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HomeMy WebLinkAboutP&Z MINUTES SEPTEMBER 19, 2002REXBURG PLANNING & ZONING • September 19, 2002 7:00 p.m. Chairman: Winston Dyer Members: Robert Schwartz Ted-Whyte.. - DaVawn Beattie Mike Ricks Steve McGary Doug Smith -Excused Jerry Hastings -Excused Mary Haley 3ordan Dyer P.F.C. John Millar P & Z Administrator Kurt Hibbert City Attorney Stephen Zollinger City Clerk Blair D. Kay -Excused APPROVAL OF MINUTES Jerry Hastings made a motion to approve the August 29, 2002 minutes, Ted Whyte seconded the motion, none opposed. The motion carried. Robert Schwartz made a motion to approve the September O5, 2002 minutes, Ted Whyte seconded the motion, none opposed. The motion carried. Noncontroversial agenda items: There will be a work session with the City Council next Wednesday the 25th of September. Winston Dyer reviewed the agenda items. Public Hearings 7:10 pm Conditional Use Permit - (Duplex -Two family Dwelling) 137 North 5th West -David Hunsaker Kurt Hibbert -Reviewed the previous discussions on this request. Those in favor of this proposal: None given Those neutral to this proposal: Mary McCulloch - 125 North 5~ West -Questioned the number of duplexes proposed and driveway location.. The initial proposal is for one duplex; however there maybe additional development of the property in the future. She does not object to the duplex. Mary is concerned with lighting on the project being obtrusive to her property. The dumpster location was discussed. • 1 David Hunsaker -Reviewed his plans for garbage containment. The duplex will be one level. tF. Those against the proposalo None given Discussion by the Commissioners on the request. David Hunsaker -Offered additional comments on the proposal and discussed the location of the water and sewer lines. hurt Hibbert -Reviewed the fire lane: on the site plan. Winston Dyer -Discussed the request and the right for the applicant to have a Conditional Use Permit. The site plan review is not what the Commission is addressing in this hearing. The Conditional Use Permit request needs to be addressed. Mary McCulloch -Discussion on the maintenance of the fence separating her properly and the location of snow storage, Winston Dyer -Discussed the buffer required to separate LDRl property from the duplex property. Stephen Zollinger -The driveway is allowed next to the fence. David Hunsaker - He is not sure where additional developments would be located on the property. There was some discussion on an additional duplex. ^\ • Mary McCulloch -She expressed the desire to extend her fence to her property line. Winston Dyer -Discussed the location of the snow storage on the property. There is not a location indicated on the site plan for snow storage. The Commissioners discussed the conditions needed for approval of the request for a Conditional Use Permit. The conditions need to be consistent with the neighborhood and the zoning. Ted Whyte made a motion to approve- the Conditional Use Permit subject to the following conditions: 1) Install a fence on the South side of the property that will match the McCulloch fence. 2) This Conditional Use Permit is for a single duplex. 3) This Conditional Use Permit is not for the South parcel. 4) City Staff Departments must approve the site plan for on site drainage, parking and the fence. Discussion on the conditions and the need to add an additional condition from page 53 of the Planning and Zoning Ordinance Book -~ Paragraph #B4. ~ • 2 -- 6.13 Conditional Use Permits. B. Standards Applicable to Conditional Use Permits, (4) Not create a nuisance or safety hazard for neighboring properties in terms of excessive noise or vibration, improperly directed glare or heat, electrical interference, odors, dust or air pollutants, solid waste generation and storage, hazardous materials or waste, excessive traffic generation, or interference with pedestrian traffic._ Mary Haley seconded the motion, all voted aye, DaVawn Beattie abstained, no one else opposed. The motion carried. New Business: Site Plan Review -Valley Wide C®OP - 1200 West Highway 33 -Scott Spaulding • Scott Spaulding -Representing Design Intelligence discussed the proposal for a new office and retail convenience store. The proposed building is 17,500 square feet and will contain a convenience store in the Southeast corner. The Northeast corner will be a farm store. The development will cover approximately 6 acres of the 25 acres in the parcel. There will be 70 parking spaces. Scott discussed the site plan and the need to install a right and a left turn Lane off the highway 33. Water and sewer connections were discussed. The City is requesting the storm water connection be located to the West of US Highway 20. The location is not going to be developed as a truck stop. There will be underground tanks for retail distribution. The entrances are 40 feet wide with a 30 foot turning radius. Landscaping will be 27 feet on the perimeter and 10 feet across the bottom of the site plan. Snow . storage will be located on the bottom of the site plan. The South and East portion of the site will remain agricultural. There is a 10 foot utility easement around the exterior of the development. There is no landscaping next to the building. The loading dock will be below ground level. Discussion on the entryway widths, lighting off the building, pump canopies, and parking stall locations. The facility will be open until 10:00 p.m. Trees and sidewalk location were reviewed. Stephen Zollinger -The Ordinance controlling setbacks will require the location of the sidewalk to be away from the curb. Kurt Hibbert -The Staff has reviewed the proposal. There is adequate parking at the location. There have been neighborhood meetings to review the project. Sewer and water will. be at the site for the Apri12003 opening of the store. Discussion on the planned carwash at the site. The handicap entrances were reviewed on the site plan • Steve McGary made a motion to approve the site plan for Valley Wide COOP with the following (• conditions: 1) Parking spaces need to be 10 feet wide. 2) The storm drainage for the site be connected to the City sewer system on the North side. 3) The Highway 33 truck turning radius on the Northwest corner entrance to the property. 