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HomeMy WebLinkAbout1984.03.28 CITY COUNCIL MINUTES,~;.: 1/3 next year and 1/3 the following year. (copy on file) We are financing $55,000, with a down payment of $20,000, at an interest rate of 8.25%. A motion was made by Jim Morris and seconded by Nile Boyle to approve the resolution. All Aye RE: PLANS FOR NEW CITY HALL The architect representative was at the meeting to show the plans of the new City Hall building. Mayor Porter told the council he had had a meeting with Clayter Forsgren and Clint Kingsford and they had gone over the problem of the storm drain on Center Street. The doorway of the old building is no lower than any of the doorways anywhere in the city. What happens is the old storm drain is surcharging and coming up at Blocks corner. Clayter said he couldn't understand why it is doing that. They are going to make a study and see what is going on. There is a drain line that starts in front of the tabernacle and comes down to the Food Center and then crosses over to where the city hall was and then goes from there down into the old storm drain in the middle of the street. They suggested that we get the aquetec and run the line to see if it is plugged, they are going to go where the water is diverted from the old storm sewer into the new one by the bank and see if that line is plugged up so it is all going into the old one instead of the new one. RE: PATCHING STREETS The mayor told the council the city crews are around patching the streets. The council ask the mayor about 4th South, the new street that was put in last fall, is breaking up. The mayor said he had already written them a letter, our warranty is good until July. The council felt that we need to put some pressure on Forsgren Perkins about that street, they need to follow up on it. RE: FARRELL & DELYNN TO ATTEND MEETING IN KALISPELL The mayor told the council that there is a Rocky Mountain Conference for street maintenance in Kalispell, Montana. Farrell and DeLynn want to attend. The council agreed that they be allowed to attend. RE: MAYOR AUTHORIZED TO SIGN AGREEMENT WITH UNION PACIFIC A motion was made by Nile Boyle and seconded by Jim Morris to authorize the mayor to sign an agreement with the Union Pacific Railroad Company to cover sanitary and storm sewer pipe line crossing and encroachment. All Aye A motion was made by Nile Boyle and seconded by Sander Larson to pay the bills. All Aye A motion was made by Nile Boyle and seconded by Jim Morris to adjourn. All Aye City Clerk \~~-,~~ ,~t/l/l, ~ II" Mayo ~ __ i MINUTES OF A SPECIAL CITY COUNCIL MEETING March 28, 1984 Mayor: John C. Porter State of Idaho County of Madison City of Rexburg A special meeting of the City Council for the City of Rexburg, Madison County, held March 28, 1984, at the City Hall. Present were the following: Councilman: Nile Boyle Jim Morris Sander Larson Glen Pond Morgan Garner Also Present: Rose Bagley City Clerk Richard Horner, Treasurer 1 uNioN ~iFic SYSTEM Union Pacific Railroad Missouri Pacific Railroad March 12, 1984 Steven A. Goodsell General Solicitor Norman W. Kettner Asst. General Solicitor J. Clare Williams General Attorney Dennis C. Farley Asst. General Attorney Mayor City of Rexburg, Idaho Rexburg, Idaho 83440 Dear Mayor: Re: Agreement LD No. 21179-2 - Extension CITY OF REXBURG Sanitary and Storm Sewer Pipe Line Crossings and Encroachment Rexburg, Idaho We have prepared and attach hereto for execution the counterpart originals of the above proposed documents. Each copy of the agreement should be signed by the Mayor and attested by the Clerk. Please return all copies in the enclosed self- addressed envelope to arrange for execution on behalf of the Railroad Company, after which your fully executed counterpart will be returned to you. Any questions concerning this instrument should be directed to Ms. Kathy Lerch at the following telephone number: (801) 350-3516. Very truly yours, Steven A. GoadsellK, - Encls. (2) cc: Mr, A. L. Shoener-Portland Mr. D. M. Wheeler-Pocatello Mr. A. O. Meyer-Omaha Law Department 406 West First South P.O. Box 2459 Salt Lake City, Utah 84110 (801) 363-1454 Form 2212 EXTENSION RIDER LD 21179-2 To be attached to agreement Audit No._-_113_!~?5-_________________________________________________~,DNo.__2~.~.~9______-______-_______ -..._-.__.----._ .. - ---- ~----------- ---- -----•--- No.------------------------------------------- ---------------•----•--•-- No.----------------------------------- Between OREGON SHORT LINE RAILROAD COMPANY and its lessee, UNION PACIFIC RAILROAD COMPANY .