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HomeMy WebLinkAbout1981.09.16 CITY COUNCIL MINUTESKathy Koon, of the Post Register ask if the Override Election fails, how will the city cut employees. The mayor told her two people will retire and some employees will be transferred to other departments. He expressed appreciation to the people for coming and especially Senator Ricks and Representative Hammond. Senator Ricks said he had appreciated coming and getting acquainted with the problems, he could see the city problems clearer. Mel Hammond said it was good to be here. Sander Larson told the council the city will have to increase the fees at the beginning of the new fiscal year so we don't get behind. The amount of the Override was discussed by the council. The Mayor said he and Richard Horner would go over everything in the morning and let the council know. A motion was made by Darlene Blackburn to adjourn, seconded by Morgan Garner. All Aye. , 4 � 'L, - " /,- /, City Clerk R e Bagley STATE OF IDAHO( COUNTY OF MADISON) CITY OF REXBURG( C May John C. Porter MINUTES OF THE CITY COUNCIL MEETING September 16, 1981 City council meeting was held September 16, 1981 at the City Hall. In the absence of Mayor John C. Porter, President of the Council, Nile Boyle, presided. Those present: Nile Boyle Pres. of Council Councilman: Jim Morris, Glen Pond Morgan Garner Sander Larsen Councilwoman: Darlene Blackburn In the excused absence of City Clerk, Rose Bagley, City Attorney, Mary Smith, was asked to take the minutes. RE: MINUTES MINUTES OF THE REGULAR COUNCIL MEETING HELD September 2, 1981, were read and on motion of Darlene Blackburn, seconded by Glen Pond, and unanimously approved. RE: APPLICATION FOR A MOBILE DISCO LICENSE Richard L. Davis of Targhee Chalet, Rexburg, made application for a mobile disco license which is a mobile unit to furnish music for dances. The matter was discussed. Moved by Jim Morris, seconded by Darlene Blackburn, that the license be granted. The acting Mayor called for a vote. All voted to grant the license except Sander Larson who voted no. RE: PETITION FOR ANNEXATION TO THE CITY OF SUBDIVISION -VALLEY VIEW ESTATES A proposed petition for annexation to the City of Rexburg of the subdivision known as Valley View Estates Addition was presented to the Council by some of the property owners in the addition. The petition provides that the property be annexed subject to the existing restrictive covenants and provisions recommended by the City Planning Commission; that is, requirements for street lights, curbs and gutters and storm drains be waived and that all animals maintained in the addition at the time of annexation be permitted to remain as per the "Grandfather" clause. 1 The matter was discussed, the principal objection being that the City Ordinance prohibited the maintenance of animals within the city. The City Attorney explained that the City could not waive the requirements for street lights, curbs and gutters and storm drains as provided by the City's Subdivision Ordinance; that the property owners would have to pay for these improvements and could do so by forming a local improvement district. The matter of annexation was set for public hearing before the Council October 7, 1981. RE: UTAH POWER & LIGHT CO. 2ROPOSING A NEW STRE'LT LIGHT SYSTEM FOR THE CITY Jim Morris reported thai: the Utah Power & 'might Co. was proposing a new street light_ system for the. City; that the City wculd have the samee number of lights plus additions the Council had discussed and removal of .some lights, but the wattage would be reduced. The saving to the City under the new plan would be between $11,000 and $1.3,000 a year, and the street lighting would still be adequate. The :matter was discussed. Moved by Darlene Blackburn, seconded by Morgan Garner and unanimously carried that the proposed street lighting plan be approved ant that Mr. Morris proceed to work it out with the Power Company & present the final plan. to the Council at its next meeting. RE: TRAFFIC PROBLEMS AT INTERSECTION OF 2ND N. AND THIRD WEST Jim Morris stated there were traffic problems at the intersection of 2nd North and Third West. That he had asked Chief Blair Siepert to make a traffic study and make recommendations to the Council. It was recommended that stop signs be placed on north and south streets intersecting Third West, and First North be opened to east and west through traffic: that Second West be opened for north and south through traffic. Mr. Morris stated that stop signs should be placed at every corner on Third West. The matter was discussed, moved by Morgan Garner, seconded by Sander Larson and unanimously carried that the recommendations made as a result of the traffic study be approved. RE: ROBERT BOICE OF THE VALLEY VIEW ESTATES ADDITION ASKED TO BE HEARD Robert Boice of the Valley View Estates Addition asked to be heard regarding the proposed annexation. He stated that the majority of the people in the addition wanted animals; that they would like to be annexed