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HomeMy WebLinkAbout1984.06.06 CITY COUNCIL MINUTESRE: PASSING RESOLUTION A motion was made by Morgan Garner and seconded by Nile Boyle to pass a resolution authorizing the mayor and city clerk to sign the sweeper lease. All Aye. RE: COMPLAINTS ABOUT VACANT LOTS & BUILDINGS The mayor said he had been getting complaints about vacant lots and buildings. The mayor and city attorney had worked out a deal with Cramer about his vacant house. Mike May will tear it down for the lumber and then knock it down. Then Cramer will pay the city $150 to load it up and haul it away. RE: PAYING BILLS A motion was made by Morgan Garner and seconded by Jim Morris to pay the bills. All Aye. RE: ADJOURNMENT A motion was made by Nile Boyle and seconded by Jim Morris to adjourn. All Aye. ti _ C~ ,~ Mayp C. Porter ~_~l- Ci ty lerk Ros ~ ag MINUTES OF THE CITY COUNCIL MEETING .June 6, 1984 State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for. the City of Rexburg, Madison County held June 6, 1984, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Nile Boyle Jim Morris Glen Pond Morgan Garner Sander Larson Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer A group of guests from Ricks College Academy Players made a presentation and invited the Mayor and Council to the first show that is opening on Firday and Saturday night.- RE: APPROVAL OF MINUTES A motion was made by Nile Boyle and seconded by Darlene Blackburn to approve the mintues. All Aye. RE: HATHAWAY SUB DIVISION Mayor Porter presented the final plat for the Hathaway Sub Division. Glen Pond said the Planning and Zoning had approved the plat, all of the department heads had approved it. A motion was made by Nile Boyle and seconded by Jim Morris to approve the-final plat as recommended by the Planning and Zoning. All Aye. RE: REED WYATT 6-PLEX Mayor Porter told the council that we had a letter from Reed Wyatt to withdraw his request for a variance to build his 6-plex, but now he has talked to several of the neighbors and has decided to go ahead and have a public hearing for a varaince for the 6-plea. A motion was made by Nile Boyle and seconded by Sander Larson to seta hearing for the variance for Thursday, July 5 at 8:00 p.m. All Aye. RE: FIREWORKS PERMITS Mayor Porter read requests for Fireworks Permits from: Don Pollard to be sold at the old Safeway Lot location, and also sold at the Targhee Sports location. Lynn Webster requested to sell fireworks at the old Me & Stans location across from the 2nd ward church. A motion was made by Darlene Blackburn and seconded by Jim Morris to approve these permits. All Aye. RE: SEWER DISTRICT AT REXBURG HEIGHTS Ken Burt was at the meeting to represent Rexburg Heights. They had an election and formed a Sewer District with a board of directors, and Mr. Burt is the chairman of the board of directors. They are in the process of forming an LID for the sewer. They have hired Dave Benton as the engineer. He was at the meeting to find out the requirements to hook on the sewer. Mayor Porter told him that the work of installing the line down to where they can hook onto it has already been started, and will probably be finished in about three weeks. We charge the people outside of the city 50% more to hook onto the sewer, however, the council did talk about charging $600 to Rexburg Heights on the hookup. Ken Burt said the line that has been put in so far runs down right to the bottom of the hill with a big manhole apparently for them to hook on right there. He had talked to AMR and there is a possibility that they will run the line to the homes on that road, and if they do that, AMR has no objection to them hooking onto that line. He asked if there was any objection with the city. The mayor said as he understood it, AMR was going to run a line in between Rexburg Heights and AMR. They were to run a line clear to the west of their property and then they would be running an interceptor line up to where our line would terminate. He told Mr. Burt that they could hook onto that of theirs. Ken Burt asked if after they hook onto the line, if the city owns the line. The mayor told him the city would only own the part that is in the City. The mayor told him after it is put in and all okayed, we will accept the line that is in the city. The mayor told him he would suggest to the council that we will charge the $600 rate to hook onto the sewer for a period of time possibly 3 months and then charge $1,000. The city is making a considerable investment in the line and the hookup fee will help to nay for the line, but if only 2 of the people hook onto it for two or three years we won't get our money back, so we need to charge $600 for 90 days and the raise it to $1000, the council agreed. Richard Horner told them the monthly rate for sewer for being outside the city would