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HomeMy WebLinkAboutP&Z MINUTES SEPTEMBER 10, 1997`~ • DATE: (091097) Present were: Chairman: Members: City Clerk: Engineer: Attorney: Planning & Zoning 9/10/97 7:00 P.M. John Millar Davawn Beattie Ted Whyte Jim Long John Watson Mary Ann Mounts Rose Bagley Joe Laird Stephen Zollinger A motion was made by John Watson and seconded by Davawn Beattie to approve the minutes of August 27, 1997. A11 Aye RE: PLANS FOR A WAREHOUSE ON SOUTH 5TH WEST TOPIC: (500,12,,,BAGLEY*TERRY,5TH WEST,MELALEUCA,RIGHT OF WAY, LANDSCAPING) Terry Bagley was at the meeting to show plans for a warehouse on South . 5th West next to the other warehouse and Melaleuca. There is an old house on this property that they are going to tear down. They would like to build a warehouse there. It would be about 13,000 square feet which is about half the size of the warehouse they built a year ago. They hope Melaleuca will lease the warehouse for storage. If they don't go in there it will be for he and John for storage and possible to rent out a bay to some farmers for machine storage. Melaleuca will only go with a two year lease and renew it every two years. They are contemplating building a new big building down to Idaho Falls and he thinks they want to consolidate, but it hasn't happened yet. They have some employees up here and they have cheaper rent here than they can get anywhere. They have three small manufacturing units up here and have filled the whole warehouse up within 30 days after they built it. We want to keep them in Rexburg. Showing the plan- they have showed the right-a-way, they will pave on the east side of the building, part of the paving will have a 5 foot wide sidewalk which will connect in front of the other building which has paving too. He has provided 9 parking spaces. For .the other building they are using about 1 parking space. They have a lot of space for more parking if they need it. He explained the plan with all the parking and the area where there could be more parking. There is 10~ landscaping requirement and he showed the landscaping plan which would be about 800 square feet. Joe discussed the parking for a warehouse which previously this board decided was too much for this type of warehouse and went with "Other to be decided by this board". • All department heads had approved the plan with the fire and wastewater approving it pending what they will be storing in the warehouse. He had talked to Dee at the fire department who told him he would not ,~ need another fire hydrant. Terry said they would not be storing any • hazardous material. They would be using water to hose the equipment off. The board did not see a need for 26 parking spots and that 9 parking spots would be adequate. A motion was made by Jim Long that we approve the plan as presented with the provision that if it changes use that it be brought back to this board to re-look the parking requirements. Seconded by Ted Whyte. All Aye RE: NEW BUILDING AT THE FAIR GROUNDS TOPIC: (500,13,,,PAYNE*DAVE,C.U.P.,FAIR GROUNDS) John Millar told the board that at the last meeting Dave Payne was there with a plan to build a building to house pigs during the fair. We told him they would need a Conditional Use Permit. Since then John had talked to Stephen and if we were putting in a new fair grounds it would require a Conditional Use Permit but it was Stephen's feeling and John concurred because they are replacing an existing building at the same location, it would not require a Conditional Use Permit. RE: JOE ROMNEY RENTING HIS HOUSE TO RICKS COLLEGE STUDENTS TOPIC: (500,13,,,ROMNEY*JOE,PARKING) A letter that Rose sent to Joe Romney, because he is renting to students it would require three parking spots instead of two even • though by Federal Law, 4 individuals constitute a family. Our ordinance requires .7 parking spots for students which would require 3 parking spots. Aaron Romney stated that this is his house and they are temporarily moving out of the house and into to his parents house who are in Israel. They are staying in their house while they are gone and are renting out their house to get a little money to do some home improvements and then they will move right back in next summer. He knew that four individuals constitute a family so he did not anticipate a change in parking requirements. He knew there was a designated student parking requirement but did not think it applied because this constituted a family and the definitions did not differentiate between students and none students. The parking requirement for one family is two spots and he thought it would stay the way it is. You could fit three cars in the driveway, but one would have to be behind the other. He questioned if he rented to four people that work at Artco, the parking would not change but it would not have to have the student parking regulation? Stephen stated that he and Rose met with Mr Romney and discussed the various aspects. The only reason he is here is to get this board's stamp of approval that there, is no existing parking problem. If there is a parking problem after reviewing it he did not believe he would be required to have 2.8 parking spots. What he is required to have is sufficient parking for his needs would be the only standard of the two. A motion was made by Davawn that this parking situation be \~ • declared within the requirements of a single family. Seconded by Jim. All Aye RE: DISCUSSION ON APPROVING FENCE TO BE 50~ SEE THROUGH TOPIC: (500,13,,,FENCE,RIGHT OF WAY) Stephen asked the board if they remembered approving the plan for the 50 per cent see through fences. It had been discussed but not voted on. (discussion) Is there some type of fence that would be allowed in the set back area that could be higher than three feet and still meet our requirements? Stephen's recommendation was 50~ ridged construction fences will be allowed inside 15 feet of the public right-a-way. Behind that area they can put none see through fences. The only modification is that in that 15 foot buffer zone that we would allow rigid construction fences up to five or six feet with 50~ see through. (discussion) A motion was made by Davawn to allow fences in excess of three feet if constructed out of rigid materials and approved by Planning & Zoning with 50~ or more see through per lineal foot and that they be between 3' and 6' high within 15 feet of the right-a-way. Seconded by Jim Long. A11 Aye RE: 0500 MECHANICS ADDITION TOPIC: (500,14,,,CONSTRUCTION,COMPLIANCE,0500,5TH WEST) Discussicn about 0 500 Mechanics addition. It is not in compliance. • Stephen said the use was there so there is no change in use. Joe will write a letter to them telling them they will have to meet the requirements with their construction. RE: ANNEXATION OF PROPERTY NORTH OF WALMART APPROVED TOPIC: (500,14,,,ANNEXATION,1000 NORTH,2ND EAST,WALMART, HASTING*BRETT,SEWER AND