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HomeMy WebLinkAbout1993.01.06 CITY COUNCIL MINUTESCity Council 1/6/93 7:30 P. M. 1 Those Present: Mayor:Nile Boyle Councilman:Nyle Fullmer Brad Liljenquist Bruce Sutherland Jim Flamm Farrell Young Glen Pond City Clerk:Rose Bagley Attorney:J. D. Hancock Finance Officer:Richard Horner Pledge to the flag. A motion was made by Glen Pond and Seconded by Brad Liljenquist to approve the minutes as corrected. All Aye RE: SUMMARY OF ANTI-DISPLACEMENT & RELOCATION ASSISTANCE PLAN APPROVED Ted Hendricks representing ECIPDA was at the meeting, he has been assigned the responsibility of the Block Grant application and the administrative duties, if the city does receive the grant from here on out. There are some items that need to be addressed to go into the state. One of the items is the Anti-Displacement and Relocation Assistance Plan. This basically means if this project displaces any individual you will fill federal laws and relocate them. If you bought some property for the plant and there is an individual in a house on that property, you would have to take certain steps to comply with federal requirements to relocate those individuals. You have adopted this type of plan in the past on other federal funded projects that the city has been involved with. This particular plan is a new floormat and has recently been adopted by the Department of Commerce and Block Grant. They are asking the city to re-adopt the current document and to publish a summary in the paper. He had a copy of the summary for the council approval tonight. Ted read the summary (copy attached). A motion was made by Jim Flamm and seconded by Nyle Fullmer to pass the Residential Anti-Displacement and Relocation Assistance Plan. All Aye RE: SUMMARY OF FAIR HOUSING RESOLUTION TO BE PUBLISHED Next is a Summary of the Fair Housing Resolution, this has been passed previously with any grants the city has participated in. To qualify we have to pass a summary of that document. Ted read the summary (copy attached) A summary should be published each year in April. The mayor authorized him to publish The Fair Housing Resolution in summary. RE: COMMUNITY BLOCK GRANT FUNDS - CONTRACT WITH ECIPDA When the city applied for Community Block Grant Funds, the city also, in the pre-application process, procured professional services hiring your engineering firm and your administrative firm to assist you in your project. The engineers are not getting paid from federal money and do not have to follow federal steps for procurement. You will have to follow federal steps because administration fees will come out of the block grant. The city has done that and selected ECIPDA to serve in that capacity. In order for us to fulfill the addendum requirements, you have to negotiate a contract with ECIPDA, at this point in time, to send into Boise for their approval. The contract is also conditional upon receiving their money. Ted handed out a copy of the contract for the council to review. There are a lot of things that need to be taken care of between now and April if you are ready to construct in May. The Block Grant does not want hindrances because the city has not acquired their professional service agreements and have their professional staff on board with them. Jim Flamm suggested that the council study the contract and make a decision at the next meeting. Ted said Diana Cluff is coming over next week. She is the liaison between the Department of Commerce and the City. It may be helpful for the council to meet with her. (Ted explained the contract) RE: REPRESENTATIVE FROM COLONIAL LIFE & ACCIDENT INSURANCE Ena Harmon representing Colonial Life & Accident Insurance was at the meeting. Currently the city is pre-taxing the dollars, but they are not really following the regulations. She said she had not gotten the permission to speak with the employees so they have the freedom of making choices. Rose told the council that she had been given permission to talk to them, but not during working hours. Nyle Fullmer asked her what she wanted. Did she want the council to set up an appointment with each of our employees? Mrs Harmon, stated basically yes, we just work through the department heads and they tell us we need to talk to them during their breaks. The mayor asked her if there is something we need to do in the tax thing. She stated that the form needs to be filled out correctly. Mrs Harmon said you can't discriminate, it needs to be available to all employees. Glen Pond said Richard handles it and should be able to coordinate it with the rest of the program. Bruce said he did not think we would be discriminating anyway when it is the employee's choice. Nyle Fullmer stated that we should draft a memo describing what she has to offer