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HomeMy WebLinkAbout1993.11.18 CITY COUNCIL MINUTES~~'` City Council 11/18/93 7:00 A.M. 1 State of Idaho) County of Madison(ss City of Rexburg) Present were: Mayor: Councilman: Excused: City Clerk: Finance Officer: Attorney: Pledge to the flag. Nile Boyle Bruce Sutherland Nyle Boyle Jim Flamm Farrell Young Brad Liljenquist Glen Pond Rose Bagley Richard Horner J. D. Hancock A motion was made by Nyle Fullmer and seconded by Farrell Young to approve the minutes. All Aye RE: WALTERS CONCRETE PROPERTY EXCHANGE - 3RD WEST Jerry Rigby, Attorney, representing the Walter Concrete property exchange. This has been going on since John Porter was mayor. The city minutes show that this has already been taken care of a long time ago. Mr Walters said it still had not been taken care of. We found out that a significant portion of the property is owned by the county. Basically what it involves is Walter Ready Mix owns a significant piece of property north of the canal and close to the fairgrounds next to 3rd West. As 3rd West meets 3rd North, it tees and has not been constructed on through and basically there is no reason to construct it on through, because it goes into Walters property. (showing a drawing prepared by John Millar) There are four different issues involved. (showing pictures, on file) There is a canal that cuts though the piece of property we are talking about. That is the city property and has not been abandoned, although both parties, the one to the east and the one to the west, Mr Walters, are using right up to the line and have been told that someday we will abandon it. (2) They would like to present and get in the works whatever is required to get 3rd West, that little piece abandoned. All of the property is owned by Walters and there is no reason for the road. {2) He, Mr Walters, Mayor Porter and the councilmembers who served at that time, all believed the second piece was owned by the city. It is in the city. We assumed it belonged to the city, but belongs to the county. The road used to come right next to Walter Ready Mix and make a tee and head on down, but it is no longer the road and is used by Walter Ready Mix. For years Mr Walters was concerned, because he has been using the property and cemented it in and assumed it was city property and wanted it to be taken care of. When Mayor Porter was in, he said yes lets get it taken care of and thought we did. That is a county issue and will have to deal with the county on that. (3) The road is cutting a swathe and instead of the road coming to a square, it Buts across. Mr Walters has no problem with that, but would like to have that put into the city's name. He has put curb and gutter at the existing cut off and would like to have that surveyed and deeded to the city. The only two issues dealing with the city are (1) getting the property surveyed so we can deed it to the city. (2) do what is necessary to abandon 3rd West. The mayor said 3rd West could never go on, because as soon as it goes across the canal it goes into about a 30 acre gravel pond lake. We looked up the minutes and in the minutes six or seven years ago, it did say that the city would trade that property with Dave Walters. At that time we thought it was in the city too, but the legal work was never done. When the city engineer started looking at it, that one part does not even belong to the city. /~ Mr Rigby said that Mr Walters has no problem deeding that to the city, his concern is the liability. J. D. Hancock said it is easier to do an exchange than an abandonment. A motion was made by Nyle Fullmer and seconded by Brad Liljenquist to go ahead and proceed with it and get it expedited and done. Jerry Rigby asked if John Millar does all the work, who will pay the bill. Walters guaranteed payment. He felt there was a benefit to the city and asked that at least the city share in the cost. The abandonment of the street would be for the benefit of Mr Walters and the part where the portion of property is deeded to the city possibly should be paid by the