and keep their animals as permitted under the "Grandfather" clause and after annexation they would request an over -lay zone which would permit the animals to remain per- manently. The matter was discussed. RE: STUDENT SERVICE GROUPS WOULD LIKE TO ASSIST WITH CITY SERVICE PROJECTS Sander Larson stated there were some student service groups who would like to assist with City service projects. The matter was discussed and it was re- commended that the City Works Director, Farrell Davidson, be asked to make a list of projects for the students. The Council expressed its appreciation for the interest shown by the students. RE: ORDINANCE NO. 634 (Appropriation Ordinance) AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF REXBURG, IDAHO, FOR THE FISCAL YEAR OCTOBER 1, 1981, TO SEPTEMBER 30, 1982, AND APPROPRIATING TO THE SEVERAL DEPARTMENTS, OFFICES AND FUNDS OF THE SAID CITY GOVERNMENT FROM THE REVENUE DERIVED FROM TAXES LEVIED FOR SAID FISCAL YEAR, AND ALL OTHER SOURCES, SUCH SUMS AS MAY BE NECESSARY OR DEEMED NECESSARY BY THE MAYOR AND CITY COUNCIL TO DEFRAY THE EXPENSES AND LIABILI'T'IES OF SAID CITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1982. A motion was made by Councilman Jim Morris and seconded by Councilman Sander Larson, that the rules requiring ordinance of a general and permanent nature to be fully and distinctly read on three occasions be dispensed with and that said Ordinance be numbered 634 and be read in full and at length and placed upon its final. passage. Those Voting Aye: Jim Morris Glen Pond Morgan Garner Darlene Blackburn Sander Larson Those Voting Nay: None The roll being called and all councilmen present voting "AYE" carried. The Mayor then called for the voting for final passage of the Ordinance, the motion was made by Glen Pond and seconded by Darlene Blackburn. The Mayor ordered the roll call of the council called, and the roll being called by the City Clerk for the final passage of the Ordinance was as follows: Those voting Aye: Jim Morris Glen Pond Morgan Garner Sander Larson Darlene Blackburn Those Voting Nay: None RE: ORDINANCE NO 635 (Garbage - Increased charges - Residential) AN ORDINANCE AMENDING SECTION I OF ORDINANCE NO. 625 OF THE CITY OF REXBURG, IDAHO, WHICH PROVIDES FOR MONTHLY CHARGES FOR GARBAGE REMOVAL SERVICE FOR EACH OCCUPIED RESIDENCE AND/OR OCCUPIED RESIDENTIAL PREMISES WITHIN THE CITY OF REXBURG, IDAHO, BY INCREASING THE MONTHLY CHARGES AND PROVIDING WHEN THE INCREASED CHARGES SHALL BECOME EFFECTIVE: AND PROVIDING THE EFFECTIVE DATE OF THIS ORDINANCE. A motion was made by Councilman Morgan Garner and seconded by Councilman Sander Larson that the rules requiring ordinance of a general and permanent nature to be fully and distinctly read on three occasions be dispensed with and that said Ordinance be numbered 635 and be read in full and at length and placed upon it final passage. Those voting Aye: Jim Morris Glen Pond Morgan Garner Sander Larson Darlene Blackburn Those Voting Nay: None The roll being called and all councilmen present voting "AYE" carried. The Mayor then called for the voting for final passage of the Ordinance, the motion was made by Darlene Blackburn and seconded by Morgan Garner. The Mayor ordered the roll call of the council called, and the roll being called by the City Clerk for the final passage of the Ordinance was as follows: Those Voting Aye: Jim Morris Glen Pond Morgan Garner Sander Larson Darlene Blackburn Those Voting Nay: None The roll being called and all councilmen present voting "AYE" carried, the Mayor declared that a majority of all the numbers of the City Council had voted for the passage of said Ordinance, and the said Ordinance was duly regularly passed. Mayor Porter declared the motion carried. RE: RESOLUTION - BASIC WATER RATE Glen Pond introduced the following resolution and moved its adoption: BE IT RESOLVED THAT THE BASIC WATER RATE BE INCREASED FROM $4.50 to $5.00 AND THE CHARGE FOR EACH THOUSAND GALLONS OVER THE BASIC RATE BE INCREASED FROM 22� to 23�-. Seconded by Jim Morris Those Voting Aye: Those Voting Nay: RE: PURCHASE OF A COMPUTER FOR THE CITY Jim Morris Glen Pond Morgan Garner Sander Larson Darlene Blackburn None The purchase of a computer for the City, the necessity of the same and its programming was discussed. No decision regarding the purchase or lease of a computer was made. RE: DEAN DALLING BE APPOINTED DEPUTY CITY ATTORNEY It was moved by Jim Morris, seconded by Darlene Blackburn and unanimously carried that Dean Dalling be appointed Deputy City Attorney. 