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HomeMy WebLinkAbout1982.09.01 CITY COUNCIL MINUTESRE: FARRELL CHECKING ALL OF OUR LIGHTS Mayor Porter said Farrell was checking all of our. lights to see if we could turn any off and also to see if some could be put on another meter. Copies of the power bills were going to be sent to the Public Utility so they can check them to see if our rates were correct. RE: BILLS A motion was made by Morgan Garner to approve the bills and seconded by Darlene Blackburn. All Aye. RE: ADJOURN A motion was made by Nile Boyle and seconded by Jim Morris to adjourn. All Aye. Rose Bagley C' Clerk MINUTES OF THE CITY COUNCIL MEETING September 1, 1982 State of Idaho) County of Madison( City of Rexburg) l~ Jo otter Mayor I IL-_ A meeting of the City Council for the City of Rexburg, Madison County, held September 1, 1982, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Sander Larson Jim Morris Glen Pond Morgan Garner Nile Boyle Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treasurer A motion was made by Darlene Blackbrun and seconded by Jim Morris to approve the minutes. All Aye RE: RAILROAD CROSSINGS TO BE WIDENED Mayor Porter reminded the council that we have tried to get the Union Pacific Railroad Company to widen three crossings. After we put curb and gutter and paved some streets, it made it so the crossings were not wide enough.. We got a contract from them about 7 or 8 months ago, and we wrote and told them it was alright with us. At that time they told us it would cost $8387. The mayor had talked to Sam Grason, the Union Pacific representative in Idaho, about dividing the cost up into tow years, and letting us pay half the year they do it and the other half the following year, he said he would see what he could do. The city got a letter the other day from the Union Pacific General Manager for Idaho saying if we give them the go ahead to start they would accept payment on this basis, so the mayor will write a letter to tell them to go ahead. RE: STREET REPAIRS NEEDED The mayor discussed a report that Farrell Davidson had made on street repairs needed. (copy attached).. The mayor said he was contacting people on these streets to tell them they should vote for the override in order for us to get the money so we can get these streets repaired. He ask the council to see if they could contact people living on on these streets about the override. RE: AUDIT REPORT Glen Pond reported on the bids for the audit, there were five bids. Rudd DaBell & Hill 1982 $8000 1983 $8500 Total $16,600 Ferguson, Smith 1982 8000 1983 7500 Total 15,500 Missouri & Bates 1982 7768 1983 7568 Total 15,336 Jones, Burton, Yost 1982 7250 1983 6500 Total 13,750 Galusha Higgins 1982 6500 1983 7100 Total 13,600 The low bid being Galusha Higgins at $13,600. The only firm bid was that of Rudd DaBell and Hill, the others had qualifications with their bids, which meant they have the right to reise the fee if something .comes up. They do say that before they raise the price they will have a meeting with the council. The mayor said what. we could do is when we sign the contract, tell them it has to be a firm bid. .Sander Larson suggested that with Rudd DaBell & Hill we have been able to call them at anytime with any problems without any charge. Mary Smith said that Mr. Corst with Galusha Higgins use to audit the City of Rexburg; they audit the City of Idaho Falls. Glen said the Rudd DaBell & Hill said they. wouldn't charge more than their bid but they did not say they wouldn't charge less. A motion was made by Glen Pond and seconded by Morgan Garner to contact Rudd DaBell and Hill, Jones Burton & Yost and Galusha Higgins and have them come in and talk to the Finance Committee before a decision is made. All Aye. RE: ARC ELECTRONICS REQUEST PUTTING A TRAILER ON MAIN STREET FOR THREE DAYS A representative from Arc Electronics was at the council meeting to request putting a trailer on Main Street for three days. He said his distributor has a trailer and they want to put it on Main Street for three. days, it would take up 312 parking places, it is a 40 foot trailer this would be for their grand opening. This would be moved there on Wednesday