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HomeMy WebLinkAbout1985.02.20 CITY COUNCIL MINUTES:( ~ RE: PINE TREES BLOCKING VISION ON GEMINI AND TAURUS Darlene Blackburn said Pearl Sutherland had called her to complain because her son had been in a wreck on Gemini & Taurus because his view was blocked with the pine trees on that corner. Sander Larson read a letter from Gary Sutherland telling about the accident he had because his view was blocked, doing about $2000.00 damage to his car. The Mayor said he talked to Farrell about trimming the trees or cutting them down. The council discussed the city moving the trees. They felt that we cannot get involved but we could reposition them and possibly do it if in return they give ua one or two for the parks of golf course. RE: SCOUT PROJECT OF SANDING DISCUSSED Sander Larson asked what happened to the scout project with the sand that was presented last winter. The Mayor said there was too many problems to get it going The Mayor said the city is having trouble sanding streets because the sand is frozen. In the future we need a shed to cover it. RE: MAYOR DISCUSSED THE PROJECT ON 2ND EAST STREET The Mayor discussed the project on 2nd East Street. He had met with the State and went over it all. They had decided on a 52' street for 2 blocks. From 4th South clear on to 14th South is wider and they will be resurfaced. They will move grater and sewer lines back and replace them if needed. The council felt it was okay to start having hearings. RE: APPROVAL OF BILLS AND ADJOURNMENT A motion was made by Sander Larson and seconded by Glen Pond to approve the bills. All Aye. A motion was made by Jim Morris and seconded by Nile Boyle to adjourn. All Aye. /~ ~- v~ May Jo C. Porter City Clerk, Rose Bag MINUTES OF THE CITY COUNCIL MEETING February 20, 1985 State of Idaho) County of Madison( City of Rexburg) RE: PIINUTES A motion was mde by Morgan Garner and seconded by Darlene Blackburn to approve the minutes. All Aye. RE: AUDIT The auditors Rudd & Company was at the meeting to present the audit. (on file) A motion was made by Nile Boyle and seconded by Morgan Garner to accept the audit. All Aye. RE: SCOUTS VISIT There was a group of scouts at the meeting. RE: RESOLUTION ON TAX ANTICIPATION NOTE Mayor Porter read a resolution to enable the Mayor and Treasurer to borrow on a Tax Anticipation Note. The interest being 6.3% from First Security Bank. A motion was made by Nile Boyle and seconded by Morgan Garner to pass the resolution. All Aye. (copy on file) ~L RE: RESOLUTION AUTHORIZING DESTRUCTION OF RECORDS They read a resolution to authorize the city clerk to destroy records that are no longer necessary. A motion was made by Morgan Garner and seconded by Sander Larson to pass the resolution. All Aye. RE: COOPERATIVE AGREEMENT FOR SEWAGE TREATMENT BETWEEN REXBURG AND VALLEY VIEW The Mayor presented the Cooperative Agreement for the Sewage Treatment between the City of Rexburg and Valley View Estate Subdivision No. 1 Sewer District. Mary Smith explained the changes she had made since the last meeting. It would provide that a $450.00 connection fee for all the lots which would be 35 lots, to be paid as soon as they recieved the money from the LID bonds. The monthly charge would go by the formula of 1.5 times the amount charged to the city residents. A motion was made by Nile Boyle and seconded by Sander Larson to approve the agreement and to authorize the Mayor to sign the agreement. All Aye. RE: DESIGN FOR 2ND EAST Mayor Porter said he and Morgan Garner had met with Forsgren Perkins and the State Highway Department and gone over the design for 2nd East. The highway people felt that instead of having a five foot sidewalk with a little piece of grass in between for three blocks, that we have it all sidewalk. They suggested that they make it a 10 foot sidewalk back from the curb. After discussing it we felt that an eight foot sidewalk would be better and it would not make it any closer to the homes that are on that street than it is now, and they also wouldn't have a little piece of grass in front of their house. The highway department felt that in the area between 4th South and 14th South where the design calls for curb, gutter, a bicycle path, and a sidewalk, to make the sidewalk a little wider and combine them. On the one side where it is farm land, they couldn't see any reason for putting in a curb or sidewalk. They said their experience was that when anyone started to subdivide they used heavy equipment and would drive over it and break the sidewalk and curb. The side where the homes are will have curb, gutter and sidewalk. They will get it redesigned and send it off to get it okayed. Sander Larson said someone had asked him about the alley that goes off of 2nd East. He wondered if this would be the time to resolve that problem. The Mayor said that on 17th Street in Idaho Falls the City had paved them and fixed it so people could go in a park, and made the entrance coming out a radial curb so it would be a little wider. The state man said this street would have the appearance of 17th street from the railroad going east. RE: MOVE INTO NEW BUILDING The Mayor told the council that we were in