500 to Roy Klinger, Dare Officer. Roy introduced Gas Manwaring and Ruth Clark Dare Committee. Roy Klinger expressed appreciation for the contribution. A motion was made by Jim Flamm and seconded by Kay Beck to approve the minutes. All Aye. RE: HONEYWELL PROPOSAL TO DO FEASIBILITY STUDY FOR ENERGY AND OPERATIONAL SAVINGS. TOPIC: (19,82,,, HONEYWELL,ENERGY) Honeywell's Proposal- David MC Gell From Salt Lake City, Utah started with the presentation. In November 1994, they contacted Richard with regards to municipal services program that Honeywell has been working with for the last two years. At that time it was decided that they continue on with a feasibility study to determine whether or not an opportunity for energy and operational savings could be made in the City of Rexburg. They brought results of the survey back to Mr Horner the first part of January. Tonight they would like to present those findings to the council and mayor. (packet from Honeywell on file) David then turned it over to Mr Brett Hunter. Brett gave an introduction to the Government Service Program. They would introduce the council to what is a Government Services Program? Performance Based Contracting is quickly becoming to the federal government the preferred way of procuring. You get caught in a viscous cycle because of declining revenue and the higher costs, that results in deferred maintenance of buildings and systems within. This results in more breakdowns, reduced energy, higher energy consumption, and reduced comfort. If we can take this area and lower the costs, it will result in fewer breakdowns and result in improved comfort and savings. A contractor says they can repair, modernize and maintain the facilities within the city and can do so on a self funding basis by the energy and operational cost savings. When they identify the savings, they guarantee those savings and put it in writing. They can show the city how to make all the improvements within the facility and not spend any money to do it. Let the savings pay for the improvements. They utilize a municipal lease purchase and spread the cost out for.the program. The savings will off set the cost. The money never shows up as being a debt, it is an operational funding. They would provide Richard with a list of qualifications to put in the paper, that anyone U3 could respond to. Honeywell will also respond to it and prepare a final proposal and bring it to the council. At that point the council can say if they want to do this. Honeywell use a lot of local contractors to do the work. They have included a letter of authorization. They need to proceed forward and get the request for qualification to the city, so it can get published. A motion was made by Nyle Fullmer to allow the mayor to sign the letter of authorization for the study. (Jim asked if the letter of authorization, authorizes them to do the study and come back with the proposal but it does not say anything like if the proposal proves to save us money, that we will go ahead and sign it. We are free at the end to do what we want? They told him that was correct.) Nyle modified his motion to allow the mayor to sign the letter of authorization for the study after J. D. Hancock reviews the letter. Seconded by Kay Beck. All Aye Introduction of scouts. RE: UPDATE ON ECONOMIC DEVELOPMENT PROJECT WITH BLOCK GRANT ON THE BUSINESS PARK & ADMINISTRATION CONTRACTS WITH ECIPDA AND M.E.D.C.O.) TOPIC: (19,83,,, ECIPDA,M.E.D.C.O.,BUSINESS PARK,GRANTS,BLOCK GRANT) Rudd & Company was at the meeting to make a proposal to administrate the 401 K Plan for the city. The proposal would take the place of what West One Bank is now doing for the city in administrating the plan for the city. They said they feel qualified because we are close and we work closely with Richard on the Audit. Our fee would be lower than West One has been charging and competitive. We will give quarterly accounting. They will take the payroll from Richard and up load it onto their system. (discussion) Richard stated that we had a new proposal from West One Bank and their fee has come down just a little higher than that of Rudd & Company. J. D. questioned the fee and the Ted Hendricks gave an update on Economic Development project with the Block Grant on the Business Park and also present the council the Administration Contract from E.C.I.P.D.A. and M.E.D.C.O. for approval. (copy on file) He explained the contracts. At the end of November we took our application over to Boise and were invited to present a full application which basically means they intend to fund us. We presented the necessary documents to the State and right now notice of award and the contract to the City of Rexburg's Business park grant is on the Governor's desk. After he signs it, we will get notification of the award. As far as the Department of Commerce is concerned, they have approved it. We will be getting that $500,000 grant for the infrastructure. The Farmers Home grant is still pending which was $100,000. We have been notified from them that they have spent this years allocation on other projects. They have recommended that our project go to the national pool. The national pool will take place in June or July of this year. If there is money available we will have an opportunity to obtain that, if not we will keep the application on file until next year's funding with Farm Home. With the money the city put in and the block grant we will have the necessary money to take the infrastructure to the Business Park and put water and sewer and some access roads into the park itself, to the day care center and to the businesses that are being constructed. We are working with the environmental clearances to get that done so we can get under construction as soon as weather permits so we can meet the Farm Bureau's time frame.As far as the contracts, they had submitted to the state, a contract for E.C.I.P.D.A. of $38,000 to accomplish the goals and scope of work attached in the application and contract. In