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HomeMy WebLinkAbout1986.03.19 CITY COUNCIL MINUTES°'; Those Voting Aye: Those Voting Nay: Glen Pond Bruce Sutherland Sander Larson Bruce Casper None Ordinance 665 was then placed before the council. The president of the council then called for the voting for the final passage of the Ordinance, and the motion was made by Sander Larson and seconded by Bruce Casper that ordinance 665 be passed. Those Voting Aye: Those Voting Nay: Glen Pond Bruce Sutherland Sander Larson Bruce Casper None The roll showed all councilmen present voting "Aye" carried, the Mayor declared that the majority of all the members of the city council had voted for the passage of said ordinance and thatsaid ordinance was duly and regularly passed. The president of the council de- clared the motion carried. RE: NEW ZONING ORDINANCE Glen Pond reported for the Planning Board they have been working on a new zoning ordinance. We have had some more requests to rezone specific areas, and the Planning & Zoning reco- mmended that all the requests that come in now be held until we have had the zoning hear- ings on the new ordinance. In connection with that zoning proposal we have a map that has been colored in according to which areas of the city would be zoned and how they would be zoned. It is a colored map and is a lot easier to read than the one we have now. At the request of Chuck Frost and Jim Keller with the approval of the Planning and Zoning they have requested that some funds be allocated so they can have the map published in color. To do a color separation, it may cost around $600 and whatever expense there is in publish- ing the mpp would be in addition to that, so it could cost about $1500 when we get a1T the printing done. Glen had talked to the Mayor, and his feelings were we should go ahead with. it. Jim Keller and Chuck Frost are making alterations to the map. They would like the approval to send the money needed. A motion was made by Glen Pond and seconded by Bruce Sutherland to allocate the funds necessary for the color coating and publishing of the map. All Aye. A motion was made by Bruce Casper and seconded by Glen Pond to pay the bills. All Aye. A motion was made by Glen Pond to pay the bills. Aii Aye.. A motion was made by Glen Pond and seconded by Bruce Casper to ,~ ~~ ~`"-r' Special Meeting City Clerk, Rose,- gle March 19, 1986 i Those Present: Mayor: Councilman: Also Present: John C. Porter Sander Larson Bruce Sutherland Nile Boyle Glen Pond Bruce Sutherland Rose Bagley, City Clerk Richard Horner, Treasurer De Lynn Edstrom Jim Keller Jim Keller from Forsgren Perkins was at the meeting to discuss Collection System Rehabil- atation, for the sewer system and getting a grant that is available. Jim Keller passed out worksheets of .the problem area in the city. He told the council there is no set amount for the grant now, what we have to do is justify the dollar amount we request. (worksheet attached) He explained one reason that it is so expensive is it is so deep, 17 feet deep in some places. ~i' adjourn. All Aye. ~- ~~ May ohn C. Porter The mayor said if we get the grant we could go ahead and start on lst North and get the project going and tied up and do the other areas next spring. It is important to tie up the money. This might be the last time to get 75% match. The total project would be around $760,000, with the grant being $600,000 and the city about $190,000. The mayor said we have the money from TEDRO and we also have some more money available. Richard Horner told the council that we also have some street money. The council was in agreement to go ahead and apply for the grant, but to not start on the projects around the college until next spring. They would finalize by making a motion at the regular city council meeting tonight. The council discussed the approval of engineering fees rather to go on a lump sum of about $54,000 to $55,000 lump sum or go on a hourly basis. The council felt that a lump sum would be the best way.-~ ,.~ ,.a.