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HomeMy WebLinkAbout1992.03.18 CITY COUNCIL MINUTES i~ ~J City Council 3/18/92 7:30 P. M. Present were the following: Mayor: Nile Boyle Councilmembers: Jim Flamm Brad Liljenquist Nyle Fullmer Glen Pond Farrell Young Excused: Bruce Sutherland City Clerk: Rose Bagley Attorney: J. D. Hancock Finance Officer: Richard Horner John Millar attended the meeting representing Forsgren Associates. Farrell Davidson, Public Works Director, and Dave Thibault and Steve Murphy of Wastewater were also at the meeting. Pledge to the flag. A motion was made by Farrell Young and seconded by Jim Flamm to approve the minutes. All Aye. RE: SPRING CLEAN UP City clean up was discussed. Because of the early spring we are starting clean up early, we will have free pickup until the end of April if weather permits. We have had several complaints on businesses. They need to clean up the alleys. the clean up around several in the back of their businesses in RE: STREET SWEEPING Brad asked Farrell Davidson about the schedule on street sweeping. Farrell gave council a sheet with a work agenda on it. Brad asked Farrell if the city crew did private parking lots. Farrell said they had done some private lots and they always do the school. They had done Jim Morris parking and he had offered to pay for it. Nyle Fullmer said he had seen them sweeping Jim's lot and had them do his and wanted to pay for it. They also do the Post Office. The council told Farrell that any private parking lot owners and the Post Office should be billed for the sweeping. We trade the sweeping with the use of the schools for recreation. RE: BUNGIE JUMPING The council discussed Bungie Jumping. The council felt that we should not let them use any city property for the Bungie Jumping. Nyle Fullmer suggested that they should contact the Police to see if they need any additional traffic control. If they do we would assign a reserve officer and they would have to pay him. RE: RE-NAMING OF 450 SOUTH STREET --- TERRA VISTA DRIVE Re-naming of 450 South Street. Debbie Leishman was at the meeting as a spokesman of the property owners. The suggestion for names was Scenic Hill Drive and Terra Vista Drive. Terra Vista Drive was their number one choice. A motion was made by Farrell Young to proceed with the name of Terra Vista Drive as the name for 450 South Street. Seconded by Nyle Fullmer. All Aye Introduction of the scouts. f-' %" G~ RE: REPORT ON THE SEWER MEETING --- DISCUSSION OF ALTERNATIVES John Millar was at the meeting to report on the sewer meeting. (copy of the "Rexburg Facilities Planning Study Project Review Meeting" on file) In summary the first part of the study was to analyze whether or not oxidation could be done in the existing plant so it would meet the requirements of on discharge on an EPA permit. They looked at other alternatives. The real problem is under the current water quality requirements the ammonia in the effluent becomes a limiting factor. The lagoon system, no matter what you do, will not lower the ammonia level. (explaining) Primarily there are three alternatives that we can use. (1) Ammonia stripping, (2) breakpoint chlorination, and (3) land application. (the problem with land application is "not in my back yard" comment). The first part of their contract is can we modify the existing plant. The feeling is unless we go with the land application option there really is not a method that will reliably meet discharge quality requirements. Their recommendation is to move into step two of the study which would look at alternative treatment methods. The study would evaluate costs. They need a recommendation to move to that phase. Nile Boyle said we have been in compliance with the plant, but we will be out of compliance soon. Previously the ammonia has not been a problem with EPA. It has just become a problem. They just started checking for ammonia. Their rules have changed. We could do some improvements with the existing plant and put in one and a half million dollars but we have no guarantee, not even a suggestion that we will meet the requirements even going to the north fork on ammonia. It is probably going to get worse than better. When we had Foragren do the study we told them to stop at Phase 1 and evaluate it at that time and we would decide whether to have them proceed on with Phase 2 to look at all the other alternatives. (discussions on other systems) Jim Flamm asked if some of the systems were too expensive why even do a study on them. John Millar said the state requires that we look at more than one system. Richard Horner said we need to study them to get the treatment and cost flexibility and make sure we don't get something and in 5 years we need to replace it. John said we could eliminate some of the systems and decrease the coat. Brad asked John if we have a chlorine problem now. He said we do and one item that has to be taken care of immediately is we are under an EPA mandate to have de-chlorination on the disinfection system by October 1. Any option that is still going to be required. The city will have to request an extension on the deadline from EPA or proceed immediately to build the Chlorination system. (discussion on algae) John told the council that regardless of what you do you are not done with it, it is