be $3.75 plus 52.5 cents per 1000 gallons of water used, which is based on the amount of water used per month from November to April. This is 12 times the amount charged to residents within the city limits. The reason that people outside the city have to pay 12 times the amount as people in the city is because the people in the city have paid to put the sewer system in including the sewer plant. He asked if when they get the system in and approved it the city would take over the maintenance. The mayor told him we would have to work out a contract, It would be a lot like the water system. He told him that if they have a big washout or a broken pipe, they would have to repair it. We maintain the sewer plant and if the line is plugged up, we will flush it out, this is all. He told him that they would be hooking onto the system that cost the tax payers who are paying off bonds for about 5 million dollars. The mayor told him they would have to have enough money in the sewer district to replace broken sewer pipes and make necessary repairs. Mr. Burt asked if they flushed out the lines every two years. The mayor told him that we keep the problem areas flushed out but don't to the other periodically. Mr. Burt told the council they hoped to be ready to hook on in August. RE: SUB DIVISION ORDINANCE PUBLIC HEARING 8:00 p.m. Sub Division Ordinance Public Hearing. Glen Pond told the council the Planning and Zoning had worked hard on this ordinance and spent a lot of time on it, and the council owes them a vote of thanks. No one was at the hearing. RE: ORDINANCE N0. 658 Mary Smith read Ordinance No. 658 AN ORDINANCE REPEALING ORDINANCES N0. 444, 487, AND ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND ADOPTING THAT CERTAIN DOCUMENT KNOWN AS THE REXBURG SUBDIVISION ORDINANCE AUTHORIZED BY TITLE 50, CHAPTER 13, AND TITLE 67, CHAPTER 65 OF THE IDAHO CODE, AS AMENDED OR SUBSEQUENTLY CODIFIED AND ARTICLE 12, SECTION 2 OF THE IDAHO CONSTITUTION. THE PURPOSE OF THIS ORDINANCE IS TO PROMOTE THE PUBLIC HEALTH, SAFETY, AND GENERAL WELFARE, AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. A motion was made by Councilman Nile Boyle and seconded by Councilman Sander Larson that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered. Those Voting Aye: Darlene Blackburn Nile Boyle Those Voting Aye: Jim P~torris Morgan Garner Sander Larson Glen Pond Those Voting Nay: None Ordinance 658 was then placed before the council. The mayor then called for the coting for final passage of the ordinance, and the motion was made by Morgan Garner and seconded by Sander Larson that ordinance 658 be passed. Those Voting Aye:. Darlene Blackburn Nile Boyle Jim Morris Morgan Garner Sander Larson Glen Pond Those Voting Nay: None The roll showed all councilmen present voting "Aye" carried. The mayor declared that the majority of all the members of the City Council had voted for the passage of said Ordinance, and that said Ordinance was duly and regularly passed. Mayor Porter declared the motion carried. RE: CITY HALL Next on the agenda is what to do about the city hall. Glen Pond reported on the finance committee findings. The low bid for the new city hall was $259,751. He handed out information sheets for the findings. They had cut approximately $34,000 from the building making the cost of the new building $225,481. The net difference was $39,295. There were two other buildings considered: the Porter Building and Econo 'dart. (copies of findings sheet attached with figures of both building costs) (.copies of changes on sheet attached) RE: METHODS OF FINANCING Mayor Porter discussed methods of financing. We were going to reduce the property tax on the next budget because we were going to get some sales tax money. We also can increase the property tax for the general fund purposes by 5% every year under the law until we get up to the 1% mark which we are only a little over z of 1~. If we eliminate that property tax relief that we were planning to give that will give us an additional $30,000. We can also declare an emergency because the building was blown up and take what money we need and then levy on property tax next year. We can do any of those things without an election. The other option is to go with an existing building and we would still be able to give the property relief that we planned on, and in case we run over we won't have to use the emergency powers to put more money on the property tax. Nile Boyle said he felt strongly that we need to give some property tax relief He said it appears that if we want to go with the old site that we re-bid it and it would take two or three weeks. Glen Pond said if we get the sales tax money, we should do something with it instead of putting. it into a new building by giving the property tax payers some kind of relief. ..Morgan Garner said it would be fora one year