~ ~ fit` ' f ~'_ ~Vy~~Y~~ qty er ose Bagley ~ ay n C. otter M UTE OF THE CITY COUNCIL MEETING March 27, 1986 7:00 A.M. State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held March 27, 1987, at the City Hall, Present were the following: Mayor: John C. Porter Councilman: Glen Pond Bruce Casper Bruce Sutherland Sander Larson Nile Boyle Also Present: Rose Bagley, City Clerk RE: INSURANCE POLICY AND SAFETY RULES Richard Horner, Treasurer A fellow from the insurance company that insures the vehicles was here the other day to check all our records and vehicles. As you know our insurance is pretty high. He aointed out that it was anything but a good record. While he and Farrell were going around town checking everything one of the garbage trucks missed someone on the other side of the street, so they just turned around in the middle of the street and started back against traffic to pick it up. He pointed out, that we can't have those things happening. The mayor said his feeling is anyone that has an accident, that automatically stops them and they won't get out to help the driver back because it was cold. The investigator pointed out when you have other people in truck helping, they should get out and make sure when the truck backs up they don't hit something. The council discussed the accidents with the grader, they need to realize that just because they have a grader, they have got to take some responsibility and be careful. The council agreed to nut in the personnel policy that if they have an accident, their step raise is gone for a year. The mayor told Farrell that he needs to have safety meetings. RE: SHRUBBERY AND LEAVES TRIMPIED .The mayor told the council that before the leaves come out on the trees, we need to check all the intersections where there is trees and shrubbery and get them trimmed back. If the council sees an intersection that needs to be trimmed, let us know. Farrell wants to take the hedge out around Porter Park on the north side. The council felt that it should come out especially on the corner. RE: POT HOLES T00 BIG FOR RE-CYCLER The mayor told the council that the large pot holes in town are too big for us to take care of with our re-cycler. Next week the hot plant mix that H & K has will be in oper- ation and we are going down and get a load of hot mix and get those holes filled up. RE: SIGNS THAT NEED TO BE REPLACED The mayor had also talked to Farrell about all the stop signs and street signs that are down that need to be replaced. He asked the councilmen that if they are around town and see any signs that are down let us know. RE: LIABILITY INSURANCE COVERAGE ~a The council asked about the liability insurance. The mayor said they have been doing everything possible to get someone to cover us. He had called the county organization, Charles Holden is over it. He had talked to Jim Siddaway, he is on the committee that set it up, and he thought that cities should be able to get in on it. We have also been checking with tome other companies. The mayor said he thought we should get the pool all cleaned up and ready to go, but not open it until we get some liability insurance. Bruce Casper said that Vaughn Jenkins wondered about starting ball games. The council thought we should tell all the teams they couldn't play on the city fields .unless they have their own insurance. They suggested having the county insure the Golf Course. RE: PROPERTY CAN'T GET WATER ACCESS Mayor Porter told the council that Dr. Heiner bought some property for his home on the Barney Dairy road, when they sold it to him, he sold him 4 shares of water in the Wood- mansee Johnson canel, and they can't get the water, it is a long way away from there. Dell Palmer came in to talk to the mayor about it. The pig farm that they are putting in is on land that the city does provide water out of their canel, and now that the pigs are going in there, they don't need the water. The city owns the water right, the farmers don`t have anything to do with it. They rent water from us. The people that have the pig farm can't sell their water right because it belongs to the city. All they have been doing is renting seven shares from the city. If they don't use it, they just don't pay for it and we have seven shares that we can rent to someone else. Dr. Heiner wants to take two of the shares, he would have to put in his own headgate and everything. The city ditch goes right by his place. Dell Palmer suggested that we do that, otherwise there would be seven shares no one would be using it. The council agreed that it would be okay. The mayor told them he would have Mary draw up the papers. RE: KELLER GETTING THINGS READY FOR SEWER GRANT Jim Keller is getting everything ready for the sewer grant. In about a week he will have it ready to sign. The water department are moving some meters from the inside of homes outside. Four or five years ago we passed a Cross Connection Ordinance, which makes it illegal for people to have sprinkling systems without a backflow preventor. If the water goes off, the