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HomeMy WebLinkAbout1988.10.20 CITY COUNCIL MINUTESMinutes of The City Council Meeting October 20, 1988 State of Idaho) County of Madison( City of Rexburg) Those Present: Mayor: John C Porter Councilmembers: Darlene Blackburn Bruce Casper Glen Pond Nyle Fullmer Nile Boyle Bruce Sutherland Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer A motion was made by Bruce Casper and seconded by Darlene Blackburn. All Aye REQUEST FOR A TROPHEY BUSINESS IN TOWN We have a request from Dan and Sande Kettle at 520Commanche to start a trophy business in town. They would like to start it in their home and then as it gets going locate the business in the business district. They would have a pickup and delivery type service. We would go to the places to sell the trophies instead of them having to come to them. They would have a room in the basement for their .engraving machine and to put the parts together. The mayor told him that there is one problem in that Indian Hills Sub Division they have protective covenants. Mr. Kettle said he had talked to Pam Bowen and she had told him to come to the city and find out. Glen Pond recommended that the council refer it to the Planning & Zoning for their recommendation. MILLHOLLOW MOBILE HOMES WATER USAGE DISCUSSED Mayor Porter said he, Nyle Fullmer, and Richard had met with the Millhollow Mobile Home owner. He had ask for some relief on the charges on water usage. We reviewed all the other mobile home parks in the city. The mobile home people operate on one meter. The mobile home people pay the owner of the mobile home court rent and we bill the owner for the water. They have to maintain all the under ground water facilities that are in their mobile park. This is the largest mobile home park in the city they have about 120 trailers in the court. The decision that they had come up with is that they pay the rate everyone does up to 1 million gallons of water usage and then from there on the water usage be reduced 25% and instead of being 27 1/2~ a 1000 gallons it would be reduced down to about 21~ per 1000 gallons per meter. Nyle Fullmer said there are three or four businesses plus the college that use a substantial amount of water we would give them the same rate. Anyone who uses that volume of water would get that rate. The mayor said the college uses a much greater amount than that and their rate goes down to 18¢. Glen Pond. ask about how many gallons of water do they use. Richard said they use about 4 or 5 million gallons. Glen said his question was that as we look at the drought we are not encouraging conservation by reducing the water rate for heavy usage. The mayor said we went over that with him and told him that some of the people up there leave the water on all night. He is establishing water hours. A motion was made by Nyle Fullmer and seconded by Darlene Blackburn to give a discount rate for bulk water users. All Aye PTA PROMOTING A DRUG FREE CAMPAIGN The PTA are promoting a Drug Free Campaign. They talked to the mayor about it. He had received in the mail National Red Ribbon Campaign, October 23 - 30, 1988. It is similar to what they are doing. The mayor told them the city would buy the red ribbons. Starting next Monday everyone in the school would wear a red ribbon, a 2 1/2 inch ribbon. On Wednesday they will have a program over at the Library. They are inviting the public. They are promoting a family anonymous on Tuesday night. It is for the families who has someone who has a drug problem an figure out ways to help this person. The mayor will issue a proclamation designating next week at National Red Ribbon Campaign. We would like the city employees and council to wear a red ribbon. A motion was made by Bruce Casper and seconded by Nyle Fullmer to give them all the support we can. All Aye CITY OF REXBURG, A GEM COMMUNITY The City of Rexburg is a Gem Community. There are a number of things we need to do. We have a book and have to go through and fill in all the statistics. We have a committee and Brad Liljenquist is the chairman. The county