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HomeMy WebLinkAbout1981.12.02 CITY COUNCIL MINUTES�A MINUTES OF THE CITY COUNCIL MEETING Dec. 2, 1981 State of Idaho) County of Madison( City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held December 2, 1981, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Jim Morris Nile .Boyle Sander Larson Glen Pond Morgan Garner Councilwoman: Darlene Blackburn Also Present: Rose Bagley, City Clerk Mary Smith, City Attorney A motion was made by Jim Morris and seconded by Nile Boyle to approve the minutes with one correction. All Aye RE: LIABILITY INSURANCE The mayor told the council he had had a couple of people in within the last week and they think they can save money on our Liability Insurance. One is from the Assoicaition of Idaho Cities and the other one is from a group in Idaho Falls. He had told them that when the insurance comes due again we would bid it. We have had good service from Archibalds. The Association of Idaho Cities think their coverage is better. It was decided that the mayor make arrangements for these people to come to council and present their insurance, and then give them a chance to bid on the insurance when it come due. RE: SEWER STUDY Mayor Porter said he called and discussed the sewer fre study report with Community Consultants from Provo and they have agreed to cut their bid $500 making it $3000. They are sending a letter confirming it. He had told them at the $3000 we would go along with it. They will bring some large meters to put on some of our large users. One thing we have got to do is to go through the usage from October to April, and at that time we estimate them, but we do have a read in October and in April so we could get the actual usage. RE: DEPARTMENT HEAD MEETING TO BE HELD There would be a meeting tomorrow morning with all the department heads, except the police, and go over the new organization plan, where is we will have the I� �J works director to be in charge of the water, sewer, streets, sanitation and parks. We will go over the whole thing with them and get their approval. We will transfer people from one department to the other as they are needed in emergencies. RE: REPORT ON POLICE CUT-BACK The mayor told the council that he and Jim had met with Blair on the Police budget. At the present their budget is $435,000, and we told him he would have to cut it back to last years budget. He wants to come in and meet with the council and go over the whole thing. He was disturbed when we started telling him what to do, and we agreed with him. This morning he came in and talked with me again, and I pointed out to him that unless he cut people there would be a problem, not only this year but also next year. He told the mayor they had discussed it and they are goint to reduce some of the people in that department, and also some of the ranks. RE: BEER LICENSES APPROVED Horkley Self Service for selling beer but not consumption on the premises. A motion was made by Jim Morris to approve the beer license and seconded by Darlene Blackburn. All Aye. 0 Rexburg Food Center, for selling beer buy not consumption on the premises. A motion made by Nile Boyle and seconded by Sander Larson to approve the license. All Aye. Albertsons, for selling beer but not consumption on the premises. A motion was made by Nile Boyle and seconded by Jim Morris to approve the license. All Aye. POD's for sale of beer to be consumed on the premises. A motion was made by Nile Boyle and seconded by Jim Morris to approve the license. All Aye. Re: SOUTH ACCESS ROAD Mayor Porter reminded the council that a hearing was held in July on a South Access road. There were three routes we had to decide on; one was coming off where the new highway comes off and cutting across the Steiner property and then over to Millhollow Drive, one was by Taylor Chevrolet and then going across, the other was the old highway that comes off 7th South and across. We decided on the one at Taylor Chevrolet, we sent it in to the Division of Highways; and they have questioned it; they are in favor of the one where the highway comes in. Clint Kingsford from Forsgren Perkins has written an answer to them and he has given the various reasons that we chose the route we did, and sent it in to them. (attached) The mayor said he would propose that we go ahead and okay this letter. RE: PROTEST ON GOATS ON NORTH 3rd WEST Two or three months ago we had a protest from some people on North 3rd West about a man that has some goats over there. Mary sent him a letter, but the people over there say that he has not gotten rid of the goats but has increased the heard. Mary said at this point we would site them