sprinkling system will drain back into the main Tine and it pollutes the main water system when it turns back on again. Under the State Law every sprinkling system is supposed to have a backflow preventor. He said he didn't think any sprinkling system that was put in over five years ago has one on it. We are sending out letters to every- one that has a sprinkling system to te]1 them they have got to check and put a cross connection and the backflow preventor put on them. The mayor said the audit is ready, but he had not seen it and asked Glen Pond to go over it, before it is presented to the council. RE: COLLEGE SQUARE FIRE The council discusses the College Square fire. The fire department & state fire m~rshal.l met with the people that run College Square and had prepared a letter (on file) on the things that need to be done before it could be occupied. They discussed the fire and the condition of the building, and felt that it should be cleaned up and all repaired, and inspected before it could be used. They also talked about checking plans and inspect- ing building more carefully. RE: DUMPSTERS BEING MOVED Bruce Sutherland said he had some people cal] about the dumpsters being moved from the East side of Smith Park. There is only cans there now and when the wind blows, they blow over to their yards. .They would like to cans chained to the trees or the dumpsters moved back where they were. Nile Boyle told the council that the Goif Pro is here, but they are having a few problems with some of the old timers. Bruce Casper said he met .with the School about Community Park and got things ironed out.. The council talked about the tennis courts. The school wants to reserve for their classes. The council thought that would be okay. Meeting adjourned. qty erk, Rose a~~y a John C. Porter MINUTES OF THE CITY COUNCIL MEETING March 19, 1986 7:30 P.M. State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held March 19, 1986, at the. City Hall . Present were the following: Mayor: John C. Porter Councilman: Glen Pond Nile Boyle Bruce Casper Bruce Sutherland Sander Larson Also Present: Rose Bagley, City Clerk Mary Smith, City Attorney Richard Horner, Treasurer RE: SUMMER THEATRE PROGRAM i`%iayor Porter read a letter from Kenneth Howell, of Ricks Colege Drama Department. They have a summer theatre program, and this year to precede the shows they want to have "Green Show". This will be a 15 to 20 minute show done on the lawn to prepare the audience for the main production. It will have some sound reinforcement. The volume level will be moderate and the show will be from 7:30 to 7:50 P.M. It would be on the north of the Spori Building. A motion was made by Bruce Sutherland and seconded by Nile Boyle to give the city council approval to the Green Show on the Ricks College Campus. Seconded by Nile Boyle. All Aye: RE: ARTHUR YOUNG MEETING Mayor Porter reported on the Arthur Young meeting, he and Bruce Sutherland were the only ones there from our city. What they propose to do is make a regional Economic Stu~y, to pror~ote the economical development of this area. The cost would be for one city $ 2,000 or if it was a regional study it would be $53,000. We decided that the best thing would be for the regional study which would include Rigby, Rexburg, St. Anthony, and Ashton. They are going to see how it could be funded. The Utah Power & Light indicated they would help with the funding and they were going to check with Intermountain Gas and some of the other utilities. The mayor said he was inclined to go ahead with it if we can get it funded with donations from businesses, but he didn't think that the city could be involved if it was not. If they could get it down where the City of Rexburg only has to pay $5,000 or $6,000, it might be easy to go out to the business community and get some of them to donate. The council thought it would be a worthwhile thing if the city doesn't have to put out a,ny money. RE: AIC GAVE UP ON INSURANCE The mayor told the council that the AIC gave up on the insurance. He and Richard are still checking with some insurance companies to see what they can do. The mayor told the council that we would not be able to open the swimming pool until we get some insurance, and the people who run the slide won't be able to open it. RE: SEWAGE PROJECT The mayor told the council we need to make a final decision on the sewage project. A motion was made by Nile Boyle and seconded by Bruce Casper to authorize Forsgren Perkins to go ahead and make application to EPA for the sewer projects