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HomeMy WebLinkAbout1994.11.02 CITY COUNCIL MINUTES~~ DATE: (110294) City Council 11/02/94 7:30 P. M. State of Idaho) County of Madison( ss City of Rexburg) Present were: Mayor: Nile Boyle Councilman: Kay Beck Farrell Young Glen Pond Jim Flamm Nyle Fullmer Excused: Bruce Sutherland City Clerk: Rose Bagley Attorney: J. D. Hancock Finance Officer: Richard Horner Engineer: Joe Laird Pledge to the flag. A motion was made by Glen Pond and seconded by Kay Beck to approve the minutes. All Aye Introduction of the Boy Scouts. RE: EMPLOYEE PROPOSAL FOR LONGEVITY BONUSES FOR EMPLOYEES TOPIC: (19,53,,,EMPLOYEE COMMITTEE,BUDGET,LONGEVITY) The first item on the agenda is the Employee Proposal for longevity bonuses for employees at Christmas time. Their recommendation was quite expensive and would put it up to about $8000. The mayor had revised it, giving $25 to the employees until they reach 5 years and after 5 years of service they would get $25 plus $5 a year. It brings the total down to about $2800. A motion was made by Jim Flamm that we give the bonus as proposed by the mayor. Seconded by Nyle Fullmer. All Aye RE: PROFESSIONAL ENGINEERING SERVICES FOR SURVEY AND MAPPING TOPIC: (19,53,,,AGREEMENTS,MAPS,FORSGRENS,SURVEY CONTROL SYSTEM) Joe Laird gave the council a copy of the agreement for Professional Engineering Services for survey and mapping of the City of Rexburg from Forsgren. (copy on file) He explained we need a Horizontal and Vertical Control system within the city and around the edges of the city. We also discussed that this could be used very effectively in doing the preliminary survey and design for the South Arterial and extension of 7th South. We talked about the need to update our city maps for water, sewer, storm drainage, streets, and street widths at budget time. We had discussed the need to get a lot of our facilities updated. We have talked of computerizing our complete system, street system, water system, sanitary sewer system, and storm drainage. As part of this we had talked about taking aerial photographs of the city. The contract that we are talking about covers all the different aspects. It starts out with surveying and mapping. (he explained the contract split in three phases) Farrell asked if this would be starting from scratch or do we have some maps that would serve as a basis on which to build? Joe said we have some basic maps, some of the information is good and some we found is not good. A lot has not been put on the map. Joe said we are working on an hourly rate times a multiplier figure not to exceed the value that is shown for each of those phases. It might be something less than that, but not more than that. The aerial photography will be let out on a separate bid, but the estimate of that work is in the proposal. <y J. D. some of the blocks in the city have been surveyed dozens of times and the records of survey have to be on record at the courthouse. The mayor said the surveys recorded don't agree. Joe said this is meant to establish monuments so all of the surveyors are working off the same set of basic monuments so we can stop those things from happening in the future. Jim asked if this would start a lot of property battles when this gets finished or what would happen if we don't mess with it? J. D. stated that there are certain section corners that are not in dispute. He asked if there is any reason that we can't look at the possibility of entertaining some other outside bids? Joe said he had talked to other companies about coming up and negotiating these figures. The reason we are dealing with Forsgren is they have the majority of the information that has been acquired from Rexburg during the past years. They have so much more knowledge of everything that is available than any of the others, that it seems that we have a head start working with them. J. D. stated that he remembered after the flood that we made an agreement when we replaced all the sewer lines and put in new water lines, they were to keep records and give us accurate maps as to the sizes. He wondered where all that information was? Glen questioned that should be our information. Joe said anything they have records of will be incorporated into this system. It would only be places that we don't have records or we found the records wrong that we need new information. There is a lot of the city where we have maps that show some of the elevations of the sewer, but we have found the elevations or sizes are not correct. Anything Forsgren has in their files will go into this. J. D. stated when they put in curb and gutter, sewer and water lines after the flood that was done under an L.I.D. and that information should belong to the city. When Farrell is going around looking at the streets and sewers, he understands that if there is a question about a size that there is tools they put down manholes to determine the size and depth. Why can't a lot of our city people be involved in gathering a lot of this information? Joe said they could be involved in Phase 7 and our city crews could do that Phase entirely except the elevation portion of it. One problem we have is there has also been different elevation bases used in the city. Kay wondered if the first step is