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Home My WebLink About1980.06.04 CITY COUNCIL MINUTES1_3 MINUTES OF THE CITY COUNCIL MEETING June 4, 1;30 State of Idaho) County of Madison(SS City of Rexburg) A meeting of the City of Rexburg, Madison County, held June 4, 1980, at the City Hall, present were the following: RE: MINUTES APPROVED Mayor: Councilman: John C. Porter Norris Reese Nile Boyle Morgan Garner Jim Morris Sander Larson Councilwoman: Darlene Blackburn Also Present: Rose Bagley, City Clerk Richard Horner, City Treasurer Mary Smith, City Attorney A motion was made by Nile Boyle and seconded by Jim Morris to approve the minutes. RE: EARLY BIRD SPRINKLER RE: A representative from Early Bird Sprinkler was at the council meeting to present a claim. They were low bidder for a sprinkling system at the new community re- creation park two years ago. The project was delayed one year. He had previously told the Mayor that because it was delayed he would have extra costs. He at that time was told to present an itemized bill to the council, but did not do it. He claimed that he had purchased the material and had to store it, he had to hold his liability insurance over to the next year, he had to pay higher wages the next year than he would have the year before, and he had to pay interest on the money he had borrowed to buy materials, he had to pay for damaged power lines which he stated were damaged because of the delay, all of these costs he wanted reimbursed for. The council questioned having to pay more wages a year later and also storage costs. Earl Kemp told the council that he had advised Mr. Bird that they had to be justifiable costs and that they had to be itemized. Mayor Porter stated that he had a bill for this and would find it. Earl Kemp said that the original con- tract had been $41,000 but had been decreased $10,000 because of work the City did itself and the City had already paid him $1,700 for the loss of that amount on the contract. The council recommended that the Mayor find the bill and the finance committee review the bill with the Mayor and pay the justifiable costs. If there was any further questions they would contact Mr. Bird. LIST OF DELIQUENT LID'S Richard Horner, City Treasurer, gave the council a list of deliquent LID'S. He recommended that the City take any action necessary to collect the LID'S. City Attorney, Mary Smith said that she would write letters to the property owners and then take further action ifthe LID'S were not paid. RE: PROBLEM AREAS FOR STORM DRAINS Mayor Porter said that he and Earl Kemp had checked some of the problem areas for storm drains. On 2nd North and 1st East they thought that a sump would work best. Earl Kemp recommended that storm drains be put in at: Ricks Wade Addition costing about $28,500 ,5th West South of Fourth South costing about $24,000 Retention ponds costing about $75,000 Canal crossing at $13,000 Earl Kemp said that the amount available would be $200,000 and $70,000 will not be available from the College until next year. He recommended that the city go ahead with all the projects except the Canal Crossing which could be finished next year along with the work on the Barney Dairy Road. RE: OBSERVING COUNCIL MEETING Two Scout Troups attended the meeting to observe. 4 RE: TERRY SPRAGUE FROM STARLINE EQUIPMENT Terry Sprague from Starline Equipment was at the meeting to show pictures of a street cleaner with a Sump Pump Suction Cleaner. Earl Kemp told the salesman that we needed a machine that would have a vacuum pump on it, it needed to such at a depth of 15 feet, it would need to such silt and mud out of sumps, slug at the bottom of the lift station would need to be sucked out. He also showed brochures on equipment available. Earl Kemp said that if the city bought a machine it would have to be bid out with performance specs. Jim Morris told Mr. Sprague to get additional information which the council would study and take under advisement with the engineer. RE: STREETS TO BE REPAIRED Earl Kemp gave the council a printout on Streets to be repaired for the Council's approval. (attached) Mr. Kemp said that with the remaining money after these projects were done he thought the city could seal coat the remaining streets, possible put in the bridge on 3rd East and extend 350 South Street to Millhollow. Mayor Porter said that the bridge on 3rd East and 350 South Street are new and we could get along without doing them right now. He felt we should fix all the other streets first and see if we had any money to do those projects. The Council had had some complaints on Orchard Street, but the city does not own it and it will have to be put on the LID. Nile Boyle ask if we go ahead and get it ready for the bids if it would interfer with the water project or the storm sewer. Earl Kemp said it wouldn't. Earl said that it would cost about $70,000 for seal coat. Nile Boyle moved to except the list of streets for repair with additional $70,000 for seal coat. Seconded by Jim Morris. All Aye. RE: PHASE III Earl Kemp gave the council a printout on Phase III of the Rexburg Sugar City Sewer Project. He said that they had progressed with Phase III funding. It will be ready