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HomeMy WebLinkAbout1980.05.07 CITY COUNCIL MINUTESMINUTES OF THE CITY COUNCIL MEETING May 7, 1980 State of Idaho) County of: Madison(SS City of Rexburg) A meeting of the City of Rexburg, Madison County, held May 7, 1980 at the City Hall. Present were the following: RE: NEXT COUNCIL MEETING DATE CHANGED Acting Mayor President of City Council: Councilman: Councilwoman: Also .resent: Nile Boyle Norris Reese Jim Morris Morgan Garner Darlene Blackburn Rose Bagley City Clerk Mary Smith City Attorney Because of Madison High School graduation that is scheduled for May 21, the Council decided to have the next council meeting on May 14, at 7:30 P.M. . RE: BOND ELECTION Lyle Larson of the Investment Department of the First Security Bank from Salt Lake City was present to discuss the Bond Election. He gave the council a handout on the advantages and disadvantages of General Obligation Bonds and Revenue Bonds. Nile Boyle ask about a dual proposition to be voted on by the public. Mr. Larson said that the bond attorneys would probably have to decide, but he would check on it. Mr. Larson said he would set in on any meetings that were scheduled with the public and give what input was needed. (copy of handout attached) RE: EXCHANGE OF PROPERTY WITH WALTERS Discussion on exchange of property with Walters. No one was present to protest. RE: SALE OF THE PROPERTY BETWEEN THE PUMP HOUSE AND EPHRIAM WILLMORE Ephriam Willmore was present for the sale of the property between the pump house and his property. It was for 11 feet of property which was orginally owned by George and La Mont Liljenquist. An agreement had been made when J. Fred Smith was mayor to sell the property to them. Mary Smith said that the appraisal for the property was $50.00. Noone else was present. to bid on the property. Mr. Willmore said that he would give the City Clerk $100.00 for the property. Darlene Blackburn made a motion that the City except the bid, seconded by Jim Morris. All Aye. RE: HEARING TO REZONE THE PROPERTY NORTH OF SMITH PARK FROM R2 to Rl A group of citizens were present for the hearing to rezone the property just north of Smith Park from R2 to Rl. They gave the council additional petitions from pro- perty owners requesting the zoning change. These petitions would make 100% of the property owners requesting the change. Noone was present to protest. RE: ORDINANCE 621 WAS READ City attorney Mary Smith read ordinance 621 rezoning the property on the block just north of Smith Park from R2 to Rl. AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, TO PROVIDE THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED FROM R2 RESIDENTIAL TO R1 RESIDENTIAL. A motion was made by Councilman Norris Reese and seconded by Jim Morris that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said Ordinance be numbered 621 Those Voting Aye: Norris Reese Jim Morris Morgan Garner Darlene Blackburn Those Voting Nay; None pLQ Ordinance 621 was then placed before the council. The Acting Mayor then called for the voting for final passage of the Ordinance, and the motion was made by Morgan Garner and seconded by Norris Reese that ordinance 621 be passed. Those Voting Aye: Those Voting Nay: Norris Reese Jim Morris Morgan Garner Darlene Blackburn None The roll showed all councilmen present voting "Aye" carried, the Mayor declared that the majority of all the members of the City Council had voted for the pas- sage of said Ordinance and that said Ordinance was duly and regularly passed. Mayor Porter declared the motion carried. RE: PROPERTY AT 140 WEST 2nd SOUTH Clifton Davis of Pineview Apartments was present to ask the council if they could do something about the property at 140 West 2nd South. A house had been moved off a basement foundation after the flood, and nothing had been done with the hole. The hole was 10 to 15 feet deep and dangerous for children playing. The lot is a weed patch and trees are laying down making the lot an eyesore. Nile Boyle said that the property belongs to Blain Hendricks and that he would call Mr. Hendricks and see if he would clean up the property and fill in the hole. Jim Morris said that he would get the police to make a survey of the lots that needed to be cleaned up and make a list. He ask Mary Smith if a letter could be written to the property owners telling them to clean them up. RE: PAVING OF SOUTH 4th WEST A group of citizens from South 4th West was present to ask to have that street paved. Spokesman for the group was Sandra Congdon. She said that she and other people on that street had understood that that street was suppose to have been paved, but still has not been