under the nuisance ordiance and he will have to appear before the council. RE: RECOGNIZE RICKS COLLEGE FOOTBALL TEAM Nile Boyle suggested to the council that they recognize the Ricks College Football team. The council authorized the mayor to give a honorary Certificate to the coach and the team to put on display. RE: LETTER FROM GEORGE HANSON The mayor told the council he had received a letter in the mail from George Hanson congratulating him on being elected to Mayor for another term. RE: KEN BENFIELD DISCUSSES STOP SIGN ON MILLHOLLOW Ken Benfield was present at the meeting. He said he was getting a lesson on how things work in the city. He thought the chain of command worked through the petioning of people for something they wanted and then taking it before the council and hoping they will make a decision. He had 95% of Millhollow residents siged a petition that wanted a stop sign on the hill on Millhollow. Another group came along and had no petition, who did not want the stop sign. After the meeting we were under the impression that a decision on the stop sign would be made. Instead a commettee was formed to get input, those on the commettee were Morgan Garner, Jim Morris, Richard Smith, Bill Webster, Joe Call, Gary Olsen, and Ken Benfield. The commettee was a little bit one sided, and he felt it was a bunch of nonsense. He thought it was too bad that a big noise was clouding the issue of the stop sign and people's safety. He thought that the council should make a decision and not the commettee. Mayor Porter told him the problem is that when we get a petition, we have to have a hearing and the problem is that we took action without a hearing. When we carried it over and had a hearing people came to give their views on the stop sign, and we found out one problem is it is a deadend there. We felt we should get some engineering advice from the State Highway. We are just as concerned about child safety as you people are, on the other hand we think we should hear the thing out. We have to evaluate the situation and come up with the best decision for the people, and we are concerned about the children. A motion was made by Darlene Blackburn to pay the bills and seconded by Nile Boyle. All Aye A motion was made by Morgan Garner to adjourn and seconded by Glen Pond. All Aye. 0�.q Joh rter, Mayor Rose Bagley, Ci C1 MINUTES OF THE CITY COUNCIL MEETING December 16, 1981 A meeting of the city council for the City of Rexburg, Madison County, held December 16, 1981, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Jim Morris Morgan Garner Sander Larson Nile Boyle Glen Pond Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Attorney Rose Bagley, City Clerk Richard Horner, Treas RE: BEER LICENSES READ AND APPROVED Mayor Porter read beer licenses for: Safeway, for sale of beer not for consumption on the premisis. Rex Tac Inc. owned by Dean Hollist for sale of beer not for consumption on the premisis. Circle K for saile fo beer not for consumption on the premisis. VI Oil for sale of beer not for consumption on the premisis. A motion was made by Morgan Garner and seconded by Jim Morris to approve those beer licenses. All Aye. Hebden's Little Giant for sale of beer to be consumed on the premisis. A motion was made by Nile Boyle and seconded by Darlene Blackburn. All Aye. RE: AGREEMENT ON SEWER TRUCK Mayor Porter told the council we have to approve an agreement with Rexburg and Sugar City for the Sewer Truck. Richard and Rondo Barrus from Sugar City got together and drew up an agreement. (copy attached) Everytime the truck is used we make a charge of $30 per hour when we take it to Sugar City, Sugar City has approved the agreement; if we take it to any other city we will make a charge of $100 per hour. Jim ask about theuse of the truck locally for private use. The mayor said if it was just here in town the city has just been going and cleaning them without a charge, however Richard Horner told the council, the truck had been used at Idaho First National Bank and they had charged them $100 per hour and they had paid it. It was moved by Nile Boyle and seconded by Morgan Garner to approve the agreement. All Aye. Richard also mentioned that the extra $70.00 per hour would be put in a holding fund for future repairs. RE: DICK GRIGGS REQUESTS THE CITY TO HELP OUT ON BILL FOR FINDING SEWER LINE Dick Griggs presented a problem tothe council. This concerns a building on 22-26 Carlson Ave, the city purchased the property to the west of the building for a parking lot. His building was where Bowen Shoe Shop, Hoggie Heaven and a T Shirt shop are now. The building has a basement in it with a couple of toilets and sinks down there. The basement