to bid this summer if the money is available. Mayor Porter said that we need to get the intercept line in as soon as possible. Earl Kemp recommended that we do the Sewer System in four phases: the interceptor, the earth work at the lagoons, the building, and the aeration system. A motion was made by Morgan Garner to approve the four chases and bid it in four phases, seconded by Norris Reese. All Aye. RE: LETTER FROM PASTOR TOM LOUCKS Mayor Porter read a letter from Tom Loucks, pastor of Mary Immuaculate Parish requesting to be exempt from paying garbage service. He stated that they do not have any garbage to put out. (letter attached) A motion was made by Nile Boyle and seconded by Morgan Garner to exempt them from garbage service charges. All Aye. RE: BLUE CROSS FEES RAISE Mayor Porter read a letter from Blue Cross saying that they are going to raise their fees for the first time in two years. The Mayor recommended that the in- crease cost be split between the city and the employee. A motion was made by Jim Morris and seconded by Norris Reese to split the increase cost between the city and the employees to be reviewed again at budget time. All Aye. RE: BOND ELECTION INFORMATION Mary Smith read proceedings initiating GOB Bond Election. (copy attached) A motion was made by Morgan Garner to interduce the Ordinance. Ordinance 622 setting election for GOB Bonds payable in 10 years. The date for the election would be July 29. (copy of Ordinance attached) A motion was made by Nile Boyle to suspend the rules and seconded by Darlene Blackburn. All Aye. A motion was made by Sander Ldrson to adopt the ordinance, seconded by Morgan Garner. All Aye. A motion was made to publish the ordinance by Darlene Blackburn and seconded by Norris Reese. All Aye. RE: MAILBOX ORDINANCE Mary Smith said that she had been working on the mailbox ordinance. She had talked to the post office and they wanted to make a survey of all the mailboxes that were not located far enough out on the curb before the ordinance was made. The Mayor said that all the mailboxes at the Dunn Trailer Court were three or four feet back from the curb, because then the city did the LID on that street the mailboxes were already in and the curb was put in three or four feet away from the mailboxes. He said taht he thought the city should move those boxes. RE: ENERGY COMMISSION POSITION Location Work Street From To Description lst East Main lst No. Overlay Ricks Ave. 2nd E. 3rd E. Seal Coat & Cross Drainage on 2nd East 3rd East 2nd So. 3rd So. Overlay Harvard, 2nd So. 3rd So. Seal Coat 2nd East 3rd So. Armory Overlay 4th West Main lst No. Curb & Gutter on east side and patch 4th West lst No. 2nd No. Asphalt Road (20' wide) 2nd North lst E. 4th E. Seal Coat Reed 4th E. Park Cross Drain on 4th E. Elm Ave. 1/2 block of overlay 5th South 2nd E. Weston Subd. Road Construction and curb and gutter on both sides Cornell 2nd So. 3rd So. Seal Coat lst South 2nd W. Track Overlay after sewer storm construction 3rd West Main lst So. Seal Coat or overlay 5th West 5th So. 6th So. Seal Coat 4th West Main 2nd So. Seal Coat 4th West 2nd So. 4th So. Curb and gutter on east side and overlay 2nd South Tracks 5th W. Curb and gutter and overlay 2nd North Canal 5th W. Curb and gutter and road construction lst West Main 3rd So. Reconstruct after storm sewer construction 2nd East Main lst So. Overlay after storm sewer construction 350 South 4th E. Shoshone Seal Coat 2nd North SSE -Cor. at lst E French Drain FORSGREN • PERKINS ENGINEERING ENGINEER'S PRELIMINARY ESTIMATE PROJECT Rexburg - Sugar City Project No. C-160236-03 Sewage Treatment System Improvements Date June 1, 1980 OWNER City of Rexburg Sheet 1 of 4 Estimated by ESK Item No. ITEM Unit Quantity Unit Price Amount 1 12",s6 gravity line from Sugar City LF 14,800 18 266,400 2 14" 0 pressure line to canal LF 10,200 12 122,400 3 8" S6 pressure line from Sugar City LF 6,100 7 42,700 4 Stand-by generator EA 2 18,000 36,000 5 Lift -station & building Sugar City EA 1 45,000 45,000 6 7 Lift -station Rexburg EA EA 1 1 10,000 8,000 10,000 8,000 Inter -city monitoring station 8 Interceptor west side of Sugar Cit LS 1 70,000 70,000 9 Outfall structure at canal LS 1 10,000 10,000 10 18" 0 pressure line LF 1,350 25 33,750 11- Clearing & removal at bldg. sites LS 1 20,000 20,000 12 Inlet structure LS 1 8,000 81000 13 Transfer structure A -B LS 1 10,000 10,000 14 Transfer structure B -C LS 1 7,000 7,000 15 Embankment material CY 90,000 3.40 306,000 16 ISand blanket CY 9,500 4.00 38,000 7 Seal material SY 38,000 1.80 68,400 8 Rip -rap CY 4,000 12 48,000 19 24" 6 reinforced concrete pipe LF 2,200 40 88,000 20 Manholes EA 4 900 3,600 21 jAeration System installed LS 1 670,000 670,000 FORSGREN e PERKINS ENGINEERING ENGINEER'S PRELIMINARY ESTIMATE PROJECT Rexburg - Sugar City Project No. C-160236-03 Sewage Treatment System Improvements Date June 1, 1980 Amount 22 Blower building SF 800 OWNER City of Rexburg Sheet 2 of 4 Estimated by ESK Item No. ITEM Unit Quantity Unit Price Amount 22 Blower building SF 800 65 52,000 23 Operations building SF 1,350 65 1 87,750 24 Site work at buildings & access rd LS 1 35,000 35,000 25 Telemetering & control panel LS 1 30,000 30,000 