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HomeMy WebLinkAbout1993.02.17 CITY COUNCIL MINUTESN '~~ City Council 2/17/93 7:30 P. M. State of Idaho) County of Madison( ss City of Rexburg) Present were the following: Mayor: Councilman: Nile Boyle Glen Pond Bruce Sutherland Nyle Fullmer Farrell Young Brad Liljenquist Jim Flamm Rose Bagley J. D. Hancock Excused: City Clerk: Attorney: [] A motion was made by Farrell Young and seconded by Glen Pond to approve the minutes. All Aye RE: SENIOR CITIZEN CENTER Jeff Sommers, representing ECIPDA, was at the meeting to discuss the Senior Citizen Center. We let the bids on the project, but they came in about $45,000 higher than the money we have available. What we are doing now is the seniors are trying to obtain some additional money to finish the project. If not, then there are two alternatives, (1) to award the contract to the lowest bidder and then change order out of that bid all the items we cannot afford; and (2) redesigning it without as many items in it and then rebidding. We will probably know in about two weeks if the seniors can raise the additional funding. One of the reasons we ran into the additional cost, is we put a new roof on the building because it was leaking. In the back of the building we added some larger rest rooms and they also raised the floor. Glen Pond asked where they could raise the additional $45,000? Jeff told him they have been asking for donations. He said he had tried to impress upon the seniors that we are not going to have a real complete finished building. There will be areas where the space is not finished. Right now they don't need all the space, but in the future they will have the space when they need it. It will be sectioned off. The architect is working on the old Albertson Building and he thinks they would probably donate the ceiling tiles and some of the windows. Jeff said we could use the windows but not the ceiling tiles and could in the contract get some help moving the dishwasher, table and chairs, freezers and refrigerator and that would save $1800. There are a lot of people that would volunteer to do work, but we can't use them until we get the grant out of the way. A lot of things that aren't finished now they will help finish. RE: AGREEMENT BETWEEN THE CITY OF REXBURG & THE REXBURG URBAN RENEWAL AGENCY - WIDENING OF BRIDGE ON N 2ND E BY WAL MART Jeff gave the City Council a copy of the Agreement between the City of Rexburg and the Rexburg Urban Renewal Agency. Over the last fourteen months there have been a number of transactions that have gone on through the Rexburg Re-development Agency which are basically doing the improvements out on North 2nd East, such as the LID which has to tie into the improvements such as the widening of the bridge and widening of the street. This document lays out all the activity that has happened over fourteen months. It clarifies who is responsible for the bonds that were sold to widen the street, to widen the bridge, and possibly do some work on the Sugar City Intersection, and look at the Green Belt. We will be letting the bids on the bridge on February 25. Richard Horner has been doing the bookkeeping, and it explains how the city would be compensated for that. There are a couple of issues pertaining to the project, (1) the contractors are saying if there is a thaw and water comes into the Teton River, they are going to have to delay four to six weeks until the water goes down. Right now there is ~' no provision in the contract for that. They are asking for a provision if there is a thaw and water in the Teton River, that they could back off construction for 6 weeks. The mayor said if we could get a better bid by letting them extend it, we should go ahead and let them do it. The other issue is traffic control. Because we are going to widen both sides of the bridge, the contractors are saying they want to come in and do both sides at once. That means they would have to have one lane of traffic at a time, going across that bridge, for three to four weeks. The alternative is to do one side of the bridge and then do the other aide. If they do both sides at the same time, it is less expensive because they will have all the equipment there and they can take the equipment back and forth between the two. It would be more effective and efficient for them. That would mean that from three to four weeks you are looking at one lane, they would let the traffic through and they would stop the traffic and let the other lane of traffic through. The contractor is responsible for the traffic control. Glen Pond stated that it really points out the need for another way across the river. Nyle Fullmer stated that those who want to shop there will shop there, but the commuters will probably go to the