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HomeMy WebLinkAbout1985.04.17 CITY COUNCIL MINUTES1, ~ MINUTES OF THE CITY COUNCIL MEETING April 17, 1985 State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held April 17, 1985, at the City Hall. Present were the following RE: APPROVAL OF MINUTES A motion was made by Darlene Blackburn to approve the minutes seconded by Nile Boyle. All Aye. RE: RICK 'THOMPSON REQUESTED DISCONTINUING GARBAGE SERVICE Mayor: John C. Porter Councilman: Glen Pond Sander Larson Morgan Garner Nile Boyle Jim Morris Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer Rick Thompson from Custom Auto Body Shop was at the council to request discontinuing his garbage service, and did not want to be billed for it any- more. He said the City bills him for garbage but can't haul it. He felt that if he didn't get garbage service he should not pay for it. He said that most of his garbage is metal parts and the trucks would not pick it up. The Mayor told him that we could not haul tires for 0 K Tire Store but that they had other garbage that we haul so we charge them for it. Mr. Thompson said they burned everything they did not haul. Mayor Porter told him our ordinance states that everyone has to pay for garbage service, and we would have to charge him a minimum garbage fee which would be $11.00. The Mayor asked Darlene Blackburn to check with the garbage department and see what we can do to haul some of the smaller metal. RE: MONTE SPENCER REQUESTED A BUSINESS LICENSE FOR HORSE TAXI SERVICE Monte Spencer was at the meeting to request a business license for Horses and Covered Wagon Taxi Service. He said they wouldn't charge a lot and would clean up after the horses. They would like to have a street that they could park-their horses to rest like a taxi service. They would not house the horses in the city limits. He was told to go talk to Blair Siepert to check on any traffic problems it would create, and come back to the next council meeting. RE: LETTER FROM COLLEGE SUPPORTING ZONING ON HARVARD AVENUE The City recieved a letter from Ricks College supporting the petition that we recieved from people concerned about the Zoning on Harvard Avenue. The Mayor told the council that the building inspector went up there and talked to several people including Bud Armstrong, and they didn't know anyone that was in violation and had student housing. However, in a day or so he did get a call that one house up there had been purchased for student housing. He went up to see what was going on, but had not reported back on it. The college will work. with the council to stop student housing in that area and make sure there isn't any student housing put in that area where it is not zoned for it. RE: ?_ND EAST PROJECT The Mayor told the council that last Friday he had met with the engineers who are working on the 2nd East Project. What they propose to do is to have the people who live on 2nd East between 1st South and 3rd South for two blocks come into the City Hall on a time that we have set up. Each individual will come in for 10 or 15 minutes and will be shown what will be done to that street. They will get an artist to do air brush work so they will be able to see what the street -i~ will look like when it is finished. We would write each one a letter and set up a time to talk to them. The Mayor had met Artell Chapman, who had made a survey of all the traffic. He thinks there is a traffic safety problem at the intersections. He suggested a one way street on 1st East and 2nd East. The council felt setting up the meetings was a good idea. RE: WATERLINE ON NORTH 2ND EAST Mayor Porter told the council that there has been a waterline that has been put in on North 2nd East from Odells to the street going to American Potato. There is .going to be two businesses going in and they are working on another one. What they want to do now is run a 4" line from the 8"line over close to the Railroad Tracks, and they were wondering how to get it paid for and the Mayor had told them they would have to do it themselves. If they wanted to plat it out and put streets in we would probably allow them two or three hookups so all they would have to pay for was the meter and material. RE: MERLIN MUIR AGREED TO CONNECT TO SEWER LINE Merlin Muir, who owns the property from the canal over to American Sports, has agreed that he will run the sewer line from the canal at his expense so we are having it done. RE: MAYOR STATES CLEANUP WEEK NOW TILL END OF MAY The Mayor told the council that we were starting cleanup week from this week and end it the end of May. RE: PROBLEMS WITH STREETS AND CURB AND GUTTERS AROUND EAST STAKE CENTER The Mayor told the council that up around the