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HomeMy WebLinkAbout1986.01.02 CITY COUNCIL MINUTES~y RE: DISCUSSION OF MONEY THAT COUNTY OWES CITY ine counci iscusse t e money tat e county owes the city. The mayor said he wrote them a letter and told them that we would expect to get the money for the 3 ,years, but we have not heard from them. He said we got the gravel and he is tr_yinq to negotiate with them on the other contract on the computer. A motion was made by Glen Pond any se~on~ed by M~rg~n Garner t~ approv° th° minutes. All Aye. A motion was made Glen Pond and seconded by Nile Boyle to adjourn. All Aye. City Clerk, Rose Bagl May n C. Porter MI ES OF THE CITY COUNCIL MEETIN . 1/2/86 State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City. of Rexburg, Madison County, held January 2, 1986, at the City Hall. Present were: Mayor: John C. Porter Councilman: Glen Pond Morgan Garner Nile Boyle Jim Morris Sander Larson Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer New Councilman: Bruce Sutherland Bruce Casper A motion was made by Glen Pond and Seconded. by Darlene Blackburn to approve the minutes. All Aye. RE: REPORT OF 1985 e mayor repor ed that we had had a good year in 1985. We have repaired some streets. Put in some new water lines. The Planning & Zoning Committee had given the council a new Sub Division Ordinance, which will benefit the city in the future. We had more people enrolled in the Recreation program. The Swimming Pool operated with the least amount of days out of service, and as a result it brought in more money and came closer to breaking even. The Parks were kept in good condition. The mayor reported that he had talked to the fellow that owned the harvester across from the park and he has it parked there to take in for repairs and will have it moved soon. RE: PROBLEM WITH CARS PARKING ON 5TH WEST an er arson as e a ou a pro em with the cars parking on 5th West. The mayor said the police went down and put notes on the cars to have them park on one side of the street. Pat Price had talked to the mayor and he said it was better. Sander said the one problem was the snow removal. Sander said he was concerned about the children going to school in the mornings and having to walk around the cars and piles of snow and having to walk. into the street. Morgan Garner asked about the Perry trailer and if it had been moved. The mayor told him it was in the courts. A motion was made by Morgan Garner and seconded by Sander Larson to pay the bills. All Aye . ~RE: PLAQUE PRESENTED TO TWO COUNCILMEMBERS Mayor Porter presented a plaque to the two councilmembers, Jim Morris and Morgan Garner, who would be leaving from the council. Vaughn Jenkins, Recreation Director, presented Jim Morris with a plaque for his years of service with the Recreation Depart- ment. A motion was made by Jim Morris and seconded by Glen Pond to adjourn. All Aye. RE: ORGANIZATION OF NEW COUNCIL Mayor Porter stated that we would now have the organization of the new council. Mary Smith, City Attorney, administered the oath of office to the newly elected officials, Mayor John C. Porter, Councilman Bruce Sutherland, and Councilman Bruce Casper. As a duty of the mayor, Mayor Porter made the appointments. Blair K. Siepert, Chief of Police Rex Larson, Fire Chief Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer Farrell Davidson, Public Works Director De Lynn Edstrom, Superintendent of Water and Wastewater A motion was made by Glen Pond and seconded by Bruce Casper that the council concur the appointments as named by the mayor. All Aye. f~layor Porter named the councilmembers to serve on the committees. Finance, Irrigation, Personnel Streets Glen Pond ;,,,,f, „~- ~•~,Bruce Sutherland Sander Larson Sander Larson Bruce Sutherland Nile Boyle Police & Fire Parks & Recreation Sander Larson Bruce Casper Darlene Blackburn Darlene Blackburn Bruce Casper Nile Boyle Sanitation Water & Sewer Darlene Blackburn Nile Boyle Glen Pond Bruce Casper Bruce Sutherland Glen Pond councilmembers to serve with the following committees: Planning & Zoning - Glen Pond Safety - Bruce Sutherland Airport - Bruce Casper Golf - Nile Boyle mobile Homes - Sander Larson A motion was made by Darlene Blackburn and seconded by Nile Boyle to concur these appoint- ments. All Aye. A motion was made by Darlene Blackburn and seconded by Bruce Sutherland to name Nile Boyle as president of the City Council. All Aye. RE: DISCUSSION OF INSURANCE The council discussed what to do about Insurance. At the present time the city is operat- ing without any general liability insurance. We have insurance on all the vehicles and road graders and fire insurance on all of our buildings. We have been