addition to that they proposed a $10,000 contract for M.E.D.C.O. for that job documentation. A motion was made by Nyle Fuller that we approve the contracts contingent upon the approval of the attorney. Seconded by Kay Beck. All Aye. RE: RUDD & COMPANY APPROVED TO ADMINISTRATE 401 K PLAN TOPIC: (19,83,,,RUDD & CO.,401 K PLAN,WEST ONE BANK) Rudd & Company was at the meeting to make a proposal to administrate the 401 K Plan for the city. The proposal would take the place of what West One Bank is now doing for the city in administrating the plan for the city. They said they feel qualified because we are close and we work closely with Richard on the Audit. Our fee would be lower than West One has been charging and competitive. We will give quarterly accounting. They will take the payroll from Richard and up load it onto their system. (discussion) Richard stated that we had a new proposal from West One Bank and their fee has come down just a little higher than that of Rudd & Company. J. D. questioned the fee and the $125 per hour. They explained that the maximum was $4000 or less and $125 per hour was for anything not considered in the annual administration. The loans would be separate. A motion was made by Kay Beck that we accept the proposal and deal with Rudd & Company on the 401 K Administration. Seconded by Nyle Fullmer (Richard discussed that with the bank, they were trustee of the funds. We would need to appoint trustees and this would be a little different. The trustees would sign the checks.) All voting aye on the motion. RE: AUDIT PRESENTED TOPIC: (19,84,,, AUDIT) Brad Reed and Scott Bond were at the meeting to present the audit. Brad stated their appreciation for working with the Mayor, Council and Richard and his staff. They had met with the mayor and Richard and went over the audit in detail. Scott went over the details of the audit. (copy on file) A motion was made by Kay Beck and seconded by Nyle Fullmer that we accept the audit as presented. All Aye RE: PATTY FORSGREN APPOINTED TO THE GOLF BOARD TOPIC: (19,84,,,GOLF BOARD) The mayor read an appointment of Patty Forsgren to the golf board to replace Charlene Walters. A motion was made by Jim Flamm and seconded by Nyle Fullmer to appoint Patty Forsgren as recommended to the golf board. All Aye. RE: ANNEXATION AGREEMENT WITH ONE STOP (SPUDS) APPROVED) TOPIC: (19,84,,, AGREEMENTS,ANNEXATIONS,ONE STOP,SPUDS) Joe explained the Annexation Agreement with One Stop (Spuds). We have worked out all items with them. (Discussion) a motion was made by Jim Flamm and seconded by Nyle Fullmer to authorize the mayor to sign the development agreement with One Stop. All Aye RE: RESOLUTION 95.03 FOR STATE REVENUE SHARING PASSED TOPIC: (19,84,RES,95.03,REVENUE SHARING) The mayor read Resolution 95.3 for State Revenue Sharing. (on file) A motion was made by Kay Beck and seconded by Farrell Young to pass Resolution 95.3. All Aye. Last time we discussed Resolution 95-1 on street standards. Joe said he had made a few changes and would like to wait until the next meeting to pass that Resolution. RE: AGREEMENT FOR ENGINEERING SERVICES FOR THE BUSINESS PARK APPROVED TOPIC: (19,84,,, AGREEMENTS,ENGINEERING SERVICES,BUSINESS PARK, FORSGRENS) Joe presented the Agreement of Engineering Services for the Business Park. The Attorney has reviewed it. A motion was made by Nyle Fullmer and seconded by Kay Beck to approve the Agreement of Engineering Services for the Business Park with Forsgren. All Aye RE: SIGN FOR BUSINESS PARK DISCUSSED - HORKLEYS WANT TO BE ANNEXED TOPIC: (19,84,,,SIGNS,BUSINESS PARK,HORKLEYS,ANNEXATIONS) The mayor stated that they are getting ready to order a sign for the Business Park. He asked the council what they think we should put on the Sign for a name? (Discussion) The mayor also told the council that Horkleys want to be annexed in the city as fast as we can. Joe will work on it. The council felt the park should be called Rexburg Business Park. RE: KELLEY LONG APPOINTED ASSISTANT WASTEWATER SUPERINTENDENT TOPIC: (19,84,,, WASTEWATER DEPARTMENT) Jim Flamm explained to the council that Dave Thibault wants to name an assistant Wastewater Superintendent. He has selected Kelly Long for the position. He would like someone to take charge when he is gone. A motion was made by Kay Beck and seconded by Jim Flamm to take the recommendation and make the appointment for Kelly Long to be assistant Wastewater Superintendent. He would get a step raise, effective immediately. All Aye RE: DISCUSSION OF UPKEEP OF ROAD TO ONE STOP (SPUDS) TOPIC: (19,85,,, STREETS,MADISON COUNTY,SPUDS,ONE STOP) Brook Passey stated at their meeting in the county they discussed the upkeep of the road out to Spuds. Half of it is in the city and half is in the county. The council suggested that Farrell and Dusty get together and work it out. Jim Flamm reported on the Madison Coordinating Committee meeting. RE: DISCUSSION OF WATERING ON DIFFERENT LOTS IN CITY TOPIC: (19,85,,, WATERING,LEISHMAN) The mayor discussed that two months ago we talked about giving water to the property by Leishman. Farrell reported he had talked to Mr Leishman and they will continue to take care of the property and will let the public use it except for golfing. The council suggested that Farrell ask him to put the watering on a schedule. The watering of the property near Jim Flamms property was discussed. DeLynn visited with Dr Lovell. It is a different setup than the other lot. RE: INTERVIEWS FOR FIREMAN POSITION TOPIC: (19,85,,, FIRE DEPARTMENT,VOLUNTEERS) Nyle Fullmer reported that on Saturday they interviewed for a Basic Fireman's position. From the pool of names they gave the volunteer fireman a 10% advantage. They then took the top five and three out of the top five were volunteer fireman. Applications are being accepted until February 1 for Fire Chief. A motion was made by Nyle Fullmer and seconded by Jim Flamm to pay the bills. All Aye Meeting adjourned. City Clerk, Rose Bag yldt -/ Mayor, Nile A. Boyle q 5