HomeMy WebLinkAbout1980.12.03 CITY COUNCIL MINUTESSMITH, HANCOCK & MOSS
MARY SMITH
J. D. HANCOCK
BRENT J. MOSS
W. LLOYD ADAMS (18854969)
f)�llorneys al faw
November 21, 1980
Mr. M. B. Hiller, Attorney
ST. CLAIR, HILLER, WOOD &
McGRATH, Chartered
P. 0. Box 29
Idaho Falls, Idaho 83401
Re: Jack Randall Claim
Dear Buck:
30 SOUTH 2nd WEST
REXBURG, IDAHO 33440
PHONE: 208.356.5493
The Mayor and City Council have asked me
to advise you that they have denied the claim of
Jack Randall against the City which was presented
to the City October 31, 1980.
Kindest regards,
Mary Smith
MS:lms
I Prepared 9y
Approved By.
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MINUTES OF THE CITY COUNCIL MEETING
December 3, 1980
STATE OF IDAHO )
(
COUNTY OF MADISON(SS
(
CITY OF REXBURG )
A meeting of the City Council for the City of Rexburg, Madison County
held December 3, 1980, at the City Hall.
Present were the following:
Mayor: John C. Porter
Councilman: Jim Morris
Norris Reese
Sander Larson
Nile Boyle
Councilwoman: Darlene Blackburn
Also present: City Attorney: Mary Smith
City Clerk Rose Bagley
City Treasurer: Richard Horner
RE: MINUTES
A motion was made by Jim Morris and seconded by Darlene Blackburn to
approve the minutes. All Aye.
RE: CLAIM FROM C.A. HARRIS FOR WATER DAMAGES
Mayor Porter reported to the council that on November 4, 1980, at
approximately 1:50 p.m. a water main broke at about 4th South and lst
West near the student housing owned by C. A. Harris housing, flooding
along the street. The Mayor read a claim from C. A. Harris for
$100,000 for damages to his property. (copy attached) John Millar and
Ralph Colledge had checked the damages and said that the retaining wall
that was around some planters was damaged, the sidewalk had sunk, and
there was damage to the lawn. Earl Kemp said that we are still holding
H & K liable. He had told them that they would have to put the side-
walk back in, fix the retaining wall, and put the lawn back in. A
motion was made by Norris Reese and seconded by Jim Morris to deny the
claim and have Mary Smith write a letter to that effect. The damages
would be turned over to H & K's insurance company. All Aye.
RE: VACTOR JET-RODDER TRUCK TO CLEAN OUT SEWER LINES
Tom Griffin, from Peabody Myers Corporation was at the meeting to show a
film demonstrating a Vactor Jet-Rodder truck to clean out sewer lines.
This truck meets the specifications from EPA, and can be purchased under
the EPA grant for the new sewer system. EPA will pick up 90% of the
cost of the new truck. (brochure on file) Earl Kemp told the council
that we have 140,000 feet of pipe in the city to be cleaned. The en-
gineers had checked the truck out and feel that this truck is the best
out of all they had looked at. This truck would have EPA approval.
Tom Griffin stated that this is the only unit that has been approved
by EPA. Earl Kemp said that if we buy the truck he has requested two
days of operator training. Mr. Griffin said that Salt Lake County uses
this machine and are real pleased with it. Mayor Porter said that the
council would check it out and make a decision at the next meeting.
RE: BEER LICENSES
Mayor Porter read applications for beer licenses to be renewed for 1981.
Albertson Food Store, not to be consumed on premises $25.00
Rexburg Food Store, not to be consumed on premises $25.00
Dean Hollist Service, not to be consumed on premises $25.00
Safeway Store, not to be consumed on premises $25.00
Brent Hebdon's Little Giant, to be consumed on premises $100.00
A motion was made by Jim Morris and seconded by Darlene Blackburn to
approve the beer licenses to be renewed for 1981. All Aye.
RE: RULES TO BE FOLLOWED FOR PURCHASE ORDERS
Mayor Porter read a memo to all city employees giving rules to be
followed for purchase orders. This was made up by Farrell Davidson
and Richard Horner. A motion was made by Norris Reese and Seconded
by Nile Boyle to approve the memo. All Aye. (copy attached)
RE: TRANSCRIPT OF THE HEARING ON THE SOUTH ARTERIAL
Mayor Porter said that he had received from the State a transcript'
of the Hearing on the South Arterial. He gave a handout to the
councilmen to read over before the next council meeting, so they
sould be able to make a decision on which arterial we want to use.
A Public Hearing would be held at that time, which would be on
December 17, 1980.