done. From the railroad tracks to 3rd South the road is really bad. The council ask John Millar if it was scheduled to be done this summer with TEDRO Funds. He said it was. Nile Boyle told the property owners that the City would pave the street with TEDRO Funds this summer, but they would need to pass a petition around to all the property owners on that street request- ing an LID to have the curbs & gutters put in. The LID could be paid over a period of 15 years. Mrs. Congdon also ask the council if a drain could be put in on the corner of 4th South and 4th West. There is no drain there and the water ponds in that area. John Millar said that he would look into it and see what could be done. The council agreed to get a list of all the areas in town that might be put on an LID, so they could get started on it. IRE: BID OPENING ON WATER SYSTEM IMPROVEMENTS John Millar reported on the Bid Opening on the Water System Improvements that had been held that afternoon. He have a handout with the bid tabulation to all council members. (copy attached). This was for the water lines coming down from the elevated tank and some lines in the downtown area. Low bid for Schedule I was H -K at $398,985 Low bid for Schedule II was Zollinger at $11,652.00 Total bid was $410,637 this was $68,989 below the engineer estimate. A motion was made by Norris/ROese and seconded by Morgan Garner that the city except the low bids on Schedule I and Schedule II, and that the Mayor be author- ized to sign the necessary contracts. All Aye. RE: STREETS TO BE PAVED AND NEW LID'S John Millar said that we needed to move as fast as we can on deciding on the streets to be paved and on the LID so that they could be done this summer. He would get together with Morgan Garner and the Mayor as soon as possible. RE: ORDINANCE 620 WAS READ City Attorney, Mary Smith read ordinance 620 prohibiting parking on North 2nd East from the Courthouse to the River Bridge. AN ORDINANCE PROHIBITING THE PARKING OF VEHICLES, MOTOR AND OTHERWISE ON EITHER SIDE OF NORTH SECOND EAST STREET, CITY OF REXBURG, IDAHO FROM RICKS AVENUE TO THE TETON RIVER BRIDGE; MAKING THE VIOLATION THEREOF A MISDEMEANOR AND SETTING FORTH THE PENALTY ON CONVICTION FOR SUCH VIOLATION; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING WHEN SUCH ORDINANCE SHALL BECOME EFFECTIVE. Fi CITY -OF REXBURG WATER SYSTEM IMPROVEMENTS 790475 Bid Schedule Bid Schedule Total Bid #1 Total #2 Total Schedules 1 & 2 1 H -x Contractors 398, 985 -°-° 13, ZOO Of 412, 185 =' Gem State Irrigation .525� Sl o 45 13, I Z Z '= 53A_13 Z 45 Zollinger Construction �+5�r 840 Sflj X652 '- 47th q,? 5O W. R. Henderson Construction 0 & F Construction Christensen & Griffeth Shunn Construction, Inc. Tiano Construction A & J Construction Engineer's Estimate � 3, s24 5a (O28te 135 -4-'z �o z8 6(:5 oo 5G5, 487.3° ZD, 00 p o0 585,487 30 5%,, 6(D { 3� S96,661 3.0 4(,,,4�2� t5 Do °= 477, Z � SCHE.OLI- LFL 7 /_ ow p -v_ 396,90600 SC, 6.4 T 0"LK_ ow ZDL%_j"4:00r_R- - 770TAL— 4,1 D, 63 7 °o 66)c16? 13,c,o w tEn7 . V CITY OF REXBURG UTILITY ELECTIONS Throughout Idaho the vast majority of water and sewer systems are publicly owned and operated. Such utility system operations contain several unique characteristics which justify -individual consideration when carrying out a bond campaign. One characteristic which is somewhat unique among utilities is their revenLe producing capacity. Many are presently being operated on a self-sustaining or profitable basis. In this case, the agency has the opportunity to use either revenue bonds or general obligation bonds as a financing vehicle. This determination must be made at an early stage when formulating a proposed im- provement program. In recent years attention to the environmental issues has resulted in a high passing rate fcrbond elections concerning sewerage improvements. On the other hand, environmentalists have occasionally opposed water bonds on the theory that growth of an area is tied to the expansion of water facilities. A. General Obligation vs. Revenue Bonds If a public enterprise is, or may be, operated on a profitable basis, the agency may wish to finance capital improvements through the issuance of revenue bonds. Therefore, the following material has been included to describe some of the various advantages and disadvantages of revenue bond financing. This material is not intended to be a complete dissertation on the subject. It is only after consideration of an agency's individual characteristics that a proper financing plan may be established. The most obvious advantage to this financing vehicle is the simple majority election requirement as opposed to the two-thirds approval needed