and submit it to the employees and if they are interested they can make contact with her. The mayor stated that Richard would coordinate the whole thing. RE: RESOLUTION 93.1 - DESTROYING CERTAIN RECORDS - PASSED Mayor Boyle read Resolution 93-1 to approve the destroying records (see list attached to the Resolution). A motion was made by Bruce Sutherland and seconded by Nyle Fullmer to authorize the city clerk to destroy the records as listed on the resolution. All Aye RE: GARBAGE SERVICE OUT OF CITY LIMITS DISCUSSED We have received a letter from Don Pope's attorney because the city is hauling garbage from different places out of the city. There are a few places out of the city limits that were not getting garbage service and requested us to pick it up and we have been picking up their garbage. If he can provide that service we will have him take over all of that service out of the city limits. RE: SANDING PROCEDURES FOR WAL MART AND K MART DISCUSSED We had a complaint about the city sanding the entrances to Walmart and K Mart and several of those places where they are heavy traffic areas. After talking to Farrell, we probably do go in further than our 99 foot right-a-way. A fellow wants to provide that service. For safety purposes, if he wanted to do the whole lot or in front of their stores that would be a good idea, but until that time we would continue to do just the entrances to make it safe so the people could stop as they are coming out of the entrances. RE: STORAGE OF CHRISTMAS DECORATIONS Clair Boyle was at the meeting to discuss storing Christmas Decorations. We have been storing them in the Pump House, which is a small area and they get damaged pretty bad. Clair showed the council bids he had gotten for storage. We had $1000 in the budget for Decorations and the Chamber was going to match that amount. We still have money to store them instead of stacking them in the Pump House. The council felt that we should store them and take care of them by renting storage. The council felt we should authorize the Chamber to decide on the storage and we would pay 1/2 and they could pay 1/2. RE: DISCUSSION OF NEW PARK PROPOSED BY ROTARY CLUB BY MILLHOLLOW TRAILER COURT The Rotary Club have proposed to build a park, between the Millhollow Trailer Court and the housing development east of the football stadium and the ditch. They are proposing to cover the ditch. Glen Pond asked if Clair had reviewed the plans. A discussion of the maintenance the Park Department would have to maintain it. Bruce suggested that we would need to put in a sprinkling system. The council felt that we should authorize Clair Boyle to work with them and see what the finished project would be. A motion was made by Brad Liljenquist and seconded by Nyle Fullmer to approve the bills. All Aye Meeting adjourned. ~'~ Mayor, ile L. Boyle City Clerk, Rose gle 1 J SUMMARY OF RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN A RESOLUTION OF THE CITY OF REXBURG, IDAHO, APPROVING A DISPLACEMENT POLICY AND RELOCATION PLAN FOR THE CITY AND ITS SUBGRANTEES. A summary of the principal provisions of the Plan adopted by the CITY OF REXBURG, Idaho, on JANUARY 6, 1993, is as follows: Section 1: Sets forth the purpose, intent, and authorizing authority for the Plan. Section 2: Sets forth the procedures for providing replacement Y~ousing for low/moderate-income dwellings, demolished or converted to a use other than low/moderate-income dwellings. Section 3: Sets forth. the authorizing authority for providing relocation assistance. Section 4: Sets forth the steps that will be taken to minimize displacement of persons from their homes. The full text of said Plan is available at City Hall, 12 North Center Street, Rexburg, to any citizen upon personal request during normal office hours and is posted throughout the communit~. /l Nile L. Boyl Mayor City of Rexburg ,~ - RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN Onder Section 104(d) of the Housing and Coomunity Development Bct of 1974, as amended [J [1 ~l The City of Rexburg will replace all occupied and vacant occupiable lowlmoderate- income dwelling units demolished or converted to a use other than as lowlmoderate- income housing in connection with an activity assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570.606 (b) through (g) . All replacement housing will be provided within three years after the commencement of the demolition or conversion. Before entering into a contract committing the City of Rexburg to provide funds for an activity that will directly result in demolition or conversion, the City of Rexburg will make public by advertisement in the Standard Journal, and submit to the Idaho Department of Commerce the following information in writing: 1. A description of the proposed