night, September 15 until Saturday night. He assured the council it would not block the view. The council gave him the okay to put it there. RE: SEWER PROBLEM ON HOMER TAYLOR APARTMENTS Homer Taylor was at the council meeting to complain about some sewer problems. He is concerned about one of the sewer lines that the council have on the EPA Grant they are applying for. Mayor Porter told him that he had checked the chart and they had been checking that .sewer line on a regular basis, and they had checked it the day before and the sewer had been flowing. Mr. Taylor said it had just plugged up 10 days ago. The mayor said that department wondered if there is a dip in the line. Mr. Taylor complained that it took the men a long time to get there to take care of the problem. The mayor said they had had another problem in another part of the city and had been up late the night before working on it, and was up early that morning working on it again; as soon as they had gotten the call they left the job they were working on and went right over to work on his sewer plug up. When the department got there the blockage had been removed, and when they ran the line through, could find nothing, and the manhole had started to go down when they got there. Today they ran .the blade through and cut everything out. Nile ask if they had checked the TB pictures on that line. Mayor Porter told him that we are trying to get a grant to put in a 10" line in that area. Homer Taylor said he had given the council a letter, the mayor .said we could use it as evidence that we need a new line. Mayor Porter said they would check the TV study and see if something was protruding. The mayor said we would check into it further. RE: CROSSING GUARDS DISCUSSED A group of parents and Mrs. Whatcott, Principal of Kennedy School, were at the meeting to complain about not having crossing guards. Verna Gneiting, Marlin Hill, and Carl Hanoski acted as spokesman for the group. Mrs. Gneiting said it was very frustrating to stand for several minutes with .her children before the traffic slowed down enough so they could cross the street. She felt that some of her taxes should go for crossing guards instead of for the golf course that can't be used except for a lot of recreation instead of the children's safety. She said she .wanted crossing guards, and the police stationed at the crossings to pick up those who do not obey the 15 mph speed limit in those areas. Jim Morris ask her if she thought the school had a responsibility for the cross- guards. She said the school didn't want to take any responsibility. Jim Morris said the school get 75% of the taxes and .the city gets only about 15% of taxes, and we have to run a lot of services for the 15%. She ask how much .money was going to the golf course from taxes, the mayor told her that the city gave $10,000 for the golf course which came from other funds. He told her that the police department and fire department are run by taxes. He told her that we were having an .override election to get more money so we could have more to run .the police department, and if the override is passed we may be able to find some money to help with the crossing guards, but the schools would have to participate some. Mayor Porter told her that if the signing is done and the cross walks are painted, that indicates that city .and state have done everything that the law thinks should be done. Mrs Gneiting ask how much it would cost for the crossing guards, she was told it would cost the city about $4000 or $5000. Mr. Hill said he used to live in .Yuma, Arizona and they didn't have any problems because, they set up good signs about 300 ft. from crossings and good yellow paint marking the cross walks and the people observed it because the police patroled it. Blair Siepert said he had run radar down by the Kennedy crossing on Main and 5th West. He told them we only have one radar that, is working traffic. He told them it was impossible to slow the traffic down by the crossing on 5th West and .Main less than 35 mph, because it is a state highway, and the school is a block away from the highway. The mayor said we would put the school crossing signs out tomorrow. Mayor Porter