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HomeMy WebLinkAbout1980.04.02 CITY COUNCIL MINUTESMINUTES OF THE CITY COUNCIL MEETING April 2, 1980 State of Idaho) County of Madison(SS City of Rexburg) 17 A meeting of the City Council for the City of Rexburg, Madison County, held April 12, 1980, at the City Hall. Present were the following: Mayor: Councilman: Councilwoman: Also Present: John C. Porter Nile Boyle Jim Morris Norris Reese Morgan Garner Sander Larsen Darlene Blackburn Mary Smith, City Att. Rose Bagley, City Clerk RE: EARL KEMP REPORTED ON MEETING WITH HIGHWAY DEPARTMENT Earl Kemp reported on a meeting that Nile Boyle and Clinton Kingford went to last week with the Highway Department. The Highway Department keeps track of urban development and city planning of streets. Earl Kemp presented a map with revised master plan for main streets for Rex- burg. The plan will be submitted to the state for Urban D. Funding. Earl Kemp said that we need to be sure and balance the East West Streets and North and South Streets. Nile Boyle made a motion to adopt this map, seconded by Morgan Garner. All Aye. RE: MERRILL RUDD AND JOE CALL PRESENT THE AUDIT Merrill Rudd and Joe Call were present -to present the audit. Nile Boyle ask them if they were working on a job description for the job of treasu- rer. 'Copies of the audit were given to the press for review. In summary they told the council that they had completed the audit and had presented recommendations. They stated that they were pleased with the city's office employees for their cooperation. Mayor Porter told the press that the city was going to change and get an accountant who would serve as city treasurer. Merrill Rudd pointed out that it was necessary because of the growth of the city to split the job of Clerk Treasurer. There are now several bank accounts to keep track of and a lot of bonds making more extensive accounting necessary. Nile Boyle moved that we except the audit, seconded by Jim Morris. All Aye. RE: JOHN MILLAR SHOWED PLANS FOR NEW PROPOSED STORM SEWER John Millar was present, he showed the plans for the new proposed storm sewer that they are going to have a bid opening for, on April 16, 1980. Council discussed the sewer line going down Main Street rather than through Blunck's property. Mayor Porter suggested that they bring the line right along the property line between Kenneth Blunck and Betty Phillips property. John Millar said that he hated to go down main street if he didn't have to. RE: RICKS COLLEGE WOULD LIKE TO PARTICIPATE IN STORM DRAINAGE SYSTEM Mayor Porter read a letter from Ricks College. They would like to participate in the proposed Rexburg storm drainage system They will pay us $320,000 for the project, broken down at $250,000 for the year of 1980-81 and $70,000 for 1981-82. They would like to know if we will agree with that. A motion was made by Morgan Garner and seconded by Darlene Blackburn to except the offer and the timing as indicated, and to thank them. All Aye. Copy attached. RE: EARL KEMP REPORTED ON THE EDA PROJECT AND THE '73 WATER PROJECT Earl Kemp said that when the EDA project and the '73 water project was done and the loop was put in on the north side of town that they did not tie the line into the major 12" line. They now need to put in a 32 block line to tie the 10" line into the 12" line. They would need the Mayor to give his approval. The mayor said that he would give his approval. i� RE: PROPOSAL FOR CROSSING RAILROAD TRACKS TO INSTALL SEWER LINES John Millar presented a proposal for crossing the Railroad Tracks to in- stall the sewer lines under the tracks on First South. The City would have to pay for tearing up the rails and then replacing them. The rail- road would give us 8 hours time to do the work. There would be two alternatives the city could send a letter of intent for paying the cost and then sign a crossing permit or let it go through Omaha Office for an estimate which would take longer. The council decided to go ahead with the letter of intent. RE: ROGER HARRIS OF GOLDEN VALLEY DEVELOPMENT PRESENTED TWO VARIANCE REQUESTS Roger Harris of Golden Valley Development was present for the public hearing to have two variance requests approved. They do not want to put in a laundry because they are having 11 lots instead of the pro- posed 12, and they do not have the required 2 acreas, they only have 1.76 acres. The property is zoned commercial. Don Raymond of 338 West 4th South was present to protest the trailer court. He was concerned because of the increased traffic, that it might increase the property taxes in that area, and concerned because of the typw of people that might live in the trailer court. Mayor Porter told him that it would be an improvement for the property because there is a lot of weeds growing on the property. The trailer court will conform to the trailer court ordinance, and will be as nice or nicer than any trailer court in town. Mr. Harris said that there will be no pets allowed in the trailer court. There will be a fence along the railroad tracks, and also two or three rows of trees planted along the tracks for a sound barrior. Mayor Porter told Mr. Raymond that it would not change the tax level. Morgan Garner moved that the plat for the trailer court be approved with the variances, seconded by Nile Boyle. All Aye. RE: BLAIR MANWARING OF AMR CORPORATION PRESENTED THE FINAL PLAT. Blair Manwaring of AMR Corporation was present, to present the final plat. Dave Benton engineer