1 This is the annual hearing on the tentative budget for the City of Rexburg. Stich a hearing is held each year before the budget is adopted. Usually no one attends. This year we have made an effort to get people to attend --not because we want them to protest --but because we want them to take part in the budgeting process and to help us know what you want. We also want you to know and understand the problems city officials have in solving the financial problems of the city. Ours are not as great or complex as those the White House is wrestling with --but then we do not have the unlimited resources to draw on to help us solve our problems. Relatively, they may be as vexing'and difficult to resolve. First let me say that the City of Rexburg is in good condition. Since the Teton flood, many improvements have been made that would have taken years of local effort and finance. Our sewer system in the flood area has been completely cleaned and sealed, making it free of the infiltration that plagued the city for a number of years in areas where there was subbing. We have expanded our sewer system to the north of the Teton River and to the northeast area of the city and north of 3rd north streets. Our water system was also extended to this same area. We have a new, modern fire station and police station. These projects were completed without city general account funds being used. With funds received from the Federa�iDisaster Administra-t-ion and the Bureau of Reclamation for flood,reparation, we have replaced our old water reservoir and built a new one that is elevated to give water pressure to all areas of the city, even those on the Rexburg bench. A bond election in 1973 made it possible to build the larger reservoir and to enlarge many city mains. TEDRO funds, since the flood have made it possible to replace and extend many other water mains in the city. All of our streets have been rebuilt or resurfaced with either a half sole of hot asphalt or seal coated. We also have been able to install an extensive storm sewer system that will keep the lower areas of the city from flood during the spring runoff or from heavy rains any time of the year. Our city hall has also been rebuilt since the flood. We also have a large, modern street department shop, build with city appropriated funds and all paid for. We have, with a grant from the State Parks and Hertitage fund, built a new community park with four softball and baseball fields. Three of them are lighted fields. This same project funded the four tennis courts at Smith and Porter Park. We are now in the process of rebuilding our wastewater treatment plant to treat our sanitary sewer system wastes to the highest envirionmental standards. This $4 million project will be built at a cost to city tax- payers of $235,000 which is the amount bonded by the city to meet the city share of the project. There are other, smaller projects but in the interest of time we will skip them. But I have named a very impressive list. In fact, Rexburg is the envy of city governments throughout the state. I, for one, am proud of what has been done. I'm sure all citizens share that same pride of achievement. I also want to point out that in some projects, we have had the help and cooperation of the county officials. We appreciate the help they have given. In this connection I would like to point out the new Barney -Dairy road and bridges recently completed by the county with one bridge being paid for by the city. This opens up a large area for residential and commercial development. Now for the bad news! City budgeting for years used the same formula. We would total what was needed to operate for a full year, including all departments and planned street improvements and small water and sewer expansion projects. Then we would determine the amount of money that would be received from the various funding sources. This included county shared revenue,state shared revenue, federal revenue sharing, fines, water income, sewer fees, garbage r fees, etc. Then we would balance the budget with a levy on property which is known as a property tax. This would be done by certifying to the county commissioners the dollar amount needed. This dollar amount would be divided between the various departments such as police, fire, parks, and streets. This system made it possible for city utilities to sometimes fund other departments and sometimes the property tax would be used to help fund utility departments. This system worked all right when the city was smaller. The one big fault was that in using funds from the Bureau of Reclamation claim, our need for a property tax was reduced. This happened in 1977 when the county property was reassessed and the assessed valuation greatly increased. The city that year dropped the levy to 18 mills, about the lowest in history. That was the year the 1 percent initiative passed and the legislature has kept the property tax frozen since that time. One year cities were allowed to increase it by 4 percent. This coming year we can make a 5 percent increase. That's our problem. Our costs have been going up. The city has been growing --from 7,500 in 1970 to 11,500 today. Yet the total property tax collection has remained about the same. Now I agree with the mandate from the voters saying they did not want property taxes to exceed 1 percent of the fair market value. However property taxes in Rexburg including city, county, school, library, cemetary and others total less than the 1 percent, only .86 for those taxes con- trolled by