26 Curtain baffle LF 2,140 35 74,900 7 Chain link fence LF 8,800 8.50 74,800 28 Stand-by power generator LS 1 50,000 50,000 29 L.S. suction pump & C12 cleanout LS 1 70,000 70,000 30 Clq transfer structures EA 2 3,000 6,000 31 C12 contact chambers EA 2 60,000 120,000 32. Blower building mechanical LS 1 20,000 20,000 33 Blower house electrical LS 1 30,000 30,000 34 Clq pumpbuilding SF 1,500 75 112,500 35 Flow measuring equipment EA 2 8,000 16,000 36 Chlorination equipment with crane LS 1 50,000 50,000 37 C12 site work with access road LS 1 35,000 35,000 8 Pump station mechanical LS 1 30,000 30,000 9 SiDecial tools & equipment LS 1 10,000 10,000 Construction Sub -total 2,815,200 FORSGREN • PERKINS ENGINEERING ENGINEER'S PRELIMINARY ESTIMATE PROD ECT Rexburg - Sugar City Project No, C-160236-03 Sewage Treatment System Improvements Date June 1, 1980 OWNER City of Rexburg Sheet 3 of 4 Estimated by ESK Item No. ITEM Unit Quantity Unit Price Amount i Construction Sub -total 2,815,200 Alt. Technology Items #2, #9, 20% of #25, 10% of #27, 10% of #29, 50% of #34, 100 of #36, 500 of #37, #38 261,630 9.3% oE construction Administration & Legal LS 1 25,000 25,000 Engineering, Inspection, 0 & M Manual, As-builts, Operator Training LS 1 127,700 127,700 TOTAL 2,967,900 E.P.A.'s Share 85% of 9.3% + 750 of 90.70 75.93% 2,253,500 State's Share 150 of 90.7% + 9% of 9.30 14.440 428,600 Local Share 9.63° 285,800 r FORSGREN • PERKINS ` ENGINEERING ENGINEER'S PRELIMINARY ESTIMATE PROD ECT Rexburg - Sugar City Project No, C-160236-03 Sewage Treatment System Improvements Date June 1, 1980 OWNER City of Rexburg Sheet 4 of 4 Estimated by j Item No. ITEM Unit Quantity Unit Price Amount Sugar City's Share 10% of #1, #3, #4, #5, #6, #7, #8 478,100 10% 47,810 9.63% of 6% of remaining 2,337,100 .58% 13,500 Sub -total 61,310 22.6% of 9.63% + Engineering 127,700 2.18% 2,790 50% of 9.63% of Administration 25,000 4.82% 1,200 Sugar City's Share TOTAL 65,300 City of Rexburg's Share 285,800 -65,300 220,500 Rexburg Bonding for 235,000 Sugar City Bonding for 80,000 Mari] Immaculate garish P. O. Box 527 Phone 624-7459 ST. ANTHONY, IDAHO 83445 June 3, 1980 City Council City of Rexburg P.O. Box 245 Rexburg, Idaho 83440 Dear Sirs: Several months ago one of the parishioners from St. Patrick's Catholic Church talked with the mayor about garbage service for the church. The Rexburg church does not use the garbage service. The mayor said that the billing could be removed by the approval of the City Council. The church in Rexburg is used for Sunday services every week. The winter congregation is rather small. Perhaps every month and a half we have a pot luck dinner, our only g%rbage producing activity at the church. The last dinner we had produced about one gal3on of garbage which I brought back to St. Anthony. Our latt pot luck was held around April 20th. Since that time there has been nothing to throw away at the church. So little garbage is produced that we haven't a large garbage can. Since I have been pastor of the Catholic churches in the area north of Idaho Falls, we have never used the Rexburg garbage service. Yet we have paid the bill each month. My council has asked me to go to the City Council with our request that the billing be discontinued. Tonight you have a meeting. Tonight I have to be at a meeting in Salmon planning for a summer camp for kids from my parishes. What further action is necessary to bring this matter before you? Sincerely, Fr. Tom Loucks Pastor JOHN V. EVANS GOVERNOR OFFICE OF THE GOVERNOR STATE CAPITOL BOISE 83720 May 27, 1980 Mr. John C. Porter, Mayor City of Rexburg Rexburg, Idaho 83440 Dear John: Your concern for traffic safety is appreciated. Please be assured that the Transportation Department is aware of the problems associated with the old Thornton Overpass and steps are being taken to eliminate this high accident location. With the construction of the next section of freeway from Thornton to Rexburg, a new railroad crossing with gates and flashing lights will be constructed as a connector to Thorn- ton. The old overpass will then be completely removed. Most of the traffic will, of course, be on the new four lane divided highway where traveling conditions will be much safer. Construction of the freeway from Thornton to Rexburg was scheduled to commence last fall. However, due to difficulty in securing the right-of-way and the current freeze on federal funding, the project has been delayed. With the release of highway funds this fall, the projects will be contracted and construction will begin. In the meantime, I have asked the Transportation Department to improve the signing to try and reduce accidents at this location. Si ely OHN V . EVAN S GOVERNOR lkm cc: Idaho Transportation Department 11 BLUE CROSS OF IDAHO HEALTH SERVICE, INC. •®� A member of the Blue Cross and Blue Shield Associations 0 May 30, 1980 The Honorable John C. Porter Mayor, City of Rexburg 12 North Center Rexburg, Idaho 83440 Re: Group #2364 Dear Mayor Porter: In the past two years, we have seen continued double-digit inflation affect the cost of all items we buy as consumers. Health care services are no exception. During this same two-year period, however, we have