city. The mayor felt that would be fair. He asked for a vote. All Voting Aye. RE: MOTION PASSED TO ADOPT THE STREET FINANCIAL REPORT Mayor Boyle read the Street Financial report (copy attached) A motion was made by Jim Flamm and seconded by Nyle Fullmer to adopt the Street Financial report. All Aye RE: STREET LIGHTS NEED ON 5TH SOUTH - POLICE TO CHECK STREET LIGHTS AROUND THE TOWN The new street is finished on 5th South. The residents feel it is too dark and there needs to be some lights on that street. Glen is over the lighting and the mayor will have him look at that. Bruce Sutherland reminded the council that we need to survey the lights that are out around town and replace them. Nyle said he would have the Police Department check that. RE: REQUEST GRANTED FOR A PRE-ANNEXATION MEETING TO REQUEST ANNEXATION FOR A DEVELOPMENT ON HIGHWAY 33 NEXT TO THE FREEWAY Judy Davis was at the meeting for a pre annexation meeting to request annexation for a development on Highway 33 next to the freeway. The piece of property is on the south side of the road. The proposal is to put a 60 unit motel complex on the edge of the property either on the east or west of the property. This project will begin immediately, probably in the spring. Once we find out how much property will actually be taken up with the motel, we will attempt to market the front corner to restraunt chain and will be looking at contacting something like a retail mini mall or an outlet store. There has been concern by the neighbors that a truck stop will be going in there. We are definitely not putting in a truck stop. Bruce asked what it would include. There will be a pool plus 60 units and an area for a meeting room, in conjunction with the continental breakfast room but not large enough for a convention center. Judy said they do want to be annexed into the city because they do want to hook onto the water and sewer line. They would also like to have the water and police protection. They will need to bring the water and sewer lines from South 5th West, with a large enough line to accommodate fire protection. The developer will be paying for it and will not get a grant. He is willing to do over sizing of the system, so that future development which will happen will have lines large enough to accommodate that. They would request that the city participate in a portion of the cost for the over sizing. The mayor told the council that they would need a 4" line and we would pay the difference between the 4" line and a 8" line. Judy told the council these people are family people and not a chain. They understand that if they are not a good partner with the city and with the people, it won't work. There is no anticipation to put in a gas station. A motion was made by Nyle Fullmer and seconded by Bruce Sutherland to give permission to proceed. Brad Liljenquist abstained from voting. All others voted aye. ~~ 1 RE: PROPERTY BOUGHT BY GANDY GIANCHETTA WHERE RECYCLING CENTER IS; TAXES WAIVED Several months ago "Gandy" bought the property where the recycling center is. We voted to waive the taxes. It was too late to do it for this year, but they will be waived next year. The cost is $63.80 and he has requested that the city pay the taxes this year. A motion was made by Bruce Sutherland to pay the taxes this year. All Aye RE: NEW CHEV PICK UP FOR WATER DEPARTMENT The bids were opened for a new two wheel drive pickup for the water department. The apparent low bid was for a Chevy at $12,095. A motion was made by Nyle Fullmer and seconded by Brad Liljenquist to award the bid for the Chevy 2 wheel drive. All Aye Remind the council of the Legislative Dinner in Idaho Falls on November. 