the 1 percent. The total of all property taxes total 1.29. This includes bond and interest which was voted on by the taxpayers and is exempt from the 1 percent. That shows the officials of the county, city and:aal taxing districts are doing a pretty good job to keep taxes down. John Porter Mayor Mr. Dave Niederer Rt.3 Box 293 Rexburg, ID 83440 September 5, 1980 City of Rexburg Rexburg, ID. 83440 Attn: Mayor John Porter Dear Mayor Porter: I would like to request a variance on Section 8-22 of your subdivision ordinance of the City of Rexburg. The street which would be the access to this subdivision is only 31 feet and the ordinance states a minimum of 40 feet back to back of curb. So we would like to match the existing road, as the enclosed drawing shows. Since e1 0-4� t Mr. Dave Niederer Rt. 3 Box 293 Rexburg, ID 83440 DN/wc Enclosure a WE 1 NOTICE OF PUBLIC HEARING REGARDING PROPOSED AMENDMENT AND CHANGE OF ZONING ORDINANCE NO. 478 ---------------------------------- NOTICE IS HEREBY GIVEN that a public hearing will be held and conducted by and before the City Council of the City of Rexburg, Idaho, on Wednesday, the 4th day of November, 1981, at 8 o'clock P.M. of said day, for the purpose of conducting a public hearing regarding proposed amendments and changes of Zoning Ordinance No. 478 of the City of Rexburg, Idaho, to i i provide that the following described property situated in Rexburg, Madison County, Idaho, to -wit: Commencing at the Northeast corner of Lot 1 in Block 1 of the Powell Modification Plat of a portion of the Rigby Additio� to the City of Rexburg, as per the recorded plat thereof, and running thence West 158.36 feet; thence South 106.84 feet; thence North 86142156" East 176.47 feet to the West boundary line of Ash Avenue; thence following the West boundary line of Ash Avenue 95.70 feet, more or less, to the point of beginning. be rezoned from R1 to Limited Commercial for professional offices only. At such hearing the City Council will hear all persons and all objections and recommendations relative to such proposed amendments and changes. This notice is given pursuant to the provisions of Ordinance No. 478 of the City of Rexburg, Idaho, and Section 67-6509, Idaho Code. Dated this 15th day of October, 1981. ATTEST: „a City Clerk CITY OF REXBURG B t 0 Y RE: BILLS It was moved by Jim Morris, seconded by Morgan Garner, that the bills be approved and paid. Unanimously carried. .RE: ADJOURNMENT It was moved by Darlene Blackburn, seconded by Jim Morris, that the meeting adjourn. Unanimously carried. 0- -/�, C May John C. Porter City Clerk MINUTES OF A SPECIAL MEETING September 29, 1981 State of Idaho) County of Madison( City of Rexburg) A special work meeting of the City Council for the City of Rexburg, Madison County, held September 29, 1981, at the City Hall. Present were the following: Mayor: John C. Porter Councilman: Sander Larson Morgan Garner Nile Boyle Also in attendance: Councilwoman: Darlene Blackburn City Clerk, Rose Bagley RE: COMPA� ',�R&H�EggA City Treasurer Mayor Porter explained to the council we have a chance to get a computor from ECIPDA at a real good price. We would be able to keep better records, including better records on the vehicles, because of the better records there would be a savings. Richard Horner presented a sheet to the council explaining cost of the computor. (copy attached) He explained that in the future we probably would need an additional terminal for the front office, the cost for this would be $1000. Pocatello will give us their utility program, but what they have would take too much space. The extra space would cost $200 a month more. Mayor Porter said the council would not be able to take any action now because it was not a published meeting. The council would be able to vote on it at the next meeting. Richard said they would be able to have the Utility program with the new rates set by the billing on October 31, and payroll by October 15, and the General Ledger by November. The council were all in favor of the computor and told Richard to go ahead with it, a formal decision would be made at the next city council meeting. RE: PERSONNEL PROBLEM Mayor Porter told the council that there was a personnel problem. Nolan Peterson, a water department employee had quit; he had written a letter to Farrell Davidson giving his reasons for quitting. Mayor Porter gave a copy to all the councilman. (copy on file) Gerald Smith, Superintendent of Water & Wastewater, had ask for a raise, he said if he did not get a raise he would have to quit. The mayor said the problem is we can't raise his wages without raising the other salaries. Mr. Smith said he had lost $1200 in wages since he had been working for the city. The mayor said during the summer he had asked Gerald to fix the air conditioner because he is a good air conditioning man, he had told him that was not part of his job. Some of the other problems concerning Gerald was discussed. Nile Boyle said he thought the council should make a rule on employees having a second job.