for general obligation bonds. Other advantages to revalue bond financing include: (1) the bonds do not encumber any debt limitation which might exist; (2) the bonds may never become a lien against real property; and (3) funds for payment of the bonds are payable solely from the revenues of the project. The principal disadvantages to the use of revenue bonds are: (1) revenues of the enterprise normally must be 25 to 50 percent in excess of debt service; (2) a reserve fund should be established as additional security for payment of the bonds; (3) the interest rate is usually higher on revenue bonds than on general obligation bonds; and (4) manage- ment of the funds of the enterprise is relatively inflexible. B. Typical Campaign Ideas A summary of campaign methods which have been applied to successful water and sewer bond campaigns follows: 1 (1) Newsletters. As stated previously, a regularly scheduled news- letter provides an effective method of generating public confi- dence. This is particularly true in a utility operation where capital improvements are not directly visible to the consumer and projects involve several technicalities. Providing the public with advance knowledge of the problems which exist and the proposed solutions through a newsletter can greatly dispell misinformation which often arises at the time of the election. (2) Service Groups. These organizations are often anxious to find outside speakers for meetings. This provides an excellent opportunity for members of the staff to provide a detailed description of a proposed project, including displays, photo- graphs, slides, and other visual data. If the interest of the group is aroused, they are often found to play an important role in the subsequent campaign. (3) Brochures. Once the election hss.been called, a small brochure which briefly explains the project and its costs should be dis- tributed. In a water bond election, photographs of deteriorated facilities is often effective. Ecological protection may be emphasized in sewer elections. (4) Slogans. A short slogan, usually three or four words, which will'icaentify the campaign, may be used for bumper stickers, matchbook covers, buttons, etc. Such a tool is best used as a constant reminder of the project and upcoming election. (5) Public Meetings. Extreme care should be used when calling a public meeting to discuss a utility project. Experience indicates that the opposition will make a greater effort to attend such meetings than proponents or interested parties. Therefore, if such a meeting is called, great care should be taken to assure that it is at a time and in a place �fi ich facilitates a large turnout. (6) Federal and State Assistance. The availability of grant funds usually provides a strong incentive for the "Yes" vote. Therefore, if such funds are assured or reasonably expected, this information "uld be widely disseminated. C. Timing Many factors should be considered in the timing of the water bond election. It is oftentimes considered beneficial to hold such an election in late summer when the need for water is most obvious. However, if a rate increase is involved, the election might be held either before the rates go into effect or a long period -- as much as a year or more -- later. Similar decisions must be considered in the timing of an election for sewer bonds, particularly if a rate increase is involved. In addition, stringent requirements, building bans and fines imposed by the Water Quality Control Board may have the effect of forcing the community into'action. -2- of The timing of any utility issue will be governed largely by action on grant and low interest loan applications. If such applications have been approved before the election is officially called, the community may safely proceed with a smaller bond issue than would otherwise be necessary. Furthermore, the availability of outside funds provides an added incentive for the "Yes" vote. -3- A motion was made by Councilman Morgan Garner and seconded by Councilman Norris Reese that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be-"Mumbered 620. Those Voting Aye: Norris Reese Darlene Blackburn Jim Morris Morgan Garner Those Voting Nay: None Ordinance 620 was then placed before the council. The Mayor then called for the voting for final passage of the Ordinance, and the motion was made by Jim Morris and seconded by Darlene Blackburn that ordinance 620 be passed. Those Voting Aye: Norris Reese Darlene Blackburn Jim Morris Morgan Garner Those Voting Nay: None The roll showed all councilmen present voting "Aye" carried, the Mayor declared that the majority of all the members of the City Council had voted for the