as outlined on the man and in the report that the council studied (on file). A motion was made by Nile Boyle and seconded by Sander Larson to authorize the mayor to sign the documents for the sewer project. Those Voting Aye: Sander Larson Nile Boyle Bruce Sutherland Nile Boyle Those Voting Nay: None '. A group of scouts was at the meeting. The mayor told the council that he would like them to look around the city for all of the street repair that needs to be done. Maybe Bruce Sutherland and the street committee could get with Farrell and get all the projects lined up. RE: RESOLUTION TO BORROW TAX ANTICIPATION NOTE A month ago we passed a resolution to borrow on a tax anticipation note. At the time the interest was high and so we didn't do anything about it, but now the interest rate has gone down, so we need to pass another resolution. (copy attached) RE: FIRE ON COLLEGE SQUARE The mayor told the council that he thought the firemen had done a good job putting out the fire on College Square. They got their ladders up on the third floor and evacuated people. Everyone he had talked to thought they had done a good job. All the firemen were at the fire and some of the wives were at the station answering the phone. RE: GRANT WITH IDAHO TRAVEL COUNCIL Bob Smith and some members of the Dance Festival Committee were at the meeting. Bob intro- duced the committee. He told the council that they had applied for a Grant with Idaho Travel Council for $39,800, but they need matching funds. For every dollar we put in they will match dollar for dollar. The college will donate the facilities which count for about $4000 or $5000. The Chamber of Commerce gave $5000 for matching funds. The Union Pacific assured they would give some money. They would like to ask for the support and help of the council. He said they need about $45,000. Each dance team will spend $1000 a person for travel. The festival will be in August, and they will pick them up in Salt Lake City on the 13th and deliver them on the 21st. They have between nine and eleven teams. .Nine definately are committed. There will be about 400 dancers. They know about the grant about April 24. They will charge $5..00 a ticket and can seat 38,000, or if they put more. chairs up they might be able to seat 5000 a night. A motion was made by Nile Boyle and seconded by Sander Larson that the city would agree to underwrite $5000 to the dance committee. All Aye. A motion was made by Sander Larson and .seconded by Glen Pond to pay the bills. All Aye. A motion was made. by Nile Boyle and seconded by Bruce Casper to adjourn. All Aye. ~ ~~ City Clerk, Rose gl May ohn C. Porter MINUTES OF THE CITY COUNCIL MEETIN April 2, 1986 7:30 P.M. State of Idaho) County of Madison( City of Rexburg) A meeting of the City Councilfor the City of Rexburg, Madison Counry, held March 19, 1986, at the City Hall. Present were: President of Council: Nile Boyle Councilman: Also Present: Glen Pond Bruce Sutherland Bruce Casper Sander Larson Nile Boyle Darlene Blackburn Mary Smith, Attorney Richard Horner, Treasurer Rose Bagley, City Clerk A motion was made by Bruce Casper and seconded by Glen Pond to approve the minutes. All Aye J Nile Boyle read a letter from Arther C. Porter resigning as a member of the Rexburg-Madison County Airport Commission, effective immediately. (copy attached) Nile said as a council they would like to publicly thank him for the work he has done on the board. GRANTEE'S CERTIFICATION OF NEGOTIATION I HEREBY CERTIFY that negotiations were conducted with the engineering firm of Forsgren-Perkins for the main interceptor line and collection system replacements, State Water Pollution Control funds. These negotiations were conducted in conformance with the EPA procurement regulations published in the Federal Register on September 27, 1978 (40 CFR 35.937-5). Specifically, our negotiations included a discussion of the following elements: 1. The scope and extent of work and other essential requirements. 2. Identification of the personnel and facilities necessary to accomplish the work within the required time, including where needed, employment of additional personnel, subcontracting joint ventures, etc. 3. Provision of the required technical services in accordance with regulations and criteria established for the project. 