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HomeMy WebLinkAbout1985.10.02 CITY COUNCIL MINUTES~~~ RE: SUMMER, EVENT FOR REXBURG Bob Smith, representing the Chamber of Commerce to give a presentation. For a number years the Ricks College American Folk dancers have been traveling to Europe, they have represented America well in a number of fold dance festivals. The thought occured to several of them that the same king of thing could occur in Rexburg. Most college towns have a summer event, and we have looked for something to do here. The chamber formed a committee in May to study the proposal. The chamber felt it was something the wanted to pursue. He handed out a copy of the Festival Advisory Board/Dance Festival Committee and the Tentative Schedule. He said when they were in Europe they were housed either in schools or with families. They would like to host the dance teams in homes. The dancers would be here about 15 days, and there would be about 90 performers coming in. He said they are trying to raise funds, and are looking for someone to underwrite the grogram. We estimate it will cost about $50,000. We hope to recover that amount from sales performances and other various ways. There is money available in the form of grants. The mayor said that he thought it would be an exciting thing to get going, and that he and the city council would do anything they could to support it and help. They would also help to raise the money. RE: DATE CHANGE ON HARVEST PROMOTION Brad Liljenquest was at the meeting representing the Downtown Merchants Association. He made a request to change the date of the Harvest Promotion from Oct, 17 & 18 to Saturday Oct. 19, because they decided they needed the daylight hours. The council felt there was no problem. RE: PARKING PROBLEM DISCUSSED Mayor Porter iscusse the parking problem on 5th West and Main. He said he still had not got in touch with the AEC bus driver yet. He had got some calls from concerned citizens requesting an overpass walkway. In checking with the engineers he found it would cost about $180,000. There are some people that are getting out some petitions to send to the Highway Department requesting a stop light. He had had the police watching and making arrests on that road. RE: BID OPENING ON SANDER SPREADER The mayor told the council that we had the bid opening for the Sand Spreader. The low bidder was Tesco Williams. A motion was made by Nile Boyle and seconded by Sander Larson to accept the low bid. All Aye. RE: STREET IMPROVEMENTS The council discussed the street improvements and reviewed the costs by H & K. RE: MEETING WITH COMMISSIONERS The mayor told the council that there was a meeting with the commissioners on Monday, September 9, 1985, at 3:30 PM. RE: FLOOD INSURANCE The mayor told the council that there is a survey being made by FEMA on Flood Insurance. An engineering firm in Boise has the contact. They have been in Rexburg going over the boundaries of our flood plain. They propose to call everything within the city Class B. They said they couldn't find anywhere that the water would be over 6 to 8 inches deep in the areas that are marked as the flood plain. By classifying it as Class B there would be no restrictions on building in any area in the flood plain, and you can still get cheap insurance. The mayor told them to go ahead with it. RE: TRAFFIC PROBLEMS en on o e council that there is a problem with the traffic on 2nd North and 3rd East, with traffic coming and going to the high school. Morgan Garner said he thought the traffic was bad on 3rd East and 1st North. The council felt that the Safety Committee should check it out and report back, RE: DISCUSSION OF MAYOR'S SALARY i e oy e sai e a severa people approach him about how much the Mayor's salary was, and stated that they did not think it was enough. The city clerk stated that she thought it was a full time job, and that il~yor Porter was on the job nearly full time. The council thought it should be looked at another year to make the position of mayor full time or think about a city manager. A motion was made by Sander Larson and seconded by Darlene Blackburn to pay the bills. All Aye. 1 Morgan Garner mad a motion to adjourn, seconded by Sander Larson. All Aye / City C erk, Rose, gl Minutes of City Council Meeting Ma r, John C. Porter October 2, 1985 State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, held October 2, 1985, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Glen Pond Nile Boyle Sander Larson Morgan Garner Councilwoman: Darlene Blackburn Also Present: "nary Smith, City Attorney Rose Bagley, City Clerk Richard Norner, Treasurer ~~ A motion was made by Sander Larson and seconded by Darlene Blackburn to approve the minutes. All Aye. RE: PURCHASE OF POLICE CAR e mayor iscusse a ease purchase of a police car. The city Attorney, Mary Smith, had checked it over and said it was okay. We are in the process of getting the insur- ance binder. It is for a 1985 Chevrolet Impala four-door sedan, $13,047. Sander Larson introduced a resolution approving the purchase of the car (copy attached) seconded by Nile Boyle. Those voting Aye Those voting Nay: 1 Morgan Garner Sander Larson Darlene Blackburn Nile Boyle Glen Pond None RE: MEETING IN BOISE e mayor sai e a ended a meeting Friday in Boise for the Association of Idaho Cit- ies and they went over the various things they had to do for their