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HomeMy WebLinkAbout1992.01.22 CITY COUNCIL MINUTES7`~ City Council 01/22/92 ~I State of Idaho) County of Madison( ss City of Rexburg) Present were the following: Mayor: Nile Boyle Council Members: Nyle Fullmer Brad Liljenquist Farrell Young Bruce Sutherland Jim Flamm Excused: Glen Pond City Clerk: Rose Bagley Attorney: J. D. Hancock Finance Officer: Richard Horner 1 r Pledge to the flag. A motion was made by Nyle Fullmer and seconded by Brad Liljenquist to approve the minutes. All Aye RE: NYLE FULLMER TAKES THE OATH OF OFFICE J. D. Hancock read the Oath of Office to Nyle Fullmer. Nyle repeated the oath and signed the Oath of Office. The mayor told the council about the elected official's dinner on February 27 at the Shilo Inn. RE: WEST ONE RECEIVED BID FOR TWO POLICE CARS The mayor stated that we opened the bids on the police cars a while ago. We contacted the banks for the lowest interest rate. West One Bank was the lowest to finance two police cars at $16,500 at 6.25 to be paid off by February 1,1993. A motion was made by Bruce Sutherland to accept the low bid for lease purchase on two police cars with West One Bank. All Aye. RE: COUNCIL APPROVAL GIVEN FOR BIDS FOR NEW PICKUP FOR THE SEWER DEPT. Because we split the water & sewer departments, we have in the budget a new pickup for the Sewer Department by council approval. The mayor told the council we have some prices on used pickups, but the prices for used pickups and new pickups is so close we need to decide whether to bid for a new pickup or buy a used one. The prices are: Madison Ford for a new 1992 with two wheel drive is $11,679 or a 4 x 4 is $13,650. They also had a 1990 Custom 2 wheel Drive for $8,200. Taylor's had a new one for $11,105, 1989 Ford for $11,400, 1989 Chevrolet for $9,500. The new pickup will be for Dave and the new man will get Dave's pickup. A motion was made by Nyle Fullmer and seconded by Brad Liljenquist to open it up for bids for a new pickup for the sewer department. All Aye. RE: APPROVAL FOR AN AMENDMENT TO THE CAFETERIA PLAN We need to approve an Amendment to the city Cafeteria Plan. This will make it so they can come in the first of every quarter to sign up on the plan. (copy attached) A motion was made by Bruce Sutherland and seconded by Nyle Fullmer to amend the Cafeteria Plan. All Aye. RE: DISCUSSION OF SOUTH ARTERIAL ROAD - 7TH, 9TH, OR 11TH? Mayor Boyle told the council we received a letter form Madison School District. The letter is about the south arterial. In about 1980 or 1981 we had hearings to determine the south arterial where we wanted it to go and appear on the master plan and sent a copy to the State Department of Transportation. At that time the city felt we should go up 7th South, but when we had the hearing we had letters and testimony from Rex Bennion and Brent Kinghorn representing the college along with several others that they did not want 7th South to go through and split the campus until they knew what the master plan was going to be. At that time instead of going to the end of 2nd East, we went clear up to the pole line road on 2nd East and used all of our funds. Now there is a change with the new highway bill. There is a change in the way they distribute the money to local governments. It isn't on an allocation anymore. It is on a presentation to them and then on a state level. Your competing with everyone that wants a road done. Now if we have a good plan we can present it and have a chance of getting it funded. Madison School district is recommending that 7th South be put in to the college and come down so they would have a way to get their buses off the hill down to the new school. Their suggestion on the main arterial is that we go off of 11th South and go right up the hill by Cresthaven by the Cresthaven Church, and that be the main arterial on the South, with 7th South being put in as well. There are some reasons why that is realistic. If the college gets approval for their plan and build on the campus, there is no way we could allow any construction to start that would impair 4th South at all until 7th South is in. It will take a long time to get a plan through the state. 7th South would be cheaper because it doesn't run so far. 11th South runs almost three miles, all new road. The mayor asked if the council wanted to have hearings or wait until we have all the information. Nyle Fullmer made a motion that we wait until we have all the information. He also disagreed with 11th South being the main arterial. Brad Liljenquist stated that the Master Plan called for 9th South being the main arterial. Brad also suggested that the Traffic Committee look at the traffic now and projected traffic and proposed bus routes and make a recommendation.. Nyle's motion died for a lack of a motion. Jim Flamm felt we need to open it to the public for input. RE: DISCUSSION OF ZONING MAPS The mayor told the council we have a big zoning map and it is being framed. He gave prices for colored maps to the council. It was suggested that we get some more prices. RE: MOTION PASSED TO HELP PAY FOR BROCHURES PRINTED BY CHAMBER The mayor told the council a year or two ago the Chamber printed some Brochures. The city's share is $1500. They want to know if we could help pay for them. It would go under Economic Development. (discussion) A motion was made by Bruce Sutherland that we pay for the brochures. Seconded by Nyle Fullmer. Those voting aye: Bruce Sutherland, Nyle Fullmer, Brad Liljenquist, Farrell Young. Abstaining: Jim Flamm. RE: DECISION MADE ON EXPENSES FOR NEW ECIPDA BUILDING The mayor discussed the new building ECYPDA is building for Incubator Businesses. The County Commissioners have voted to exempt them from taxes. This will be a good service for the city. The building permit will be $1164, the plan check $223, the plumbing permit $570 and the increase in water hookup with the difference from a 2" and 4" is $2400. They will need a 6" line to run their fire protection. There isn't a 6" line so they would have to get a grant for that. A motion was made by Brad Liljenquist that we charge them only our actual expenses for the Building Permit, Plan Check, and Plumbing Permit. Seconded by Nyle Fullmer. All Aye Nyle Fullmer said he had talked to the Sheriff and they want us to do something