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HomeMy WebLinkAbout1992.01.08 CITY COUNCIL MINUTES~~ City Council 01/08/92 7:30 P. M. State of Idaho County of Madison( ss City of Rexburg) Present were the following: Mayor: Nile Boyle Councilmember: Brad Liljenquist Darlene Petersen Bruce Sutherland Glen Pond Farrell Young Excused: Nyle Fullmer City Clerk: Rose Bagley Attorney: J. D. Hancock Treasurer: Richard Horner New Councilmember: Jim Flamm Pledge to the flag. A motion was made by Bruce Sutherland and seconded by Brad Liljenquist to approve the minutes. All Aye. RE: MOTION PASSED TO SPLIT THE WATER / SEWER DEPARTMENT The mayor announced that because of the EPA requirements it has been recommended that we split the Water and Sewer Department. We would need to hire another person in the Sewer Department. A motion was made by Glen Pond to split the Water and Sewer Department and move with the addition of the new individual. Seconded by Brad Liljenquist. All Aye RE: MOTION PASSED TO ALLOW TERRY LEISHMAN TO DO THE PLAN CHECKING A year ago we required all plans that were not drawn by a licensed Architect be plan checked by a Licensed Plan Checker. We sent them out to be checked by a Licensed Plan Checker. The builder then had to pay 65~ of the building permit fee for a plan check. Since we have hired Terry as a building inspector, even though he is not a Licensed Plan Checker, he feels that there are a lot of plans he could check that would not require paying a Licensed Plan Checker. Terry feels he could do the plan check for a smaller fee. As Terry, Rose and the mayor met, they felt that the city could just charge 20~ when Terry did the plan checking. If Terry did not feel good about checking them because of the size, we would send them to the licensed plan checker and we would charge 65~. Brad Liljenquist said he thought we should reduce the cost as much as we can. Glen Pond wondered if the builders would think we are discriminating. The mayor said he could tell by the degree of the plans. Brad said if Terry feels he can justify that, it would be fine. A motion was made by Glen Pond and seconded by Bruce Sutherland to approve Terry Leishman to do the plan checking at 20~. All Aye. Bruce Sutherland stated that after looking through the bills there was 19 times when premium gas had been used in vehicles during the month. There is not any vehicles that require premium gas. He would move that we pay the bills with that exception. Glen Pond said he had a question on a sidewalk replacement and he was not sure there was ever a sidewalk at that address. Richard said he would check on those bills. The motion was seconded by Glen Pond. All Aye. Mayor Boyle thanked Darlene for the long and good service she had given to the city as a council member. He wished Darlene the best. RE: GLEN POND & JIM FLAMN TOOK THE OATH OF OFFICE The mayor told the council that Nyle Fullmer had to be excused, because he had to go out of town and will have to be sworn in in two weeks. The mayor asked Glen Pond and Jim Flamm to stand to take the oath of t~ office for City Council. City Attorney, J. D. Hancock read the oath of office. Glen and Jim repeated the oath and signed the oath. The mayor presented a certificate of election to Glen and Jim. RE: GLEN POND VOTED IN AS PRESIDENT OF THE CITY COUNCIL The first order of business is to elect a president of the city council. A motion was made by Farrell Young to nominate Glen Pond as the President of the City Council, seconded by Brad Liljenquist. A motion was made by Brad Liljenquist to declare nominations closed seconded by Bruce Sutherland. All Voting Aye. RE: READING OF THE DEPARTMENT HEADS The mayor read the appointments for the department heads. City Attorney - J. D. Hancock Deputy City Attorney - Mark Rammell City Clerk - Rose Bagley The mayor stated that Richard had requested that his title be changed to Finance Officer and Treasurer. A Motion was made by Glen Pond to go along with Richard's request to change his title as had requested. seconded by Bruce