Legislative pro- gram for the Legislature in January. (1) One thing they are interested in is an introduction of legislation that will take care of some of the frivolous law suits the cities, counties, state and school dis- tricts has, anyone that is suing will have to post a bond and they will know that if they loose the case then the court will make them pay reasonable attorney fees, not only their own but also those for the city, or county, who ever they are suing. (2) The counties and the cities plan to increase the state revenue sharing r~oney. If there is an increase in the sales tax of 1%, they get 4 of it just as they do now.That would partially replace the revenue sharing money that we are losing from the federal government. (3) To return the property tax to the old formula instead of the way it is now. (_4) Whenever there is an increase in the assessed valuation of the city your property tax levy can go up, to take in that new valuation. RE: HEARING IN IDAHO FALLS ere is going o e a num er of hearings held, the first one is October 15, at Idaho Falls, the governors budget hearing, they will also discuss liability insurance, and additional state. revenue sharing. RE: REVISION OF STATE TAX SYSTEM There are a numbe~° o mem ers o the house that have formed a committee that is working on a "Idaho Recovery Act" of 1986. It is to revise the tax system for the state of Idaho, held Oct. 28. RE: LEGISLATIVE DINNER e loin egis a eve inner for Cities and Counties will be held November 19, in Idaho Falls. They are thinking of amending the division of liquor store profits so that everyone shares in the loss or increase. RE: INSURANCE PLANS FOR COUNTY AND CITY The counties and the cities are working on an insurance plan for themselves. We will have to put up so much money and then they will have to find someone to give them re- assurance. If the legislation comes through on the bonding for people that bring suits against the city, it will make Idaho a better place for insurance companies to operate. 4~.., RE: MAYOR REVIEWD PROJECTS The mayor reviewed the projects that are underway in the city and some of them have been completed. H & K is in town ti~~orking on them. Union Pacific Railroad Crossings Alley between 2nd East Sink hole at Sunset Circle Street on Center Street At the two pumphouses, one at Porter Park and one at Smith Park, the roof has been leaking, those two roofs will be repaired and it will cost $2250. RE: REPAIR WITH GUTTER AND CURB ON SHOSHONE e city is pu ing out ~~e cur an gut er on Shoshone, and before the new is put in, the city is going to compact it and put material on it that will make it expand so it won't wash out again. We will also do it by the Stake Center, and they will pay for the driveway repair. RE: FAIR LABORS STANDARDS COMPLIANCE REPORT Richard Horner gave the Fair Labors Standards Compliance Report. Everyone will be out on a timesheet. The police is a little different, they are on a 160 hr week and 28 day pay scale, with a limit of 171 hours with straight time pay, excess of that we pay them overtime. The fire department will be changed to a 27 day pay cycle, everything over 204 hours will be overtime, they are working out a few details with the fire department. The wafer department, sewer & street will be starting their work week on Saturday, so by Monday morning they will know how much weekend overtime they will have. Everyone except the Police & Fire is overtime after a 40 hour week. Unauthorized overtime could be a problem, if an employee keens track of it over a long period of time, the employee has to sign the time card stating the hours are cor- rect. We have some city employees that are doing contract labor for the city and most of them probably won't be able to do that. If they work at any other position besides their regular job, it is considered overtime, unless they are getting paid enough to cover time and a half. There will be a problem with the janitor work and the street painting. Gordon Tychsen does cement work for the city but he contracts that work all over town so their would not be a problem. RF• STAN~RY TTMF WITH WATFR I~FPARTMFNT SFTTIFII The mayor said there might be a few problems. The standby time with the water de- partment has been worked out. We are going to install a radio at the dispatch and the one on call will to{;e a hand held radio where ever they go, but they will have four hours for checking the reservoirs and pumps and we will give them Z day off. 'rJe still have got to decide how to compensate them for holidays. RE: MAYOR DI CU SE BREAKS -T e ~ aya~~a~~a~a~~ talked to the departments about the breaks, they wi 11 be 15 minutes from the time they start their break, including leaving and returning. l~Je have told them to take a thermos with hot coffee or pop. If .they use a city car for breaks they need to all use the same one. It is giving an opportunity to tighten up on some procedures. RE: CITY VEHICLES It wi e considered as taxable income to use a city vehicle at a rate of $3.00 per day, or they can use a prorated lease value. This all has to be back dated to Jan- uary 1. The council discussed the employees taking the city vehicles home, and felt that the only ones that should is the ones on call. Sander Larson stated that he felt that our repair bills would go down if the usage of city vehicles was cut down by employees not taking them home. RE: SICK LE~1 