told the group to put in a stop light in it would cost $32,000, and you have to get permissionfrom the state highway department. Sander Larson ask what the local PTA's of each of these schools have done and what recommendations have the PTA's come up iwth, for each of the specific schools. He suggested that this group of people approach the PTA's about the problem. Nile Boyle read the recommendations that the school board suggested in a letter. (copy attached). The council discussed each of the pros and cons of the letter received from the school district.. Blair Siepert said they would be willing to train mothers from the PTA to be crossing .guards, usually that only lasts for a short time and then they will not do it. Blair suggested bouncing lights to be put up and run only during school hours, these would be mounted on the curb. He felt that the school should help fund a project. Mayor Porter said he would meet with the .State Highway Department, and the fact that that is going to be a main thoroughfare, they may put the bouncing lights in. The problem we have with the State Highway department, is that they don't look on that as a school zone because the school is z block away, and the school zone is on 5th west. Blair Siepert said he would have the police watch the crossing for awhile. He said he would be glad to meet with the parents and the school board and talk the situation over. RE: MRS FRANCIS WRIGHT PARKING Mayor Porter said he had a letter from Bob Smith stating that Mrs. Francis Wright had made arrangements for parking for her students in her apartments in a parking lot near the apartments. RE: COMPLAINTS ON THE PARKING BY THE COURTHOUSE Blair Siepert said they had received a lot of complaints on the parking by the courthouse. It is a traffic hazard. He recommended that they post it with signs "No Parking or Loitering after 6:00 P.M." and then enforce it. RE: APPEAL TO BUREAU ON LOAN Mayor Porter said Mary Smith was .sending an appeal to the Bureau on our Loan,. and. Richard was writing to REMA. A motion was made by Morgan .Garner and seconded by Nile Boyle to approve the bills, All Aye. A motion was made by Nile Boyle and seconded by Sander Larso to adjourn. A 1 Aye. May ohn C. orter --~~~~ City Clerk, se ey 0 STATE OF IDANO REXBURG, IDAHO 83440 September 1, 1982 'I'o: Mayor John C. Porter A REPORT ON REXBURG STREETS MAJOR ROAD REPAIRS Mohawk and Apache -Both need major chuck holes removed and replaced. Then both streets should be overlayed. 4th South .from 2nd East to 2nd West has Major problems. Sections should be removed and replaced. Then the street needs to be overlayed, to smooth out the rough places. 3rd West from 1st South through 4th South. This street needs to completely be removed and replaced. Extremely rough in places. Also there is a bad water main running alongside from 2nd South to 4th South that should be replaced, when doing 4th West. It is an old steel pipe line. 1st North from 2nd East to 2nd West should be sealed or the cracks sealed to save future repairs. This is a truck Route with heavy use. South Center above College is washed out under the road surface about 100 ft. needs to be replaced. Cresthaven - Road has washed out under gutters, will have to be removed about 2 ft. out from the gutter. Need to repack and replace in front of three homes. NI:W ASP}IAi,T TO BF'. SEAL COATED. Crcr7 son = from College to 1st East - lst West from lst South to 2nd Suitt li. 1st North from 4th West to Sth West ?_nd 1?ast from Main to 4th South 2nd South - Between 4th West and Sth West 4th West from 2nd South to 6th South. MINOR CRACKS TO BE FILLED OR SEALED AND PATCHWORK Trenches around town - from sinking (sewer water, etc.) cut made in streets. 3rd E. from 1st South t'o 2nd South Madison Ave. M1N01t CRACKS - TO 13E SEALED AND PATCH WURK DONE 1:;t North - from 2nd West to 4th West ' Isl. South - All - Also railroad tracks 3rd I:. - from Main to 2nd South 3rc.l Sr~uth - fromLnd West to 4th West CUR}3 WOttK AND GU'T`TERS 3RD Fast - old Curb 2nd East - old curb 33 West -Old Curb - portions Maple Drive- Old Curb - portions ISircli - portions 3rd West (also) Driveways blocked from drain Curti Drain - 2nd South between 1st & Center. GRASS AND WEEDS We have a number of streets with grass and weeds growing between the curb and asphalt. This we are trying to cut out and spray. PARKING LOT'S All. Parking lots need some repair 'Tabernacle and Library ,~ -~ ~/ / - (. L~c tt E'er `~~G~.