an on going thing. The mayor stated that the whole sewer budget is $420,000 now. If we had to spend 5 million dollars and could borrow the money at 4 1/2 per cent from the Revolving Loan Fund, and advertise it for 15 years it would more than double our sewer budget. We would have to more than double our rates. If we had to take in $450,000 to take care of the bonds it would more than double the budget. Jim asked if we should try to go less years in case we have to do something else. We hope it won't cost that much. If we went 10 years it would be $620,000 a year. John said they could get the second phase done in six weeks. The mayor said in a couple of months we would have to have a lot of public hearings and get a lot of people involved and then go to a bond election. Henry Moran said if the people don't vote for it, you would spend one and a half million now in the existing system and might have to change it in a year or two. We need the facts before us in the next two months. Farrell Young asked John if there was a system around the nation that would be the most cost efficient system. John said there were three or four and it would be true, except for one thing in the 60s and 70s EPA picked up 90 per cent of the tab. Most of the time the most cost effective method was not used. John said the penalty for each violation can be $25,000 and each day is a new violation along with various jail terms. h~-~ //~ A motion was made by Nyle Fullmer to have Forgrens go ahead with the second phase but limit it to three options. Glen said he was against a lot of study on the systems we won't use. Farrell asked if we need to apply for an extension. Dave Thibault said he did not think we had a chance for an extension. He had talked to them numerous times and they expect to de-chlorinate to meet the water quality standards by October 1. John said they had stared to draw up the plans for the de-chlorination and put them on hold while they did the study, but the could be done very quickly. Farrell Young seconded the motion made by Nyle Fullmer. All Aye. The de-chlorination would cost about $70,000 and we do have the money in the budget. Dave Thibault said he had written a letter to EPA guaranteeing them we would be in compliance by October 1, 1992. A motion was made by Jim Flamm to go ahead with the de-chlorination so it would be ready October 1992. Seconded by Brad Liljenquist. All Aye. Mayor Burton explained how Sugar City pays for the sewer. They then charge the residents for the cost. What ever Rexburg does Sugar City would be involved. If we have to double the fees in Rexburg, Sugar City will have to double their fees or figure another way to meet the costs. RE: PURCHASE OF AQUATECH TRUCK We got the new Aquatech truck. The purchase price was $109,990. Richard checked with the bank for the lowest interest price. We thought we would pay $30,000 down and put $80,000 on a lease purchase over two years. The lowest rate we got was with Key Bank for 5.97. We will owe Sugar City 10~ of the trade in of $12,000. A motion was made by Brad Liljenquist and seconded by Nyle Fullmer to put the Aquatech on a lease purchase over two years. All Aye RE: DANCE FESTIVAL REQUEST TO CLOSE MAIN STREET The mayor said he had a request from the Dance Festival. The day they have the Street Parade they want to close Main Street for several hours after the parade. The mayor said he was not sure they could get approval from the state. Center street will also be closed. They want it closed until about 5:00 P. M. or 6:00 P. M. The council objected toclosing Main Street other than for the parade. They felt it would impact the down town businesses. RE: REVIEW ON PAWN BROKERS CONTROL ORDINANCE The mayor stated that the Chief of Police and the attorney have drawn up a proposed Ordinance on Pawn Brokers control by the police. The police have difficulty in tracing property. A copy will be given to the council for review. RE: VACANT LOTS SUPPLIED BY CITY WATER The mayor discussed over the last several years we have vacant lots that the city supples water. He asked the council if they wanted to continue doing this. One of the lots has a broken line and the mayor asked if the city would repair it at the city's cost. The council felt that we could continue to let them have water but the city could not maintain the water line. RE: CLEANING VACANT LOTS Farrell Davidson asked the council about cleaning lots. In the past people have requested that we clean lots. We have cleaned the lots and billed the property owners and then we have trouble collecting the money for payment of work done. Farrell said there are local contractors that do that sort of work but the property owners want it done for nothing. Glen Pond said if they don't get them cleaned up, 7~ the city will have to clean it and if they don't pay it we will have to put a lien on the property. We can give them an option. We have an ordinance that should govern the lot clean up. Farrell said we still have a problem with the cement trucks dumping the balance of their cement on the vacant lots. We have just sent them a letter telling them they will be fined. Farrell said he will get the city a list of contractors. RE: RE SCHEDULE BUDGET HEARING FOR APRIL 1ST The mayor said we need to re-schedule the Budget Hearing for April 1. We