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HomeMy WebLinkAbout1985.02.06 CITY COUNCIL MINUTES=A MINUTES OF THE CITY COUNCIL MEETING February 6, 1985 1 ~~i ~J State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held February 6, 1985, at the City Hall. Present were the following: Mayor: Councilman: Councilwoman: Also Present: John C. Porter Jim Morris Glen Pond Sander Larson Nile Boyle Morgan Garner Darlene Blackburn Rose Bagley, City Clerk Richard Horner, Treasurer RE: MINUTES A motion was made by Sander Larson and seconded by Jim Morris to approve the minutes. All Aye. RE: REXBURG HEIGHTS SEWER DISTRICT OPERATION Dr. Crandall was at the meeting to present the Rexburg Heights Sewer District Operation Agreement. He said he was the new president of Valley Sewer District. They had met with a few of the City Council members about three months ago, and got a feeling of what the city wanted in an agreement. He presented a proposed contract they wanted to enter into with the City of Rexburg. Basically the contract conforms very closely with what we had talked about except for one area. The agreement is patterned after the agreement that Rexburg has with Sugar City. The Mayor said Mary Smith had gone over the agreement and there was one or two changes but she said they. were just minor things. Dr. Crandall presented a brief summary of the agreement. The residents as a whole have voted to form a sewer district. The agreement states that the system will be put into all federal standards, we will give the city all drawings and will give the city the right to inspect the system. The city would install at its expense any trunkline and lift station which is required. The city would bill each of the residents along with their water bill at a rate of 12 times the current city rate. Also they ask that the city do routine maintenance on the system and if there are any capitol replacement costs exceeding $100.00 the district would pay for it. The system would serve 35 residential lots, they-propose $450.00 connection fee per lot. They suggest this amount to be consistent with the fact that they will pay lZ times the monthly rate and the connection fee would be 12 times the city connection fee, in return they propose collecting that hookup fee from each of the 35 lots and remitting it to the city as they are all connected. They propose to pay a connection fee for the existing lots even if they don't have homes on them as well as the existing homes. The $450.00 fee on 35 lots would be $15,750.00. Everyone will be connected at the same time and the city can start collecting a monthly fee of all the homes at the same time. If anyone is delinquent on their monthly payments, they would help in the collection of any of these bills by making a tax assessment with a lein against a person's house if that is necessary. The only change they had made was instead of paying $600.00 hook-up fee they would pay $450.00 but in a lump sum. The Mayor said that Mary Smith suggested that we decide on the fee tonight and then after she makes one or two changes on the contract, we finalize it at the next meeting.. After she gets the agreement drawn up, the council will get copies to study before meeting. A motion was made by Morgan Garner to approve the fee of $450.00 if all the lots are paid in a lump sum and that the sewer charge would be billed at 12 times the current city rate. Seconded by Glen Pond. All Aye. RE: MAYOR SAYS WE ARE MOVING INTO NEW BUILDING The Mayor told the council that as we are getting ready to move into the new building we are going through everything and throwing things away. The city clerk clerk read from the record management and control manual as to how long records have to be kept. (A) Permanent Records - to be retained for not less than ten years. (B) Semi-permanent records - to be retained for five years after issuance or completion of the matter to which the record pertains. (C) ~/ Temporary Records - to be retained until after a regular audit correspondence not related to A and B above. Cash reciepts subject to audit other records deemed temporary by the council. The Mayor said a record has to be made of records that are thrown away. A motion was made by Morgan Garner to pass a resolution to authorize the city clerk and Mayor to throw away the records that have dates on them showing that the period of retention has expired. Seconded by Sander Larson. All Aye. RE: TAX ANTICIPATION NOTES DISCUSSED The Mayor told the council that we had passed a resolution last November giving the council and Mayor the right to borrow tax anticipation notes. We paid those notes back and now we want to pass a resolution authorizing the Mayor and the Treasurer to enter into another tax anticipation note that will be repaid in August. After contact- ing all the banks, the best interest rate is from First Security at 6.3%. It not only gives us. a tax flow but while we are paying off the building and paying off some of our bonds we can invest it fora higher rate than the 6.3%. A motion was made by Nile Boyle and seconded by Darlene Blackburn to pass a resolution authorizing the Mayor and Treasurer to borrow on a tax anticipation note. All Aye. RE: MOVE AND OPEN HOUSE The Mayor said he thought we would be able to start moving into the new City Hall about the week of the 20th, and will be able to have our 1st meeting in March in the new building. Sander