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HomeMy WebLinkAbout1990.04.18 CITY COUNCIL MINUTES1 MINUTES OF THE CITY COUNCIL MEETING 4/18/90 State of Idaho County of Madison( ss City of Rexburg) Present were the following: Mayor: Councilmembers% Excused at 8:50 P. M. Arriving at 8:45 P. M. City Attorney: City Clerk: Treasurer: RE: PLEDGE OF ALLEGIANCE Nile Boyle Bruce Sutherland Nyle Fullmer Darlene Blackburn Glen Pond Brad Liljenquist Farrell Young J. D. Hancock Rose Bagley Richard Horner Pledge of Allegiance was led by a scout. RE: RESIDENTIAL ANTI -DISPLACEMENT AND RELOCATION ASSISTANT PLAN Mayor Boyle told the council that a public hearing was held at 7:30 A.M. for a Community Block Grant for sewer and water. He ask if anyone was at the council to object or anyone with any comments. If there is no opposition we would proceed with the business of the hearing. There are three items we need to review and pass for this grant. Jeff Summers from ECIPDA was at council to discuss these three things: (1) Residential Anti -Displacement and Relocation Assistant Plan. There is no one being displaced, but we do need a resolution from the city council stating there will be no one being displaced. (copy attached) A motion was made by Darlene Blackburn and seconded by Nyle Fullmer to pass an resolution to pass the Residential Anti -Displacement and Relocation Assistance Plan. All aye RE: FAIR HOUSING RESOLUTION (2) The Fair Housing Resolution Jeff Summers explained that the City of Rexburg participates in this. As a city we will not allow discrimination to take place. Annually the city council needs to pass the resolution. A motion was made by Nyle Fullmer and seconded by Glen Pond that adopt the Fair Housing Resolution as explained. (copy attached) All Aye. RE: CITIZENS PARTICIPATION PLAN (3) Citizens Participation Plan (1) At least one public hearing is held. The application that has been prepared is available for people to look at. (2) Published notices of hearings. (3 Ensure the public access to local meetings. (4) Conduct all related public meetings or hearings in public buildings. (5) Provide citizens the name and address of persons authorized to respond to citizens proposals. (6) Provide translators. (copy attached) A motion was made by Nyle Fullmer and seconded by Glen Pond to approve the Citizens Participation Plan. All Aye RE: FRANCHISE EXTENSION A Franchise Extension of the Term and Amendment was presented by TCI. This is to extend the term of the current franchise.(copy of resolution attached) They are asking for up to 5 percent increase for inflation rate. That the franchise be extended for 10 years. It also is clearing up some of the language. May lst TCI will be tied into Idaho Falls phone for after hour calls on problems of service. Problems were discussed. A motion was made by Nyle Fullmer and seconded by Brad Liljenquist to pass a resolution to except the Extension of Term and Amendment of the Cable TV Franchise. All Aye. RE: PARKING AT HARMONY HOUSE CATV FRANCHISE EXTENSION OF TERM AND AMENDMENT RESOLUTION AMENDING AND EXTENDING THE TERM OF CATV FRANCHISE ORDINANCE NO. $07 DATED JUNE 3, 1970, ORDINANCE NO. 519 DATED JULY 7, 1971, AND ORDINANCE NO. 601 DATED APRIL 41 1979, GRANTED TO TCI CABLEVISION OF IDAHO, INC., SUCCESSOR TO DON ELLIS BY THE CITY OF REXBURG, IDAHO. WHEREAS, by Ordinance No. 507 dated June 3, 1970, the City of Rexburg, Idaho granted to Don Ellis, subsequently transferred to TCI Cablevision of Idaho, Inc. (the "Company") by notice and acceptance, the exclusive right and privilege to engage in the business of operating and providing a CATV system in the municipality for a term of twenty (20) years to and including June 2, 1990 with an option to extend said term for an additional ten (10) years upon written request; and WHEREAS, the Company has requested an extension of the term of said franchise grant; and WHEREAS, the City Council of the City of Rexburg, Idaho believes it to be in the best interest of the City to grant the extension and other franchise amendments; BE IT HEREBY RESOLVED by the City Council of the City of Rexburg, Idaho that said franchise agreement as previously amended be further amended and extended under the terms and conditions of the following resolutions: EXTENSION OF TERM RESOLVED, that the Franchise granted the Company shall be extended for a term of ten (10) years from and after the expiration of its current term, to and including June 2, 2000. The Franchise may be renewed thereafter as provided by the terms and provisions of the Cable Communications Policy Act of 1984 (the "Cable Act"). RATES AND CHARGES RESOLVED, that section X shall be deleted in its