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HomeMy WebLinkAbout1980.08.06 CITY COUNCIL MINUTES[1 jW C C2,!r& Mayor John C. Porter 4 City Clerk Ros ag1 r MINUTES OF EXECUTIVE MEETING July 16, 1980 At an executive meeting it was decided to allow Autum Arborto put in a six inch sewer drainage pipe with one pipe directly under another. This needed to be done because of the lava rock. MINUTES OF SPECIAL CITY COUNCIL MEETING July 30, 1980 State of Idaho) County of Madison(SS City of Rexburg) A special meeting of the City Council for the City of Rexburg, Madison County, held July 30, 1980, at the City Hall. Present were the following Mayor John C. Porter Council: Nile Bovle Norris Reese Darlene Blackburn Sander Larson A Special meeting to canvas election votes. (minutes to be done by City Attorney) RE: RICKS COLLEGE METER Mayor Porter told the council that Ricks College had been checking their meter and think it was measuring wrong, it was too high. Jim Keller was in Logan Monday and talked to the firm that checks meters. They will come up to Rexburg either Friday or Monday to check the meter. RE: MAP OF STREET REPAIRS John Millar and Earl Kemp came to the meeting to show a map of the street re- pairs that will be done. He reviewed with the council present , what would be done to the streets. John Millar told the Mayor that they were going to start putting storm drains on Main Street on Monday and needed the easements. MINUTES OF THE CITY COUNCIL MEETING August 6, 1980 State of Idaho) County of Madison(SS City of Rexburg) A meeting of the City Council for the City of Rexburg, Madison County, held '�_ p August 6, 1980, at the City Hall. Present were the following: Mayor John C. Porter Councilman: Sander Larson Morgan Garner Jim Morris Norris Reese Nile Boyle Councilwoman: Darlene Blackburn Also Present: Rose Bagley, City Clerk Mary Smith, City Attorn RE: MINUTES APPROVED A motion was made by Norris Reese and seconded by Darlene Blackburn to approve the minutes. All Aye. RE: TRENT SMITHIES REQUESTS VARIANCE FOR FENCE Trent Smithies of 182 North 4th West was present at the council meeting to request a variance for a fence. He wants to put a fence in on the side of his house. He is on a corner lot, and the building inspector said that it is in the front because of the corner lot. Jim Morris ask him what kind of fence he was going to build, he said it would be a ceder fence, so it would conceal his wood pile. He would like to build it 5 or 6 feet high. Mayor Porter told the council the regulations on fences that was in the zoning book, and that it could not be higher than 32 feet. Mayor Porter suggested that the council go over to his property after council meeting and look at it and maybe give a variance. A motion was made by Norris Reese and seconded by Morgan Garner to approve a variance subject to the council making an on sight approval. All Aye. RE: WORK SESSION Sander Larson reported a work session would be held for the budget on Thursday, August 14, 1980, at 7:30 P.M. . RE: MEETING WITH GOLF BOARD REPORT Nile Boyle told the council that he and Darlene Blackburn had met with the Golf Board and a representative of the County. They had made up an agreement that needed to be signed, he had given it to Mary Smith to check over. They think that they are going to get bids for a building to house the equipment. It will cost about $12,000. They have put the expenses high to be on the safe side. There was a question on the cost to run the sprinkling system. RE: COMMITTEE ON THE PARKING LOTS Nile Boyle said that the committee on the Parking Lots was going to meet but need to wait until Earl Kemp gets back to work before they can do much. The other LID is ready, Mary Smith can start on it as soon as Earl Kemp gets her some more information. RE: RECREATION DIRECTOR IS LEAVING Nile Boyle reported that Bob Gentry was leaving, and that the City has been taking applications for the position. Superintendent Waite would like the City to work with them and pick someone that has keys to the schools. Mayor Porter suggested that the chairman of Recreation, Nile Boyle, and his committee get together with the school board and pick someone. Bob will be here until August 15. RE: OPENING OF STREET WORK BID Mayor Porter told the council that they had opened the bid on the street work. H & K Contractors was the low bidder. Their bid was $247,090 which was close to the engineer's bid. John Millar said that it was a good bid and would recom- mend the city except that bid. A motion was made by Norris Reese and seconded by Morgan Garner to except the bid from H & K for street repair. All Aye. RE: STORM DRAIN DISCUSSION Mayor Porter told the council that instead of going down main street with the storm drain, that they were going to attempt to go down the South alley, go through the Tri County Equipment, past Ted Ards and then through the parking lot by Parkinsons. RE: PAST DUE WATER, SEWER & GARBAGE BILLS The Mayor said that we have a problem on past due water, sewer and garbage bills., #7 The water department had been trying to collect them. We do have one bill that is a problem because the people are not hooked to water they just get sewer and garbage service and will not pay the bill. He suggested that it be turned over to Mary Smith to take it into small claims court. RE: VACANCY FILLED ON THE PLANNING BOARD The Mayor said that he would like to present the name of Mary Lee Hill to fill the vacancy on the Planning Board to replace Alice Tout, who recently got married and moved to California. Mrs. Hill is a realtor. A motion was made by Jim Morris and seconded by Nile Boyle to appoint Mary Lee Hill to fill the vacancy on the Planning Board. All Aye. RE: CITY COUNCIL REPRESENTATIVE APPOINTED The Mayor said that Norris Reese had been serving on the Planning Board for six months as the City Council Representative, and Sander Larson had agreed to take over the position. RE: ORGANIZING A PLUMBING BOARD Mayor Porter said that they had been in the process of