suggested that we have an open house that night and serve punch and cookies. One suggestion that the Mayor said he had was to put out a program or a small pamphlet for people who come there. These are some of the things he thought should be on it. Picture of Mayor and Council. Picture of Department Heads and Planning and Zoning. Names of all of the employees. Pictures of the City Hall and the interior pictures also. Some statistics such as how many miles of water lines, how many miles of sewer lines, the water storage capacity, the pumping capacity, how many street lights we have, how many fire hydrants. Financial report. Report on Recreation Program, on the parks, how many vehicles, how many firemen, how many policemen, how many fires, how many arrests. This might be so popular that we can update it every year. On the back page we could have a page that is perforated so people can write suggestions and tear it off and give it to us. The council suggested that we have a Ribbon Cutting at the same time. RE: MONEY FOR SALES TAX AND ROAD AND BRIDGE The Mayor told the Council that we have recieved the money for the sales tax and one year 1983-1984 of the Road and Bridge Money. The county approved this years and we will set up another meeting with them and go over some of these things. One thing we need to insist is that they pay it currently all the time. The council wanted to know how far we could go back. The Mayor said the Attorney General would make a decision. RE: MEETING WITH FEMA The Mayor reminded the council that we have a meeting with the FEMA people on February 20th at 9:00 A.M. We will have our auditors and our treasurer there. RE: STREET COMMITTEE REPORTED ON STREET ABANDONMENT AT WALTERS The street committee reported on the street abandonment down at Walters. Nile Boyle said he didn't think we could do anything until we get clear title to the other property the city had gotten from the fair board, He was not sure he was in favor of giving them anything on that East West road. He would have to know more in the future what is going to happen in that big lot East of them. He suggested that if he just wants to park equipment there the city could draw up an agreement rather than deeding it to him, but keep the right to go east if you ever needed to. He said he would be reluctant to abandon that street, in case we need to use the East West part later. Jim• Morris said he felt the same as Nile. Morgan Garner said that the only thing that worried him was if there happened to be a bad accident there we could be liable. Jim Morris suggested that we could close off the entrance to both roads. Jim said he is parking his vehicles there now so we probably don't even need an agreement, and there would be no objections for him to keep using it. Morgan Garner said he thought it v~ould be best to draw up an agreement with him and let him use it, and then get a legal opinion from Mary on our liability. Mayor Porter suggested that we put up road closed signs. 1 ," ~~ RE: PINE TREES BLOCKING VISION ON GEMINI AND TAURUS Darlene Blackburn said Pearl Sutherland had called her to complain because her son had been in a wreck on Gemini & Taurus because his view was blocked with the pine trees on that corner. Sander Larson read a letter from Gary Sutherland telling about the accident he had because his view was blocked, doing about $2000.00 damage to his car. The Mayor said he talked to Farrell about trimming the trees or cutting them down. The council discussed the city moving the trees. They felt that we cannot get involved but we could reposition them and possibly do it if in return they give ua one or two for the parks of golf course. RE: SCOUT PROJECT OF SANDING DISCUSSED Sander Larson asked what happened to the scout project with the sand that was presented last winter. The Mayor said there was too many problems to get it going The Mayor said the city is having trouble sanding streets because the sand is frozen. In the future we need a shed to cover it. RE: MAYOR DISCUSSED THE PROJECT ON 2ND EAST STREET The Mayor discussed the project on 2nd East Street. He had met with the State and went over it all. They had decided on a 52' street for 2 blocks. From 4th .South clear on to 14th South is wider and they will be resurfaced. They will move water and sewer lines back and replace them if needed. The council felt it was okay to start having hearings. RE: APPROVAL OF BILLS AND ADJOURNMENT A motion was made by Sander Larson and seconded by Glen Pond to approve the bills. All Aye. A motion was made by Jim Morris and seconded by Nile Boyle to adjourn. All Aye. May Jo C. Porter City Clerk, Rose Bag MINUTES OF THE CITY COUNCIL MEETING February 20, 1985 State of Idaho) County of Madison( City of Rexburg) RE: MINUTES A motion was mde by Morgan Garner and seconded by Darlene Blackburn to approve the minutes. All Aye. RE: AUDIT The auditors Rudd & Company was at the meeting to present the audit. (on file) A motion was made by Nile Boyle and seconded by Morgan Garner to accept the audit. All Aye. RE: SCOUTS VISIT There was a group of scouts at the meeting. RE: RESOLUTION ON TAX ANTICIPATION NOTE Mayor Porter read a resolution to enable the Mayor and Treasurer to borrow on a Tax Anticipation Note. The interest being 6.3% from First Security Bank. A motion was made by Nile Boyle and seconded by Morgan Garner to pass the resolution. All Aye. (copy on file)