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HomeMy WebLinkAbout1984.10.31 CITY COUNCIL MINUTES,..3 RE: AUDIT CONTRACT The mayor asked .the council if they had had a chance to read the audit contract for 1983-1984 from Rudd, DaBell, Call, & Hill that had been mailed out to them. The cost of the audit will range. from $7,000 to $7,200. A motion was made by Jim Morris and seconded by Morgan Garner to except the audit contract from Rudd, DaBell, Call, & Hill for $7,000. All Aye. (copy attached) RE: BOY SCOUTS ATTEND J.D. Hancock was at the meeting with a group of Boy Scouts. RE: MUTUAL AID AGREEMENT Sander Larson read a Mutual Aid Agreement with the Madison County Fire Department. This agreement would allow the City to assist them and the city would be able to assist the County. Sander Larson stated that he would recommend that we proceed with it. J.D. Hancock, Assistant City Attorney, recommended that Mary Smith review this agreement before it was excepted by the city. A motion was made by Jim Morris and seconded by Sander Larson to accept the Mutual Aid Agreement pending Mary Smith's review and council. All Aye. Rf: EXTRA MEETING Mayor Porter announced that after the council meeting the council was going to have a personnel meeting. RE: APPROVE BILLS Jim Morris made a motion to pay the bills seconded by Morgan Garner. All Aye. RE: ADJOURNMENT Morgan Garner moved that the meeting be adjourned, seconded by JimcMorris,, All Aye. ~11~ '1 -~ City C1 erk, Ro ag ~' ~~ May o n C. Porter MINUTES OF A SPECIAL CITY COUNCIL MEETING October 31, 1984 State of Idaho) County of Madison( City of Rexburg ) A special meeting of the City Council for the City of Rexburg, Madison County, held October 31, 1984, at the City Hall. Present were the following: RE: ROAD & BRIDGE FUNDS Mayor: Councilman: John C. Porter Glen Pond Jim Morris Nile Boyle Sander Larson Morgan Garner Councilwoman: Darlene Blackburn Also Present: Rose Bagley, City Clerk Mary Smith, City Attorney Richard Horner, Treasurer 11 i" Mayor Porter handed out a handout to the councilman with an explanation of payments received and owed by Madison County to the City of Rexburg for sales tax and road and bridge funds. 23 RE; FORMULA FQR ROAD & BRIDGE FUNDS Mayor Porter told the council the reason that he had checked on this was because he had read in the paper in Idaho Falls when they were working on their budget, that because the county had lowered the Road and Bridge levy that the city had lost $100,000. He had thought that it was a lot of money for even Bonneville County. when we only get $7000 or $8000. When the mayor was in Boise two months ago he had talked to the Association of Idaho Cities to have them check on the formula to see if we were getting our share of the money. They thought we were talking about the sales tax and had already sent us a letter. When the mayor was in Boise last Friday, he had told them that the what he was really asking about was, the division of the Road and Bridge money that the county collects on the property taxes. Some of the sales tax money does go to highways so that is what they thought the mayor was talking about. The mayor got the formula from the A.I.C. while he was over there on the division of the money that the county collects on the Road and Bridge. If they levy 2 mills, all the people within the corporate limits of the city pay that 2 mills to the county on their valuation of their property. Then the county is suppose to remit 50% of that back to the city and they have not been doing it. The mayor said he didn't know what the rule is and we have just been excepting what ever they send us. They send us money every month with a sheet listing what it is for, and once a year they will send Road and Bridge Fund money. Sometimes they go for two years without remitting the Road and Bridge Fund. Richard went over the Treasurer's office and found out how much they are collecting every year and by using that formula it shows that since 1976 we are short $668,092. (copies attached) RE: CORRECT FORMULA The mayor said he had called the meeting to let the council know what is going on. He had given the information to Mary Smith and Brent Moss to research it to make sure the formula is correct. He was going to talk to Dell Klinger to let him know what the problem is. He was sure the county would want to ask the Attorney General's office for their opinion. He felt that as city officials we have a responsibility, if the law says this is the money we are suppose to get, we should try to get the money. On the Road and .Bridge money, the county has been using it in the county, and it should have been used in the city. RE: .AUDIT The mayor said there is one thing that we must insist on from now on wherever there is a division of funds from the county, we should insist that t4~e auditors go over and audit that fund every year just like they audit every- thing else. RE: PAYBACK The mayor said he had been trying to think how we could get it back. If they ask him he would tell them that starting .immediately they would have to pay us our share now plus 25% of the back amount, so they would be paying 75% and they would have to pay quartly like the law says. RE: FALSE CEILING The mayor said he had met with the contractor and archetect today. They are going to put a false ceiling in the store room where the recreation department will be. ECIPDA would like three offices instead of just one office room. It will mean about $4000 additional and they have agreed to pay $200 more rent a month. The archetect had suggested to have the ceiling just like it is back there and have the contractor build the petitions but they will just go up so far and then they will put a seal on up, so if we ever want to take the whole thing out it would be possible. RE: NEW TRUCK BED Mayor Porter said when the city bought the new .truck we were going to shift the body from another truck, but it won't work. Farrell had gone to a sale in Pocatello to see about buying abed to fit .the truck, but came home and talked to Bob Bell who will build us one for about $1000. RE: ADJOURNMENT C May Jo n C. Porter City Clerk, ose