WATER,ROADS) 8:00 P. M. Public Hearing pertaining to the annexation of the City properties north of the city as described at Parcel 1, Parcel 2, Parcel 3, and Parcel 4 as described in notice. The property is north of Walmart, next to Sears and the Grease Monkey. Jerry Hastings showed a proposal and explained again what was planned for the property. John Millar cautioned the board that this is not for site plan approval. John asked for public comment. Jerry Jeppesen- 500 E 1000 N, which is exactly 1/2 mile from this project. He was concerned about the annexation of 1000 North, he asked if that was included in the annexation? Stephen told him it was included in the request. The first 550 feet would be annexed into the city at least for responsibility purposes. Jerry stated his concern is living on 1000 North and the access off of 1000 North. It is very difficult to get on to the road and now you will have traffic turning into that road going north. His questions had to do with the site plan not the annexation. • The residents on that road are concerned about access onto the highway. They would like to see an access over to Walmart so they can access Walmart stop light so they can get onto the road. John \~, Millar told him it had been discussed as a possibility, however it is • down the road and an agreement would have to be reached with Walmart. Jerry Hastings told the board that the plan fits in the Impact Zone of the city. Stephen told the board that the site plan is a separate issue from the annexation. There is no requirement that they tell us what they are going to do with that property only generalize if it is going to be commercial or residential. The reason that generalization is even required is to give you the ability to analyze the things that are pertaining to annexation. Can they provide infrastructure, is there any question that water can be provided to this development, is there any question that sewer can be provided, is there a question that storm drainage can be provided or can traffic be handled with this annexation? Hastings have given us some of the specifics as they hope it will develop to help us. They hope to develop the piece to south, none of the land to the north will be developed in the near future. (discussion) This is before us at the request of the Walkers. Brett Hastings has done all the leg work but it is before us at the request of the Walkers family. They have nothing to do with this development. They want annexation irrespective of this development. Sherwood Ricks-(Wendys}- He asked what effect this would have on his business? John Millar told him the annexation will probably have no effect. The development that will subsequent come onto that property will obviously increase traffic. Mr Ricks asked if there would be any • costs to the neighboring businesses? John told him no. Stephen told him the infrastructure that serves his business is already in place. Close hearing and turned to board for discussion. Mary Ann stated she felt that there is a real problem for the people living on 1000 North where Jerry lives. She also thinks that we are maxing out with the traffic on that road. She said she can sympathize with him because it is impossible to get across 2nd East from 2nd North. Stephen asked John Millar from an engineering stand point if he believed that 2nd East was anywhere near its capacity? John stated that is not anywhere near the capacity that it is going to be seen or designed for. Mary Ann did not want it to be like 17th street and she had some concerns. John stated it is a concern but it will be the main arterial north-south through town forever. As such it will continue to get busy. It is zoned in the Impact Area H.B.D. and will develop that way. Stephen stated what we are looking at is can the city service commercial growth in that area with the city resources? If you are contiguous to the city you can request annexation of right and it is to be reviewed based upon the ability of the city to provide the services necessary to serve that property. He asked Joe if we have the capacity to handle that type of a development? Joe stated that there is no problem with sewer and water. The only question with storm drainage is . depth. If the existing storm drainage is extended farther north will it physically be able to service this area before it gets out of the \l~ • ground with the grade of the pipe? He thought it will be able to do that. Stephen stated for a simple annexation request you are limited to if the infrastructure the city will be over burdened by any type of foreseeable use of this land. You will get a second look when the site plan is brought in. They are trying to get help and see 1000 North as a problem area that needs help. Possible the county or city can come up with a solution of reconfiguring the intersection at 1000 North. A motion was made by John Watson to recommend to the City Council that this property be annexed based on the fact that we feel that the infrastructure is there and recognizing that we will have a site plan to review. Seconded by Jim Long. All Aye Stephen reported on the R.D.A. meeting. This development came before that meeting. It is being developed under a Limited Liability Company. They are seeking assistance in putting in Lorene Drive. The reason they are seeking assistance is they feel they don't need that road and don't care if that access is there or not. They don't feel that road will benefit their development proportionately. It will benefit all the development to the east. They don't know why they should have to pay for the development of the road completely out of their pocket for a road that does not access or benefit their development significantly. That is why they are asking R.D.A. to assist. R.D.A. sent their attorney away to determine whether or not the existing Urban Renewal Zone which is out there can be amended to include this annexed property. If it can they would give consideration to approximately $125,000 of tax increment financing for that road. If it cannot he felt they were not looking at coming up with any other financing. Jim Long stated that everyone was positive. There are a lot of good reasons that this road should go in, but is it tied to this development enough that they should bear the entire cost of the road is why they came in to seek community help. The site plan is not really ready to come before this group yet. Jerry stated that the other concern that both the city and the county have to address and that is 1000 North. Jerry also stated that because of the traffic and volume of people on 2nd East is the reason for the interest from the national chains. If Rexburg and Madison County don't want that kind of business, then you will have to shut things like this off. You already have the people and traffic. The growth is there. A motion was made by Mary Ann and seconded by Davawn to adjourn. All Aye •