organizing a Plumbing Board in compliance with the new Plumbing Ordinance. Anyone that has problems can appeal to that board. The members of the board have to be licensed plumbers. The members of the board that have been chosen are Gordon Holley, Louis Smith and Gerald Lowe. A motion was made by Morgan Garner and seconded by Sander Larson to appoint the above named men for the Plumbing Board. All Aye. RE: ALLEY BY J.C. PENNEY AND FIRST SECURITY BANK Mayor Porter said that during the last two or three weeks he had encountered a lot of traffic in the alley by J.C. Penney and First Security Bank. He would suggest making the alleys one way. J.C. Pennys and First Security Bank create a lot of traffic. There have been two or three near accidents, with people coming out of the bank. The mayor suggested that Jim Morris and his committee meet with the merchants that would be involved and come up with a suggestion. The alley that goes in back of Co-op is a private alley and is no problem. The one that goes by Bell's Blacksmith is wide enough that it is okay. RE: ALLEY AT MADISON SQUARE Jim Morris said that there is a problem over to Madison Square. He ask if the alley over there was private or public, and if it was private could it be blocked. Mayor Porter said that it was a private alley. Jim Morris said that there was a problem with big trucks going through the alley. It was dangerous and also was breaking up the alley and parking lot. He said that if it was not a dedicated public alley they were going to block it. RE: REVENUE SHARING HEARING The mayor told the council that we needed to have a Revenue Sharing Hearing. It had been scheduled for Tuesday, August 19, at 7:00 P.M. . RE: GRANT TO RENOVATE THE TABERNACLE APPROVED Mayor Porter told the council that the grant to renovate the tabernacle had been approved. It would be for $44,000. We have to match the amount. We now have about $46,000 in a special account that had been raised by donations. He had met with the Historical Society, and with the architect, and when the drawings are ready and they have been okayed by the State, they would be ready to call for bids for phase #1, which will be the basement. The upstairs isn't hurt much except what damage was done by the vandals. We will have the basement ready to use this year. We are also going to continue the drive to raise funds. Phase 2 will be to put in an elevator for handicapped people. If the service clubs come in and do work and keep track of their time that can be used for matching funds. The upstairs done not have heat but the lights are on. The Historical Society is going to clean it up and then it can be used. The College took the piano and tuned it and cleaned it, and have been using it but will give it back as soon as we are ready to use it. The keyboard on the organ has been damaged with fire which was built on it, but it can be fixed. Two or three pipes for the organ had been torn out, but could be fixed. The last time the vandals broke in they broke windows and lights. After the keyboard and the motor and blower on the organ are fixed it will be ready to go. RE: PURCHASING WITHIN THE CITY OF REXBURG FOR THE CITY OF REXBURG SUPPLIES The Mayor said that he and Richard Horner had been talking and feel that all employees should make their purchases for the City in Rexburg. Unless the item cannot be purchased in Rexburg. The merchants inRexburg are taxpayers and we should support them. RE: REPAIRS BY MRS. MINERS PROPERTY A discussion on repairing the cement and landscaping by Mrs. Miners on West Main. RE: VISITORS TO CITY COUNCIL BY RICKS COLLEGE STUDENT BODY OFFICERS Sander Larson ask if on the 3rd Wednesday in September it would be alright for the Student Body Officers of Ricks College to come to council and get aquainted with council members. Everyone agreed. RE: CONSULTANT WORKING ON METERS AT COLLEGE Sander Larson reported that they had had a consultant up to the college working on the meters. There were some problems. They were not finished yet. RE: BILLS A motion was made by Jim Morris and seconded by Nile Boyle to approve the bills. All Aye. RE: LID REQUESTED TO SO 3rd EAST AND EAST 5th SOUTH A representative of Sherwood Hills and George Stoddard had contacted Mayor Porter and want to put South 3rd East and East 5th South on the LID. In 1974 the city agreed to oil part of East 5th South. Mary Smith said that she would need these property descriptions so they could be put on the LID. RE: PLANNING AND ZONING COMMITTEE AUTHORITY Norris Reese said that he had called Jim Keller to tell him that Mary Lee Hill would be appointed to the Planning Board, and Jim had suggested that the Plan- ning and Zoning committee have authority to help assist the building inspector in issuing permits of buildings and fences. The building in sub -divisions needs to comply to the protective covenents of the sub -division. People need to be made to put in sidewalks when they are called for in the protective covenents. The Mayor said that we have fixed up a room in the City Hall for the Planning and Zoning Committee, and Marie Hathaway is the secretary. She will make up the agenda, anyone wanting to meet with them should contact Marie and give here a description of what they wanted to bring up at the meeting. RE: STORM SEWER BID OPENING Mayor Porter reported that the bid opening for the storm sewer in the Ricks Wade Addition would be August 21. RE: EASEMENT AGREEMENT FROM THE ARMY AND FROM THE UNION PACIFIC The Mayor said that he had an agreement for the easement from the Army and also an agreement from the Union Pacific for the crossing of the Railroad tracks. We will have to pay them about $150.00 for the preparation of the documents. RE: ADJOURNMENT A motion was made by Morgan Garner and seconded by Norris Reese to adjourn. All Aye. RE: ON SIGHT APPROVAL After City Council, the council met at the home of Trent Smithies for an on sight approval of his request for a fence. It was decided to let him have a fence 32 feet high. Rose Bagley zty Clerk