thing and cost the tax payers only one year the additonal money. The mayor said the $30,000 would fix a couple of streets that would get worse if we did not fix them now. RE: ADJOURN TO EXECUTIVE SESSION Sander asked if we could adjourn to an executive session. Mayor Porter said under the open meeting law we are entitled to close the meeting while discussing purchasing property so people don't hear about it and the price of the property sky rocket. Ken Burt asked if they had ruled out buying the Tri County Equipment Building. Nile Boyle said if we bought it for $150,000, we would not have enough money to remodel it. A motion was made by Sander Larson and seconded by Nile Boyle to adjourn to an executive session. All Aye. RE: EXECUTLVE SESSLON Executive Session held in Mayor Porters Office. Mayor Porter discussed some of the options. The Econo Mart has no property behind the building and no back door. He asked Clint Parkinson to arrange for the purchase of property for an alley behind the building, but he couldn't buy it. The mayor had suggested a sidewalk easement, but he had not been able to arrange that. The mayor said we need an alley behind the building with a back door. There is only 10 parking places not counting the ones on the street. Nile Boyle said if we re-bid the building when .the bids come in, we need to go ahead and do it. Glen Pond said he had reservations about re-bidding. Jim Morris said we need to remember we are not looking at a short term investment. Glen Pond said we need property. Richard Horner told the council that we only used 2/3 of the office space, and we could probably get away with using 2 of it. Mayor Porter said the fire department are buying 2 more engines and will need more parking. Jim Morris said if we want a new building and don't have enough property in the old location we could buy the Carter Property, but he thought the old location would serve the city for a long time. Morgan Garner said he was in favor of re-bidding. Nile said he was in favor if it comes within the budget. Sander Larson said he had had phone calls and people said they didn't care where it was located, but if it cost more money, they were in favor of an old building. Glen Pond said everyone he talked to wanted to go where it was cheaper. Morgan Garner and Jim Morris said they had not heard that most people wanted anew building. Nile Boyle suggested we have the water users vote and advise. Morgan Garner said the council have been elected to make the decisions. RE: REGULAR COUNCIL SESSION Back in regular council session. Nile Boyle asked Byron Blakely how long it would take to get ready to re-bid. It would take 3 weeks to advertise for bids, and they could just analysis how they were going to go about adopting the plans. Nile asked Harold Harris how long it would take to bid after they got the plans. He said if they didn't do a lot of physical changes to the plan it wouldn't take long. The main thing that would take time would be the legal advertising. Byron Blakely asked if now that the council had cut the building $34,000 if that would be enough. The council discussed the cuts. Mr. Blakely said there are some severe cuts. The council discussed the cuts made with the architect and Harold Harris. RE: DOYLE WALKER Doyle Walker - If the city will stay in the building and the county does decide to buy the other part of the buikding, we could work it into a City County Complex because we work together a lot. It is close to the courthouse. He usggested that the city stay here and leave it the way it is and if the county .does buy it down the road, they then remodel and make the changes fora complex. RE: ROBERT FRANZ Robert Franz - I wanted to go down on record if we even think of building a building over there and raise taxes, we have holes in our heads. Art Porter is more than generous to give the city a good deal and give them room for~expans~on of airy offices.. When he had read the cost of the new construction, he could not believe that we would consider building the new building. He said he thought the Mayor should make the decision. He had already talked to the councilman that lived in his area and told them how he felt. RE: CLINT PARKINSON Clint Parkinson - He agreed that we were suffering from tax increases. The issue of the back door on the Econo Mart building he could not see why we need a back door. Nile Boyle said the building in not built to code. Mr. Parkinson said he did not think we needed future expansion. They could buy the house and property next door and rent the house out and have the property they need. There is also a possibility to get an easement for the back door. RE: KEN BURT Ken Burt - As a Businessman he felt we do need more taxes. He would recommend that the city occupy an existing building. RE: BYRON BLAKELY He said he would like to commend the