Sutherland. All Aye. The mayor then continued to read the appointments. Richard Horner, Finance Officer and Treasurer Public Works Director - Farrell Davidson Water Department Head - De Lynn Edstrom Waste Water Department Head - Dave Thibault Chief of Police - Blair K Siepert Fire Chief - Rex Larson Parks & Recreations - Clair Boyle A motion was made by Glen Pond and seconded by Brad Liljenquist to accept these appointments. All Aye RE: READING OF AND APPROVAL OF THE APPOINTMENTS TO THE COMMITTEES Mayor Boyle read the Committees (copy attached). There is very few changes except Jim Flamm will take the spots held by Darlene. Glen has worked long and hard on the Planning Board, but is now busy with other committees. The mayor recommend that Jim Flamm be appointed to the Planning Board. He had previously been on the Planning Board. Farrell Young would be appointed to be over the Tabernacle and Fine Arts. A motion was made by Bruce Sutherland and seconded by Brad Liljenquist to approve the appointments to the committees. All Aye. RE: THREE NAMES APPROVED FOR PLANNING AND ZONING COMMITTEE The mayor read three names that he recommended to be appointed to the Planning & Zoning, Da Vawn Beattie, Marsha Bjornn, Jeff Walters. A motion was made by Glen Pond and seconded by Brad Liljenquist to approve those names to be on the Planning & Zoning Committee. All Aye. RE: AUTHORIZED DEPOSITORIES Mayor Boyle read a list of the Authorized Depositories {copy attached). A motion was made by Brad Liljenquist and seconded by Jim Flamm to approve the places of deposit. All Aye. RE: AUTHORIZED SIGNATURES FOR THE BANK APPROVED The mayor then read names of the authorized signatures for the bank accounts (copy attached). A motion was made by Glen Pond and seconded by Brad Liljenquist to approve the authorized signatures of the bank accounts. All Aye. RE: AUTHORIZATION GIVEN FOR THE CITY CLERK TO DESTROY SOME OLD RECORDS Mayor Boyle read a list of old records (copy attached). He told the council we need authorization for the clerk to destroy these records. A motion was made by Bruce Sutherland and seconded by Farrell Young to authorize the city clerk to destroy the records listed. All Aye. ~~ RE: DISCUSSION OF PARKING SPOTS BY CITY HALL The mayor stated that we have a request after ECIPDA leaves. Utah Power & Light would like to rent two parking spots out back. We would need to determine a fair price and make sure there was a thirty day termination clause in the agreement in case we needed the parking places. We wouldn't have any use for them now. J. D. Hancock stated that we couldn't enter in to an agreement any longer than a year. The mayor also stated that we will be keeping the police chief's car he has been driving for the Building Inspector and Terry will need one parking spot. A motion was made by Bruce Sutherland to authorize the mayor to check into it and take care of the agreement. Seconded by Brad Liljenquist. All Aye Glen Pond abstained. RE: DISCUSSION OF CARPET CLEANERS DUMPING INTO THE STORM DRAINS We have had people who clean carpets, dumping directly into the storm drains. A report from EPA suggests that we have an ordinance prohibiting dumping any material into the storm drains. It is the feeling of Farrell and Dave that we need an ordinance. Right now we have nothing that makes it illegal. J. D. said he thought it was in the same ordinance that restricts the dumping into the sanitary sewer; he would check. Jim Flamm asked what would be an alternate method of disposal. There needs to be an alternative method. The mayor gave an example of Melaleuca, they do create a lot of phosphates and when it gets into the sewer, it makes good food for the algae and the algae grows. With that kind of dumping they have to take care of it with a pre-treatment. Jim asked if we could suggest to these people that they need to make arrangements with some place that have the facility to pre-treat. The mayor said we would check it out and get some information. EPA is specific on what can go in the sewer. The storm