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HomeMy WebLinkAbout1993.05.05 CITY COUNCIL MINUTESt~~ City Council May 5, 1993 7:30 p.m. State of Idaho) County of Madison( ss City of Rexburg) Those Present: Mayor: Council Members: Nile Boyle Farrell Young Brad Liljenquist Glen Pond Bruce Sutherland Nyle Fullmer Jim Flamm J.D. Hancock Rose Bagley, City Clerk Attorney: Excused: 1 Janet Williamson was present for Rose Bagley to take minutes. Pledge to the Flag. A motion was made by Farrell Young to approve the minutes as corrected. Seconded by Brad Liljenquist. All aye. RE: BID FOR THE NEW CLUBHOUSE AT THE MUNICIPAL GOLF COURSE Mike Stevens - 49 East Sunset Circle, was at the meeting to present the bid for the new clubhouse at the Municipal Golf Course. There was only one bid - Harold Harris for $36,371.00. The Golf Board would like to recommend that they accept the bid. Glen asked how much insurance we got from the trailer fire. Mike said we got about $11,000 in insurance, 3,395.00 for the sale of the trailer, and they have approximately $21,000 in the contingency fund to help with it. Our carry over is $62,000. Glen Pond moved to accept the low bid of Harold Harris for the clubhouse and Bruce Sutherland seconded the motion. All aye. Mike explained that the new owner is in the process of moving the old trailer now. They have rented a small, 14' x 17' trailer to use for a clubhouse while the new one is being built. Harold Harris said it would be about 60 days. They are all set to go temporarily. RE: PROGRESS REPORT & RECOMMENDATION FROM THE SOUTH ARTERIAL COMMITTEE Randall Porter gave a progress report and recommendation from the South Arterial Committee. Each council member has a copy of their report. (copy on file at City Hall) The issues they looked at included: funding, safety, public sentiment to traffic conditions, effects on the new middle school and other issues included in the report. The meetings were always open and they were willing to research and study the issues. He didn't try to get a consensus but each committee member submitted an opinion or recommendation and they are included in the final report. We found that some are against closing Viking Drive no matter what and others favor it no matter what, but most people are some where between these two points. Everyone was concerned with safety. They looked at several funding sources for a southern arterial. These include the city's street fund, land gifted to the city by Ricks College and, as yet to be determined, assessment from Ricks College and possibly an unscheduled amount from the State highway urban fund. Additionally the college has agreed to maintain 3 blocks of Viking Dr. thus freeing money from the city's street fund. The college's level of participation is contingent on the granting of their request. The primary reason the college has for making this request is safety. A traffic survey revealed that approximately 87~ of traffic on Viking Dr. is college related. This seems to indicate that most cross town drivers prefer to use other East-West roads. The conclusion on page 10 is his own. He arrived at it after studying the findings, listening to committee members, and visiting with other community decision makers. Though many of the members agree with his conclusion some do not and you should consider all recommendations. He does recommend closing ,~~ ~~ Viking Drive. Drivers simply want a quicker, safer way to get across the City. The most compelling argument has to be safety. Brad asked if funding alternatives were looked at and Randall said yes, but there were no hard costs yet to go by. Farrell asked if any consideration was given to extending to 11th south. Everyone is in favor of that but there are no funds. Mayor mentioned that the Idaho Transportation Department was putting on a workshop Tuesday morning (May 11) at the Shilo in Idaho Falls at 8:30 and they were going to talk about how local governments can get into this Intermodal Service Transportation Act for funding and he invited Randall, Bruce and anyone else that would like to go to go down to this meeting. Glen wanted to mention that Randall and the Committee spent many hours working on this and wanted to thank them for all their efforts. RE: LOW BID ON CRACK SEALING APPROVED Bids on crack sealing were reviewed. V.I.P. Parking Maintenance out of Idaho Falls had the low bid. Nyle Fullmer said he would vouch for their work. Bruce Sutherland moved that they accept the low bid from V.I.P. and Brad Liljenquist seconded the motion. All aye. RE LOW BID ON BACKHOE APPROVED Backhoe bids were reviewed. Elliott Industrial Co. had the low bid for a 310 John Deere backhoe. It did come in under budget. Nyle Fullmer moved that we accept the low bid from Elliott