started to organize a committee and then they did not do anything about the Gem County application. The mayor suggested to them that we would combine. One thing that was pleasing is the application that we made with the Department of Commerce in Boise, they designated us as a Gem City but one that could do most of the work ourselves. We have the expertise and the knowledge in the city to get all this information and compile this record without any help from anyone else. Although we can get help if we need it. After we send in all the information we will get full recognition of a Gem City. They are holding a special meeting in Preston. They call it Hands ON Community Development. They will have a number of seminars. The one our committee is interested in is a person who represents Pacific Power & Light from Sandpoint. It will be on November 18 starting at 10:30 A.M. and lasting until the evening dinner is over which starts at 6:30 P. M.. There is a group going down and they have invited any councilman that would like to go with them. Preston's Festival of Lights will be featured. Pocatello Chamber of Commerce has hired a fellow for the purpose of attracting business into Pocatello. He has been quite successful. We are involved with the same program with ECIPDA. STREET LIGHTS Bruce Casper said some people have talked to him about getting some street lights. Mayor Porter told him and the other councilmembers to get a list and we will have the council approve them. PLANNING AND ZONING DISCUSSION ON REVISING PARKING FOR RENTALS Glen Pond told the council that at Planning & Zoning we will be discussing revising the parking for rental units. Anyone that has any suggestions is welcome to attend the meeting. CURBS AND GUTTER REPAIRS While we were patching the streets, some of the curb and gutters especially up on Rexburg Bench area, by the East Stake Center. The water had undermined the curb, gutter and sidewalk. We talked to those people and they agreed to pay 1/2 to replace it. The same on North 3rd East where they have been putting in the water line. Everywhere there has been an excavation in the street, we are going to try to get H & K to patch those places while they are in town. RESTRICTED PARKING ON CORNELL AVENUE AT the last meeting we had a request for restricted parking on Cornell Ave. He had ask Keith Peterson to let us know which side they wanted parking. He was not able to get in touch with him. The mayor did have the police go up and see what their suggestion was, they suggested the parking should be on the East side. Nyle Fullmer said he talked to a few of them and the grade goes to the west, so if they are sliding they will slide to the west, so if there is cars parked there they will slide into them. We need to send out a petition before we make a decision. OFF STREET PARKING Glen Pond said we need to get information out to apartments about the off street parking in from November to March. The mayor told him that the police put notices on the cars warning them. Glen.. said we need to put it in the paper and also in the Viking Scroll. LID We have been working on an Local Improvement District. Mary Smith read the resolution declaring the city council intention of the Local Improvement District. (copy attached) Setting a hearing November 16 at the regular council meeting. We have sent notices to everyone affected and will publish it in the paper. This will allow the engineers to get the district created this fall and then we will be ready to bid it with the 2nd East Project next spring. This will create LID 26. CHANGES IN PERSONELL MANUAL The mayor told the council that we held a meeting with the department heads and made some changes with the personnel manual. If any councilmembers have any changes let us know. We get it all done and then bring it to get it approved. A motion was made by Bruce Sutherland and seconded by Darlene Blackburn to approve the bills. All Aye Meeting adjourned. ~, ~ ~, ~ ~~ L Rose Bagley. it}i/ erk o n Porter, Mayor i Dear City Council, I am aware that Lane and Bonnie Ward would like to build a shed which would stand on their amide of the cinderblock fence which adjoins our property. This letter is to inform you that we have no objection to them constructing this .addition. ~ ° ~~ ~- ~~ ~ ~ ~ ~e~iV +~~ e ~q I lU-t>~- Date Dear City Council, I am aware that Lane and Bonnie Ward would like to build a shed which would stand on their side of the cinderbloc?c fence which adjoins our property. This letter is to inform you that we have no objection to them constructing this addition. ,,,v,,> / '~ Sig ed ~ ~~ ~~ ~ ~~~ Signed Date ~, } 1 ~ ~ _ ~` ~ "~, ota'y (~-/ Date '~ /!,f ~ .