entirety and in lieu thereof shall be substituted the following: The City may not regulate the rates for the provision of cable service and other service, including, but not limited to, ancillary charges relating thereto, except as expressly provided herein and except as authorized pursuant to Federal and state Law including, but not limited to, the Cable Act and FCC rules and regulations relating thereto. -1- In the event that future amendments to Federal and State laws concerning rate regulation are changed to permit the City the right to regulate rates then this ordinance will be deemed immediately amended to grant the City any and all rights which it might have as a result of those amendments, except the Company may, at its discretion and without consent of the City, increase rates relating to Basic Service by an amount which is not more than five (5-1) percent per year or the amount of any identifiable increase in cost which is attributable to the provision of Basic Service, whichever is more. COMPENSATION TO THE--alTY RESOLVED, that Section XI shall be deleted in its entirety and in lieu thereof shall be substituted the following: The Company shall, during each year of operation ander this franchise, beginning ,Tune 3, 1990, pay to the City Three percent (3%) of the annual gross subscriber revenues received by the Company for cable television services rendered to customers located within the City. For purposes of this Section, annual gross subscriber revenues are defined to mean gross basic revenues, gross pay revenues, basic and pay installation revenues and equipment charges revenue, received from subscribers of the cable system in the City of Rexburg, Idaho. FEDERAL AND STATE LAW RESOLVED, that all the provisions of Franchise Ordinance No. 507, as amended, and these resolutions shall be subject to applicable provision of federal, state, and local law. ORDINANCE NO, 507 RESOLVED, that all requirements and provisions of Franchise ordinance No. 507, as amended, not amended by these resolutions continue in full force and effect, subject to applicable law. FULL_F_ORCE AND EFFECT RESOLVED, that these resolutions shall be in full force and effect from and after their approval. IN WITNESS WHEREOF, the undersigned have executed and approved these resolutions on this day of , 1990. -2- 10 Jay Flukinger was at the meeting to discuss the parking problem at Harmony House. He was short on parking and the council had given him until June 1st to get his parking into compliance. Mr Flukinger said they were 7 parking spots short. He said he had kept a tally during the winter of the cars parked in his parking lot at various times during the day and night. He said there was always double figures in vacant parking places. He requested that the city allow him to landscape the balance of property in front of the building. He said he had made another offer on the Montoya property but he felt they were asking too much for the house. The mayor ask if he had been able to get any parking places from Mrs Clark across the street. He had talked to her, but she did not want to give up any parking places. The council discussed the parking along the street in front of the apartments. Nyle Fullmer said his understanding at the beginning the Montoya property had been purchased or would be purchased for parking. That is the way the original plan was presented. After construction started, the question came up that the Montoya property had not been purchased and the parking problem came up. Nyle questioned the number of cars parked in the parking lot. He said he came home late at night past that apartment house and he questioned if there was available spots. He told Mr Flukinger that we made the ordinance and he knew what was required before he started building. Montoya have complained to Nyle of the way Mr Flukinger had presented the sale of the property to them. When Mr Flukinger had a petition passed to get a zone change for his new apartments, Neal Brown, property owner, across the street had signed the petition. Yet, when Mr Brown had a petition passed for a variance to build his apartment house Mr Flukinger had signed "no" on the petition. This was discussed further. Nyle said we need to live by the ordinance. Glen Pond said we need to address (1) the point that Nyle had brought up, we pass the ordinance regulating parking and we granted a variance for the school year. He by his count indicated that he has ample parking. We need to address if we want to give him an extension of that variance or if we want to enforce the ordinance at this time. The ordinance states that there will be 10 percent landscaping in the parking lot. Bruce