4) A buffered landscape area with 1 %2 inch caliper trees every 50 feet. 5) A boulevard-style sidewalk set back_7 feet for a_landscape strip. ------ 6) Obtain a development agreement from the City for Sewer and Water connections. 7) Street lighting be installed on the Northwest corner intersection and lighted entry ways approved by the State Highway Department. 8) Subject to City Staff approvals. Ted Whyte seconded the motion, all voted aye, none opposed. The motion carried. Site Plan Review -Continental Parr phase 11- 5th West & 7th South -Troy Karchner Kurt Rowland- Forsgren Associates- ;Phase I has been approved and is in the building process. Phase 11 site plan was reviewed with discussions on parking, storm drain connections, and Fire Department access. Adjoining properties were reviewed for the change in character of the neighborhoods. Zoning for the properties in the area were discussed. Kurt Hibbert - Displayed a map of the area on the overhead screen. The Commissioners discussed the properties in the area and the impact this development will have on ` ~ adjoining properties. ;\ Kurt Hibbert -Reviewed Staff approvals of the Site Plan. The health and safety issues were enhanced on this proposal compared to the first proposal. The Fire Department did not have any objections to this site plan. Discussion on lighting at the entrances, and green space with trees. Jordan Dyer made a motion to approve the site plan for Continental Park phase 11 with the following conditions: 1) Entrance way lighting 2) Keep as many trees as possible 3) 6 foot buffer fence Mike Ricks seconded the motion, all voted aye, none opposed. The motion carried. NEW BUSINESS Kurt Hibbert -Reviewed addressing for the Impact Zone residences and road names. Fourteenth South will be called Pole Line Road. There are 465 addresses in the Impact Zone that will need to be changed. Kurt commented that the address list is being reviewed with Sugar City and with Madison County. Several road names were reviewed. Kurt talked about the bike path that will be re-constructed on 7th South. 4 ~ -- The flood plain map was reviewed and the Commissioners discussed what areas are affected. Kurt • showed the updated zoning map. Kurt showed the Comprehensive Plan map to the Commission. The Commissioners discussed the different areas on the zoning map. Kurt showed a map of the bike path. The Global Positioning System was used to show the details on the Comprehensive Plan map. The Moody Highway will be the border line between Sugar City and Rexburg. Kurt Hibbert -Wanted to maximize the work meeting with the City Council on the 25~' of September. He recommended developing an agenda for the meeting. Winston Dyer -Reviewed planning recommendations from a previous meeting to include on the work meeting agenda. MDR changes are an example of the changes that are needed. Steve McGary -Reviewed the minutes from previous meetings. He wanted to bring the nine items talked about in the minutes to the work meeting on the 25`x' of September. Winston Dyer -Commented on Councilman Larsen's desire to address the enforcement issues in the Planning and Zoning Department. Some Zoning requirements are not being followed. Kurt Hibbert -Reviewed some items on the list for discussion at the work meeting. MDR Zoning changes were mentioned. Winston Dyer -Reviewed the green space requirements. Discussion on green space and trees in the City. Discussion on the City requiring the Developers to provide green. space towards the City's total green space area. Development agreements could establish criteria that would allow the development to • contribute to the City's green space. A landscape architect could be helpful to establish a City wide green space plan. Join Millar -Recommended creating an Architectural Review Committee. Mary Haley -Discussed the need to have recreation areas for students. The Commissioners talked about the putting someone on the Planning and Zoning Commission that has architectural experience. Kurt Hibbert -Requested additional discussion on the RR2 Zoning for the City. Ted Whyte has given the RR2 Zoning information to Madison County for review. The recommended road widths were included in the information. The developments would not be required to have any curbing. Sidewalks would be located at the back of the borrow pits. Mailbox placement was discussed. Ted Whyte indicated that the water drainage had to be directed to the borrow pit. Neighbors would not get drainage water from adjacent neighbors. The grass has to be maintained up to the asphalt. The minimum lot sizes were discussed. Lot frontage would be 125 foot wide for a minimum. The development would have City Water and. Sewer. Mike Ricks -Requested wider private drives for developments. • Stephen Zollinger - Marsha Bjornn has an Ordinance from Coeur D Alene about Architectural Review. • She will show it to the Commission at a later date. Councilman Shawn Larsen -Reviewed the City Council meeting on September 18`~ -Residents from the neighborhood located at the end of 7`h South discussed the sidewalk issues in their neighborhood. They talked about being annexed into the City. Discussion on sidewalk and elevation issues. Discussion on the agenda items for the meeting on the 25~' of September. Councilman Shawn Larsen tallced about the work session and issues that would be helpful to discuss with the City Council. Commission Members -They would dike to address a parking overlay plan as requested by Corey Barnard in a letter to City Council. Also, enforcement of Zoning Ordinances. Shawn Larsen -Requested written documentation to identify violations to the Zoning Codes. Kurt I~ibbert -Discussed underground utilities and y°ecommended that all commercial buildings install underground services. Adjourned at 9:35 p.m. • ~_ ~ . 6