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HomeMy WebLinkAbout1983.01.19 CITY COUNCIL MINUTES~~ ~f MINUTES OF THE CITY COUNCIL MEETING January 19, 1983 State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held January 19, 1983, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Jim Morris Morgan Garner Glen Pond Nile Boyle Sander Larson A motion was made by Nile Boyle and .seconded by Morgan Garner to approve the minutes of the January 5 and January 12 meeting. All Aye. RE: NEW APPOINTMENT FOR PLANNING BOARD Mayor Porter t-old the council there was two appointments to be made on the Planning Board, however, he only had one name to present tonight. Glen Pond told the council that there was several on the Planning Board that wanted to be replaced, because they have been on the Board for. quite a while. The mayor said that Chuck Frost was going to talk. to them next time and see who else wanted to be replaced. The mayor said he called up the Association of Idaho Cities and they suggested that in view of the fact that we intend to start having meetings with the Commissioners to establish an Impact Area around the city, the law allows it to have someone in the Planning Board that is in the Impact Area. He had. talked to Gerald Taylor and he has agreed to serve on the committee. Mayor Porter said he was going to appoint him to the Board with the council's concurrence. A motion was made by Morgan Garner and seconded by Sander Larson that Gerald Taylor be approved as a member of the Planning Board. All Aye. RE: NEXT MEETING FEBRUARY 2, SAME AS FARMERS MERCHANTS BANQUET Mayor Porter said the next meeting would be February 2 and that is the night the Farmers Merchants Banquet is also being held. Nile Boyle suggested that if anything important came up, an early morning meeting could be held and if there wasn't anything important the meeting could be canceled.. RE: HISTORY OF REXBURG Mayor Porter said the Historical Society and the Centennial Committee are putting out a history of Rexburg and they want to have in there a picture of the present city administration. As soon as Darlene gets back he would set up a meeting so a picture can be taken. RE: PEOPLE TAKING ADVANTAGE OF OFF STREET PARKING LOTS Mayor Porter discussed the problem of people taking advantage of the new Off Street Parking Lots and are parking in them all day. We have to keep them painted and if there is snow there we have to keep them cleaned. Farrell has suggested that we charge a monthly fee and put a sticker on the windows of the cars of the people who have paid the fee. The mayor said it wasn't fair after we have spent all that money to have people park in them all day free of charge. It was decided to order the stickers and get it set up, a decision would be made later of how much. RE: LETTER OF ACCEPTANCE Mayor Porter said the day after we passed the Franchise Ordinance we got a letter of Acceptance from the Utah Power & Light, and on Tuesday when the ordinance was published they set up their bookkeeping system to start processing the 2%. RE: FIRE TRUCKS Sander Larson told the council the one fire truck the city had, has now reached ifs longevity, it is now classified as antique, it is 30 years old, it was purchased in 1952. It had been brought to his attention that the .Madison County Fire District is going to sell the 1977 American LeFrance fire truck. They are in the process of advertising in several national magazines that they send out to various fire 1 5~ departments, indicating that it is up for sale. They are going to buy anew one, which is more suitable to the needs they .have. out in the country, and it would carry 1000 gal more water. The one they now have is an excellent unit but it is more for the city. The proposal they have is they will sell that unit for $76,000, and that .way it could be set up so that it could be purchased on a 7 year lease arrangement. If you wanted to pay in advance at 19%, you could pay $14,440 a year for 7 years, or if you wanted to pay in arrears and not. have your first payment until February or March of 1984, it would run you $15,960 a year at 21%. .The units .are running $110,000 to 120,000 unequipped and for one that is equipped $140,000. One thing at the present time we do not have a mutual aid agreement, the equipment stays in the city or the county equipment only goes out in the country. The county .indicated that if by chance the city did buy this truck they would be interested in looking. at a mutual aid agreement, because then we would be of an advantage to each .other. Sander said the interest would. be 11%, but ouex the 7 years it would be 19% of what you are paying. The 30 year old truck we have, the top speed you can go is 45 MPH. Jim Morris asked if there was a market for an old truck like ours. Mayor Porter said .they could use one up to Bills Island or Island Park Fire District. He also said that one thing about it no matter how old it is, it has a pumper on it and when the rating bureau comes in, it really helps our rating with the insurance companies. RE: ISSUING TAX ANTICIPATION NOTES. Mayor Porter said he .wanted to bring up that we are buying the garbage truck by issuing Tax Anticipation notes, and paying them off and then getting somemore. We have got to buy another compactor to go on one of the trucks, the one we have now just keep s: breaking. I would like to suggest that when we pay the tax anticipation note off and renew it that we increase the amount to pay for the compactor because by .doing that the interest is quite a bit less than if we buy it on contract. If we wanted to do it that way we could increase it and start making payments on a fire truck that same way. RE: AGREEMENT TO BUY TRUCK The council was in agreement .that it would be