the process of moving into the new building starting Thursday. Monday we would start business in the new building. RE: CITY RELIEVED-MONEY FRON UTAH POWER AND LIGHT The city recieved money from Utah Power and Light in the amount of $30, 803 for a quarter. RE: MEETING WITH FEMA He told the council that the meeting with FEMA would be on February 27th at 10:00 A.M. RE: APPROVAL OF BILLS AND ADJOURNMENT A motion ~~aas made by Morgan Garner and seconded by Glen Pond to approve the bills. All Aye. A motion was made by Glen Pond and seconded by Sander Larson to adjourn. All Aye. Mayo Jo n C. Porter n City Clerk, Rose Ba y pa -~ RESOLUTION Morgan Garner presented the following Resolution and moved its adoption: WHEREAS, Section 50-907, Idaho Code, defines "Permanent Records, Semipermanent Records, and Temporary Records"; and WHEREAS, a copy of said Section 50-907 is attached to this Resolution, marked Exhibit "A", and made a part hereof; and WHEREAS, the cost of caring for accumulated records has become burdensome to the taxpayers of the City; and WHEREAS, certain permanent records, semipermanent records and temporary records should be destroyed. NOW, THEREFORE, BE IT RESOLVED that after the regular audit for the last fiscal year, the Mayor and City Clerk determine the records which can be destroyed in the three categories, and destroy the same, and that they list in detail the records to be destroyed; that such list be kept on file in the City Hall as a permanent record. BE IT FURTHER RESOLVED that the destruction of such records shall be under the direction and supervision of the City Clerk. Seconded by Sander Larson and, on roll call, the following Council members voted "aye": Jim Morris, Glen Pond, Sander Larson, Nile Boyle, Morgan Garner and Darlene Blackburn. CERTIFICATE The foregoing Resolution was unanimously adopted by the City Council of the City of Rexburg, Idaho, at its regular meeting held February 20, 1985, at 7:30 o'clock P.M. Dated February 20, 1985. Rose Bagley,' i Clerk (SEAL) RESOLUTION -1- ~. *, EXHIBIT "A" 50-907. Classification and retention of records. - (al "Permanent records" shall consist of, but not be limited to the following: proceedings of the governing body, ordinances, resolutions, building plans and specifications, bond register, warrant register, budget records, general ledger, cash books and records affecting the title to real property or liens thereon, cemetery records, and all other documents or records as may be deemed of permanent nature by the governing body. Permanent records shall be retained for not. less than ten (101 years. (b) "Semipermanent records" shall consist of, but not be limited to the following: claims, contracts, warrants, duplicate warrants, license applications, building applications, departmental reports, purchase orders, vouchers, duplicate receipts, bonds and coupons, registration and other elec- tion records, utility and other financial records. Serniper•manent records shall be kept for five (5) years after date of issuance or completion of the matter contained within the record. (c) "Temporary records" shall consist of, but not be limited to the follow- ing: correspondence not related to subsections (al and (h ~ of this section; cash receipts subject to audit; and such other recor•<!:; as may be deemed temporary by the city council. (d) Records may only be destroyed by resolution of the city council after regular audit. Resolution ordering destruction must list ire detail records to be destroyed. Such disposition shall be under the direction and supervision of the city c]erk. (1967, ch. 429, § 1.58, p. 1249; am. 1976, ch. 50, § 1, p. 150.E ~a I.7INUTES OF A REGULAR MEETING A regular meeting of the City Council of the City of Rexburg, Madison County, State of Idaho, was called to order by the Mayor, John C. Porter, at 7:30 o'clock P.M. on February 20, 1985, at the City Hall at Rexburg, Idaho, there being present the following: Mayor John C. Porter, Councilmen Nile Boyle, Jim Morris, Glen Pond, Morgan Garner, Sander Larson and Darlene Blackburn; also City Clerk, Rose Bagley. Nile Boyle was recognized by the Mayor and presented to the Council the following Resolution: RESOLUTION BE IT RESOLVED by the City Council of the City of Rexburg, Madison County, State of Idaho, a municipal corporation organized and existing under and by virtue of the laws of the State of Idaho, and a taxing district within the meaning of Section 63-3101, Idaho Code, in regular meeting assembled: 1. That the City of Rexburg borrow money in the sum of $300,000.00 and issue as evidence of such debt, a tax anticipation note, bearing interest at the rate of six and three-tenths (6.3) percent per annum from the date thereof until paid, which said note shall mature August 1, 1985; that said sum be borrowed from, and said note be issued to the First Security Bank of Idaho, a National Banking Corporation, Rexburg, Idaho, with its office and place of business in Rexburg, Idaho; such money to be used for general expenses of the City in anticipation of the taxes levied for the current fiscal year for general purposes and not yet collected by the City. 2. That the tax levy for the current fiscal' year has not been completed; that the amount of taxes levied for general purposes exclusive of taxes levied for outstanding bonded indebtedness and special purposes in the previous fiscal year fl 1 (1984) is .003845 mills on the dollar of market value, which market value for the year 1984 was $134,964,902.00, making the total amount of taxes levied for said previous fiscal year, exclusive of those levied for outstanding bonded indebtedness and special purposes, the sum of $518,940.05, of which sum none has been collected; that this proposed tax anticipation note does not exceed 75 percent of the taxes not yet collected by said taxing district for the current fiscal year, and the proceeds therefrom have not yet been paid to the City of Rexburg by Madison County. 