for AMR was unable to attend the meeting so he had reviewed the plat with Earl Kemp. Earl Kemp recommended that 4" lines be put just behind the curb and gutters. There would need to be ease- ments through the lots to put the lines in. Usually a lift pump would be put in for the sewer system. They have proposed to put in a flush tank and syphon. There might be a problem for maintenance until a number of homes are built. Earl Kemp recommended that AMR have a main- tenance agreement to maintain the system until adequate amount of homes were built to keep the system running. When just a few homes are on a system of that type they might get sand in the line and it will build up and clog. Earl Kemp said that he would also recommend a gravity 4" line be put in for the sewer. A motion was made by Nile Boyle and seconded by Sander Larson to okay the plat with the stipulations to have a maintenance agreement for the sewer until a number of houses are built, to put in a gravity line in if possible for sewer, and to put the water lines in behind the curb. All Aye. RE: PETITION PRESENTED TO UP -ZONE SECTION 3 AND 4 BLOCK 19 A petition was presented to up -zone Section 3 and 4 Block 19 from R-2 to R-1. It was presented to the Planning and Zoning Committee by Kyle Jeppeson. It was their recommendation that a public hearing be held to up -zone property. It was moved by Nile Boyle and seconded by Morgan Garner to hold a public hearing on May 7, 1980, to re -zone the property. All Aye. RE: FINAL PLAT OF AUTUMN ARBOR PRESENTED A final plat of Autumn Arbor was presented by Earl Kemp. It was moved by Morgan Garner and seconded by Jim Morris to approve the plat. All Aye. RE: ORDINANCE 616 WAS READ Ordinance 616 was read by City Attorney, Mary Smith repealing Ordinance No. 412. Adopting the uniform plumbing code. Mary Smith will draw up another ordinance outlining fees and licensing. RE AN ORDINANCE REPEALING ORDINANCE NO. 412 OF THE CITY OF REXBURG, IDAHO, AND ADOPTING THE UNIFORM PLUMBING CODE OF THE INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS, 1979 EDITION, FOR THE CITY OF REXBURG, IDAHO AND PROVIDING WHEN THE ORDINANCE SHALL BECOME EFFECTIVE. A motion was made by Councilman Nile Boyle andseconded by Jim Morris that the rules requiring an ordinance of a general and permanent nature to be read on three occasions be dispensed with and that said ordinance be numbered 616. Ordinance 616 was for the voting for made by Jim Morris passed. Those Voting Aye Those Voting Nay: Darlene Blackburn Sander Larson Nile Boyle Jim Morris Morgan Garner Norris Reese None then placed before the council. The Mayor then called final passage of 7-:e Ordinance, and the motion was and seconded by Norris Reese that ordinance 616 be Those Voting Aye: Darlene Blackburn Sander Larson Nile Boyle Jim Marris Morgan Garner Norris Reese Those Voting Nay: None The roll showed all councilmen present voting "Aye" carried, the Mayor declared that the majority of all the members of the City Council had voted for the passage of said Ordinance, and that said Ordinance was duly and regularly passed. Mayor Porter declared the motion carried. WATER LINE FROM RICKS WADE TO THE GOLF COURSE Nile Boyle ask about running a water line from Ricks Wade the Golf Course. It would need to be done before the water is put in the canel. Mayor Porter said that he would check on how much it would cost. RE: MARY SMITH WAS ASK TO CHECK ON EASEMENTS FOR A WATERLINE Mayor Porter ask Mary Smith to check on the easements for a waterline going through Ruth Smith's property and Darrell Neville's property. The Mayor said that he would talk to Ruth Smith. RE: TRUCKS PARKING ON 2nd WEST Mark Siepert was present to discuss the truck parking on 2nd West be- tween 1st South and 2nd South. The people along that block complain because the trucks are parking in front of their houses, many are letting them run all night. They would like the trucks to have a diff- erent route. They suggested that they go straight south and turn on the county road and go west and then back to the highway. The council said they didn't think that the county road would hold up. Another suggestion was for them to go south and turn on 5th west and back to the highway. Mayor Porter suggested that No Parking signs be put up on that street. Mr. Siepert also complained about the vacant lot next to Circle K. Everyone going to Circle K throws their trash on that vacant lot. The lot needs to be cleaned up periodically. The lot is owned by Blaine Hendricks. RE: BASEMENT HOLE NEXT TO PINEVIEW APTS. A discussion on the basement hole next to Pineview that has been there since the flood. The owner should be contacted and it should be filled in. RE: TRUCK TO PICK UP TREE TRIMMINGS Mayor Porter said that a truck would be going around to pick up trimmings from tr-es if they were tied together or boxed garbage if it was put out on the curb. �0 RE: MEETING TO RESOLVE THE COMPLAINTS.ARD ALLEGATIONS MADE BY EMPLOYEES Mayor Porter reported on the meetings that were held on Monday and Tuesday to resolve the complaints and allegations made by employees. Restitution has been made by employees involved. The organization of the street department had been reviewed. It was decided to go back to the same organization that they had before the flood. Street Superintendent would be Dan Moulton, he would also supervise the sani- tation department and the park department. Assistant Superintendent would be Louis Sommer. There would be no public works