Sutherland said he did not see any problem with putting the asphalt in rather than the green strip. He did not think that the green strip in that small of area would be that critical. The Montoya acts as a buffer and doesn't make it that visible to the street. Brad Liljenquist said if he puts the landscaping in he is in violation of the ordinance, and if he does not get more parking he is in violation of the ordinance. RE: COMPLIANCE WITH THE ORDINANCE Glen Pond said we need to enforce the ordinance. Bruce Sutherland told him he had to be in compliance with the ordinance, if you need to lease spots or buy property to do this. Glen Pond made a motion to give Jay Flukinger until August 1st to be in compliance with the ordinance, seconded by Darlene Blackburn. All Aye. RE: CANCER DRIVE BASKETBALL GAME Terry Castle representing the American Cancer Society was at the meeting to invite two members of the City Council to come Saturday at the kick off of the Cancer Drive and shoot basketballs against the Sugar City Council. The city that wins the contest will win a basketball. Richard Horner and Glen Pond volunteered. RE: APPROVE MINUTES A motion was made by Darlene Blackburn and seconded by Nyle Fullmer to approve the minutes. All Aye. RE: PERSONNEL MANUAL CHANGES The mayor reported on the meeting the Personnel Committee Meeting. The personnel Manual Changes. 1. Vacation Days, 2. On Call Comp Time and Compensation, 3. Holiday Worked, 4. Travel Reimbursements, 5. Additional Holiday, Travel Stipend Taxability, and Planning & Zoning E Salaries. (copy attached). A motion was made by Bruce Sutherland and seconded by Glen Pond to pass on the Personnel Manual Changes. All Aye. RE: DEPARTMENT HEAD MEETINGS Mayor Boyle reported that they would start having Department Head meetings to review the budget. RE: UPPER VALLEY FRIENDSHIP CLUB WOULD LIKE FREE UTILITIES Doyle Otteson with Upper Valley Friendship Club at 359 South 5th West, which is a non profit organization wants free utilities. They are buying the old church. They will have meetings for Alcohol Anonymous, Battered Wives and Drug Rehabilitation in the building. The council discussed it. Richard Horner suggested that we hook them up with the United Way and let them pay the bill. The council felt that would be a good idea to pursue that alternative. RE: INTRODUCED ORDINANCE 707 Mayor Boyle introduced Ordinance 707 the Peddler Ordinance ORDINANCE NO. 707 AN ORDINANCE PROTECTING THE HEALTH, SAFETY, AND WELFARE OF RESIDENTS OF THE CITY OF REXBURG, IDAHO; PROTECTING ITS CITIZENS FROM CRIME AND ANNOYANCES BY MEANS OF REGULATION OF PEDDLERS, SOLICITORS OR CANVASSERS, AND TRANSIENT MERCHANTS; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE AND FOR SEVERABILITY; AND PROVIDING WHEN SAID ORDINANCE SHALL TAKE EFFECT. A motion was made by Councilman Glen Pond and seconded by Councilman Darlene Blackburn that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 707. Those voting aye: Farrell Young Glen Pond Brad Liljenquist Bruce Sutherland Darlene Blackburn Nyle Fullmer Those voting nay: None RE: ORDINANCE 707 WAS PASSED Ordinance 707 was then placed before the council. The mayor then called for the voting for final passage of the ordinance, and the motion was made by Bruce Sutherland and seconded by Nyle Fullmer that ordinance 707 be passed. Those voting Aye: Brad Liljenquist Farrell Young Bruce Sutherland Darlene Blackburn Glen Pond Nyle Fullmer Those voting Nay: None The roll showed all councilmembers present voting "Aye" carried, the mayor declared that the majority of all members of the city council had voted for the passage of said ordinance, and that said ordinance was duly and regularly passed. Mayor Boyle declared the motion carried. RE: READING OF ORDINANCE 706 Mayor Boyle read Ordinance 706 the nuisance ordinance for the third reading. Ordinance 706 AN ORDINANCE DEFINING NUISANCE; PROHIBITING PARKING OR EXTERIOR STORAGE OF ABANDONED OR INOPERABLE VEHICLES AND OTHER ITEMS IN THE CITY OF REXBURG, IDAHO; PROVIDING FOR ABATEMENT OF NUISANCE BY OWNERS OR CITY; PENALTIES FOR FAILURE TO ABATE NUISANCE; AND PROVIDING WHEN SAID ORDINANCE SHALL TAKE EFFECT. The mayor called for the voting for final passage of the ordinance, and the motion was made by Bruce Sutherland and seconded by Darlene Blackburn that ordinance 706 be passed. Those voting aye: Glen Pond IN Brad Liljenquist Nyle Fullmer Farrell Young Darlene Blackburn Bruce Sutherland Those voting nay: None The roll showed all councilmembers present voting "Aye" carried, the mayor declared that the majority of all the members of the city council had voted for the passage of said ordinance was duly passed. Mayor Boyle declared