not raised the monthly Blue Cross and Blue Shield rates for the category of coverage you and your employees have. At this point, inflation has simply caught up with us, and we have no alternative but to make an adjustment in your monthly dues effective July 1, 1980. We've held the increase to a percentage amount that is well below the inflation rate of 1978, 1979 or year-to-date 1980, and the calculation is with- in President Carter's wage and price guidelines. Effective July 1, 1980, your new rates will be: Single membership: $33.15 Two -person membership: $ 73.75 - r' Family membership: $85.10 This will enable us to maintain a sound health care program for you and your employees for the upcoming twelve months. Your Blue Cross and Blue Shield marketing representative's card is enclosed. He or she will be contacting you soon to answer any questions you may have. JLM/sw Enclosure cc: Ken Anderson Ret. 11/80 ncerely, Jack L. Mitchell Director of Marketing BOX 7408 /1501 FEDERAL WAY / BOISE, IDAHO 83707 / PHONE: 208 345-4550 2, 1 1st E. Main-1st N. 3 4 2 Rick's Ave. f Flt . J I •v _ � _ 111 App,ov .+ by Ulll: UI111 • WHII I' WYIi ING BOUND • W112 tiWLN 701: WNIff STATE OF IDAHO ) t COUNTY OF MADISON ) SS. CITY OF REXBURG ) A regular meeting of the City Council of the City of Rexburg, in the County of Madison and State of Idaho, was held on Wednesday, the 4th day of June, 1980, at the hour of 7:30 p.m., at the City Hall in the City, being the regular meeting place of the City Council, at which meeting there were present and answering the roll call the following, constituting a quorum: Present: Mayor: John C. Porter Councilmembers: Nile Boyle Morgan Garner Darlene Blackburn Jim Morris Sander Larson Norris Reese Absent: None constituting all the members thereof. There were also present: City Clerk: Rose Bagley City Treasurer: Richard Horner City Attorney: Mary Smith Thereupon the following proceedings, among others, were duly had and taken: Councilmember Nile Boyle introduced the following ordinance entitled: -1- "AN ORDINANCE OF THE CITY OF REXBURG, IDAHO, PROVIDING FOR AND CALLING A SPECIAL ELECTION AT WHICH THERE SHALL BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE CITY THE QUESTION OF ISSUING GENERAL OBLIGATION SEWER BONDS OF THE CITY FOR THE PURPOSE OF DEFRAYING WHOLLY OR IN PART THE COST OF CONSTRUCTING, ENLARG- ING, EXTENDING, REPAIRING, ALTERING AND III - PROVING THE CITY'S SANITARY SEWERAGE SYSTEM; PRESCRIBING DETAILS IN CONNECTION THEREWITH; RATIFYING ACTION PREVIOUSLY TAKEN CONCERNING THE SYSTEM, THE ELECTION AND THE BONDS; AND PROVIDING THE EFFECTIVE DATE HEREOF." The motion was made by Councilmember Morgan Garner and seconded by Councilmember Jim Morris that the rules requiring ordinances of a general and permanent nature to be fully and distinctly read on three different days be dispensed with and that the ordinance be read in full and at length and placed upon its final passage. Thereupon, the Clerk was ordered to call the roll on such motion, and the roll call upon said motion was as follows: Those Voting Aye: Darlene Blackburn Nile Boyle Morgan Garner Sander Larson Jim Morris Norris Reese Those Voting Nay: None Those Absent: None The Mayor thereupon declared that the motion, having been duly passed by not less than one-half plus one of the mem- bers.of the full City Council, had been duly carried. The ordi- nance was then read in full and at length as follows: -2- ORDINANCE NO. 622 AN ORDINANCE OF THE CITY OF REXBURG, IDAHO, PROVIDING FOR AND CALLING A SPECIAL ELECTION AT WHICH THERE SHALL BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE CITY THE QUESTION OF ISSUING GENERAL OBLIGATION SEWER BONDS OF THE CITY FOR THE PURPOSE OF DEFRAYING WHOLLY OR IN PART THE COST OF CONSTRUCTING, ENLARG- ING,,EXTENDING, REPAIRING, ALTERING AND IM- PROVING THE CITY'S SANITARY SEWERAGE SYSTEM; PRESCRIBING DETAILS IN CONNECTION THEREWITH; RATIFYING ACTION PREVIOUSLY TAKEN CONCERNING THE SYSTEM, THE ELECTION AND THE BONDS; AND PROVIDING THE EFFECTIVE DATE HEREOF. WHEREAS, the City of Rexburg, in the County of Madi - son and State of Idaho (the "City", the "County" and the "State", respectively), is a municipal corporation duly organized and existing as a City under the general laws of the State; and WHEREAS, the City presently operates its sewerage system and its water system as a joint water and sewer system, as.a single utility; and WHEREAS, the City Council (herein "Council") has de- termined and does hereby determine that the interest of the community and the public interest and necessity require the construction, enlargement, extension, repair, alteration and improvement of the City's municipal sewerage system (the "Pro- ject"); and WHEREAS, for the purpose of defraying in part the cost of the Project, the Council further deems it necessary to issue its negotiable, coupon, general obligation sewer bonds in the aggregate principal amount of $235,000, or so much thereof as may be necessary, payable from general ad valorem taxes, pursuant to Section 50-1026, Idaho Code, as amended, and laws thereunto enabling; and WHEREAS, the negotiable, coupon, general obligation sewer bonds of the City cannot be issued