wasn't rented for quite a while and last March we rented it and the sewer plugged up. He had got the Toto Rotor and Gallup Plumbing and they put their line in and it went out about 100 feet and hit something hard and could never get through; that was when they discovered that the line had FORSGREN•PERKINS ENGINEERING OWNER -PROJECT 1 BY 1 DATE .1 1 1 PROJECT NO. TURF= ICHK'DBY IDAT SHEET OF 3 s ti ry . A %f r R FORSGREN-PERKINS ENGINEERING, p.a. December 1, 1981 Jimmy D. Ross, P.E. Division of Highways P. 0. Box 97 Rigby, ID 83442 Subject: M-7866(001) South Rexburg Arterial City of Rexburg Dear Jim: 74021 In your letter of May 15, 1981, you listed four areas of concern the Federal Highway Administration has in regard to the City's selection of Alternate No. 4, the ninth south alignment. The areas of concern are: 1) Consideration was not given to include the additional mileage of the western end of Alternate 4 to the logical western terminus, which is the freeway access road under construction. 2) Out -of -direction travel and traffic safety were not discussed. Alternate 4 would require connecting an ultimate 4 -lane facility to an old existing 2 -lane U.S. 20 at an intersection and then back to the freeway access 4 -lane facility at a second intersection. 3) There was no evaluation included in the decision summary of the three houses to be relocated under Alternate 4 versus one under Alternate 5. 4) The reason was given that Alternate 5 bisected farmland, and the remaining parcels would be difficult to work, but no mention was made that this same land is in the planned sub- division. After further discussion with the Mayor and City Council, the following enumerated items were given to answer the items of concern: 1) There is 0.25 miles of old U.S. 20 from the terminus of Alternate No. 4 to the new freeway access road to south. 350 NORTH 200 EAST REXBURG, IDAHO 83440 (208)358-9201 Rexburg • Idaho Falls • Pocatello • Preston • Logan • Salt Lake City • Wenatchee Jimmy D. Ross, P.E. December 1, 1981 Page 2 When the arterial is constructed, due consideration would need to be given to upgrading this section of U.S. 20 to provide a con- sistent facility to the freeway access. This would also include appropriate transition sections north of 9th South and South of 11th South to connect to the existing highway. The existing right-of-way on U.S. 20 is 65 feet in width. The railroad on the west is a natural barrier for further expansion in that direction. However, there are essentially no improvements on the east with the exception of one older house where Alternate No. 4 would connect to U.S. 20. This house would have to be moved. The difficulties in obtaining an additional 35 feet of right-of-way through this quarter -mile section would be no more difficult than obtaining the right-of-way on the main alternative. The additional 35 feet of right-of-way would make a total right-of-way of 100 feet which is the same width being planning on Alternate No. 4 and No. 5. The cost to improve this section of old U.S. 20 including the transition sections to arterial standards is estimated to be $280,000. The additional costs would make Alternate No. 4 only slightly more costly than Alternate No. 5. Terminating the arterial street at the freeway access certainly has merit. However, this plus -feature would not be diminished when a street is constructed on 11th South. The City fully intends to construct a street at this location when development and growth in South Rexburg justifies it. The street on 11th South would prob- ably go along property lines to attenuate the impact on adjacent properties that Alternate No. 5 does by cutting the properties at such an adverse angle. 2) While the access to 9th South would be a little more circuitous, the distance of travel to Mill Hollow Road from U.S. 20 is essen- tially the same on Alternate No. 4 as it is on Alternate No. 5. With the design of proper traffic control, Alternate No. 4 could be constructed to function properly and provide for a smooth flow of traffic to and from the freeway access. These traffic control devices could be made compatible with the 4 -way intersection at 11th South when a City street is constructed in this area. In addition, the advantages of having the arterial closer into the hub of the City greatly outweighs the disadvantages in the eyes of the local people who will be using this facility most of the time. 3) In the environmental assessment, there were three homes shown as probable displacements on 5th West on Alternate No. 4, and no dis- placements on Alternate No. 5. However, it was pointed out in the hearing that by shifting the alignment on Alternate No. 4 