the motion carried. RE: ORDINANCE ON SETTING BUSINESS LICENSE FEES The mayor told the council in their packets there is a new ordinance on setting business license fees. He ask the council to review it. RE: STEVE CLARK APARTMENTS The mayor told the council we had letter from John J Harper, Harper - Leavitt Engineering Inc, with a report on his inspection of the Steve Clark apartments. (copy attached) This letter explains the minor problems and the major problems. It is recommended that the owner have an Engineer or Architect licensed in the State of Idaho prepare an analysis of vertical and horizontal loads and the means to resist them including analysis of the roof, floor and wall diaphragm, roof trusses and window headers. The building should then be brought up to the standard recommendation by the analysis. The mayor gave a copy of the letter to Mr Clark and told him he would have to comply with the recommendations before he can proceed. He said he would do what he needed to do. Glen Pond stated that there is another problem, he has a three story structure in a R2 zone, which is not allowed. The basement has to be 80% underground. He will also have to meet the parking regulation. The council reviewed the building permit application which makes it clear that the building will be within the zoning regulations. We have a complaint from the neighbor that he is outside the zoning ordinance. He will need to bring in the fill to make a basement, or he will not be allowed to continue. A motion was made by Glen Pond to give it to the legal council to determine weather we have any liability as to where the structure is at this point. If our legal council thinks we are on solid ground then we continue the stop order until he can bring it into the zoning requirements and until the structural requirements are met, seconded by Bruce Sutherland. All Aye. All voting Aye, Farrell Young abstained. The clerk advised him that to abstain he would need to leave the room, he then changed his vote to no. RE: RECYCLING PROJECT Farrell Young reported on the Recycling Project. They are meeting regularly. The Reclyling Olympics is still on schedule for May 5. This will be combined with the clean up. RE. MEETING WITH GIBBONS COMPANY The mayor reported there would be a meeting for all councilmembers and department heads with Gibbons Company on May 16 at 6:00 P. M. This company handles our unemployment for the city. RE: BENCHES AROUND THE CITY Bellows Enterprizes want permission to put benchs around the city with advertising. They will put as many as we want. For the fee of $1.00 the city would lease them. The council suggested that we check with some of the cities that are using them. RE: PARKING LOT AT PORTER PARK The mayor told the council we have a petition from the property owners by Porter Park about the parking lot. We will keep it on file until we decide on putting in the parking lot. RE: APPROVAL OF BILLS A motion was made by Glen Pond and seconded by Farrell Young to approve the bills. All Aye. RE: MEETING ADJOURNED A motion was made by Nyle Fullmer and seconded by Glen Pond to adjourn. All Aye. Nile L. Bo le, Mayor Rose Bagley, City Jerk 1 PUBLIC HEARING April 18, 1990 7:30 A. M. Those In Attendence: Mayor, Nile Boyle Jeff Summers, ECIPDA Todd Honz, ECIPDA Robert Da Bell, Economic Development Council Ron Olsen, High Country Potato, Inc. Ron Murray, Hlgh Country Potato, Inc. A Public Hearing held April 18, 1990, at 7:30 A. M. in the Council Chambers at the Rexburg City Hall located at 12 North Center Street, Rexburg, Idaho.. A Public Hearing was held to consider the submission of a pre -application to the State of Idaho for an Idaho Community Development Block Grant. The city is appling for an economic development grant to provide water and sewer lines to W 1500 South or the South Rexburg Freeway Exit. This project will provide water and sewer to a potato processor. The city is requesting a grant for approximately $400,000 dollars. No one was at the meeting to protest. Rose Bagley 1ty erk - /Z-& / &VIt Nile L. Boyle, Mt4or h )al PUBLIC HEARING CHECKLIST - MINUTES OF PUBLIC HEARING FOR CITY OF REXBURG SEWER AND WATER PROJECT Conducting: Mayor Nile Boyle Date: April 18, 1990 Time: 7:30 AM 1. Copy of Pre -Application available at hearing: YesX No 2. Copy of CDBG Application Handbook available at hearing: YesX No 3. Amount of funds available for local community development and housing activities were discussed: YesX No 4. The range of activities to be undertaken was presented including community impact and benefit to low and moderate income (LMI) persons: YesX No Creation of new jobs should help both LMI individuals and local