Loading...
HomeMy WebLinkAbout1991.07.03 CITY COUNCIL MINUTESl l ~% MINUTES OF THE CITY COUNCIL MEETING 07/03/91 7:00 P. M. State of Idaho} County of Madison (ss City of Rexburg) Present were the following: Mayor: Councilmembers: Nile Boyle Farrell Young Glen Pond Brad Liljenquist Bruce Sutherland Darlene Petersen Nyle Fullmer Arriving at 7:30 P. M. Excused: Also Present: 1 Rose Bagley, City Clerk J. D. Hancock, Attorney Richard Horner, Treasurer RE: MADISON BASEBALL ASSOCIATION USE OF BALL DIAMONDS. DISCUSSED RECREATION PROGRAMS IN AREA Dean balling representing the Madison Baseball Association was at the meeting to request some leniency on the fees for the diamonds. He stated that they have a lot of kids participate and have 600 kids this year. With the uniforms and equipment they purchase it gets quite costly. They have increased the fees a little. With ,the costs going up they have to pay more for umpires, more for equipment and balls. The association members donate their time. They are paying the city $2.00 per boy or girl. They propose that the city allow them to pay $1.00 per boy or girl instead. They realize that there is expense and time in taking care of the diamonds and they are in good shape. There are also soft ball groups and church groups that use the diamonds without the fee. The baseball brings teams in and spend money in the community. Richard said we are spending about $2700 to $3000 on the program and only take in about half. Dean said the problem is if a family has 3 or 4 kids, it is quite an expense. He said one thing they have had to do is pick up liability insurance which costs over $2000. The mayor stated that the association is quite a service to the city. If they did not do it the city would have to take it over. Dean said they would like to cut the costs as much as they could to keep as many kids involved as they could. The mayor said we want to be consistent and fair. In our recreation, the one unfair thing is half of the kids in all the city programs are non residents of the city and their parents are paying the same use fee as the kids out in the county and the city residents are being taxed to pay the difference. We have been trying to work it out with the county. He suggested we might form the recreation district. Brad Liljenquist suggested that we help them this year by giving them a break and pursue it with the county and Sugar City next year. Members of the council present agreed, but could not make a decision without a quorum. The mayor told Dean that Clair Boyle wanted to change Porter Park diamond to grass and eventually all of them and asked what his feeling was. Dean said as long as the base lines were kept clear there would be no problem. RE: REQUEST FROM CART TO BE PUT ON A LINE ITEM ON THE BUDGET Cheryl Coy representing Cart was at the meeting requesting that the city put them on a line item on the Budget for next year. They can only apply for federal money if they have local match money. Administrative costs are 80-20 ratio and operating expenses at a 50-50 ratio. For each $1 we get in local money we can request about $1.50 from federal money. They cannot use the fairs for local money, so they have to rely on United Way and City and County funds. (handing out a projected budget and a survey). They are requesting from the city $3500, which would all be used in the Rexburg Cart system. She said she needed, as soon as possible, written notification as to the council decision so they could go on with their budget and grant application. Richard said last year the total budget was $4500, $2400 was for the Senior Citizens, $1000 went to Cart, $650 for posts and $500 is left. Glen Pond told her the council would not be able to give her an answer until the city does their budget. The mayor told her we would send them the balance of $500. RE: WHO WILL RIDE IN THE 4TH OF JULY PARADE The mayor ask the council which ones would like to ride in the parade. There is also a Flag Raising at 9:00 A.M. at the tabernacle. RE: APPROVAL OF THE MINUTES A motion was made by Bruce Sutherland and seconded by Brad Liljenquist to approve the minutes. All Aye. RE: MOTION PASSED TO REDUCE FEE FOR DIAMOND USE FOR MADISON BASEBALL ASSOCIATION A motion was made by Farrell Young and seconded by Glen Pond to allow a decrease in the fee for the use of the diamonds this year to $1.00 per boy. The fee would be reduced for this year only. All Aye. RE: MOTION PASSED TO PAY THE BILLS A motion was made by Glen Pond and seconded by Brad Liljenquist to pay the bills. All Aye. RE: PROCLAMATION FOR KEY BANK OF IDAHO DAY - JULY 17th