4. A fair and reasonable price for the required work, to be determined in accordance with the cost and profit considerations set forth in Sections 35.937-6 and 35.937-7 and payment provisions. A record of these negotiations has been completed and will be made available if requested by State or EPA officials. Dated this 19th day of March, 198'6. l_ , M o ty of Rexburg, Idaho GRANTEE'S CERTIFICATION OF NEGOTIATION -1- ~. . Resolution adopted at a regular meeting of the Rexburg City Council held March 19, 1986, at 7:30 o'clock p.m. Councilman Nile Boyle introduced the following resolution and moved its adoption. Seconded by Sander Larson. RESOLUTION NO. 1 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF REXBURG, MADISON COUNTY, STATE OF IDAHO, AUTHORIZING JOHN C. PORTER, MAYOR OF THE CITY OF REXBURG, IDAHO, TO SIGN ALL APPLICATIONS, GRANT AGREEMENTS AND AMENDMENTS AND OTHER DOCUMENTS RELATING TO WASTEWATER FACILITIES PLANNING AND CONSTRUCTION GRANTS. f WHEREAS, the City of Rexburg, Idaho, intends to develop a plan for a main interceptor line and collection system replacements for the following areas: First and Second West, First South, First East, First North, main interceptor line north of Main Street near Washington School, and Fourth South; such plan being necessary to determine the needs of the area for the health, safety and well-being of the people; and 4JHEREAS, the plan is to be developed in accordance with the requirements of Public Law 92-500, and will set forth facilities required to be constructed to serve the needs of the area; and WHEREAS, the costs of the planning design and construction of the wastewater facilities are eligible for federal funding. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rexburg, Idaho, that John C. Porter, Mayor of the City of Rexburg, Idaho, is duly authorized to sign applications, grant agreements and amendments and other documents relating to such collection system and interceptor line replacements, planning and construction grants. PASSED AND ADOPTED by the City Council of the City of RESOLUTION -1- (_ Rexburg, Idaho, the 19th day of March, 1986, by the following votes: Ayes: 5 Nays: 0 ATTEaT: ~~ I City Clerk City of Rexburg, daho RESOLUTION Ma C' y of Rexburg, Idaho -2- t • y MINUTES OF A REGULAR MEETING A regular meeting of the City Council of the City of 1 Rexburg, Madison County, State of Idaho, was called to order by the Mayor, John C. Porter, at 7:30 o'clock P.M., on March 19, 1986, at the City Hall at Rexburg, Idaho, there being present the following: Mayor John C. Porter, Councilmen Nile Boyle, Bruce C. Casper, Glen Pond, Bruce L. Sutherland, and Sander ' I Larson; also City Clerk, Rose Bagley. Darlene Blackburn was absent. Nile Boyle was recognized by the Mayor and presented to the Council the following Resolution: RESOLUTION BE IT RESOLVED by the City Council of the City of ~ Rexburg, Madison County, State of Idaho, a municipal corporation organized and existing under and by virtue of the laws of the State of Idaho, and a taxing district within the meaning of Section 63-3101, Idaho Code, in regular meeting assembled: 1. That the City of Rexburg borrow money in the sum of $132,000.00 and issue as evidence of such debt, a tax ~ i anticipation note, bearing interest at the rate of 69~ of Bank of America Reference Rate per annum from the date thereof until paid, which said note shall mature August 1, 1986; that said sum be borrowed from, and said note be issued to the Idaho r First National Bank, a National Banking Corporation, with its office and place of business in Rexburg, Idaho; such money to be used for general expenses of the City of Rexburg in anticipation of the taxes levied for the current fiscal year for general purposes and not yet collected by the City. 2. That the tax levy for the current fiscal year has 1 been completed; that the amount of taxes levied for general purposes exclusive of taxes levied for outstanding bonded ~ indebtedness and special purposes in the current fiscal year i is .003732 mills on the dollar of market value, which market i I value for the year 1985 is $135,428,662.00, making the total amount of taxes levied and not yet collected for its current fiscal year, exclusive of those levied for outstanding bonded I, indebtedness and special purposes, the sum of $207,333.00; that this proposed tax anticipation note does not exceed 75 percent of the taxes not yet collected by said taxing district for the current fiscal year, and the proceeds therefrom have not yet been paid to the City of Rexburg by Madison County. 