economy. Topics for Discussion Questions: a) how the need for the proposed activities was developed; b) how the proposed activities will be funded and sources of funds (See Question 3); c) date application will be submitted; d) requested amount of ICDBG funds (See Question 3); e) estimated portion of the ICDBG funds requested that will benefit persons of low and moderate income; f) where the proposed activities will be conducted; g) plans to minimize displacement of persons and businesses as a result of funded activities; h) plans to assist persons actually displaced; and i) the nature of the proposed activities. Answers: a) Project is a result of High Counrty Potato, Inc. Is needs for water and sewer facilities for new plant. b) $50,000 is committed by City of Rexburg as pure local matching funds, and $350,000 is being sought by the city as grant funds. c) Application will be submitted by May 21, 1990. d) see b. e) All requested funds should benefit LMI individuals via the creation of aPpx. 35 new jobs by the potato company after completion of the project. f) Water and sewer lines will extend from present city connections to site of new potato plant located on South 1500 Road. g) Anti -Displacement Resolution passed on April 18, 1990. h) No one will be displaced on this project. i) see i. 1 '1-1 iGS ft'1-F7 rJ 0 rF 11:O --- .]'OU 14 N Al-- . Rexburg, Idaho AFFIDAVIT OF PUBLICATION STATE OF IDAHO County of Madison I, TERRY WEATHERSTON being first duly sworn, depose and say, that I am the printer of THE STANDARD -JOURNAL, a semi-weekly newspaper printed and published semi-weekly at Rexburg, Madison County, Idaho; and I do solemnly swear that the PUBLIC NOTICE a copy of which notice appears attached hereto, was published in the regular and entire issue of said newspaper, and not in any supplement issue thereof for ONE consecutive issues, the first publication having been made on APRIL 10,1990 and the last publication having been made on APRIL 10, 1990 Further, that said newspaper is one of general circulation in said county; that it is a legal newspaper, conforming to legal specifications under the Idaho Statutes; that it has at least two hundred bona fide subscribers living within the county of publication; and that it has been continuously and uninterruptedly published in said county during a period of seventy eight consecutive weeks prior to the first publication of the said notice. STATE OF IIYAHO ) COUNTY OF ADISON ) On this 11TH day of APRIL in the year of1990, before me, a Notary Public, personally appeared Terry Weatherston, known or identified to me to be the person whose name subscribed to the within instrument, and being by me first duly sworn, declared that the statements therein are true, and acknowledged to me that he executed the same. - Aotary f' blic for Idaho Residing at Rexburg, Idaho My commission expires: June 8, 1993. I =A to 00,C ' Q cc -0 c c 5 Um Of3 7LN OU�m !!!2 CU Wo -0 C0 m _H5 e•-•-0_ �tC�� 3oc°iE� mm Xc Uamc°i283 mm LoQcry t W H m = CC,0@ v c � CD qq C�.0 O tM N 3U _Z W - c o, C -h Z =mac 030O. - d E_d • >,m2 o_1 gmE -0 *0 to M m m��N CD Qhs �¢` C1C m V'ny X4 mato maM¢a i t cEE ='-So IS °aou,& is z . oco°E>.�'om,wa y CD Umm '000 ES 7i = a.—= t W CU01-c--5 ?`c t ;1-0-5-2Z 000co(`9 o os— Cv N o to 2 ` `_ Z eiD C(50-0 m am,., CO V ACL_X L"'Omv caCr 'x1mn� �o�Ec`c 0WvE0 cav c w > ?� C Qui V m ll > as y O m 10 of 05 cao ° t2 LL CITIZEN PARTICIPATION PLAN FOR THE IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITY OF REXBURG Pursuant to the citizen participation requirements of Section 508 of the Housing and Community development Act of 1987, as amended, the City of Rexburg will undertake the following actions to ensure compliance with said requirements as an applicant for or recipient of Idaho Community Development Block Grant Funds. 1. Conduct at least one public hearing on the ICDBG activities proposed in the ICDBG application submitted to Idaho Department of Commerce (IDC) and at least one public hearing on the status of funded activities. The application hearing, at minimum, WILL include a review of: (a) how the need for the proposed activities was developed, (b) how the proposed activities will be funded and sources of funds, (c) date application will be submitted, (d) requested amount of ICDBG funds, (e) estimated portion of the ICDBG funds requested that will benefit persons of low and moderate income, (f) where the proposed activities will be conducted, (g) plans to minimize displace of persons and businesses as a result of funded activities, (h) plans to assist persons actually displaced and (i) the nature of the proposed activities. The public hearing on the status of funded activities, at minimum, WILL include a review of (a) a general description of accomplishments to date, (b) a summary of all expenditures to date, (c) a general description of the remaining work, and (d) a general description of changes made to the ICDBG project budget, performance targets, activity schedules, project scope, location, objectives or beneficiaries. 