~ . L j /~y~ ~' FORSGREN-P~~t~iiNS ENGINEERING .a. ~p f CITY QF REXBURG REXBURG L.T.D. 1 Gonstruction 1. Main Street 2. West Fifth South 3. Third East 4. Shoshone Avenue 5. L 2nd East c a- t. ~ ~ Y, TOTAL CONSTRUCTION Engineering 1. L.I.D. 2. Design 3. Construction TOTAL GONTING~JCY TOTAL S4b,0O0 2$,000 87,oao 4,600 2~7 ,,n00n0_ ~_ ~Z~:~aJ $ 4 ,g~oo~ . ~-~,-t3CJP ~ ~ r ~ 0 C7 ~-79g- ~ ~ ~ o ~ ~ 29,000 999~~,~~~ ~~ OCi 350 NORTH 2nd EAS3', REXBURG. IDAHq 83440 {208) 356-3201 Rexburg Boise Evanston • Sail Lade City Wenatchee Casper Phoenix West Yellowstone i City of Rexburg L.I.D Project No. 88-200 1. .Develop L.I.D. for West Main, 5th South, 3rd East, Shoshone Avenue, 2nd East, and Steiner Ditch from 5th West to Main Street (see attached map) . 2. Design and develop plans for these areas in the City to include: A. West Main - curb, gutter, driveways and related storm drainage B. 5th South - curb,, gutter, driveways, pavement and related storm drainage. C. Third East - replace eurb and gutter, remove trees, reconstruct street from East main to 2nd South. D. Shoshone Avenue - construct 1/2 street for 140 l.f., construct sidewalk on Shoshone Avenue & 450 South in areas where sidewalk does not exist. E. 2nd East - plans ar+e complete and will be constructed by the Idaho Transportation Department. F. Steiner Ditch - construct a buried pipe in the Steiner Ditch from 5th West Street to Aries Drive. 3. Provide construction management, quality control and construction surveying on Items A thru D, and F. The Idaho Transportation Department will perform quality control, surveying and construction management on Item E - 2nd East. ~I ~'""'" FORSGREN -- RERKINS ENGlNEERtNG, p.a. ~ORK ORDER AND AGREEMENT ~~ ~ City of Rexburg 12 North Center Rexburg, ID 83440 _ -~ 'ROJECT: Rexburg L. I . D. PROJECT NO.: 88-200 Scope of Wark: See attached sheet the above described services wiN be performed by Forsgren-Perkins Engineering for a fee of 1. L.I.D $4,900 2. Design $16,800 3. Quality control & construction $10,700 t t is Work Order and Agreement correctly sumrrrarizes our understanding of the scope of work you have requested and the i -upon fee for our services, please sign it to indicate your approval and return one copy as our authorization to proceed. ~!I ork performed will be in accordance with aocepted standards of professiona!practice. All original documents are the prop- ;rty}of Forsgren-Perkins Engineering, except where bylaw these documents become public property. Ne will invoice you monthly for the work and expenses incurred during the preceding month. Payment for the above services wilt be due upon receipt of our invoice and interest at the rate of 1'/z% per month shall accrue upon the unpaid principal balance >f all invoices not paid within thirty (30) days. In the event suit is commenced to collect all or a portion of the amount due for ser- rices the Client shall pay to the Engineer a reasonable attorney's fee and costs of suit. !'he Client agrees to limit the Engineer's liability to the Client and to all construction contractors and subcontractors on the pro- ect,due to his negligent acts, errors or omissions, such thatthe total aggregate liability of the Engineer to all those named shall tot exceed $50,000 or the Engineer's total fee for services rendered on this project, whichever is less. 