working with Arch- ibald Insurance, and they have been calling all over trying to get some insurance for us. The Association of Idaho Cities are setting up a nonprofit insurance company, and have presented their plan to us. The premium is $32,337 with a one time only membership fee of $17,785 which is based on population. There was also some concern that the reserve would be sufficient to take care of the claims. The minimum would be $600,000 and they have to have 25 cities join in this, the .premium is part of that fund so they would have as a minimum $1,800,000. They would have to use some of that money to buy their ,refund insurance, everything over $100,000. They would also put this money as interest, that would be available to pay the claims. Archibalds insurance had heard from Pennco Insur- ance and they had requested a list of all the losses and claims against the city for the past 4 years. They had sent it in today and they should have an answer back as to what they will do in a few days. They did tell the mayor that if they do decide to insure the cities in Idaho that the premium wouldn't be increased too much, the only problem would be the deductable, which would be about $2500. There would be no deductable with AIC. The mayor had talked to the City of Grangeville, who had been insured again with Pennco and their premium had increased 75%. The mayor had talked to Ray Holley of the AIC and he said they would have it set up in 10 days to 2 weeks. Glen Pond stated that he thought the initial outlay would be a little higher for the first year because of ~~ the membership fee opposed to what we are paying for our insurance premium now, however based on the experience he had had with the insurance, over the long run where we wouldn't have to go out and look for insurance on a yearly basis and where we also have the opportunity to benefit from a yearly dividend, or monies that may accrue, that we may in the long run be better to support the AIC. The mayor said he felt the same way. RE: CITY DECIDES TO GO WITH ASSOCIATION OF IDAHO CITIES INSURANCE A motion was made by Nile Boyle and seconded by Bruce Casper that the City of Rexburg go with the Association of Idaho Cities Insurance. All Aye. RE: PIPE FREEZES ALL OVER TOWN Mayor Porter told the council that we have had a problem with pipe freezes all over town. We try to get people to keep their water running if they have a history of pipes freezing, but they seem to forget. The water department goes around to thaw them out and a week or so later the same thing happens again. In Idaho Falls they have a charge for thawing them out the second time. He suggested that we do the same thing here in Rexburg. A motion was made by Darlene Blackburn to charge $20 to thaw the pipes out the second time. All Aye. RE: PLANNING & ZONING COMMITTEE HAVE MEETING ayor orter to t e counci tat t e anning & Zoning Committee are having a meeting on January 9 to go over the new Zoning Ordinance. Greg Newkirk had helped draw up the ordinance and did a lot of work on it and is leaving to go work in Oregon. He would be there to discuss it. He asked all the councilmembers to attend the meeting at 8:00 P.M. on January 9. A motion was made by 'le B yle and seconded by Bruce Casper to a City C1erK, LN OF THE CITY COUNCIL MEETING MayQ~ Rose Bagley `~ January 15, 1986 State of Idaho) County of Madison( City of Rexburg) Ate, ~~~~ rter A meeting of the City Council for the City of Rexburg, Madison County, held January 15, 1986, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Bruce Casper Nile Boyle Bruce Sutherland Sander Larson Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer A motion was made by Nile Boyle and seconded by Darlene Blackburn to approve the minutes. All Aye. RE•~ ~L~ICKS APARTMENTS The council felt there would be no problem on the plans for Dean Ricks Apartments on 4th South or with the Gale Case preschool and day care center on 5th West as long as Mrs. Case is in compliance with the regulations of a day care which is listed in the Zoning Ordinance. RE: BLOCK 48 CHANGED FROM COMMERCIAL TO R3 The council felt they should concur with the Planning & Zonning's recommendation for the zone change on block 48 from Commercial to R3. A motion was made by Nile Boyle and seconded by Sander Larson to go ahead with the zone change for the George Turk property at 77 West 1st South and the Northwest portion of block 48 and set the hear- ing for the 2nd meeting in February. All Aye. RE: ANNEXATION OF PROPERTY The Mayor suggested to the council that they start the procedure to annex the bits & pieces of the property recommended by the engineers. The council authorized the city attorney to start to work on it.