~`c~`~'L,Jr~, `Farrell Davidson, Pu blic Works Director UNION PACIFIC RAILROAD COMPANY OPERATING DEPARTMENT M. E. MERRITT 726 PITTOCK BLOCK GENERAL MANAGER-NORTHWESTERN DISTRICT POST OFFICE BOX 4265 PORTLAND, OREGON 97208. August 11, 1982 C 9626-32-9 (0515) A-430d 1/ Mr. John C. Porter, Mayor City of Rexburg Rexburg, ID 83440 Dear Mr. Porter: Please refer to previous correspondence concerning extension to three public road crossings in Rexburg, Idaho. Special Representative to President, Mr. S. A. Grayson, has advised me of discussion with you earlier this year regarding the possibility of a deferred payment plan, half this year and half next, of the estimated amount $8,387 as per my letter dated January 14, 1982. Approval has been obtained to accept payment on this basis. This, of course, with the understanding that cost quoted previously is an estimate only and subject to fluctuation as indicated on Material & Force Account estimate which was submitted with my letter dated January 14, 1982, addressed to Mr. Farrell Davidson. Will you please advise if this proposal is agreeable to the City, and I will then request agreement to cover. Yours truly, . ~. • G neral anager cc: Mr. S. A. Grayson - Boise DKB : gfs r s , ;;#~ _ ,. }„T. ,~". (?S'.. nor.-: + ~., ,: :_» .. '~ ~. '. ,.an ~tp~rr°a.• ~..}, 11^'~l~l ~~.'~~ G~.rM. `~1.1 .'mil ~{~~ ~ } ';l?" ~~~'r !i''}"t(} 4hUu.r!~:. 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""`+~.,~-r ~prx~~~ra:l, ~nr c,.f~' car":mss hc~t~~~,11~~. r - t. ~ :,'~%' n,'~ • f~ar~h~t' i.:~.~nr`c-~.ta..~~'l n7.ea~ala c~esn~ t l~e~.~lta.t~ ~;~ ,~;~.~.. . , ~ ' }, , , ~1~~~'?!~'~ ~ ? 4. `' Y it .. ., :. 'I' ~.. . . ~, 1 ~- r ' 1 ) , ~. ' ~~ +• , i ~ 'I i ' f ,~ , ,,,,~ ., „ ,9 , ;, ,. ,, ,. , ' __ __. t ~tt~~sun ~r~~a~l ~i~trir~ #32 ~. EDWARD E. HILL 290 North 1st East SYLVAN G. D. BUTLER SUPERINTENDENT ~KexburS, ~aullo S3'~~Q 6USINESS MANAGER (208) 356-5423 August 30, 1982 Blair Seipert Chief of Police City of Rexburg Rexburg, Idaho 83440 Dear Blair: The Madison School District appreciates the efforts made by your officers in assisting with traffic control during the initial days that school opened. We have a problem which is a joint problem with the city council and the state highway department. Like all public agencies, our taxing authority is limited and we have monies allocated ONLY~for our unique function, that of educating the children of the community and not to pay for traffic control, Karl Hanoski, 608 West Main Street, is one of several parents who have approached me about the safety of students crossing main street at fifth west as they walk to Kennedy School. Other parents have expressed similar concerns with the intersection at second east and first north and several other intersections in town. At one time the district had CETA funds and other funds, to help out with the payment of salaries for people handling these dangerous intersections, but there is nothing budgeted this year for this purpose and the joint financing of crossing guards was dropped by the city council last year. Could you help by installing frequent radar checks on main street, especially in the fifth west area to attempt to slow the speed down to 35 miles an hour. ALSO...would you work with the PTA committee to see what we can do to: 1. secure a traffic light and pedestrian control at the intersection as the traffic becomes heavier with the opening of the new highway; and/or 2. assist the school district t patrols to patrol the intersection; 3. work with the school district patrol the intersection; or 4. assisting us in promoting crossing guards. The city of Rexburg has bee and we are hopeful that this remedied in the near future. Si erely Yours, Edward E. Hill,'~uperin ndent o install and and/or in developing train student volunteers to a source of funds for paid n most cooperative in the past, most serious problem can be cc: Karl Hanoski, City Council, State Highway Department r