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HomeMy WebLinkAbout1989.10.04 CITY COUNCIL MINUTESMINUTES OF THE CITY COUNCIL MEETING 10/4/89 I I ~___J 1 State of Idaho( County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held October 4, 1989, at 7:30 P. M. at the City Hall. Present were the following: Mayor: John C Porter Councilmembers: Nyle Fullmer Nile Boyle Glen Pond Darlene Blackburn Bruce Sutherland Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk A motion was made by Darlene Blackburn and seconded by Nyle Fullmer to approve the minutes. All aye. Pledge to the flag was given by a councilman. RE: INSURANCE We were insured with First Far West Insurance. The Claims are being paid by the Department of Insurance of Oregon State. The agent had under billed us. And he was going to make the money up himself because he had bid lower than the actual cost of insurance. The Insurance Department of the State of Oregon has written us and informed us that we owe $6414.01. They are holding up some claims until that is paid. The State of Idaho is in the process of holding a hearing with that agent. We possibly have $10,000 worth of claims out. RE: AGREEMENT FROM THE AUDITORS We have an agreement from the Auditors, it is the same as a year ago with a 4~ increase. It should not exceed $8600 plus federal grants to be audited. A motion was made by Glen Pond and seconded by Bruce Sutherland to except the agreement. All Aye RE: AGREEMENT WITH THE STATE OF IDAHO We have an agreement with the Treasurer of the State of Idaho where we can take surplus funds and invest them with the State of Idaho. We call a number and within 10 minutes the money is transferred to our bank. They have some new rules and we have to sign a new agreement. A motion was made by Darlene Blackburn and seconded by Glen Pond to approve the agreement with the State of Idaho. All aye. RE: BIDS FOR POLICE CARS The bid opening for the Police Cars. Taylor Chevrolet 1989 - 14,868 1990 - 15,757 Madison Ford 1990 - 14,274. The specs were checked out. They are regular police cars with equipment. A motion was made by Bruce Sutherland and seconded by Darlene Blackburn to except the low bid with Madison Ford. All Aye. RE: 2ND EAST STREET OPEN FOR PUBLIC 2nd East is now open for public use. There is a lot of traffic on it. The police have been running a radar check. On 9/22/89 there were 5 warnings and 2 speeding tickets given. The speed is being kept under control. RE: DAVE THIBAULT Nyle Fullmer told the council, the city has sent Dave Thibault to school this summer and he is second in command under DeLynn Edstrom in `~3 ~a the water department. He will be doing all the environmental testing for the water and sewer department. He isn't up for a step raise, but we would like to give him a step raise and give him a title so we could do that. We would call him the Assistant Water Superintendent. Glen Pond said it should go before the Personnel Committee first. The mayor said it isn't a step raise but a change in status. The mayor said we would recommend the change to the Personnel Committee and if they approve it give it to him. All Agreed. RE: GAS TANKS VS. PUMP CARDS We have to replace all the underground gas tanks. We have three tanks, two at the street department and one by the city hall. It would be a big expense to replace them. We would have to carry insurance and have them inspected every year. It would cost about $1500 each year per tank. ECIPDA has been given a grant to study and make recommendations about the gas tanks. Don Watson from ECIPDA recommend instead of changing the tanks we buy gas through stations. Three stations have pump cards that have 24 hour access. Richard called the three stations to see if they would discount the gas because of the volume. One wouldn't, one is considering it and one Madison Coop, will sell it to us for a ~ above the tank price. We would save money going this route. We would have a card for every vehicle. It would have the date and usage on each vehicle. The mayor suggested that we set up a meeting with. Don Watson for a morning meeting and go over it. We have to dig up the tanks and dispose of them and if there is any leakage we will have to clean it up. It was okay with the council. RE: FEMA J. D. Hancock told the council he had a letter from FEMA and we need to set up a meeting to discuss it. RE: ZONE CHANGE 8:00 P. M. Public Hearing on the Zone Change from Commercial to R3 on said properties located at 447 South 5th West and 455 South 5th West. Rodney Matson was at the meeting to to request the zone change. He was in the process of purchasing the home and found it was zoned commercial which made the payments too high. No one was at the meeting to protest. A motion was made by Nyle Fullmer and seconded by Darlene Blackburn to change the zone from commercial to R3. All Aye. RE: VARIANCE 8:05 P. M. Public Hearing for a variance for a garage to be constructed on the following described property within three feet from the east property line adjacent to the parking lot on the property owned by Reed Wyatt. That said property is located at 340 West 2nd South. No one was there to protest. A motion was made by Bruce Sutherland to approve the variance and seconded by Nyle Fullmer. All Aye A motion was made by Bruce Sutherland and seconded by Nyle Fullmer to approve the bills. All Aye Meeting Adjourned. Ma r, John C. Porter ~~ ~~ City Clerk, Rose B le