sewer is starting to go under a lot of regulations. RE: PROGRESS REPORT ON THE STUDY ON OUR WASTEWATER TREATMENT FACILITY Brad Liljenquist reported that they had met with Forsgren Associates to look over the progress report on the study on our Waste Water Treatment Facility. They are on time and pretty close to budget. By the end of the month they will be able to give us an idea of which way we need to go as far as what type of facility. The mayor said, they will be able to tell us whether our present Lagoon System will adequately meet the requirements of EPA. If we do there are two things we will have to do. we will have to get something to take care of ammonia and it will cost in the neighborhood of $100,000. Dechlorination will have to be dechlorinated before it goes back into the river. That will cost in that neighborhood or a little more. We have some how got to take care of the algae problem we had last year. They are still looking at running the effluent instead of into the Teton River running it clear out to the North Fork. By the end of January they think they will have EPA pinned down to see if it is advantageous to go to the North Fork, which would be quite an expense to run the line. RE: DISCUSSION ON ORANGE BAGS LITTERING THE CITY Jim Flamm complained about the orange bags. It creates an nuisance. There are some people that want it. He suggested that they deliver them by request only. J. D. said there is a littering ordinance. Jim said he would make a motion that we contact them and tell them there is a littering ordinance. The mayor said he would call them and visit with them about it. RE: CITY CLERK TO CHECK ON COLORED MAPS Bruce Sutherland asked the clerk to check on the colored maps and see if we can get more of them. Also check on a big colored map and an aerial map for the council room. RE: REQUEST FOR PLANNING & ZONING TO DISCUSS ANNEXING PROPERTY BY MELALEUCA The mayor asked Jim Long if Planning & Zoning would discuss annexing the property on 5th West owned by Melaleuca. ~i~ ,. ,~ ~.. ; A motion was made by Brad Liljenquist and seconded by Glen Pond to adjourn. All Aye. 1 ~~ Mayor, i e L. Boyle ,~-' ~ + e City Clerk, Rose gle I it -J ~~ CITY OF REXBURG Authorized Depositories First Security Bank Valley Bank Key Bank West One Bank East Idaho Federal Credit Union Washington Federal S & L Bank of Commerce State Treasurers Investment Pool Authorized Sictnators Nile Boyle Richard Horner Rose Bagley Glen Pond Bruce Sutherland Nancy Ottesen Jolyn Briggs Blair Siepert Lynn Archibald Sheila Rhodes Accounts General Police/Drug enforcement Investment Night Depository Payroll Investment Meter Deposit Investment L.I.D.'s Investment Investment Investment Investment Investment Accounts All All All All All Meter Deposit Night Depository Night Depository Police/Drug enforcement Police/Drug enforcement Police/Drug enforcement ~~ REQUEST FOR AUTHORIZATION FOR DESTRUCTION of RECORDs II II Description Date of Recommended of Record Record Retention Period Bank Statements Cash sheets Uarco's - Yellow copy Purchase orders Intermountain Gas Reports U S West Reports Digging Permits Misc. Bill & Receipts Police Receipts Golf Course Reports Pool Reports Senior Citizen Reports 78-79 & 79-80 84 & 85 84 & 85 85-86 & 86-87 87 & 88 87 & 88 85 86 & 87 87 & 88 87 & 88 87 & 88 87 & 88 10 years 5 years 5 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years Recommended by City ~'erk l/ 1 Approved by ' yor date - ~' -Cf Y date t ~. ~ 9. FINANCE', IRRtGA'''ION, PEPS"?N±3EL Glen Pond, Chai.~an Farrell Young ` Bruce Sutherlandi POLICE & FIRL Nyle Fullmer, Chairman -- Jim Flamm Farre~.~.. ~'oung STREETS Bruce Sutherlai' d ~ ChairF?,pan Brad Liijenqui:>t Nyle Fullmer n.twrrmnmrnwt Jim Flamm, Chairman Glen Pond Bruce Sutherland PARKS & RECREATION Farrell Young - Chairman Brad Liljenquist Glen Pond WATER & SEWER Brad Liljenquist - Chairman Nyle Fullmer Jim Flamm PLANNING BOARD - Jim Flamm SAFETY -Bruce Sutherland AIRPORT - Nyle Fullmer GOLF - Brad Liljenquist TABERNACLE & FINE ARTS - Farrell Young