approxi- mately 65 feet to the north, that only one house would require displacement on 5th West. Jimmy D. Ross, P.E. December 1, 1981 Page 3 There is an older home adjacent to U.S. 20 in the same location where Alternate No. 4 would connect to U.S. 20. To improve U.S. 20 to a 100 -ft. right-of-way would also require the home to be moved. The 87 -year old owner is using this home as a rental at present and intends to maintain it as a rental for the new few years. Eventu- ally, she will give the property to'her children. While Alternate No. 4 will require one displacement and possibly two, the Mayor and City Council still feel strongly that Alternate No. 4 should be the selected location of South Rexburg arterial because.it is closer to the hub of the City, and it more nearly follows existing and established land lines. 4) The portion of Alternate No. 5 east of 5th West does transverse the proposed subdivision on Deloy Z. Ward's property. The proposed alignment on Alternate No. 5 could be incorporated into the sub- division and made compatible with the subdivision. However, the property to the west is presently being farmed, and the owner intends to farm this property for some years to come. Alternate No. 5 bisects this farm ground at adverse angles and would make it difficult to irrigate and farm properly. This property could be subdivided, of course. However, if the community growth does slow down as has been indicated recently, it would not be profitable to subdivide the property, and farming would still be the only alter- native. This would also apply to Deloy Ward's property East of 5th West. Summary The main reasons the City Council and the Mayor have chosen Alternate No. 4 is: 1) It is closer to the hub of the City. An arterial street is defin- itely needed to provide an eastwest access from U.S. 20 to Mill Hollow Road, but it is felt that to meet the goals of the arterial, .it needs to be as close to the City center as possible. The general feeling of the Mayor and City Council is that it would take many more years for the growth to extend to the 11th South or Alternate No. 5 area. 2) Alternate No. 4 very closely follows land and property lines and will give property owners more time to decide what they would like to do with the adjacent property. If they want to continue to farm portions, or if they want to develop it, they could. Whereas, Alternate No. 5 cuts portions of adjacent property at such adverse angles, the owners would be forced to sell their property for =- development whether there is a market available or not. Jimmy D. Ross, P.E. December 1, 1981 Page 4 3) The City has received more public support for Alternate No. 4. There are many people who were against both Alternates who now support the 4th Alternate. The City of Rexburg again requests your concurrence in selection of Alternate No. 4 and solicits your support in this decision. If you have any questions about these recommendations, please call. Very truly yours, FORSGREN-PERKINS ENGINEERING Clinton 0. Kingsford, P.E. jms Cat. No.. 25-0768009 bcc: CHD, D.E. DDE, FFP/ � T1) _C L � � L S May 15, 1981 City of Rexburg P. 0. Banc 245 Rexburg, Idaho 83440 i Subject: Project M-7866(001)- South Rexburg Arterial Gentlemen: Your letter of March 12,,'1981 requesting a "Finding of No Significant Impact" has been reviewed by the Federal Highway Administration. They do not concur with your decision in selecting Alternate No. 4. Your reasons for { selecting Alternate No. 4 are not all valid because of the following:. 1. Consideration was not given to include the additional mileage of the western end of Alternate it to the logical western terminus, which is the freeway access road under construction. • w � 2. Out of direction travel and traffic safety were not discussed. Al- ternate 4 would require cdnnecting an ultimate 4 lane facility to an old existuig : 2 lane U.S. 20 at an intersection and then back to the freeway access 4 lane facility at a second intersection. 3. There was no evaluation included in the decision summary of the three houses to be relocated under Alternate 4 versus one under Alternate S. 4. The reason was given that Alternate 5 bisected farm land and the remaining parcels would bd'difficult to work but no mention was made that this same land is in -the 'planned subdivision. Your request for a "Finding of No Significant Impact" cannot be made until. these factors have been adegaately evaluated. I suggest that you evalu- ate the items listed above and incorporate them in your selection of an alter- nate for this project. dlt Sincerely, -ORIGINAL SIGNED BY: JMY D. ROSS, P.E. DISTRICT PP,GJITECP DEVEL MENT EMINEM ITD CENTRNL Cat . P!o . 25-0768003