Mayor Boyle made a proclamation for Key Bank of Idaho Day, July 17, Wednesday. They will close at noon and all their employees will do volunteer work in the city. RE: CHRISTMAS DECORATIONS Christmas Decorations were discussed. Glen suggested that if we could get by this year and see what happens on the l~ and talk about it in the budget. RE: BILL FOR BROCHURES FROM CHAMBER The mayor presented a bill from Chamber for brochures per conversation with Nyle Fullmer. The council felt they shouldn't use tax money for them. The mayor felt we should use some of the $10,000 grant money we will get for the Gem Community or with the grant on the Nature Park. RE: DISCUSSION OF SUGAR CITY SEWER AGREEMENT AND RATE INCREASE The mayor discussed the Sugar City Sewer agreement. The mayor said they had a meeting with them and told them we had raised the rates for residents 40~ and they would have to raise them the same. They read their own meter and have paid us the same. We told them they could read their own meter but it would not preclude the rate raise. The mayor of Sugar City called and said the agreement states we couldn't raise it until they pass it. Mayor Boyle had reviewed the agreement and could not see where it said that. J. D. said in the agreement it states that fees will be equal for Rexburg and Sugar City. Every time we make an adjustment we need to make a new schedule A and give them a copy for them to adjust their fees. They had stated that they had just raised their water rates and asked if they could wait a while. We told them the billing would have to start then, even if they stalled off the payment. They will get a hookup fee from the potato plant when they hook on and we told them to use that money to catch them up. The ~' council felt we need to proceed with the raise. The mayor would set a meeting with them. RE: BID FOR CRESTHAVEN DRAINAGE SYSTEM AWARDED TO FORSGREN The mayor said only three people picked up specs on the first part of the drainage system on Cresthaven, but only one is in, from Forsgren. A motion was made by Brad Liljenquist and seconded by Glen Pond to award the bid. All Aye. The mayor stated that we need to set the dates on the LID and check with Ricka on participation. J. D. Hancock said we can't set the dates until we get the list. RE: HOME ON NORTH 3RD WEST The mayor told the council there is a home on North 3rd West across from Dean Ricks apartments which was only framed right after the flood. It is a hazard. A motion was made by Bruce Sutherland and seconded by Glen Pond to declare it a nuisance and give them 60 days to clean it up. All Aye. RE: TRAILER ON DON WYLIE'S PROPERTY J. D. Hancock stated that Don Wylie has an old trailer on her property that needs to be moved. It looks bad. Rose will send a letter. RE: USED CARS ON VACANT LOTS Bruce Sutherland discussed used cars on vacant lots with For Sale signs on them. The attorney said we don't have an ordinance, but it is addressed by State law. We can send them a notice. Richard Horner handed out a copy of Budget Hearings. RE: CHANGING TIME AND DATE OF THE NEXT TWO COUNCIL MEETINGS We will need to change the time of our meeting on July 17 to 7:00 A. M. because of the Planning & Zoning public hearing at 7:00 P. M, which the council will need to attend. Bruce and Brad will be out of town that day. The second council meeting in August will have to be changed from August 21 to August 20 to set the budget. A motion was made by Glen Pond and seconded by Brad Liljenquist to adjourn. All Aye RE: ARTELL CHAPMAN PROPERTY - RETAINING WALL TORN DOWN & WATER PROBLEMS When 2nd East was done they tore down a retaining wall on the Artell Chapman property. The water came down and flooded the basement. The the bill to clean it up is $550. Farrell and John Millar went up and looked at it. John doesn't think we will be able to get H & K to put a retaining wall back in. Every time it rains hard we will have that problem. We will turn it over to the insurance, but there is a deductible. The mayor said we need to replace the retaining wall. RE: STORM SEWER SURCHARGED BY CHARLES SMITH'S HOME The storm sewer surcharged by Charles Smith's house and flooded his basement. RE: DISCUSSION OF THE FAULTY PAVING WORK FROM LAST YEAR The council discussed the paving from last year. The mayor said we are still negotiating. All the road work done last year was faulty. RE: FIRST BID ON THE SEWER FACILITY STUDY. The mayor said we got the first bid on the sewer facility study. It seemed high and the mayor didn't think the State will except it. ~1~! Nile L. B yle, Mayor [i ROSE BAG EY, CITY C