'his Agreement shall be deemed entered into when it is received, duly signed by the Client, at the office of Forsgren-Perkins ngineering; at the address given above. FORSGREN-PERKINS ENGINEERING CLIENT ~. Vance i3. Forsgren U Jahn C. Porter I Title: Area Manager Title: Mayor Date: RP~SL3LIITi(3N FOR FINANCING LINE. It is hereby resolved by the City of Rexburg, City Council, to acquire and finance various equipment through a $115,000 equipment financing line with the Idaho First. National Bank to include the following: Number Equipment Estimated Cost 1 Dump Truck $50,000 1 Copier $ 9,000 2 Police Cars $25,000 3 Pickups $36,000 I Sand Spreader $ 5,000 Terms of This $115-,000 Equipment Financing Line Interest- Interest rate to be fixed at 78.5 of the Idaho First National Bank Reference Rate at the time of closing if the particular loan being closed has a balance being financed of $20M or more. or Interest rate to be fixed at 88.5 of the Idaho First National Bank Reference Rate if the particular loan being closed has a balance being financed of less than $20M. The Idaho First National Bank Reference Rate is presently at 10.00. Down Payment & Terms far Repayment- To be negotiated for each particular loan between the Idaho First National Bank and Richard Horner, City Treasurer. This $115,000 equipment financing line is committed through 7-31-89. 1 John C. Porter, Mayor, is authorized to sign the necessary documents on behalf of the City of Rexburg. RESQLUTiU~I :F(?R FINANCING THE PURCHASE 4F STREET LIGHfiIrtG EQUIPMF,NT & FIXTURES The City of Rexburg, City Council hereby resolves to acquire and finance through the Idaho First National Bank, street lighting equipment and fixtures, costing $125,338.77, for a term of 5 years at an annual percentage rate of 8.05. The first payment of $25,338.77 will be paid in advance, follawed by 5 annual payments of $25,078.66. John C. Porter is autharized to sign the necessary documents on behalf of the City of Rexburg. ~ .~ 1~~~~ i~i~~' `' ~..5 ATTORNEYS AT LAW fJctober b, 1988 Utah Power & Light Company 1407 West North Temple Salt Lake City, Utah 84140 Re: Agreement for the Purchase and Sale of Street Lighting Facilities Gentlemen: Pursuant to Paragraph 1.62 of the Agreement for the Purchase and Sale of Street Lighting Facilities ' dated cS~~', ~~ 1988 (hereinafter referred to as the "Agreement"), is its the opinion of this office that Mayor John Porter has the authority to execute said Agreement and that the Agreement is valid and binding upon Rexburg City, subject to any conditions contained therein. Sincerely, Mary ~riith City Attorney slb ~LL4RY SbfITK J.D. HANCOCK MARK S. RAM.NELI, 30 SOLrIN SECOND WEST P(7ST OFFICE BO.Y 427 RERBLRG, IDAHO X3440 TELEPHOAE• (20X) 356-.5493 i ~ H' /lO1D ADdAI.ti I I~~fN S. 1 `Ih4j ~iB~ ~ ~~C~(ulll° STATE OF IDAHO JOHN G PORTER MAYOR ROSE BAGIEY. CLERK RK?iARD HORNER, inEA 12 NORTH CENTER ST. PHONE t2.O8) 359-3020 REXt3URG. 1DAti0 83440 The "Restore The Carousel" Committee is authorized by the City of Rexburg to organize and restore the antique wooden horse carousel owned by the city and located in Porter Park Rexburg, Idaho. The Committee is authorized to collect money by fund raising, donations, work- in-kind, and grants to accomplish the goal of restoration, repair, and security of said carousel, The restoration plan is to restore existing wooden horses, obtain replacements for missing horses, restore chariots, restore sweeps and obtain replacements for missing shields and panels, replace electrical wiring, and redo the art work, ~ repair and restore all mechanical parts, search for and acquire a Wurlitzer Band Organ, design and build a shelter to house the carousel, and set up a committee in perpetuity to oversee the proper supervision, care, and maintenance of the carousel. This antique carousel has great sentimental value to many residents of Rexburg. ft was acquired through community involvement, and should continue to be an object of community commitment and concern. It is an object of family interest, an historic item of great value, and could become an even greater value in a restored state as a tourist attraction. {~ M .Porter, City Hall 3 -30 ,, ~, Nile oyle, C6mrniss~er 356 785 Patricia Burton, Committee Chairwomen 356-9192