to get all the information and bring it to City Hall and house it here? Joe said we can get all of the existing information. A lot of it was not done to the same elevation base. Kay felt we should not have to pay again for something that might be sitting right out there. Jim suggested that we need to just gather the information and organize it. Kay suggested that there might be a lot of information that is usable and it would be a good place to start. Nyle- He is getting the feeling that there is a resentment against Forsgren. What he is hearing is that they are keeping some of this stuff and not letting us have it. The bottom line is we have not asked for it and it has been convenient because they have been doing the engineering. Jim stated that we have paid for that engineering, so lets gather it up and bring it in house. Nyle asked if we have a place to store it? They have done good work in the past and have always been there to help. The mayor asked that at this meeting we need to discuss it in concept only. Jim questioned where we will get the money? Possibly a lot of this work has been done already. Richard explained how the money was in the budget. The cost would be split three ways, water, street and sewer above the $20,000 for building and engineering. Glen stated that Joe has told us about this proposal, be we did not know the good or bad or advantages. Joe answered it would save money over long range. Farrell asked if it would require us to purchase a Cad Computer? Joe told him we have part of the system now, but we will have to buy the software. It is so we can put it on the city computer when we get the system. We would get the disks with this information and it would be fed into our computer. (discussion) A motion was made by Nyle Fullmer that we approve it in concept, we need to go forward and review it. Seconded by Farrell Young. All Aye RE: ANNUAL ROAD AND STREET FINANCIAL REPORT TOPIC: (19,55,,,BUDGET,STREETS) Richard explained the Annual Road and Street Financial Report (copy on file) This tracks street revenues and expenditures. Total receipts were $693,840, most of it being Highway User Money which was $507,910. We have about $147,743 going into next year. A motion was made by Nyle Fullmer to approve the report, seconded by Kay Beck. All Aye RE: STREET REPAIRS TOPIC: (19,55,,,STREET REPAIRS) Next year we will get a list of the street repairs we need to do early and bid them early in the spring. Kay, Farrell, and Joe will make a list. A discussion on digging in the streets and repairs. RE: RECYCLING TOPIC: (19,55,,,RECYCLING,AMERICAN RECYCLING,UPPER VALLEY INDUSTRIES) The mayor reported that we got a letter about October 15, saying that as of November 1, Upper Valley Industries was no longer going to be involved with recycling, they were not making any money and were getting too many complaints. It was also taking up too much of their time. We called American Recycling and asked them if they would take over what U.V.I. was doing. Instead of having totes, they will have dumpsters there and dump them with the garbage truck and compact them and take them out to the transfer station. The bailer out there is actually owned by American Recycling. They will bail it and and sell it and also pick up the one by Walmart and Broulims. They will bill the people directly for the boxes. Our new garbage truck will be here this week and they would like to either lease or buy the old truck, the third one. Before then they will drive their front end loader from Idaho Falls to empty the bins. Jim stated when we get the new truck and it is on line, we need to sell all but the two. Richard told the council the first month tipping fee was $23,500 for October, he had estimated $25,000. Joe told the council that the G.I.S. Seminar is probably for bigger cities and would not apply to us. RE: APPEAL OF THE CONDITIONAL USE PERMIT ISSUED BY PLANNING & ZONING FOR NEW NURSING HOME TOPIC: (19,55,,,C.U.P.,NURSING HOMES,PLANNING & ZONING) In the council folders is a copy of an appeal of the Conditional Use Permit issued by the Planning & Zoning for the Nursing Home. The mayor asked the council to read through it and we would bring it up at the next council meeting. Joe will send out a memo on a study on the traffic caused by the Nursing Home vs single homes. The appeal has come to the city council for a decision. RE: DISCUSSION OF PARKING ON COLLEGE AVENUE TOPIC: (19,55,,,PARKING,COLLEGE AVENUE) Nyle Fullmer had checked with the residents on College Avenue about the parking problem. They would like to go with parking permits provided to people parking in front of their homes. These permits could be hooked on the front mirror of the vehicle. This has been used around other campuses and worked well. Possibly it would work on Cornell. "..~ [~" The mayor suggested that the neighbors need to come to the council with that proposal. RE: DISCUSSION OF DELINQUENT L.I.D.'S TOPIC: (19,55,,,L.I.D.'S) Riohard discussed two properties that the L.I.D's were delinquent. The council felt we should go along with the decision we had discussed earlier and take the steps necessary. A motion was made by Jim Flamm and seconded by Nyle Fullmer to pay the bills. All Aye Meeting adjourned. Mayor, N'le L. Boyle ,~ City C1 rk, Rose ag y 1