council for trying to replace the building with 90% of the replacement value of a new building. It is a difficult task. The cost of the new building was originally $44.75 a square foot and the council have made cuts so now the cost would be $37.00 a square foot. RE: .HAROLD HARRIS Harold Harris - Approximately 25 % of that building was rented out and could be used for expansion. The city has now cut some of the frills that would not have to be put back in. They were only f~xlls and not significant things. The city should be commended for trying to cut. Mr. Harris said he would Tike a decision because the city is holding his bond and he would like to know right away so he could know what he was going to do. RE: RE-BID by Morgan Garner to re-bid the new Mayor Porter asked for a vot of n voting until the other council Nile Boyle--Nay - he said he voted nay because he did not feel good about having the mayor have to cast a tie vote in this situation. The mayor declared the motion list 4 to 2. A motion was made by Jim Morris and seconded city hall to be re-built at the old location the council. Nile Boyle said he would pass members had voted. Jim Morris-- Aye Glen Pond--Nay Morgan Garner--Aye Sander Larson--Nay Darlene Blackburn--Nay RE: OFFER TO ART PORTER A motion was made by Glen Pond to make an offer to Art Porter to purchase the Porter building from him. The mayor asked for a vote of the council. Nile Boyld--Aye Jim Morris--Abstain Glen Pond--Aye Morgan Garner--Nay Sander Larson--Aye Darlene Blackburn--Aye Motion carried 4 to 2 RE: PAMIDA BUILDING Sander Larson said he had some people come to him that were concerned about the Pamids building because it was unsightly and unsafe. He felt that we need to take whatever steps necessary to get that situation cleaned up. They have had adequate time to get it cleaned up. They-mayor said he had discussed with the insruance adjustor about it and indicated that they were going to rebuild. The mayor said we would call them and tell them they would have to clean it up. RE: MOUNTLN BELL PAYMENT CENTER Mountain Bell is closing all of their offices throughout_Ldaho where they receive telephone bills. They want the city to take in the bills and they will give us a contract and pay us 35¢ a payment. He talked it over with Richard to see if we could handle it. The lady that is in charge of it said it would amount to about $600 a month. Richard and Rose think they can handle it. He suggested that we have a drop box at the Fire Station. The council told the mayor to work out the details with Mountain Bell. RE: REMODEL WITHIN BUDGET Nile Boyle said he wanted to go on record as stating that we remodel within the budget. RE: BILLS A motion was made by Morgan Garner and seconded by Jim Morris to pay the bills. All Aye. RE: ADJOURNMENT A motion was made by Glen Pond and seconded by Darlene Blackburn to adjourn. All Aye. ~ ( ~~ ~`_I Maygr~"John C. Porter Rose Bagley City Clerk MINUTES OF A SPECIAL CITY COUNCIL MEETING 6/3/84 A special. meeting of the City Council for the City of Rexburg, Madison County, held June 3, 1984. Present were the following: RE: CITY HALL Mayor: Councilman John C. Porter Morgan Garner Jim Morris Sander Larson Glen Pond Nile Boyle Councilwoman: Darlene Blackburn Also Present: Richard Horner, Treasurer Rose Bagley, City Clerk Mayor Porter read the bids to the council for the New City Hall. Copy attached. The mayor said he thought we got some good bids. It was not quite $45.00 a square foot for the low bid which was $259,751. The problem is we are talking about $70,000 which we don't have. He discussed some solutions. (1) we hold an override, which takes 45 days to do that, and ask the people to approve it, and then we can levy for the additonal amount of money. It would be for one year. Then we would have the money we need and be able to build the type of building we want. (2) we can award the contract. We have $154,000. The building won't be completed until we set another budget, and we can get the additional money from our next budget. However, the problem with. that is we won't be increasing our property tax and we will have to take the money to make up the difference from ,the other departments in the city. He said that would be a mistake... (3) we can go the route of a lease purchase. We can find someone to finance the entire thing. By the time we go through the process of the legality instead"'of the $70,000 it will cost up to $100,000. The person who loans the money will have to have a title to it, so we will have to pay Hemming off which is another $19,000, however, the money we have been paying to Hemming, which is about $4,000 a year, vrll be available to pay on the building. That would probably take about the same amount of time as the override. Jim Morris asked the mayor about the sales tax money. The mayor said we