RE: RATE STRUCTURE SHEET HANDED OUT BY RICHARD HORNER
Richard Horner handed out a sheet with a rate structure that he had
worked out after the meeting with Community Consultants and after
meeting with Chuck Frost of Ricks College. He recommended a formula
to reflect two different costs. (copy attached) Ricks College gave
the city $317,000 for capital expenses three years ago. The water
committee felt that Ricks College should not pay capital expenses
twice. The college will pay the demand rate on their meters, and also
for the water used over the demand. They have been paying $1400 per
month and it would raise to $2000. The maintenance cost this year for
the college has been 84� per thousand for overage. The committee had
decided that we should charge the college 121%per thousand over the
demand and change it to 14�--next year. The college will maintain
everything inside the campus. If the city has another water project
they will pay their share of the bond at that time. The committee
recommended that we adopt the demand equivalent to the rate in the
water study, with demand charge changing with different sizes of meters.
They recommended that people that have two meters for watering their
lawns pay only for the overage on the 1" meter and the base rate
would be charged on the 5/8 - 3/4" meter. This would give $10,000
for capital. Norris Reese recommended that we stress efficiency in
the department. He also recommended that the charge for connect
fees be increased as described in the study. A motion was made by
Norris Reese and seconded by Sander Larson to pass a resolution to
set the demand rate for 5/8 - 3/4" meters at $4.50 for 6000 gallons
and the overage charge at 22§ per thousand. The demand charge to be
increased per size of the meter. The rate for outside the city limits
would be set at 1 1/2 times that in the city limits making that rate
$6.75 for the demand rate of 6000 gallons and 33§ per thousand for the
overage. The hookup charges for outside the city limits would be
set at 1 1/2 times that in the city limits, effective January 1.
All Aye.
RE: CITIZENS FROM REXBURG HEIGHTS PROTEST WATER RATE INCREASE
A group of citizens from Rexburg Heights was at the council meeting.
They protested the increase in the water rates and why their rates
would not be the same as city residents. Rexburg Heights is now
paying the same rate as the city residents. They had understood that
AMR had an agreement with the city about water rates. Mayor Porter
explained that AMR was supposed to put in a compound meter and the
city would sell them water and they in return would sell water to the
residents at Rexburg Heights and would maintain the system themselves.
It would have cost them $12,000 to put in the meters, so they ask the
city if they would let the people put in individual meters and then
let them pay the city for the water used. It would have cost the
residents of that area a lot more for water if they would have had
to buy it from AMR. They were also told that the people in the city
had to pay off bonds with tax money for putting in the water system,
since the people outside of the city did not pay city taxes, they
should have to pay more for their water. The citizens from Rexburg
Heights were also concerned why their water bills were so high the
last billing. Mayor Porter told them that AMR was suppose to have told
them to read their own meters each month and call the read into the
city. The city employees only read the meters twice a year, and if
the reads had not been called in and the bills had just been estimated
during those months, when the meters were not read, the bills would
appear to be high because they had not been E9timated for as much
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water as was used. The City Council ask them if they would like to
be annexed to the city. Most of the citizens said they would like
to be annexed and would talk to the other people in Rexburg Heights.
aak ahrnit the, difference in the taxes and also if they could hook
m JAIL(lily
ex
STATE OF IDAHO
REXBURG, IDAHO 83440
JOHN C. PORTER December 3, 1980
MAYOR
MEMO TO ALL CITY EMPLOYEES ON PURCHASING
1. The Public Works Director shall sign all purchase orders (P.O.) on ALL items
purchased by the Street Dept., Water - Sewer Dept., Sanitation, Parks - Recreation
and any purchases in the Office, Fire or Police Depts. for tires, tire repairs, auto
repairs, fuel, and oil. Tire repairs will be contracted quarterly through one of the
local dealers. A schedule showing the dealer contracted will be given by Jan land
will start Jan. 1, 1981.
2. In the event that the Public Works Director is out of town or on vacation the
Mayor or Treasurer or Clerk shall sign all purchase orders on the above items.
3. The Dept. Head shall also sign ALL purchase orders for their respective d part-
ments.
4.. Any purchase or project costing more that $100.00 shall be signed PRIOR to pur-
chase or starting of the project.
5.All purchases should have a purchase order made up for them, at the time requested
from the vendor. Invoices recieved without a correctly completed P.O. for them shall
be subject to payment by the individual who signed the ticket of reciept. A letter
will be sent to all vendors stating that the City will not pay for invoices unaccomp-
anied by the correct P.O. #.
6. In case of emergencies or weekend purchases, the Dept. Head in charge shall be
authorized to purchase without a P.O. #, however, a P.O. must be made up the following
work day.
7. It is mandatory that ALL purchases should be made from vendors within the city
limits, if possible.
8. All salesmen that call in person or by phone for sales of items under the above
areas shall be referred to the Public Works Director.
signed
John C. Porter
Mayor