(Collectively Railroad Company) and CITY OF REXHURG (Licensee) Present Assignee (if any) Covering Sanitary and Storm Sewer Pipe Line Crossings and Encroachment Location Rexburg, Idaho Dated _March_ 10_,___1969____________EffectiveDateMareh__10_s___196~9 _Expiration (Original) Mareh__9,___1974 Expiration (by latest extension) March 9, 1984 IT IS HEREBY MUTUALLY AGREED by and between the present parties to the above-named agreement that the term thereof shall be and hereby is extended to and including __-_~Sarc:h__9__________________ 19.9.4__, and that all the terms and conditions thereof, as heretofore or herein supplemented and/or amended, shall remain in full force and effect during. the extended term, said agreement with the supplements and/or amendments (if any) to be subject to termination pnor to the expiration of the extended term in the same manner as is provided therein for termination prior to the expiration of the term hereby extended. Special Provisions Dated______M~rCh__6 ________M~ 19_-84. Made in duplicate. Witness OREGON SHORT LINE RAILROAD COMPANY UNION PACIFIC RAILROAD COMPANY BY ---------------------------- ------------ ------------ - Genera3 Manager- The foregoing agreement is accepted upon the terms stated and executed by the Mayor of the City of Re~urg, Idaho, and attested y the Clerk, on this day of ~~Z , 19~, pursuant to uthority vested in sai Mayor by a resolution duly passed and dop ed by the City Council of the City of Rexburg, Idaho, on the ~_~- day of ~7 , 19~. ~;.:~. . Attest : .~ CITY Oh`'+~I~BURG, IDAHO /~~ . , ~ , HY Ltd.. ~ Clerk Mayor ~. , ~.,: RE: APPOINTMENT TO GOLF BOARD Mayor Porter told the council that there had been a resignation to the Golf Board. The Golf Board had met and suggested the name of Ralph Anderson, which was agreeable with the mayor and he wanted to present his name for approval of the council. A motion was made by Morgan Garner and seconded by Jim Morris to approve Ralph Anderson to the Golf Board. All Aye RE: APPOINTMENT TO AIRPORT BOARD Mayor Porter also told the council that Roger Wood had resigned from the Airport Board. The mayor had talked it over with the Airport Board and .decided to present the name of John Ferguson to be appointed to the Airport Board. He is Roger Ferguson's brother and is the pilot for the Diet Center. A motion was made by Morgan Garner and seconded by Jim Morris to approve John Ferguson to the Airport Board. All Aye RE: CENSUS Mayor Porter announced that he had received some information from the Census, and as of July 1982 our estimated population now is 12,084 and that is what they base the Revenue Sharing on now. RE: COMMUNITY PARK DISCUSSED, POSSIBLE LEASE IT TO SCHOOL Jim Morris told the council he wouldlike to get their feeling about leasing the Community Park to the school. Mayor Porter said we would have to discuss it with the State Parks people. Nile Boyle said he felt that the city never uses it, the school uses it nine months out of the year, it is just an expense for the city during the summer. Jim said if we leased it to them they would have to take care of the maintenance and pay the utilities. He said the only thing that the city uses it for is for softball for the kids, and that could be written in the contract. The mayor said they could not close it to the public. The playground would have to be maintained and left open to the public. The council felt that it would be a good idea. Morgan Garner suggested that a contract be made for five years and reviewed every year. The council felt that it was a good idea, and Jim Morris said he would check into it. RE: ARCHITECT DISCUSSES NEW CITY HALL The architect was at the meeting to discuss the new city hall. He said there is more structural damage to the floor and footings than had been anticipated. Byron Blakley said he would like to discuss the cost, and problems they have encountered. The mechanical system has become quite involved, and the only way they could leave the floor pretty well intact would be to supply an overhead system. In this climate you should have somekind of an air motion provision against the cold walls and windows. They could pull it up through the wall cavities but it would be hard to balance the system. He explained he was talking about the .heat and air conditioning. Because the building will be lower than Blocks, and if you put all the units on top of the building you would have a lot of drifting, and problems if they had to be repaired. He said he would like to recommend a residential Colts furnace, the LDS church uses them a lot. He would propose to have ducts run in the floor in areas where the bearing walls are. Forsgren Perkins have indicated that we have only 1200 feet of solid bearing capacity, and have recommended new footings to put the new bearing walls on. They will have to break out a strip up through the floor. It will increase the cost to $1.50 or $1.75 a square foot. He said they would have to do something to make sure the structure