a good idea to buy the truck, because we know the history of the truck and know what kind of condition it is in and on the lease purchase plan we could arrange it. RE: TAX ANTICIPATION NOTE Mayor Porter suggested that at the next meeting Mary Smith could have a resolution prepared for the council to pass for a tax anticipation note and we could include the first payment for the fire truck, .and then spread .the balance over seven years. Sander Larson said we need to make a statement to the fire department to tell them we want it. Mayor Porter said we could tell them we will make a final decision. at the next meeting. Mayor Porter said since the last meeting and we got the 2% Franchise Tax, we still have to reduce our budget by about $50,000. One of the problems we have. is the automatic step raises of 4% and also the cost of living raises that we have been giving. He said he .thought their needed to be some study .made. When it was first started the 4% wasn't so much because the salaries were :much lower, in the seven or eight years when they have been getting 4% step raises and 5% to 79' cost of living, the salary range now is up to where 4% is a little. more money. He said he had Richard figure what it would be on our next budget, it amounts to $8400, if we would give a 4% cost of living increase that would put another $16,000, that is $24,400 per year. At 5% increase a year on property tax if it is below 1% will raise us $15,000. That .alone will wipe out the 5% and we are still $10,000 short. He proposed that we have a study made so we aren't going to hurt anybody, we would go one more time with the 4% and then after that reduce it to 2%. The state is talking about freezing everything. He suggested .that the finance committee and Richard go over it. In the meantime Rose is starting a personnel study. She will go all around to the business and college and see what the salary ranges are, and .see where we are standing. It may be we are .starting to go above the salary range of the community. After the study is done, we can decide whether to make it a 4% and then not have a cost of living increase. Step raises sometimes are too automatic and should be given more on merit. RE: MILLHOLLOW-LIFT STATION Mayor Porter said he wanted to bring the .council up to date on another problem. We have had two near misses at the Millhollow lift station. It starts backing up in someones.basement. When we put in the new system, we were going to have the Telemetering System, but the cost of the .telephone line was so much and we were having a hard time getting it to function correct, so we disconnected them all. There used to be a red light that would come on over there when the water got so high and the thing wasn`t pumping properly. When they put the telemeter in the `~ light had been disconnected, so we didn't have anything. The mayor had gotten in touch with the engineers and the contractor, Charles Zollinger, and the electrician and. also the people that sold the Telemeter System to us. They had a meeting and went over all the problems, and he thought they were going to get them all worked out. He thought that the two lift stations, the .one at Millhollow Meadows and also one by K Mart had better be hooked back up and put the telemetering back in service. That would just make two lines.. The Telemetering people think the telephone company doesn't understand, in Utah they are only charging for one line plus extensions. He has agreed, that if the Mayor sets up a meeting with the P.U.C, he will come over there with all the information. The telephone company has also claimed they need a special line in there and he said that isn't right. Clayter Forsgren was at the meeting and he is calling in an Electrical Engineer to go over everything. RE: LIGHTS IN EAST SHELTER Glen Pond said the lights had been on in the East Shelter of Smith Park at night. Rose was asked to talk to Farrell about it. Jim Morris suggested that Farrell put a lock on it. Morgan Garner suggested that the police watch it when they drive past. RE: GOLF COURSE Jim Morris said he wanted to discuss the Golf Course. The Golf Course Board wants to know what authority they will have. When: it was first set up the Golf Board was going to be responsible for the Golf Course just like the Airport Board. The Golf Board feels they could do a better job if .they had the authority to run it, now they don't know what is going. on. Mayor Porter said when we had a lease with the Golf Association before the flood on the old Golf Course, we would agree at the first of the year how much we would budget for that, usually it would be not over $5000, and then they would come in three or four times a year .and submit a bill to the city as they needed it, and would show where they were going to spend it. If the board had the full accounting they could sit down once a month and see what there budget looked like for that month and .make adjustments as they went. Mayor Porter said he thought they should have full authority over the business functions of the Golf Course. Nile Boyle suggested that we have a meeting with the county and get it organized. Jim Morris said he talked to Doyle Walker and he is going to get a full .accounting of the Golf Course for last year. RE: LIQUIOR DISTRIBUTION Mayor Porter told the council we received $3847.92 from the Liquor Distribution. RE: MOTION BY NILE BOYLE A motion was made by Nile Boyle to pay the bills and seconded by Jim Morris. All Aye. RE: COPIES OF FRANUHISE ORDINANCE Mayor Porter said we had received some requests from other cities for copies of our Franchise Ordinance. RE: ADJOURN A motion was made by Morgan Garner and seconded by Nile Boyle to adjourn. All Aye. vvv ` ~/' J n C. other Mayor 1 Rose Bagley ity Clerk