director. The committee of councilman and mayor had met with that department and,,, went over the rules and regulations. From now on there would be a monthly meeting between the department and the committee to go over complaints and ways to improve the department. RE: CITY EMPLOYEES USE PERSONEL CARS FOR CITY BUSINESS City employees would not be allowed to use personel cars for city business unless authorized by the city council. Instead of the city paying for gas they would be allowed 17� per mile. City employ- ees will not be allowed to use city gas pump for private vehicles. RE: REPAIRS OF VEHICLES AND EQUIPMENT Instead of the street department taking care of major main repairs of vehicles and equipment, the work would be contracted out to garages. They would let the garages bid work at parts plus labor. One mechanic would be on duty to do minor repairs. Other employees that ususally do nothing but repair equipment would be used for other jobs, in that department. The Legislature has frozen budgets back to '78. The Homestead Act has made the capablity to raise property tax deminish. The street department gets all of its revenue from taxes. If our taxes are cut some of the employees in the street department may have to be cut. The council feel that some charges were legitimate and should have been brought to our attention. We hope that the air has been cleared and that, that department will work together. A motion was made by Nile Boyle and seconded by Morgan Garner that the Public Work Director be changed to Superintendent of Streets, and that the other changes listed above be made. RE: EMPLOYEES WEARING JEANS A discussion of employees in the city offices wearing jeans. A pro- posal was made on minimum standard and expectation of dress and groom- ing for city employees working in the Rexburg City Offices. (copy att- ached) A motion was made by Jim Morris and seconded by Morgan Garner that the proposal be excepted that the employees in the City offices will refrain from wearing blue jeans to work. All Aye. RE: ORDINANCE REQUIRING A FENCE, IS THERE ONE FOR STUDENT HOUSING Jim Morris ask if there was an ordinance requiring a fence be built around student housing to protect the neighbors property against tres- passing. The neighbors of Bunkhouse apartments have been having trouble with the students trespassing on thier property. RE: RAISEING THE WATER AND SEWER RATES Norris Reese told the council that it is apparent that in the near furure the city needs to raise the water and sewer rates. Earl Kemp has made a study on it. His observations is that wer are loosing money. The power is going up and will continue to raise. It will increase with the elevated water tank. The sewer needs to be raised at the same time. The committee needs to get together and to over the sewer system and costs. RE: STREET LIGHTS EXCEED THE AMOUNT BUDGETED Mayor Porter said that he had noticed on the printout that the amount paid so far for street lights was going to exceed the amount budgeted for. He suggested that everyother street light on main street be turned off. Mayor Porter was instructed to check with Utah Power and Light. RE: BILLS A motion was made by Morgan Garner to pay the bills. Seconded by Jim Morris. All Aye. RE: ADJOURNMENT i� 1 A motion was made by Nile Boyle and seconded by Sander Larson to adj- ourn. All Aye. — — ---- = --- --------- Mayor— City Clerk✓// MINUTES OF THE CITY COUNCIL MEETING April 16, 1980 State of Idaho) County of Madison(SS City of Rexburg) A meeting ofthe City Council for the City of Rexburg, Madison County, held April 16, 1980, at the City Hall. Present were the following: Mayor: RE: MINUTES APPROVED Councilman: John C. Porter Nile Boyle Jim Morris Norris Reese Morgan Garner Sander Larsen Councilwoman: Darlene Blackburn Also Present: Mary Smith, City Att. Rose Bagley, City Clerk A motion was made by Sander Larsen and seconded by Darlene Blackburn to approve the minutes. All Aye. RE: CHRIS PRICE TO TAKE CARE OF PARK STREET PARK Mayor Porter said that Pat Price of Park Street had been in the office to ask if his fourteen year old son could take care of the park at the end of Park street this summer. The council agreed to let him take care of the park. RE: LEILANI PLUMMER - TEMPORARY BUSINESS IN HER HOME A request for Leilani Plummer to put a temporary business in her home to sell health foods. The address is 23 North 5th West. A petition was presented which had been signed by her neighbors. It is zoned R 2. A motion was made be Darlene Blackburn and seconded by Norris Reese to pve her a variance for one year for the business, it would have to be reviewed by the council at the end of one year. She would not be allow- ed to put and advertising or signs up. If there was any complaints from her neighbors the council would have the option to review it. All Aye. RE: COSTS ON SEWER AND STREET PROJECTS Mayor Porter reported that when the comittee had met with Forsgren Perkins and went over the Storm Sewer and Water Plans they had given him the figures for the engineer costs on the sewer and street projects. For the streets it would be 8% of bid price plus a flat fee for in- spection, 5% for seal coat and overlay. The committee felt that this would be okay. For the sewer it would be $30,000 for study, computer analysis, master map, 10% of bid price, and $6,000 inspection, and $2,000 rock boring. A motion was made by Norris Reese and seconded by Nile Boyle that the city accept the agreement and that the mayor