would be getting about $30,000 in October, and next year we will be getting about $100,000. However, the money isn't coming in like they thought it would, so. we will probably get a 10% cutback in that. He said he had been telling everyone that that money would go for capital improvements. Nile Boyle - Before we approve the contract, he would like to go the override. or get an advisory vote by the people. The vote could be done at the polling places or even a ballot sent out with the water bills. It is complicated a lot by Mayor Porter and Art Porter being brothers. There is a lot of feeling downtown on it now. He said he was not willing to raise the taxes without the people knowing that it is going to cost $80,000. Jim Morris - He feels like Nile. He would like Richard to put together some figures on how we could finance it. He said he thought the new building is an asset even though it will cost us some money. It is like everything else. If we make a change to update equipment, we tend to work more efficiently with updated facilities. He said if we buy an older building and remodel and get the remodeling costs in there, we will find we had spent rfiore money than we have orx~gr~ally planned. Glen Pond - When we had an override election for things that were more important than a new building, people did not support us on that. He said he for one would not want to see. anymore taxes, especially when they voted for the bond on the school. He feels like the building that we are in or some other location is adequate. We would be getting more property where we are at now than in the old location. The building is 5 or 6 years old so it is not an old building. He did not think we should look at spending more money that the tax payers don't need or want. Morgan Garner - He thought in all fairness that we need to get the feel of the people and give the people the chance to let us know their feelings. That .way we have cleared the air and there can't be any complaints. We should consider some other building. Tri County Equipment was offered at $150,000 and Econo Mart is down at $100,000. There are some good ways to go if money is the_only thing we are thinking about. Stiil on the other hand we have an opportunity of a life time to get something that is right up to code, up to date in every way. We can insulate properly so the heating bill won't be too expensive. There is a number of advantages both ways. He would have to go along with making the information public in every way and informing the people and. let them decide. Sander Larson - He did not accept the figure on the new building. Ne thought they were high. He had talked to some of the people that helped bid it out and they indicated that some of the things called for are excessive. He felt that the price is more than it realistically ought to be. So to say to the tax payers that is what you are voting on, he did not agree with that aspect, he thought it was a little excessive. He would still like to see what the public feels. He thought to have an override would be somewhat committing political suicide .because we have just gassed a school bond. He would like to find out how they feel but not to have an election. He thought there are things that can be trimmed from the new building. On top of the price for the building we have an architect fee. Darn.ene Blackburn - There are a lot of people. that want the new building but don't want to pay for it. Most people want the old location. Mayor Porter said Bill Turnbull called him and wondered about having a citizens committee and have an advisory election. Glen Pond - have we thrown out the idea that when we started, we said we would not spend more money than we got from the insurance. He wondered if he was the only one that remembered that is what we agreed on. Morgan Garner said we had decided that if it was over we would reassess. Sander Larson said he remembered that we would go back to the drawing board. Sander was a little reluctant to have an advisory committee because those on the committee can pretty well determine what you do. Jim Morris - The mechani big item. He said maybe that are in the building experience with the roof every 4 years to keep it roof they make. He also before. ~s on the new building is high. The roof design is a the council didn't get enough advice from the people trade to advise on the plans. Mayor Porter said his on the old building was we spent about $5000 on it from leaking.. So he had told them he wanted the best thought we should have better insulation than we had A motion was made by Nile Boyle and seconded by Sander Larson to turn it over to the finance committee and let them study the facts- and figures and bring them back to the regular city council meeting. on Wednesday night. All Aye. Meeting Adjourned 2~ ~L~-C. Rose Bagley Cit e~ May ,Jo Porter