3. That such tax anticipation note shall be a negotiable instrument, and shall pledge the full faith, credit and resources of the City for the payment of the same, and shall be substantially in the following form: I7NITED STATES OF AMERICA STATE OF IDAHO COUNTY OF MADISON $300,000.00 6.3~ TAX ANTICIPATION NEGOTIABLE NOTE Rexburg, Madison County, Idaho February 20, 1985 FOR VALUE RECEIVED, the City of Rexburg, Madison 1 County, State of Idaho, promises to pay to the First Security Bank of Idaho, N.A., a National Banking Corporation, with its office and place of business at Rexburg, Idaho, or its order, on the 1st day of August, 1985, the sum of Three Hundred ' Thousand and no/100 Dollars ($300,000.00), lawful money of the United States of America, with interest from the date of this note at the rate of six and three-tenths (6.3) percent per annum until paid. This note is issued in pursuance of a Resolution duly adopted by the City of Rexburg, Madison County, State of Idaho, on the 20th day of February, 1985. It is hereby certified and recited that each and every act, condition and thing required to be done, to have happened, and to be performed precedent to and in the issuance hereof has been performed in full and strict compliance with the Constitution of the State of Idaho and the provisions of Chapter 31, Title 63, Idaho Code, and amendments thereof; that the amount of this note is not in excess of 75 percent of the taxes levied by said taxing district for the current fiscal year and not yet collected, and that the tax levy for said current fiscal year has not been completed and the entire proceeds therefrom have not yet been paid to the City of Rexburg by Madison County; that the market value and the tax levy is based on the 1984 market value and 1984 tax levy; that the full faith, credit and resources of the said City are hereby pledged for the payment of this note, according to its ~ ~~ terms; that there remains to be collected all of the taxes levied for the current fiscal year and there are no other tax anticipation notes outstanding to be paid from the uncollected portion of the taxes levied for the current fiscal year. IN WITNESS ti~]HEREOF, the said City of Rexburg has caused this note to be signed by its Mayor and attested and the seal of such City affixed by the Clerk this 20th day of February, 1985. G`G~ a`r~-W ~S~John C. Porter, Mayor ATTEST: ,SlRose Bagley, City Clerk (SEAL) 1 ~R .. { ,, ~~ i( ,~ 4. That such tax anticipation note be sold at I~ '~ private sale to the First Security Bank of Idaho, N.A., Rexburg, Idaho, aforesaid, by the r4ayor of the City forthwith, 4i j and that he be hereby authorized to make such sale and to i? receive the proceeds therefrom and deposit them to the credit is '1 of said City. '~ 5. To provide for the payment o~said tax anticipation note at maturity, a special fund is hereby created '~ to be known as TAX ANTICIPATION BOND OR P7OTE REDEMPTION FUND, i '~ and it is hereby provided that all taxes hereafter collected or ~ received from the general tax levy for the current fiscal year 'S shall be placed immediately in such fund until such time as the ~, i~ funds accumulated therein shall be sufficient to pay the hereinabove mentioned tax anticipation note, together with ;~ ~, s interest thereon at maturity, and the funds so accumulated in '~ the said fund are hereby appropriated and set apart for such i ~; ~~ purpose only and shall be used for no other purpose; providing, i however, that this shall not limit the payment of said note to the said taxes collected, but such note shall be the direct and ~~ general obligation of the City of Rexburg. li ,' 'i It was moved by Nile Boyle, and seconded by Morgan !1, Garner that such Resolution be adopted, and the proper officers ;, ` directed to proceed accordingly, and that the Resolution be ii II spread on the minutes. Upon call for question, the vote was taken as: For 6, Against 0. f 4~ 49hereupon the Mayor declared the Resolution duly adopted and ~` directed that the proper papers be executed and that the Mayor i proceed to negotiate the loan, as authorized in the Resolution ~' and directed the Clerk to spread the Resolution upon the minutes of the Council. iriere being no further business to come before the Council, the meeting was declared adjourned until the next regular meeting of the Council, subject to call by the l~sayor. ~l r~ ATTEST: Jo Porter, I!'Iayor /" Rose Bagley, y erk 1SEAI,)