without the assent of two thirds (2/3) of the qualified electors voting at an election held for the purpose of authorizing or refusing to authorize the issuances of said general obligation bonds; and &WHEREAS, neither the question herein set forth nor any question for a similar purpose has been defeated at an elec- tion which has been held in the City within six (6) months of the date of the adoption of this ordinance. -3- NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF REXBURG, IDAHO: Section 1. All action heretofore taken (not inconsis tent,with the provisions of this Ordinance).by the Council and the ,officers of the City, directed toward: - A. The Project, B. The issuance of the City's negotiable, coupon, general obligation sewer bonds (the "Bonds") therefor, and C. The calling and holding of an election for the authorization of such Bonds, be, and the same hereby is, ratified, approved and confirmed, in- cluding, without limitation, the giving of notice of such elec- tion: Section 2. Subject to the assent of the necessary per- centage of the electors voting on the question, it is hereby or- dered that the Project be undertaken and that the Bonds in the aggregateprincipalamount of $235,000, or so much thereof as may be necessary, be issued to provide therefor. Section 3. The Bonds shall bear interest payable semi- annually (provided that the first and last interest coupons may be fora.period of longer or shorter than six months, but not to ex- ceed one year, at the discretion of the Council) at a rate or rates not exceeding 10% per annum, and Bonds shall mature and be payable upon an amortization plan, with the first annual principal pay- ment maturing and payable within two years from and after the date of the Bonds and the last annual principal payment maturing and payable during the ten year from the date of the Bonds. The various annual Bond maturities shall be payable in accordance with the provisions of SS 57-201 to 57-230, Idaho Code (the "Muni- cipal Bond Law"), all as provided in Section 50-1026 Idaho Code, and the Municipal Bond Law. The Bonds shall be in denominations of $100, or any even multiple thereof not exceeding $5,000 (to be fixed by ordinance prior to the issuance thereof), numbered consecutively, beginning with the number one, the bonds being payable in numerical order, the lowest number first. The Bonds may be made subject to prior redemption at such time or times, with or without a premium, and upon such terms and conditions as may be determined by the Council (in its discretion) in the or dinance authorizing the Bonds. Section 4. For the purpose of providing funds to pay the interest on the Bonds promptly when the same falls due and -4- also a sinking fund for the payment of said Bonds at maturity, there shall be levied annually upon all of the taxable property in said City, in addition to all other taxes, a sum sufficient to pay the interest on the Bonds and to provide for the payment of the principal thereof as they mature, and all such taxes must be levied, assessed and collected as other taxes until the Bonds so issued are fully paid. The faith and credit and all taxable property within the said City are and will continue to be pledged " for the punctual payment of the principal of and the interest on the Bonds. Nothing herein contained shall be so construed as to prevent the City from applying any other funds that may be legally available for that purpose to the payment of said interest and ,principal, and the levy or levies herein provided for may there- upon to that extent be diminished. Section 5. The Project briefly and generally described, and the object of the indebtedness to be created by the issuance of the Bonds, shall consist of the construction, enlargement, ex- tension, repair, alteration and improvement of the City's munici- pal sewerage system by the construction of an aeration system at the lagoon sewerage treatment site, expanding and deepening the lagoon, and construction and other acquisition of a blower house, an administration control and maintenance building, chlorination contactchambers, a chlorination and pump building, and a 14 -inch discharge Line from the lagoon to the Rexburg Irrigation Canal, and all necessary equipment and appurtenances therefor and all costs incidental to the foregoing and to the issuance of Bonds. Section 6. A special municipal bond election be, and the same hereby is, called to be held on Tuesday, the 29th day ot.duly, 1980, for the purpose of enabling the registered quali- fied electors of said City to vote upon the question of issuing the Bonds, as set forth in the notice of election, the form of which is prescribed by this ordinance. Section 7. There shall be three voting precincts for the Bond election whose boundaries and precinct numbers shall be identical.to the three regular municipal precincts within the City. The polling places and officials thereat shall be as follows: Precincts Judges and Clerks Polling Place No. 1 Judge - Maurine Flamm Adams School Clerks- Lera Thomson 110 N. 2nd E. Maurine PrestwicYT Rexburg, Idaho La Ree Pincoc -5- Precincts Judges and Clerks Polling Place No. 2 Judge - Ann Davenport Washington School