Ed .e mayor sal we are working on the personel manual to define the sick leave. Sick leave will be used only for the employee. If the spouse has surgery, or has a baby, or a child has surgery, the employee can have that day off as sick leave on that one day only. RE: EOUESTED 4 Y STOP Tn a menu es o~ e ast meeting there was a request fora 4 way stop at 2nd North and 3rd East and the mayor hadn't told the police about it until the other day. They will get it done and report at the next meeting. The mayor told the council that they each have a copy of the new Rexburg Zoning Ordin- ance and asked each of them to study it. RE PAR NG DISCU SED TFe par i~ a~n and 5th West by the Kennedy School was again discussed. Chief Siepert had talked to Harold Stoddard the bus driver and they are checking into parking at the Railroad Depo. If they do they would like us to keep the snow plowed on that street. A motion was made by Glen Pond and seconded by Nile Boyle to approve the bills. All Aye . A motion was made by Glen Pond to adjourn, seconded by Morgan Garner. All Aye City Clerk, Rose B e~/ Mayor, John C. Porter ~£ STATE OF IDAHO ) COUNTY OF MADISON ) SS. CITY OF REXBURG ) A regular meeting of the City Council of the City of Rexburg, Madison County, Idaho, was held on Wednesday, the 2nd day of October, 1985, at the hour of 7:30 p.m. at the City Hall., Rexburg, Idaho, being the regular meeting place of said Council, at which meeting there were present and answering roll call, the following, who constituted a quorum: Mayor: John C. Porter Councilmen: Morgan Garner Sander Larson Darlene Blackburn Nile Boyle Jim Morris Glen Pond Absent: None Also Present: City Clerk, Rose Bagley City Attorney, Mary Smith Thereupon the following proceedings, among others, were duly had and taken: Councilman ,~~~ ,~, ,~.~.,~~~__.~, introduced the following Resolution in writing and moved its adoption: WHEREAS, it is necessary for the City Council of Rexburg, Idaho, to purchase a new car for the use of the Police Department. That the purchase of such a car would be for the best interests of the City of Rexburg, Idaho; and WHEREAS, the City Council, after calling for bids, received a bid in the amount of $13,047.00 as the purchase price for a 1985 Chevrolet Impala four-door sedan, Serial No. 1G1BL6969FY195545; and WHEREAS, the City of Rexburg has no funds available with which to purchase said car and has received an offer from the First Security Bank of Idaho, N.A., wherein and whereby the -1- said bank has offered to loan the City $13,047.00 with which to purchase the above described 1985 Chevrolet Impala, such loan to be paid in thirty-six installments of $403.58 per month beginning October 20, 1985, and continuing on the 20th day of each month thereafter until final payment is due, with interest at the rate of 7.125 per annum. That said First Security Bank has submitted to the City Council of the City of Rexburg, Idaho, an Equipment Finance Agreement wherein and whereby the said First Security Bank agrees to finance the purchase of said automobile and secure the repayment of the loan with Security Agreement to be executed by the purchaser, the City of Rexburg, Idaho, and the lender, the First Security Bank of Idaho, N.A. NOW, THEREFORE, be it ordained by the Mayor and the Council of the City of Rexburg, Idaho, as follows: That the City of Rexburg, Idaho, borrow from the First Security Bank of Idaho, N.A., Rexburg Office, Rexburg, Idaho, the sum of $13,047.00 with which to purchase said 1985 Chevrolet Impala four-door sedan heretofore described and that the City repay said loan in thirty-six monthly installments of $403.58 each beginning October 20, 1985, and continuing on the 20th day of each month thereafter until final payment is due, with interest at the rate of 7.125$ per annum. That the Mayor and Clerk be authorized and directed to make, execute and deliver to said First Security Bank all of the necessary instruments, together with an Equipment Finance Statement wherein and whereby the First Security Bank of Idaho, Rexburg Office, Rexburg, Idaho, retains a security interest in said 1985 Chevrolet Impala. Councilman ~~ /~-->,-~'e_ seconded the adoption of said resolution and, on being put to a vote, was unanimously carried by the affirmative vote of all councilmen present, the vote being as follows: Morgan Garner Aye Sander Larson Aye Darlene Blackburn Aye -2- Nile Boyle Aye Jim Morris Aye Glen Pond Aye .-> ,-, 'i ~, ~ . ,~-. E ~ !,>~~ ~ .- e ~~~ ~. City Clerk,; exb g, Idaho ~. (SEAL) STATE OF IDAHO ) COUNTY OF MADISON ) SS. ) CITY OF REXBURG ) I, ROSE BAGLEY, City Clerk of the City of Rexburg, ', Idaho, do hereby certify that the foregoing is a full, true and correct copy of the minutes of a regular meeting of the City ', Council of Rexburg, Idaho, duly called and regularly held at ~'i the regular meeting place of said City Council on the 2nd day of October, 1985, and that the Resolution to purchase a new car I for the Police Department was adopted by the affirmative vote of all councilmen present; that said Resolution was passed and adopted by the City Council and approved by the Mayor on October 2, 1985, and that the foregoing proceedings were in i fact held as in said minutes specified in said meeting. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Rexburg, Idaho, this 2nd day of October, 1985. i !~' ~ / ~, City Clerk - ~,., (SEAL) y I, -3-