Industrial. Brad Liljenquist seconded the motion. All aye. RE: STREET REPAIRS FOR 1993 John Millar presented a plan for the cost of street repair for some of the streets around town. (Plan on file at City Hall.) Glen asked if the list was in order of top priorities. John said no except for 1st North which was number one and needs to be the first one worked on or you will have major, costly repairs to do next year. Glen suggested allowing the street department to prioritize the list. Bruce felt that #1 and #2 must be done. Bruce said they need some direction from the Council - they could spend all of what they have now or they could save it for 7th South. Mayor asked about the water and sewer lines under 1st North. John said the sewer lines should be in fairly good condition and he thought the water lines were fairly new but that is something you would want to look at. Farrell mentioned that we would want to go in and X-ray that area and make sure the subsystems are good. Bruce said they would like to inform other utilities of the work they are going to do in case they want to upgrade. We will open a 5 year moratorium on any cuts in the street. John said there would need to be some curb and gutter replaced - short sections. How do you want to do that? L.I.D? John said the work on 1st North would have to be bid but we still have the contract open with BECO from last year if they are willing to pitch in and help with some of the work. RE: MONEY RECEIVED FOR CURB & GUTTER ON NORTH 2ND EAST The Mayor said we did get a check from the L.D.S. church for curb and gutter so now North 2nd East can be widened all the way to Horkleys. RE: TRAFFIC SIGNAL BY 'ME & STANS' Some other good news is we did quite a bit of work on the traffic signal down by "Me N' Stan's" and the State is not going to charge us any more for our half of that. f ~ <~,~a RE: TRAFFIC LIGHT BY WAL MART John said he talked today to the contractor of the light by Wal Mart and they are rebidding it again right now. They have called for bids by Friday so that is moving some what. He doesn't know yet of a date to start. RE: REPORT ON THE WASTEWATER TREATMENT PLANT John Millar reported on the wastewater treatment plant. We received authorization from the State to award the bid, prepared the notice of award and the Mayor signed that and we sent it to the contractor, so we have officially awarded the project to Spindler Construction out of Logan and they will be preparing their bonds and contracts and we expect they will probably be moving their equipment on the site next week. Jack Covington was at the meeting and the Mayor explained to him that he was on the agenda for a public hearing tonight but since he was not at the Planning & Zoning Meeting he could not meet with the City Council tonight. He must meet with Planning & Zoning first and then with the City Council. RE: REPORT FROM PLANNING & ZONING - CLEAN SPOT LAUNDROMAT Bruce Sutherland reported on the Planning & Zoning Meeting. Jim Nilsson was there to ask for a change in the parking lot plan for his laundromat - The Clean Spot. Planning & Zoning felt he needed to keep a buffer. He wants to have an extra entrance and he will have to bring those plans in to P. & Z. RE: VARIANCE FOR B.M.C. WEST A public hearing to approve a variance for BMC West to allow a reduction in the set backs was approved provided the trees be replaced. RE: CAR WASH FOR DEE THUESON Dee Thueson was at the meeting. He wants to put in a car wash on 2nd East south of Washington Federal and North of Titos. The access would be off of 2nd East and the exit would be on to First North. He has an "L" shaped piece of land. They asked him to come back with a more detailed sketch. They agreed not to change the cul de sac ordinance on set backs. RE: ARBY'S PRESENTED THEIR PLAN TO PLANNING & ZONING Arby's presented their plan. Are we going to require a sidewalk on the East Side? And if we are is it going to change their lot placement because they have to have that 7 foot buffer? There is no sidewalk in front of Wal Mart. It is a matter of where the property line is. Some discussion. The Mayor and John will look into the matter. RE: PROCLAMATIONS PASSED Nyle Fullmer moved to pass the following proclamations: Idaho State Historic Preservation Week --- May 9-15, 1993 National Day of Prayer --- May 6, 1993 Better Hearing and Speech Month --- May 1993 The motion was seconded by Farrell Young. All aye. RE: 2 NAMES FOR ARTS COUNCIL APPROVED The Mayor presented the names of Debbie Munns and Paula Regeimbal to be appointed to the Arts Council. Glen Pond Moved to approve the names. Nyle Fullmer seconded the motion. All aye. The Mayor reminded the Council of the Association of Idaho Cities annual conference to be held at Sun