23. RE: REPORT ON GOLF BOARD MEETING - TREES TO BE MOVED OR TRIMMED Brad Liljenquist reported on the Golf Board Meeting Tuesday. They are going to start cutting some trees down on the south end of the airport that are in the Clear Zone of the Airport. Some will be trimmed and some with have to be moved. The tree committee will check them and let us know which should be trimmed and which should be moved. RE: REPORT ON THE MEETING WITH THE STUDENT HOUSING PEOPLE FROM THE COLLEGE ABOUT APARTMENT INSPECTION The mayor reported on the meeting with the Student Housing people from the college about apartment inspection. We will have to amend our ordinance to change the frequency of the inspection. A motion was made by Bruce Sutherland and Nyle Fullmer to approve the bills. All Aye Meeting adjourned. ~~ Mayor, Ni a L. Boyl i~~ City Clerk, R Bag ey ~~ 1 10-93 RETURN TO: FINAN CE'CITY J.D. WILLIAMS ' IDAHO STATE AUDITOR ATTN: HIGHWAY USERS • STATEHOUSE BOISE, ID 83720 CITY STREET FINANCE REPORT PAGE. 1 CITY OF Rexburg FISCAL YEAR ENDED SEPTEMBER 30, 19~ 1 Fund balance beginning of year ...............~ (1) 311,065 .' 2 Ad Valorem..........'... .(2) $ 3 Liability Insurance, Tart or Judgments..........(3) $ 4 Special Levy .............(4) $ 5 Other Levies (specify) ' ..(5) S G Total. Property Taxes (i:atal of lines 2,3,4 & 5)......... (6)$ _0_ 7 ~ Sale of Property or Equipment........... (7)S 7 R50 8 Interest Income ......................... ~ (8)$ 9 General Fund Transfer ................... (.9 )$ Other (spaci~y) i 120 145 10 se Tax . • • , • .. , . , .. , UP&L Franch , (10) S it lltility_F~,L. Transfers isc ••••••••..... (11)S 21,725 Nl~w~.~ . - ~ ~ ~.FI . I~IV!pi~bb !n!Ilw 1. rlwn 1 M. 4nI Y=n!vYbhJ~~ ~I 14 4! bn' ~ l2 Road & erid.ge Levy ...................... (12)S 132,878 13 Highc~a;~ Dis'trict ........................ (13)$ 14 Cities .................................. (14)$ Other (specify) l5 (15)$ 16 ................. (16)$ ~ ................. 17 Highway Users....Revenue ................... (17) $ 5(1(1 Fi44 lei 19 sales Tax..... ....................... .. , (18)$ Funds from HB-905 ....................... (19)$ Other (specify) 20 ................ (20)S ~~~~~;~,~~~aM„~;a~~~~R~~~!~~~~~ 21 Critical Bridge (through State).........(21)$ 22 Federal Aid Urban (through State).......(22)$ 23 FEDERAL AID SECONDARY (through State)...(23)$ Other (specify) 24 .................(24)$ 25 .................(25)$ 26 s ~e 'i~ ...............................(26)S 783,442 ~'°; ~: CITY STREET FINANCE REPORT PAGE 2 '« ~~'. 27 Administration ..........................(27)$ 53,000 Construction: 2a ~ Roads and Straets ..................(28)$ 133,760 29 Bridges .. .........................(29)$ 30 Storm Drainage .....................(30)$ 31 Traffic Control ....................(31)$ 32 Other ( Specify ) sidewalks .. (32) $~,~5-~ Maintenance: 33 Patchwork/Crack Sealing............(33)S 34 Drainage and Culverts ..............(34)$ 35 _ Snow Removal & Sanding .............(35)$ 11-4,Q~i 36 Grading (non-surfaced roadways)....(36)$ 37 Traffic Control ....................(37)$ 8,985 38 Shoulder Maintenance ...............(38)$ 39 Seal Coating: BST ..................(39)S 40 Overlay .... .......................(40)$ 41 Other (specify)............ ... .(41)$ 616,116 42 Prof©ssional Services (legal, auditing).(42)$ 43 Right-of-Way,Purchase ...................(43)$ 44 Equipment Purchase (automotive & heavy).(44)$ 67,866 45 Equipment~Maintanance ...................(45)S 1~4,022 46 _ Principal, Bond Redemptions .............(46)$ 47 Engineering .............................(47)$ 48 Street Lighting .........................(48)$ 25,078 49 Funds from HH-905 .......................(49)$ Other Disbursements (specify) 50 ..............(50)$ TRANSFERS '.~0: 51 Nan-Highway Accounts......~ ..............(51)$ Other (specify): 52 ..............(52)$ 53 (53)$ .............. 54 . ~ S .......................... (54)S 1,038,228 55 FUND BALANCE END OF YEAR .....................(55)$ 56,279 BONDS, NOTES OR OBLIGATIONS 56 Total Principal Outstanding as of September 3D, 1993 .................{56)$ -0- 57 Interest on Bonds & Notes Current Yr....(57)S -0- LID FUNDS 58 Funds Expanded for Road and Street Purposes From LID Funds During the Fiscal Yr...(58)$ 173,043 TEiIS CERTIFIED REPORT OF DEDICATED FUNDS IS HEREBY SUBMITTED TO TFiE STATE AUDITOR AS REQUIRED HY IDAHO CODE SECTION 40-?08. DATED TIiIS~]th DAY OF ~~b~r 1993 MAYOR ATTEST • REXBURG 1~~ ~'S~~_-C"~~"~ CITY OF CITY 'ChER