would hold up. After they looked at the front of the building they found it was set back 18" from the property line, and they felt .that this footage should be used. He suggested raising the floor and covering all of the patches and this would also help the drainage problem and level up the floor. He said we were looking at somewhere between $205,000 and $225,000 to put the building together; this would not include the architecture fees. The Mayor said the insurance company had given us $195,000 and with everything we would get $209,000. Blakley had called the insurance company and told them they had concerns and if there was anyway they could re-evaluate. They said they would look into it, but he had not her+rd from the. r "ir The mayor said he agreed that we would need to pour a new slab over the floor after they had to knock holes in it. The mayor said we have $176,000 left now after paying demolition and architect fees, and if it come to $225,000 that means we have have got to figure out how to finance $50,000. Glen Pond said he under- stood we could use the floor and footings and the whole thing otherwise we would be better off to go back and buy an existing building. The mayor said some of the local contractors and Balliff himself said everything was alright. Balliff had sent a letter to the Mayor telling him this. After he had read the letter he had called up Claytor Forsgren and asked him what kind of a reputation he had, Clayter told him he had a fine reputation. RE: LEASE PURCHASE POSSIBLE FOR NEW CITY HALL Mayor Porter said we could build on a Lease Purchase, if it was $250,000 that would probably be 9% so you are talking of about $20,000 a year we would have to pay. In order to do that we would have to pay off the morgage of $19,000, so we would come up with $155,000, and would probably get $15,000 a year interest, and we would have to pay the difference over maybe 10 years. RE: INCREASE ON SALES TAX The mayor said if we get the increase on the sales tax, our share would be $123,000 a year. He said he had called up Senator Ricks and told him that if he voted for it, we would lower our property tax by 10% which would leave about $100,000. RE: NEW CITY HALL DISCUSSED FURTHER Jim Morris said we aren't too far out of line. Mayor Porter said one thing we have to look at is everything will be new now and before it was old. Morgan Garner said it was a step forward as far as he was concerned, these existing buildings would be a step backward. Glen said he did not feel they were going backward when they were picking up the building and a lot more property. Morgan Garner pointed out that we have an old facility, and you would have to concider the heat expense with this building we are in now, and the insulation. You are getting a new facility arranging things, which would be a better enviornment for your employees to work. He said he felt that when you go into an older building you are taking a step backward, and ninety per cent of the people want the building back on Center Street. Glen Pond said he understood that if we found that we would have to spend the extra $30,000 or $50,000 we could back off and buy an existing building. The mayor suggested that Byron Blakley keep working on the plans, and in the mean time we would talk to the people. The council felt that we should pursue the insurance company further. Sander Larson said he thought there was a real concern with the insurance company. There is a responsibility beyond what they have paid, they may say this is all well and good but now we are finding out it is going to cost more. He thought there is some things that need to be looked into with regards to their responsibility, now that the snow is gone and we have these major problems. He felt that $50,000 is a lot of money, and felt that we had been cheated. These people with the engineering report need to have an accounting of what is going on. Morgan Garner said he thought Mr. Balliff should come into the council again, and go over everything again. Mayor Porter said he thought we should tell the insurance company we are going to open it up again and sue if we have to. RE: CLAIMS ON SEWER LINE BACKUPS The mayor said we have some claims on sewer line backups which the insurance company will not pay on North 3rd East across from Smith Park. Brick Parkinson had a sewer back up and they paid 75% of his. The council felt that if the insurance company paid one they should pay the others. Jim Morris said they should pay on the same basis. The mayor said we should raise the sewer 25C and put that money in a fund for sewer backups. The mayor said he would have the people come in and go over it. The council suggested we pay it on the same basis as Brick Parkinson's. Meeting adjourned. ~~~ ~ ~i City Clerk '"~~ 1