3. That such tax anticipation note shall be a negotiable instrument, and shall pledge the full faith, credit and resources of the City for the payment of the same, and shall be substantially in the following form: r Maturity Date: August 1, 1986 UNITED STATES OF AMERICA STATE OF IDAHO CITY OF REXBURG CITY OF REXBURG, IDAHO, NEGOTIABLE TAX ANTICIPATION NOTE $132,000.00 1 FOR VALUE RECEIVED, the City of Rexburg, State of Idaho, acknowledges itself to owe, and promises to pay, to ? t bearer at the office of the Treasurer of the City of Rexburg, ! Idaho, on the 1st day of August, 1986, the sum of $132,000.00 ~ in lawful money of the United States of America, together with interest thereon in like money at the rate of 69~ of Bank of America Reference Rate per annum from the date hereof, interest payable on maturity. ~ This note is issued in anticipation of the collection of taxes not yet collected for the fiscal year of 1985 and said taxes are hereby irrevocably pledged to the payment of this ! note and principal and interest thereof, To provide for the payment of this note as herein provided, there has been created ~ by Resolution of the City Council of the City of Rexburg, Idaho, providing for the issuance of the anticipation note, a special fund to be known as the "Tax Anticipation Note ', Redemption Fund." It is hereby certified, recited and declared that the indebtedness of the City of Rexburg, Tdaho, hereby incurred shall not be in excess of 75~ of the amount of taxes levied and yet uncollected by the City of Rexburg for the current fiscal year 1985, exclusive of taxes required to be raised to pay the principal of outstanding bonded indebtedness, and that said ~ indebtedness hereby incurred does'not exceed any other 1 limitation on the indebtedness of said City of Rexburg, and that said indebtedness hereby incurred was and is contracted j for the purposes for which taxes are to be levied. j r 1 J i It is further certified, recited and declared that ~ I all conditions, acts and things essential to the validity of i this note exist, have happened, and have been duly complied with, and that this note is within every debt and other limits prescribed by the Constitution and laws of the State of Idaho, and that the full faith and credit of the said City of Rexburg, Idaho, are hereby irrevocably pledged to the punctual payment of the principal and interest of this note according to its terms. IN WITNESS WHEREOF, the City of Rexburg, Idaho, has caused this note to be executed and signed on its behalf by the Mayor of said City of Rexburg, Idaho, countersigned by its treasurer, attested by its Clerk and its corporate seal affixed thereto as of the 19th day of March, 1986. John C. Porter, Mayor of the City of Rexburg, Idaho I Richard Horner, Treasurer ~ ATTEST: Rose Bagley, City Clerk (SEAL) r 1 4. That such tax anticipation note be sold at I private sale to the Idaho First National Bank, a National ~ Banking Corporation, Rexburg, Idaho, aforesaid, by the Mayor of the City forthwith, and that he be hereby authorized to make such sale and to receive the proceeds therefrom and deposit them to the credit of said City. 5. To provide for the payment of said tax ~ anticipation note at maturity, a special fund is hereby created to be known as TAX ANTICIPATION NOTE REDEMPTION FUND, and it is ~ hereby provided that all taxes hereafter collected or received from the general tax levy for the current fiscal year shall be placed immediately in such fund until such time as the funds accumulated therein shall be sufficient to pay the hereinabove mentioned tax anticipation note, together with interest thereon at maturity, and the funds so accumulated in the said fund are i hereby appropriated and set apart for such purpose only and shall be used for no other purpose; providing, however, that this shall not limit the payment of said note to the said taxes collected, but such note shall be the direct and general obligation of the City of Rexburg. It was moved by Nile Boyle, and seconded by Glen Pond that such Resolution be ado ted and the ~ ~ p proper officers directed to proceed accordingly, and that the Resolution be spread on the minutes. Upon call for question, the vote was taken as: For, 5; Against, 0. ~ Whereupon, the Mayor declared the Resolution duly adopted and directed that the proper papers be executed and that the Mayor ~ proceed to negotiate the loan, as authorized in the Resolution and directed the Clerk to spread the Resolution upon the ' minutes of the Council. i There being no further business to come before the Council, the meeting was declared adjourned until the next regular meeting of the Council, subject to call by the Mayor. I i John orter, Mayor ATTEST: Rose Bagley, City Clerk (SEAL)