Clerks - Lois Virgin 110 West Main Afton Siepert Rexburg, Idaho Clara Beesley Nb. 3 _ Judge - Joan Brunson Erickson Pontiac Clerks - Cindy Muir 221 West 4th South Ann Thompson Rexburg, Idaho Sally Thompson No. 4 Judge - Marilyn Gentry Lincoln School Clerks - Shirley Hastings 358 East 2nd South Carolyn Thompson Rexburg, Idaho Donna Lyn Parkinson Section 8. The polls and the ballot boxes shall open at the hour of 1.2:00 noon on the day of the bond election and shall remain open continuously until the hour of 8:00 p.m. on such day, at which time the polls shall be closed. Section 9. The voting at the Bond election on the ques- tion of issuing such general obligation bonds shall be by ballot substantially in the following form: C Me (Form of Ballot) OFFICIAL BALLOT SPECIAL MUNICIPAL GENERAL OBLIGATION BOND ELECTION CITY OF REXBURG MADISON COUNTY STATE OF IDAHO JULY 29, 1980 INSTRUCTIONS TO VOTERS To vote on the following question place a cross (X) in the square to the right of such question, in the one marked "In favor of issuing bonds to the amount of, etc." or "Against issuing bonds to, the amount of, etc." according to the way you desire to vote on the question. All marks otherwise made are forbidden. All distin- guishing marks are forbidden and make the ballot void. If you, by mistake or accident, mark, tear, deface, or otherwise muti- late this ballot, return it to the election judges and obtain another ballot. GENERAL OBLIGATION SEWER BOND QUESTION: Shall the City of Rexburg, Idaho, issue and sell its negotiable, coupon, general obliga- tion bonds in one series or more in the prin- cipal amount of $235,000 or so much thereof as may be necessary, each series bearing interest at a rate or rates not exceeding 10% per annum, as may be fixed by the City Council prior to the issuance of such bonds, payable serially according to law, commencing not later than two years and ending ten years from the date of the bonds, for the purpose of construct- ing, enlarging, extending, repairing, altering, and improving the City's municipal sewerage system, in accordance with Ordinance No. 622 adopted the 4th day of June, 1980? IN FAVOR OF ISSUING BONDS TO THE AMOUNT OF $235,000 FOR THE PUR- POSE STATED IN ORDINANCE NO. 622 AGAINST ISSUING BONDS TO THE AMOUNT OF $235,000 FOR THE PUR- POSE STATED IN ORDINANCE NO. 622 (End of Form of Ballot) -7- Section 10. The City Clerk shall cause to be printed not less than 15 days before the election, sample ballots containing the question to be submitted, which sample ballots shall be in the same form as the official ballots to be used, except they shall have printed thereon the words "sample ballot," shall be on paper of a different color than the official ballot and shall not be numbered, and the Clerk shall furnish copies of the same on appli- cation at his office, to anyone applying therefor. Said sample ballot shall be published at least twice in the official newspaper of the City, the last time to be within 5 days of the election. Section 11. Ballots shall be furnished by the City Clerk to the judges of the election to be by them furnished to the voters. At said election only those persons who are qualified to vote at elections in the City of Rexburg shall be permitted ` to vote on said'Bond question. An elector desiring to vote shall state his name and address to the Clerk in charge of the com- bination election record and poll book. Each elector desiring to vote at the election shall sign his name in the combination election record and poll book following his name therein. No person shall knowingly sign his name in the combination election record and poll book if his residence address is not within the City at the time of signing. The elector shall then be given the appropriate ballot which has been stamped with the official election stamp and shall be given folding instructions for such ballot. A second election register and poll book will be main- tained to record that the elector has voted. Section 12. Absentee voting shall be permitted at said election in the manner prescribed by law. Section 13. Notice of said municipal bond election shall be given prior to said election by publishing notice of election in the Rexburg Journal, the official newspaper of the City, published in Rexburg, Idaho, and of general circulation in the City, for a period of not less than thirty (30) days by at least five insertions at weekly intervals therein, prior to said election, which notice shall be in substantially the follow- ing form: (Form of Notice) CITY OF REXBURG, IDAHO NOTICE OF SPECIAL MUNICIPAL BOND ELECTION To Be Held On July 29, 1980 PUBLIC NOTICE IS HEREBY GIVEN that a special municipal bond election will be held in the City of Rexburg, Madison County, Idaho, on Tuesday, the 29th day of July, 1980, for the purpose of voting on the following question: GENERAL OBLIGATION SEWER BOND QUESTION: Shall -the City of Rexburg, Idaho, issue and sell its negotiable, coupon, general obliga- tion bonds in one series or more in the prin- cipal amount of $235,000 or so much thereof as may be necessary, each series bearing interest at a rate or rates not exceeding 10% per annum, as may be fixed by the City Council