assisted activity; 2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activities; 3. A time schedule for the commencement and completion of the demolition or conversion; 4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data are not available at the time of the general submission, the City of Rexburg will identify the general location on an area map and the approximate number of dwelling units by size and provide information identifying the specific location and number of dwelling units by size as soon as it is available; 5 . The source of funding and a time schedule for the provision of the replacement dwelling units; 6. The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least 10 years from the date of initial occupancy; 7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e. g. , a 2-bedroom unit with two 1-bedroom units) is consistent with the housing needs of lower-income households in the jurisdiction. The City Clerk, City of Rexburg, 359-3026, is responsible for tracking the replacement of housing and ensuring that it is provided within the required period. The City Clerk, City of Rexburg, 359-3026, is responsible for ensuring requirements are met for notification and provision of relocation assistance, as described in CFR 570.606 (b) through (g) , to any lower-income person displaced by the demolition of any dwelling unit or the conversion of a low/moderate-income dwelling unit to another use in connection with an assisted activity. i Consistent with the goals and objectives of activities assisted under the Act, the City of Rexburg will take the following steps to minimize the displacement of persons from their homes: 1. Coordinate code enforcement with rehabilitation and housing assistance programs . 2. Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent their placing undue financial burden on long-established owners or tenants of multi-family buildings . 3. Stage rehabilitation of apartment units to allow tenants to remain during and after rehabilitation by working with empty units or buildings first. 4. Establish facilities to house persons who must be relocated temporarily during rehabilitation . 5. Adopt public policies to identify and mitigate displacement resulting from intensive public investment in neighborhoods . 6. Adopt policies which provide reasonable protections for tenants faced with conversion to a condominium or cooperative . 7 . r? dopt tax assessment policies such as deferred tax payment plans to reduce impact of rapidly increasing assessments on lower-income owner-occupants or tenants in revitalizing areas . 8. Establish counseling centers to provide homeowners acid renters with information on the assistance available to help them remain in their neighborhood in the face of revitalization pressures . (The jurisdiction should include one or more of the above to implement the planning for minimizing the direct and indirect displacement of persons from their homes. ) The City of Rexburg hereby certifies it has officially adopted and published said Residential Anti-Displacement and Relocation Assistance Plan. This plan shall become effective January 6, 1993. Nile Bo le Ma or ~ '~ January 6, 1993 Date Signature f Chief lected fficial l- '-` SUI~'lARY OF FAIR HOUSING RESOLUTION A RESOLUTION OF THE CITY OF REXBURG, IDAHO, APPROVING A FAIR HOUSING RESOLUTION FOR THE CITY. A summary of the principal provisions of the Fair Housing Resolution adopted by the CITY OF REXBURG on DECEMBER 18,1991, are as follows: Section l: Sets forth the purpose and intent of civil rights protection legislation and the areas to which the plan will apply. Section 2: Sets forth the policy and procedure for carrying out activities in a nondiscriminatory manner in project assessment, processing, and decision making. Section 3: Sets forth the assistance that will be available from the City to those who feel they have been discriminated against. Section 4: Sets forth the steps the City will take to publicize this resolution and give notice to the public of the City's policy and procedures concerning nondiscrimination. The full text of the Fair Housing Resolution is available at City Hall, 12 North Center Street, Rexburg, and will be provided to any citizen upon personal request. v , ,~,.C~l, G~~z, c ~ Ni L. Boyle, Mayor City of Rehberg 1 RESOLUTION #93.1 1 Be it resolved that the City Clerk be authorized to destroy the following list of records: (List attached) Passed this 6th day of January 1993. ~~ ~ Mayor, N le L. Boy e ~~ City clerk, e B ey ivt is REQUEST FOR AUTHORIZATION FOR DESTRUCTION OF RECORDS Description of Record Date of Record Recommended Retention Period ' ~ ~ 8- ~-- ~~ - 90 ~ ` ~9 - 9~ ~ Fri ~ 9 ~ ~~-8-~ w ,_~ a ~~~ ~ - - ,;Z -~~.~ Recommended by / city clerk date Approved by / ~;ayor date