2. Published notices of hearing(s) will be consistent with the requirements of the Idaho Code, Section 60-109. 3. Ensure the public reasonable access to all local meetings, project records and information relating to the proposed and actual use of ICDBG funds. 4. Conduct all ICDBG related public meetings or hearings in public buildings or facilities that are accessible to the handicapped. 5. Provide citizens the name and address of: (a) the person(s) authorized to receive and respond to citizen proposals, questions and complaints concerning proposed or funded CITIZEN PARTICIPATION PLAN -1- LJI 1 FAIR HOUSING RESOLUTION LET IT BE KNOWN TO ALL PERSONS of the City of Rexburg, Idaho that discrimination in the sale, rental, leasing, financing of housing or land to be used for construction of housing, or in the provision of brokerage services because of race, color, religion, sex or national origin is prohibited by Title VIII of the 1968 Civil Rights Act (Federal Fair Housing Law). POLICY WHEREAS the City of Rexburg believing in equal opportunity in housing for all persons regardless of race, color, religion, sex or national origin does hereby pass the following Resolution. FURTHER because we are a small city, we ourselves have no means (Financial/Staff) fur investigating or conciliating those housing discrimination complaints which may be filed from our local jurisdiction, therefore, we will assist all persons who feel they have been discriminated against because of race, color, religion, sex or national origin to seek equity under federal and state laws by filing a complaint through the City of Rexburg with The Idaho Human Rights Commission or the U.S. Department of Housing and Urban Development, Seattle Regional Office Compliance Unit. BE IT FURTHER RESOLVED that the City, of Rexburg will seek to become actively involved in any local active Voluntary Affirmative Marketing Agreement or Plan as entered into by the local board of realtors or other local housing industry and the U.S. Department of Housing and Urban Development. BE IT FURTHER RESOLVED that the City, through a local fair housing implementation program, shall publicize this Resolution. The City shall develop and implement this fair housing program for owners, tenants, lenders, realtors, respective buyers, owners of real estate, and developers and builders to cause them to become aware of their respective responsibilities and rights under the Federal Fair Housing Law and any applicable state or local laws or ordinances. SAID PROGRAM will at a minimum include, but not be limited to: (1) the printing and publicizing of this policy and other applicable fair housing information through local media and community contacts; distribution of posters, flyers, and any other means which will bring to the attention of those affected, the knowledge of their respective responsibilities and rights concerning equal opportunity in housing, and (2) establishing a local procedure for intake of housing discrimination complaints and referral of same to the State or HUD for investigation. EFFECTIVE DATE This Resolution shall take effect April 18, 1990 . SIGNATURES �L —Z April 18, 1990 Nile L. Boyle'(Mayor of R urg Date April 18, 1990 Rose Bagley, C y 5 k Date. RESIDENTIAL ANTI -DISPLACEMENT AND RELOCATION ASSISTANCE PLAN under Section 104(d) of the Housing and Community Development Act of 1974, as amended The City of Rexburg will replace all occupied and vacant occupiable low/moderate income dwelling units demolished or converted to a use other than as low/moderate income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570.496a (b)(1)*. All replacement housing will be -provided within '.three.years. of the commencement .of•.the demolition. or ;rehabilitation r.elating.�to conversion.. Before obligating funds that will directly result in such• demolition or conversion,: the. City of. Rexburg will make public and 'submit to the Idaho. Department of Commerce the following I nformation in .writing:. 1. A description of the proposed assisted activity; 2. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to use other than as low/moderate income dwelling units as a direct result of the assisted activity; 3. A time schedule for the commencement and completion of the demolition or conversion; 4. The general location on a,map and -approximate number of dwelling units by.size (number of bedrooms) that will be provided as replacement dwelling units; 5 The . source of funding and. a time ..,schedule for the provision of replacement dwelling units; and 6. The basis for concluding that each replacement dwelling unit will remain low/moderate income dwelling unit for at least 10 years from the date of initial occupancy. The City of Rexburg will provide relocation assistance, as described in 570.496a(b)(2)* to each low/moderate income household displaced by the demolition of housing or by the conversion of a low/moderate income dwelling to another use as a direct result of assisted activities. Consistent with the goals and objectives of activities assigned under the Act, the City of Rexburg will take the following steps to minimize replacement of persons from their homes: 1. The City will consider every practicable alternative in 2 the development of a project which may potentially result in the displacement of persons from their homes. The City of Rexburg hereby certifies that it has officially adopted and published in a newspaper of general circulation said Residential Anti -Displacement and Relocation Assistance Plan. This plan shall become effective April 18, 1990. Nile L. Boyle, Mayor of Rexburg •. April 18, 1990 Typed Name/Chief Elected Official Date signature Chief 1PI.ected Official * As included in Federal Register, Volume 53, No. 1,59, dated August '17, 1;988. 1 PERSONNEL COMMITTEE MEETING Held April 4, 1990 -- 6:00 p.m. PERSONNEL MANUAL CHANGES -- These will be incorporated in the new manual. 1. Vacation Days NOW WAS ---allotment-first year 6 6 1+ years 12 12 5+ years 15 18 10+ years 18 15+ years 20 20+ years 22 25+ years 24 30+ years 26 ---Anyone before 4-1-86 will remain with at least 18 days at 5+ years. ---No carry-over without permission from the Mayor. ---Effective January 1, 1991. 2. On call comp time and compensation ---4 hours per week, minimum 2 hrs. per call out. ---No additional for Holidays. ---Allow accumulation for use on Military Leave. ---Effective immediately. 3. Holiday worked -- No change over previous policy. 4. Travel Reimbursements Meals=6+6+9=21 Mileage=IRS Rate=26t ---Meals are per diem - no receipts required. ---Effective immediately. 5. Additional Holiday -- Civil Rights Day on 3rd Monday in January. TRAVEL STIPEND TAXABILITY ---All travel stipends will be taxed the same as wages are as of 7-1-90. PLANNING & ZONING SALARIES ---Will pay $15.00 per meeting attended. HARPER - LEAVITT ENGINEERING, INC. PROFESSIONAL ENGINEERING, MATERIALS TESTING & LAND SURVEYING 800 W. Judicial St. • P.O. Box 866 985 N. Capital Ave. • P.O. Box 50691 Blackfoot, Idaho 83221 Idaho Falls, Idaho 83405 (208) 785-2977 (208) 524-0212 Fax -(208)785-4193 Fax -(208)524-0229 April 13, 1990 Mr. Glenn Bean Building Inspector City of Rexburg City Hall Rexburg, Idaho 83440 Dear Mr. Bean, At your request I met you on Wednesday, April 11,1990 and inspected the framing and footings of a three story apartment building apparently owned by a Mr.Steve Clark. There were some minor problems noted including. 1. The west footing is undermined in one place. 2. Some of the wall bottom plates do not fit the bolt locations. 3. The "Oriented Strand Board" sheathing is not nailed as often as the minimum amounts shown in the U.B.C. Also some panel joists were not blocked. 4. The floor sheathing and roof sheathing are not blocked at all joints and the nailing is less than minimum. 5. The east wall that is adjacent to the existing building wall does not have any exterior sheathing and therefore will not have any lateral strength unless the plywood or oriented strand board is nailed on the inside under the sheetrock. These items are all quite easily correctable. Two rather major items were observed. 1. The window headers supporting two floors and roof or one floor and roof appear to be under size. 2. The roof trusses have been site made and the joints appear to be seriously deficient to carry the expected loads. 1 April 13, 1990 City of Rexburg Page Two I recommend that the owner have an Engineer or Architect licensed in the State of Idaho prepare an analysis of vertical and horizontal loads and the means to resist them including analysis of roof, floor and wall diaphragm, roof trusses and window headers. The building should then be brought up to the standard recommended by that analysis. Thank you for the opportunity to be of service. Sincerely, HARPER-LEAVITT ENGINEERING,INC. Zc- J (i"41 hn J. rper,P JJH/mb 800 W. Judicial St. P.O. Box 866 • Blackfoot, Idaho 83221 / 985 N. Capital Ave. • P.O. Box 50691 • Idaho Falls, Idaho 83405 P'Ax—LVO—/ 0-)--417-1