didn't get it published. A motion was made by Nyle Fullmer and seconded by Glen Pond to re-schedule the budget meeting. All Aye RE: REPORT FROM PLANNING & ZONING --- JIM AND CHERYL DAYLEY, SIX PLEX Jim Flamm gave a report on the special Planning & Zoning meeting. Jim and Cheryl Dayley was at the meeting to have a six plex apartment complex approved. Their basic problem is parking spots on the street in the set back and access to the back of their parking lot. RE: DEAN BIRCH SIX PLEX Dean Birch was there with his plans for a six plex. He wants to move his building and it will require a variance to build it 6 feet from the back line instead of 20 feet. The mayor felt that the 20 feet would serve no purpose. The planning board had recommended the variance, because it was zoned commercial and changed to High Density Residential in the new ordinance. A motion was made by Jim Flamm and seconded by Nyle Fullmer to advertise for a public hearing for a variance. All Aye (after city council Dean Birch decided to build in a different spot not requiring a variance) RE: DAVE RASMUSSEN PLANS FOR A SIX PLEX • Dave Rasmussen was at the meeting with plans for a six plex. Right now he wants to build one more building and there is no problem with one more building. He had a master plan for completing the project. He doesn't have an immediate problem. For future buildings he wanted to have parking in the set back. He can proceed this year. The planning & zoning has a new ordinance and they want to stay with the regulations. RE: VAL GROVER PROPOSAL FOR BUSINESS BUILDING ON WALKER PROPERTY ON BARNEY DAIRY ROAD Val Grover was at the meeting proposing to build a business building on the Walker property on Barney Dairy road on the south side of the river. (showing the council a drawing) If they sell more than two lots they are required to plat it for a sub division. Ray Walker questioned how they could plat it for the different size of lot needed for businesses. John Millar said they put in somekind of a lot pattern and they don't have to be sold that way. You can sell one and half lots. Our concern is the roads, sewer and water. The mayor said he had met with Ray and they need to proceed with the plat. Farrell Davidson said one problem is 1/3 of the property is in the city and the rest is in the county. Amdole has purchased a lot, and they have requested that the street be named "Technology Drive". Nyle Fullmer asked if we approve the plat will we need to annex the balance of the property into the city so we will have control over what goes in the back of the property. The mayor said the entire plat will have to be approved all at once. ~~ 1 RE: PASSING OF ORDINANCE #729 ANNEXING THE BAGLEY PROPERTY LEASED BY MELALEUCA OFF OF SOUTH 5TH W AND YELLOWSTONE Mayor read Ordinance 729 annexing the Bagley property leased by Melaleuca off of South 5th West and Yellowstone by the tracks. Ordinance 729 - AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING SAME A PART OF THE CITY OF REXBURG, IDAHO; AND AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND THE MADISON COUNTY-REXBURG COMPREHENSIVE PLAN 2000 TO SHOW SUCH ANNEXATION AND THE CLASSIFICATION OF THE SAME UNDER THE ZONING ORDINANCE OF THE CITY OF REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. A motion was made by councilman Brad Liljenquist and seconded by Glen Pond that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be number 729. Those voting aye: Brad Liljenquist Glen Pond Farrell Young Jim Flamm Nyle Fullmer Those voting nay: None Absent: Bruce Sutherland Ordinance 729 was then placed before the council. The mayor then called for the voting for final passage of the ordinance, and the motion was made by Brad Liljenquist and seconded by Nyle Fullmer that ordinance 729 be passed. Those voting Aye: Jim Flamm Nyle Fullmer Glen Pond Brad Liljenquist Farrell Young Those voting Nay: none Absent: Bruce Sutherland The roll showed all councilmen in attendance voting "Aye" carried. The mayor declared that the majority of all the members of the city council had voted for the passage of said ordinance was duly and regularly passed. Mayor Boyle declared the motion carried. RE: EARLY PAY FOR JACK VAN HOUTEN Brad Liljenquist said Clair Boyle had talked to him and suggested that Jack Van Houten is back and we need him to start in the parks. We will pay him by the hour until his regular contract starts. The council agreed. A motion was made by Brad Liljenquiat and seconded by Glen Pond to pay the bills. All Aye Meeting adjourned Mayor, i e L. Boyle City Clerk, a gley t, ,~;,, :mil 1992 SPRING WORK 1. Sweep all streets from winter sanding. Also, sidewalks. 2. Pot Holes - all over town - priorities: 4th S or Viking Dr. 3. Crack sealing - streets and parking lots. 4. Trim tree and bushes on intersection for visibility. 5.~ Striping - parking and cross walks. 6. Center lines •- contract out. 7. Large street repairs (when H & K opens their hot plant.) 8. Spring clean up 9. Make ready weed sprayer 10. Repair "Merry go round." 11. Clean parks. 12. Clean water pump areas 13. Service weed mower 14. Summerize sander T K 15. Burn weeds - around shops and intersections 16. Crush the asphalt pile and build the road from 3rd N to 5th W, by the city shop. ( contract out?) 17. Clean catch basins. 18. Clean City Ditch