prior to the issuance of such bonds, payable serially according to law, commencing not later than two years and ending ten years from the date of the bonds, for the purpose of construct- ing, enlarging, extending, repairing, altering, and improving the City's municipal sewerage system, in accordance with Ordinance No. 622 adopted the 4th day of June, 1980? The polls shall be open at the hour of 12:00 noon on such day, and shall be open continuously until the hour of 8:00 p.m., at which time the polls shall be closed. There shall be three (3) voting precincts for the bond election whose boundaries and precinct numbers shall be identical to the three regular municipal precincts within the City. Each elector shall vote at the voting place for the election precinct in which he resides. The polling places for each precinct shall be as follows: Precincts Polling Place No. 1 Adams School 110 North Second East Rexburg, Idaho No. 2 Washington School 110 West Main Rexburg, Idaho No. 3 Erickson Pontiac 221 West Four -t -South Rexburg, Idaho No. 4 Lincoln School 358 East Second South_ Rexburg, Idaho -9- At such election only registered qualified electors of the City will be permitted to vote on the question submitted. A qualified elector shall be 18 years of age or older on the date of the election, a citizen of the United States, and shall have established a bona fide residence in the County of Madison and y City of Rexburg, as of date of the election. Before receiving a ballot each elector desiring to vote at the election shall sign his name in the combination election record and poll book following his name therein. No person shall knowingly sign his name in the combination election record and poll book if his residence address is not within the City at the time of signing. Rose Bagley, City Clerk, is ex officio Registrar of said City. The plAce of registration is the office of the City Clerk at the Rexburg City Hall, in Rexburg, Idaho. Except as provided by Section 50-414, Idaho Code, it shall be necessary to register in order to vote at such special municipal bond election. when once so registered for a general city election, thereafter an elector shall not be required to again register for the special bond election so long as he shall have continued to reside at the same address, or within the same precinct in which he is regis- tered except as hereinafter provided. If an elector shall have failed or neglected to vote at any general biennial city election, the Clerk shall strike the name of such elector from the electors' register, and such elector, in order to vote at the special bond election, must again register. Persons who are not currently registered may register on each day at any time during the office hours of said Clerk until and including the Friday next preceding the election; and on Friday next preceding the election, persons may register from the time the office is opened in the morning continuously until 8:00 P.M. The voting at said election shall be by ballot. The ballots to be supplied the voters for their use at said election shall be in the form set out in said Ordinance No. 622 Absentee voting shall be permitted for the above-des- cribed election in the manner prescribed by law. A written application for an absent voter's ballot shall contain the name of the elector, the elector's home or residence address, and the address to which such ballot shall be forwarded. Such application shall be to the City Clerk of Rexburg, Idaho. -10- I - I If at said election two-thirds (2/3) of the qualified electors voting at such election assent to the issuance of said bonds for the purpose set forth in ordinance No. 622 , and desig- nated on the aforesaid ballot, the general obligation Bonds of ,,_said City to the amount of $235,000 shall be issued to provide `funds for the purpose aforesaid. Said bonds shall mature and bear interest as provided in the aforesaid question, and shall be payable in accordance with the provisions of Section 50-1026, Idaho Code, and the Muni- cipal Bond Law of Idaho. Proceedings to contest the results of the special muni- cipal bond election on the above question may be instituted as provided in Section 34-2001A, Idaho Code, but shall be instituted within forty days after the votes cast at such election have been canvassed and the results thereof declared and not thereafter. BY ORDER OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO, this 4th day of June, 1980. (SEAL) ATTEST: I Mayor 41 City Clerk (End of Form of Notice) -11- Section 14. If at the special municipal bond election two-thirds of the qualified electors of the City voting at the election vote in favor of the issuance of the Bonds, they shall be sold, executed and delivered in the manner provided by the +� Municipal Bond Law of the State of Idaho. - Section 15. The officers of the City be, and they here- by are, authorized and directed to take all action necessary or appropriate to effectuate the provisions of this ordinance. Section 16. All by-laws, resolutions and ordinances in conflict with this ordinance, are hereby repealed. This re- pealer shall not revive any by-law, resolution or ordinance, or part thereof, heretofore