on a building, because they need the room. RE: MELALEUCA Nyle also ask about Melaleuca. The mayor said they are meeting with the City of Idaho Falls to get a plan approved and all of their excess chemicals will be moved. The lawyers for Bill Henderson called and ~. they have a meeting set up for February 3 with the Fire Department. Melaleuca said they should have an answer by then. RE: DUMPING WATER FROM CARPET CLEANING AND LITTERING OF ORANGE BAGS Jim Flamm asked what we had found out about dumping the water after they clean carpets in the sewer. The mayor said he hadn't found out anything, he would check on it. Jim also asked about the orange bags. The mayor had called the Post Register and they are putting it all on the computer and anyone that does subscribe to the Post Register should not get one. They should have an answer in 30 days. Nyle Fullmer asked why we couldn't just tell them not to deliver them unless they are requested. A motion was made by Brad Liljenquist and seconded by Bruce Sutherland to pay the bills. All Aye. A motion was made by Nyle Fullmer and seconded by Brad Liljenquist to go into an executive session for a legal decision. All Aye. Meeting reconvened after executive session and a motion was made by Brad Liljenquist and seconded by Nyle Fullmer to adjourn. All Aye. ~, Mayor, Ni L. Boyle City Clerk, Ros g y 1 '~t `f MADISON DR. T.C. MATTOCKS, SUPERINTENDENT SCHOOL DISTRICT N0.321 • SYLVAN BUTLER, BUSINESS MANAGER P.O. Box 830 ^ 290 North First East ^ Rexburg, Idaho 83440 Telephone (208) 359-3300 ^ FAX (208) 359-3345 January 22, 1992 Mayor Nile Boyle City ofi Rexburg Rexburg, ID 83440 Dear Mayor Boyle: You and I have had extensive discussions on the upcoming problem of trafific flow around the new Middle School that will be con- structed along Yellowstone Highway off Seventh South_ Obviously, we are interested in participating in a plan that will provide the greatest amount of safety for our students. We have discussed the prospect of Seventh South being extended to Second East. This would be beneficial to the school district in that it would establish much easier access to the Middle School location fior those who live in the hill area_ At the same time it would increase traffic flow an the north side of the new Middle School, and special arrangements to handle traffic flow during the start and close of the school day will be necessary_ We have scheduled the new Middle School to be on the "late" schedule, so that activities at this school cause the least amount of interfierence with morning rush hour trafifiic. This means the school's "rush hour" will be between the hours of 8:45- 9:30 a_m. and 3:00-3:45 p.m. We have also discussed extending Eleventh South to connect with Second East. This would greatly alleviate traffic flow by the new Middle School site, in my opinion, since those who exit Highway 20 at Spud's would be more likely to continue heading east to gain quicker access to the college and other parts of Rexburg. It would provide approximately the same amount of access to the Middle School site for those living on the hill as would the Seventh South option. <, ~~ . 1 [; Mayor Nile Boyle January 22, 1992 Page Two In order to facilitate northbound traffic, the school district would take a serious look at donating some land along Yellowstone Highway for the construction of a one lane "offi ramp" between Bell Builder's and Seventh South. I would envision this inter- section to be a modified version of what northbound traffic faces at Horkley's North when taking the Sugar City highway just before crossing the railroad tracks (only not that sharp of a curve). The purpose of this "ofif ramp" would be to funnel those who are heading for the Middle School out of the main stream of north- bound traffic. If Seventh South is extended to Second East, this lane could be modified to allow that traffic pattern also. The City, County, and State. Highway Department need to -take a serious look at handling southbound traffic on Yellowstone High- way_ The school district will have to put on an additional six buses to handle. the students who qualify fior safety busing by living north of Frontier Pies. Our optimum route is to have these buses approach the Middle School from Yellowstone Highway. Because of the potential risk involved in our approach from the north of the new Middle School, I would suggest a controlled intersection be established at Seventh South and Yellowstone Highway and at Fourth South and Yellowstone Highway by Frontier Pies. In order to allow trafific flow to continue as much as possible, these lights should be on a timer that turns them on only during the 45 minute time span twice per day noted above_ In addition to the electronic signals mentioned above, it would be desirable to have a flour-way stop sign installed at the corner of Fif th West and Seventh South. If Seventh South is extended to Second East, this would start slowing that downhill traffic as it approaches the school. The same affect would be seen on those northbound and southbound on Fif th West. For those eastbound on Seventh South, especially our buses and parents picking up their students, it will allow them exit from the school area on a regu- lar basis without clogging up the street in firont of the school building. Thank you for your concern about the safiety ofi the students in the Madison School District_ I am firmly convinced that by working together we will arrive at a mutually satisfactory solu- tloh. Sincerely, T. C. Mattocks, Ed.D_ Superintendent of Schools r~: AMENDMENT TO CITY OF REXBURG CAFETERIA PLAN The City of Rexburg, located in the County of Madison, State of Idaho, acting through its mayor, having previously adopted the City of Rexburg Cafeteria Plan, the "Plan", effective July 1, 1985, hereby amends that Plan by restating the following designated sections: Section 2.12 is amended in its entirety to read as follows: "Plan Entry Date" shall mean the first day of the first, fourth, seventh and tenth months of every plan year. This amendment is effective for the Plan Years beginning on or after January 1, 1992. In all other respects the Plan as previously adopted and amended its hereby ratified and affirmed in its entirety. DATE : ,/-- ~ ~~ _ 9..~ CITY OF REXBURG (Employer) By:---~°~~~ Mayor Nile L. oyle ~i