East Stake Center, we have some real problems with streets and curb and gutters, they are undermined. The curbs are starting to sink and there is one or two places that looks pretty good on the surface but if a heavy vehicle goes over, it will sink. Jim Keller studied it and suggested that we get a grouting machine to force gravel under the curbs and streets where they have been washed out. In checking, the grouting machines are too expensive. The next suggestion he made was to get someone with a concrete truck that has a devise on it that will. force grout, with about 100 lb pressure. He thought that if we had a real light mixture of concrete, sand or real fine gravel, just enough concrete to set it and make it so it won't wash out again. 6Jalters do have a machine that will do it. The mayor was going to talk to them. The council felt we should try it. RE: PROBLE~1 OF STREET DETERIORATING The mayor said that in some areas of the city a large part of the street is deter- iorating. Apache is really bad. Farrell Davidson suggested that we get a contractor to come in and dig those out and put them in, but it will take two months before we can get a contractor. The mayor thought we should go in and dig them out ourselves and '~ fill them back up and get some hot mix asphalt and fix them. Clint Kingsford checked with H & K and they will have their hot mix plant running by May 1. So in the mean time we will have to use gravel. R.E: PETITION FOR LID The mayor ask Mary to fix a petition for the LID, we now have the costs from the engineers. R,E: LETTERS FROM SCOUTS Mayor Porter read some letters from some scouts .that had attended council meeting. RE: ~gAYOR TOLD COUNCIL CITY ALL HOOKED UP ON COMPUTOR WITH COUNTY mayor Porter told the council that we are all hooked up on the computor with the county and it is working fine. We have space on the computor for the police to put all of their records. They need to spend some money on soft ware equipment so they can put their records on it. Blair Siepert talked to the county about the software. They had checked around for a good program. They had met with Ray Bingham, who had a contract with the county to do their program. The software will cost about $4500. Blair said he checked into going in with the Sheriff Department's program and talked to Ray Bingham about it, and it would be a problem of keeping our files separate on the same program. They got a used Harware machine for $900. Blair said he had hired a high school senior at a minimum wage to train to work on the computor. He thought it would take about 6 months to a year to enter our files, there are 30 or 40 thousand entries to put in it. We could put the software cost over a two year program. If the county can go in on it later they can share some of the costs. Blair said he did request it in last years budget but it was cut out. We could put the printer off until next year. We could come up with the money over a two year program, paying z this year and the other half next year. Total cost for every- thing this year would be maybe $3000 at the most. RE: MADISON COUNTY ROAD & BRIDGE CLAIM Mayor Porter said we have received from Madison County on the Road & Bridge claim, $148,800. They paid all of last years and what was due this year. We reduced the deficit from the general fund. After that has been allocated, we have $71,044 and we are spending more on streets because of that so we are going to have to open up the budget and amend it. If we find out just how much it will cost to set the police computor up, we can put that in the amended budget. Morgan Garner said he thought that we should start process to amend the budget and put the software for the police computor in the amended budget, the council agreed. The mayor said they would determine how much it would cost, and they would start the process to amend the budget. We also need to have another meeting with the commissioners within a week or ten days to finalize how much more money we are going to get. RE: INSURANCE RAISED - SET UP MEETING WITH ARCHIBALDS. The mayor told the council that our insurance had taken a big raise. They were going to set up a meeting with Archibalds. RE: MAYOR ADVISED CITY ATTORNEY TO PREPARE AN ORDINANCE - CLAIMS ON SEWER BACKUP The mayor told the council that we have been having some small claims on sewer backup. He said he would like to raise the monthly rate by 25~, the council agreed, and advised the city attorney to prepare an ordinance, and we would pass on it at the next meeting. The mayor suggested that we would pay up to $500. Richard Norner said it would generate about $6000 a year. We would put it in a separate trust fund and use it only for that. RE: UTAH POWER & LIGHT MADE A NEW CONTRACT FOR STREET LIGHTING Two months ago Utah Power & Light made a new contract for street lighting. It didn't raise the price, but they did find some street lights that they didn't know was in existance and they also found some that didn't work. We now need a resolution to allow the city to enter into an agreement. A motion was made by Nile Boyle and seconded by Morgan Garner to authorize the city to enter into an agreement with Utah Power and Light and authorize the mayor to sign the agreement for street lighting faclities. All Aye (copy on file) RE: MEETING WITH DECOY WARD The mayor told the council that he had a meeting set up with Deloy Ward for Monday at 9:30 A.M. RE: FOUR WAY STOPS IN THE CITY Some people had come in the city hall to talk to the mayor about some 4 way stops in the City of Rexburg, one was on 3rd South and 3rd East. The council decided to have Blair Siepert study it and report on it. Blair said he felt that where there is heavy traffic it should be lef t a through street with a stop sign. Blair said he would like to make some surveys around town and make some recommendations. He would also check on unposted intersections. RE: SANDER CARSON ASKED ABOUT TAKING TREES OUT ON GEMINI AND TAURUS Sander Larson ask when they were going to take the trees out on Gemini and Taurus, he felt it needed to be done now. The mayor said he had talked to Farrell about it and he is going to start going around trimming trees and taking them out if need be, right away. RE: INSURANCE CLAIM FOR ZEBRIAN LEE RUSSELL Mayor Porter read a claim from Liberty Northwest Insurance Corporation, the Worker's Compensation Insurance Carrier for Basic American Foods, on behalf of Zebrian Lee Russell who is the surviving child of Cindi Russell who was fatally injured when the vehicle in which she was riding was struck by a Union Pacific train on December 22, 1984. The letter states that they expect full reimbursement of any expenditures that we may be required to make. (on file) The mayor stated that it was on a county road. A motion was made by Jim Morris and seconded by Morgan Garner to deny the claim. All Aye. ~~{ RE: APPROVAL OF BILLS AND ADJOURNMENT A motion was made by Jim Morris to pay the bills, seconded by Glen Pond. All Aye. A motion was made by Jim Morris and seconded by Glen Pond to adjourn. All Aye. Mayor, hn C. Porter ,~ ~ e ~~ -~ City Clerk, Rose g1e,W MINUTES OF THE CITY COUNCIL MEETING May 1, 1985 State of Idaho) County of Madison( City of Rexburg) A meetine of the City Council for the City of Rexburg, Madison County, held Play 1, 1985, at the City Hall. Present were the following: Presiding: Nile Boyle, Council Pres. Councilman: Jim Morris Glen Pond Morgan Garner Sander Larson Councilwoman: Darlene Blackburn RE: APPROVAL OF MINUTES A motion was made by Glen Pond and seconded by Jim Morris to approve the minutes. All Aye . RE: Glen Pond made a report on the City Insurance. He said that he and the Mayor and Richard Horner met with Gary Archibald. Gary explained about the insurance industry and the changes that are going on in the insurance business. His recommendation, because of the instability of the insurance market for municipalities, that we would be better off to stay with the carrier that we are wgith. After the meeting it was brought to their attention that the State of Idaho, had their insurance company not agree to renew their insurance, because of claims they had had against them. In reviewing the City of Rexburg claims, we came to the conclusion that we should stay with the same insurance with Archibald's until 1986. Gary Archibald had written a letter about the insurance. (copy attached) The council agreed. RE: MIA PETERSONS REQUEST FOR HEALTH FOOD BUSINESS AT ~ WEST MAIN Glen Pond said there was not enough for a quorum for Planning and Zoning to have a meeting in April, but there was a request that needs to be considered. Mia Peterson was at the meeting to request putting her Health Food Business at 355 West Main. It is right next to Culligan Soft Water, which is zoned commercial. She was asked if she could work out of Culligan, but she did not think she could because there was only room for that business. The council told her they could not act on it until she had gone to the Planning & Zoning for their recommendation. RE: REPORT ON THE 2nd EAST PROJECT Nile Boyle made a report on the 2nd East Project. He said that at the last council when the Mayor was making a report on the traffic pattern check that Artell Chapman made, he made a mistake and said there was 6000 vehicles during those few hours between 7:00 - 9:00 A.M., 11:00 A.M. - 1: P.M. - 6:00 P.M. on April 1, 1985, but the total was 2915 during those 6 hours.