repealed. Section 17. If any section, paragraph, clause or pro- vision of this prdinance shall for any reason be held to be in- valid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this ordinance. Section 18. This ordinance shall be published in at least one issue of the Rexburg Journal, the official newspaper of the City; and this ordinance shall be in full force and effect from and after its passage, approval and publication, the Council dispensing with the rule providing that ordinances must be read on three different days, all as provided by law. PASSED AND ADOPTED by the City Council of the City of Rexburg, Idaho, this 4th day of June, 1980. SIGNED by the Mayor of the City of Rexburg, Idaho, this 4th day of June, 1980. CITY COUNCIL OF THE CITY OF REXBURG, a municipal corporation of Idaho By Mayor (SEAL) ATTEST: Cit 1 -12- Councilmember Sander Larson then moved the adoption of said ordinance. Councilmember Morgan Garner seconded the motion. The Clerk was then instructed to call the roll on the passage of the ordinance and the roll call -on the passage of the ordinance resulted as follows: Those Voting Aye: Darlene Blackburn Nile Boyle Morgan Garner Sander Larson Jim Morris Norris Reese Those Voting Nay: None These Absent: None The ordinance was thereupon, by the Mayor, declared to have been duly passed. It was moved by Councilmember Darlene Blackburn seconded by Councilmember Norris Reese , that the Clerk of the City be ordered to publish the ordinance in full immediately and in at least one issue of the Rexburg Journal, a newspaper published and of general circulation in the City of Rexburg, Madison County, Idaho Thereupon, the Clerk was ordered to call the roll on the motion and the roll call upon the motion was as follows: Those Voting Aye: Darlene Blackburn Nile Boyle Morgan Garner Sander Larson Jim Morris Norris Reese Those Voting ._Nay: None Those Absent: Nont- The Mayor thereupon declared that the motion was duly carried. Other -business not concerning the proposed general ob- ligation bonds was thereupon considered. There being no further business to come before the meet- ing, the meeting was, on motion duly made, seconded and unanimously carried, adjourned. (SEAL) Mayor ATTEST: City ex -13- STATE OF IDAHO ) COUNTY OF MADISON ) SS. CITY OF REXBURG ) w� I, Rose Bagley, the duly chosen, qualified, and acting Clerk of the City of Rexburg, in the County of Madison, and State of Idaho, do hereby certify: 1. That the foregoing pages numbered from 1 through 13, inclusive, are true, perfect, and complete copies of the record of the proceedings of the City Council of the City had and taken at a lawful meeting of said Council held at the Rexburg City Hall, r in said City, on Wednesday, June 4, 1980, at the hour of 7:30 p.m., as recorded in the regular official book of records of the proceedings of said Council kept in my office. 2. That said proceedings were duly had and taken as therein shown, that the meeting therein shown was duly held, that the persons therein named as present at said meeting were present as shown by -said minutes, and that all members of the City Council were duly notified of said meeting. WITNESS my hand and the seal of the City of Rexburg, this June 4, 1980. (SEAL) -14- City .,Qlerk Attach Affidavit of Publication of Election Notice) -15- Mayor Porter said that they needed a volunteer for the Madison County Energy Commission. Bart Jensen was on this commission and someone else needed to fill that position. They meet once a month at the Courthouse. A motion was made by Nile Boyle and seconded by Norris Reese to appoint Morgan Garner to fill that position. All Aye. RE: B(ND ELECTION The,Mhyor said that the council should start taking up the Bond Election. We need to get all the information we can and get it to the people and try to get them to vote yes. RE: ARTICLE ON WEISER, IDAHO SEWER Mayor Porter read an article on Weiser, Idaho, sewer users fee for $10.00 . 'RE: CENSUS COUNT Mayor Porter said that a lot of people had been missed on the Census. He had put an article in the paper and had gotten a lot of calls in the City Hall. The census people are coming to Rexburg next week to check with everyone that had been missed. We need to get everyone counted because it means money to the city. RE: FINANCIAL REPORT Richard Horner, City Treasurer, gave a financial report to the council, and ex- plained it. RE: HOMESTEAD ACT Nile Boyle ask the Mayor about the Homestead Act and how it would effect the City's taxes. RE: THORNTON OVERPASS Mayor Porter read a letter that he had received from Governor Evans about the Thornton overpass. The mayor had previously written to him about it. The letter from Governor Evans said that the Highway Department was going to put flashing lights up to caution people of the danger of the overpass. The Highway Department will get the contract this fall on the project and construction will begin. RE: BILLS A motion was made by Morgan Garner and seconded by Sander Larsen to approve the bills. All Aye. RE: ADJOURNMENT A motion was made by Jim Morris and seconded by Morgan Garner to adjourn. ?11 Aye. a Z, -, _(� -, C; � �, Mayor John C. Porter City Clerk /i Rose Bagley C 3-