Valley June 23-26, 1993. He asked them to get their reservation requests in as soon as possible. ~~~~ RE: OLD TIRES IN OUR DUMPSTERS Starting at the first of the year the county can no longer accept tires into the landfill and now tires are showing up in our dumpsters. It costs us $1.50 for each tire. What is a solution to this problem? It was decided to remove the dumpsters from Smith and Porter Park. RE: FORMAL REQUEST FROM RICKS COLLEGE TO CLOSE ONE BLOCK OF VIKING DR. Steve Bennion of Ricks College made a formal request to close one block of Viking Drive, between Center and 1st E. They are aware of the City policy of having 2 weeks to publish it. They would like to suggest the week of June 2nd or 3rd for the public hearing - would you like it the night of a regular meeting or another night? The College is anxious to participate and help in any way possible. It was decided the City Council would hold their regular business meeting June 2nd at 7:00 a.m. (morning) and then set the Public Hearing for 7:00 p.m. the night of June 2nd. The hearing will be held in the City Council Chambers. RE: NEW PROPERTY TAX BILL - HB226 The Mayor brought to the councils attention a new property tax bill - HB 226, Recreation District Levy. In the past it had to be on the bases of property tax as a mill levy. This new law makes it possible to do like the county did with the landfill. It is something we ought to look in to - Brad and the swimming pool committee especially. RE: REPORT FROM THE SWIMMING POOL COMMITTEE Brad reported on the Swimming Pool Committee's meeting. They basically decided to explore alternatives for a design for a more of a conceptual type of thing rather then get in to a real specific billing. We have $3,000 budgeted for a consultant and we decided to check with one of the local architects first and see if they have any experience in pool design. RE: V.F.W's SURPLUS TANK The council discussed the V.F.W.'s request to put a surplus tank in one of the parks. There seems to be a negative response. --- Glen felt there wasn't room in any of the parks. He suggested behind the flag pool. --- Clair hates to see it in any of the parks. --- Bruce said it would really attract kids; there is a liability concern here. --- Nyle would like it here. Brad Liljenquist moved that Nyle Fullmer research and find a place for it. Bruce Sutherland seconded the motion. Ayea: Farrell Young, Brad Liljenquist, Glen Pond, Bruce Sutherland, Jim Flamm. Nay: Nyle Fullmer. RE: ORDINANCE #745 CONCERNING BUSINESS LICENSE FEES: PASSED Mayor Boyle read Ordinance 745 amending section 3 of Ordinance #709 concerning business licenses. It lowers the license fee on dance halls from $200 to $100. AN ORDINANCE AMENDING SECTION 3 OF ORDINANCE NO. 709 OF THE CITY OF REXBURG, IDAHO, WHICH PROVIDES FOR BUSINESS LICENSE FEES; PROVIDING THAT RATES FOR BUSINESS LICENSES SHALL BE SET BY RESOLUTION OF CITY COUNCIL; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THE EFFECTIVE DATE OF THIS ORDINANCE. A motion was made councilman Bruce Sutherland and seconded by Brad Liljenquist that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 745. Those voting aye: Farrell Young Brad Liljenquist Glen Pond Bruce Sutherland Nyle Fullmer Jim Flamm Those voting nay: none ~ ~1 ! ~ Ordinance 745 was then placed before the council. The mayor then called for the voting for final passage of the ordinance, and the motion was made by Brad Liljenquist and seconded by Farrell Young that ordinance 745 be passed. Those voting aye: Brad Liljenquist Farrell Young Glen Pond Bruce Sutherland Nyle Fullmer Jim Flamm The roll showed all councilman present voting "Aye" carried. The mayor declared that the majority of all the members of the city council had voted for the passage of said ordinance was duly and regularly passed. Mayor declared the motion carried. A motion was made by Nyle Fullmer and seconded by Glen Pond to pay the bills. All aye. RE: DISCUSSION OF GARBAGE PICK-UP FOR HORKLEY'S Brad Liljenquist said Horkley's had called him and wants to know if he has to use a private sanitation service or can he stay with the city. All our trucks get their gas there. Brad fells he is justified. Glen said we would then have to reconsider the people on 5th West that we drive past. The mayor said there is more then one private service and gave Brad the names of the private services. Jim said a good decision was made before and if they want city service they need to request annexation. Most councilmen agreed with him. Nyle Fullmer moved to go into Executive Session. Bruce Sutherland seconded the motion. All aye. Following the executive session motion was made by Glen Pond to adjourn. Nyle Fullmer seconded the motion. All aye. ', Mayor, i e L. Boyle. City Clerk, Rose gle