other exit on the west side of town. (discussion) Jeff said any position that the city takes will be subject to the State Highway Department approval. Farrell Young stated, he thought it would be advisable to put a big sign up on the road a month before the project starts advising the public what is coming and what is going to happen so they know ahead of time what is facing them. (discussion on Horkley - Sugar City intersection) The mayor said if it isn't a lot more expensive, it would be better to do one side of the bridge at a time. The council felt the same way if there was anyway we could avoid one way traffic, it would be better. Jeff told the council, the best way to get hard figures is first you find out if it is permissible by the State Highway Department and if they say yes then on the bid sheets you have alternate (1) and alternate (2). The council felt that was the way to do it and see how much it would save us. Glen Pond stated that he had a dual roll. Jeff told him he was first an elected official and thaw is you first priority. When it comes up before the Re-development Agency then you can declare a conflict and abstain. The mayor told the council his conflict, is he is chairman of the Rexburg Urban Renewal Agency. The council asked J. D. Hancock to quickly review the agreement and make any recommendations. RE: GRANTS FOR PLANTING TREES - COMMUNITY FORESTRY COMMITTEE FORMED The mayor stated that a couple of weeks ago he went to a R.C.D seminar. There are several grants available for planting trees. Steve Smart from R.C.D. is working up a grant application, that we will need to send in Friday that will get us several thousand dollars for planting trees. We can plant them in the Nature Park and along the fence between that and the city shop which would be a buffer between the park and the city shop. To do that we have to have a Community Forestry Committee. The mayor recommended for the committee to act as Chairman, Alan Wilson, Lawrence Pearson and Jim Long. Glen Pond asked if we could redo the trees on 5th West at the same time, because we really need that buffer along 5th West. The mayor said we could and Steve Smart had found another grant where they do a tree inventory of the whole city. They inventory the trees in the parks and on the streets and he thinks we could qualify for more grants to da more trees. Farrell said we need to do the West end of Porter Park. Jim Long would like us to pass a tree Ordinance. A motion was made by Bruce Sutherland and seconded by Nyle Fullmer to appoint a Community Forestry Committee with Alan Wilson as Chairman and Jim Long and Lawrence Pearson serving on the committee. All Aye. . '`~ < ~'` s~ RE: CLOSURE OF VIKING DR - SOUTH ARTERIAL COMMITTEE President Bennion and Brent Kinghorn came down with a plan and a report that they were about to petition for the closure of Viking Drive. The mayor felt we need some good input before we go into a Public Hearing. The plan they came up with was to have two city councilman Jim Flamm and Glen Pond and if Jim is out of town Bruce Sutherland would be an alternate, two from the college Brent Kinghorn and Mack Shirley, Randy Porter has agreed to serve as Chairman of the committee, Clayter Forsgren, Gary Sommers representing the School District, Mary Ann Mounts representing Planning & Zoning, Dick Davis, and we need to get one more person, but the Mayor had not contacted them yet. We will have them meet and then have a couple of information meetings before we go into the legal Public Hearing. A motion was made by Nyle Fullmer and seconded by Bruce Sutherland to approve names and form the committee to study the alternatives on the South Arterial. All Aye. RE: NEW ROOF ON TABERNACLE Farrell Young asked the council if anyone had any strong feelings about what kind of a roof should be put on the Tabernacle. You need to voice your concerns. Glen asked how that was being funded. The mayor said it would have to come out of the contingency fund. Farrell said it is leaking really bad and they are trying to see whether to put a metal roof on or shingles back on. If we put a metal roof on it might detract from the Historical designation. (discussion) RE: CHANGE IN AGREEMENT BETWEEN THE CITY OF REXBURG AND THE REXBURG URBAN RENEWAL AGENCY J. D. Hancock questioned the wording of number 7 on page 9 of the agreement between the City and the Rexburg Urban Renewal Agency. It discusses insurance. It was felt that on line four "or of any person" should be omitted. A motion was made by Nyle Fullmer and seconded by Bruce Sutherland to approve the agreement with that change. All Aye. A motion was made by Nyle Fullmer and seconded by Bruce Sutherland to approve the bills. All Aye. Meeting adjourned. X ~ ~. Mayor, i e L. Boyle City C1Erk, Ros a y 0