pas- sage of said Ordinance, and that said Ordinance was duly and regularly passed. The Acting Mayor declared the motion carried. RE: ORDINANCE 619 WAS READ City Attorney, Mary Smith read Ordinance 619 repealing ordinance 449 and provid- ing for the separation of the position of the City Clerk and Treasurer. AN ORDINANCE REPEALING ORDINANCE NO. 449 AND PROVIDING THAT THE OFFICE OF CITY CLERK SHALL BE HELD BY ONE PERSON AND THE OFFICE OF CITY TREASURER SHALL BE HELD BY ONE PERSON AND PERFORM ALL DUTIES OF THEIR RESPECTIVE OFFICES AS PROVIDED BY LAW AND THE ORDINANCES OF THE CITY OF REXBURG, IDAHO; PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. A motion was made by Councilman Darlene Blackburn and seconded by Morgan Garner that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 619. Those Voting Aye: Norris Reese Darlene Blackburn Jim Morris Morgan Garner Those Voting Nay: None Ordinance 619 was then placed before the council. The Mayor then called for the voting for final passage of the Ordinance, and the motion was made by Norris Reese and seconded by Morgan Garner that Ordinance 619 be passed. Those Voting Aye: Norris Reese Darlene Blackburn Jim Morris Morgan Garner Those Voting Nay: None The roll showed all councilmen present voting "Aye" carried, the acting Mayor declared that the majority of all the members of the City Council had voted for the passage of said Ordinance, and that said Ordinance was duly and regularly passed. Acting Mayor declared the motion carried. RE: AT NEXT MEETING REVIEW APPLICATIONS FOR TREASURER AND STREET SUPERENTENDENT Nile Boyle told the council that he thought at the next meeting the council should review the applications for Treasurer and Street Superentendent and fill those positions. Jim Morris said that he is not sure that the council should bove yet to hire a new street superentendent. He said that things are going smooth in that department, things are getting done, attitudes and morales have improved. He said that if they held off for a while on choosing a new supervisor that the city could save some money. He felt that the department had enough employees to handle the work in the city. The council agreed to let Jim Morris and Morgan Garner handle the department for a while and see how things go. gl Nile Boyle pointed out that Jim Morris had been putting in extra time down to the shop and using his own car to travel back and forth a couple of times a day. He felt that Jim should be paid $50.00 a month extra for gas for his outfit temporarily for one or two months while he is doing this. It was moved by Norris Reese and seconded by Morgan Garner that Jim Morris be given $50.00 travel pay a month extra for gas as long as he is involved. RE: COMPLAINTS ABOUT THE TRAILER COURT ON SOUTH 5th WEST Nile Boyle told the council that they had had complaints about the Trailer Court on South 5th West owned by Elwood Nielsen. The trailer court needed to be cleaned up and the trailers had bails of straw around them. It is an eyesore. Jim Morris said that he would have the fire department check on it. It needed to be brought up to the minimum standards for fire hazard. RE: BIDS RECEIVED TO REMOVE THE HOUSE AT 40 SOUTH 1st EAST Three bids were reveived to remove the house at 40 South lst East. Low bid was from C & T Construction for $1149 other bids were for $1880 and one for $2970. A motion was made by Morgan Garner and seconded by Jim Morris to except the low bid from C % T Construction with the stipulation that it be finished in 30 days. RE: HOLE WHERE SPEE DEE CLEANERS USE TO BE The council said that they would approach H & K to see if they would fill in the hole where Spee Dee Cleaners use to be, to get ready for the parking lot. RE: KEEPING PEDESTRIANS IN THE CROSSWALKS Norris Reese ask the City Attorney if we had an ordinance to keep pedestrians in the crosswalks and keep them from walking in the streets and also to keep children from playing in the streets. He said that it was especially bad in the subdivisions where the children played in the streets constantly. He said that he felt that the city had an obligation to help prevent someone from meeting with a serious accident. Mary Smith said she would check on it and see what could be done. RE: BILLS A motion was made by Morgan Garner to pay the bills, seconded by Darlene Blackburn. All Aye. RE: ADJOURNMENT A motion was made by Jim Morris to adjourn, seconded by Darlene Blackburn. All Aye. Mayo John C. Porter City Clerk OS Bagley MINUTES OF THE CITY COUNCIL MEETING May 21, 1980 State of Idaho) County of Madison (SS City of Rexburg) A meeting of the City of Rexburg, Madison County, held May 21, 1980, at the City Hall.