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HomeMy WebLinkAboutP&Z MINUTES SEPTEMBER 11, 1996-, l~ DATE: (091196) Planning & Zoning 09/11/96 7:00 P. M. Those Present: Chairman: John Millar Members: Davawn Beattie Mary Ann Mounts Doug smith Ted Whyte John Watson Jim Long Mike Thueson City Clerk: Rose Bagley Council Member: Marsha Bjornn Attorney: Stephen Zollinger Engineer: Joe. Laird A motion was made by Jim Long and seconded by Doug Smith to approve the minutes of 8/28/96. All Aye RE: SIGN ORDINANCE CORRECTION TOPIC: (400,121,,,SIGN ORDINANCE,GREASE MONKEY,SIGNS) Joe had a question on the sign ordinance. We had a request for a sign for the Grease Monkey. The sign is 8 foot high and 10 foot wide which makes 80 square feet. This would be for an On Premise sign and when we go to the table for On Premise under H.B.D. and C.B.D. for accessory on premise free standing signs, it says a minimum 65 square feet. It was probably a typo and should have been a maximum 65 square feet. Down lower we say the non accessory signs and bill boards could be 200 and 335 square feet. (discussion of inconsistency) We will change the typo. Stephen pointed out that the way our ordinance reads for Off Premise signs, it would be legal if Grease Monkey and Walmart interchanged their signs so they both had off premise signs and it would be in compliance with the ordinance. If it was a typo we would hold him to the 65' and anything different he would have to get a variance. Rose said we would fix the typo in the ordinance. RE: MIYASAKI HALL (ALTERNATIVE SCH.) C.U.P. GRANTED WITH CONDITIONS TOPIC: {400,121,,,MIYASAKI HALL,ALTERNATIVE SCHOOL, CENTRAL SCHOOL, C.U.P.,PUBLIC HEARING5,MADISON SCHOOL DISTRICT,PARKING LOTS,SECURITY) 7:15 P.M. Public Hearing regarding proposed issuance of a conditional use permit to provide as follows: That the owner or leaseholders of the property, commonly known as Miyasaki Hall be granted a conditional use permit for the construction or use of the structures as a facility for public education. The property is currently zoned HDR. The property is located between 2nd East and Harvard Ave, at approximately 4th East. John Millar asked the School District to give a presentation and then we would turn it over for public comment. ~ ..~ ,.. Brent Orr, Superintendent of School District 321. We have several members of the school board and other individuals that are interested in this issue here tonight. He explained that as they got involved with this there were some political overtones involving Senator Craig's office and they found themselves on the same day applying for a Conditional Use Permit and almost the same day having a opening Ribbon Cutting so they hope that anyone that had their feelings hurt on that bases would recognize that when they got involved with Senator Craig the question of getting that open house .that would present the best possible life on the work he did for them it took on a life of its own. After discussing it with the mayor and Mrs Bagley we realized that we needed to make application for a Conditional Use Permit. He handed out a document explaining the Proposed Uses of the Ha11. (handout attached} Jim Long asked if it met all the standards that are required by the state for an educational facility? Mr Orr told him they have had all the inspections done by the building official and the fire official and the building is sound, all the safety features are appropriate and for an alternative center all the class rooms and so forth are not a concern. It also meets the handicapped requirements. He was asked if they serve meals? Mr Orr told him they will not serve meals but they do have a kitchen and eventually down the road they would like to use the kitchen for a vocational class and might. serve the food as part of the preparation. Because they dismiss class shortly after 1:00 P.M. or 1:45 P.M. they don't serve lunch. They have the 9th through 12th grade. John Millar read two letters. One was from Harold D. Hill who was opposed to the facility to be put in Miyasaki Hall. The other was from Senator Craig who was in favor of it. (copies attached} Public Comment: Diane Sorensen- 305 North 1st East, 5t Anthony, Idaho- Her daughter is a student at the school and she is not a failure or a horrible child. She has never been in trouble. She holds lots of honors and abilities and most of the kids there do. These kids are trying and any child that is trying deserves a chance to learn and to be able to be accepted. This school has two kids on probation, just check the high school and see how many up there are on probation. These girls who have children want to get a education so they won't be stuck on welfare. The school does have trouble causers, but every school has trouble causers. We need to give these kids a chance. Her daughter is going to this school so she can graduate one year early. She has already applied for I.S.U. and been accepted. These kids are willing to do anything to keep this school open. They are not out to hurt anyone except to improve their own lives. They just want another chance to improve their lives. Susan Winters- 729 Lupine- She is in favor of the school. It has been very beneficial for the children. Her daughter had been straight an A student, G.T. and received other honors. This school has given her the opportunity to get a good education even though they thought she had /a~ cancer and had surgery. It has given a lot of kids the opportunity to go back to school and get their diploma. These are good students, good kids and they are really trying. Nancy Pruess- 280 E 2nd S - Their daughter was one of the students in the first graduating classes. She was valedictorian. She had a dream that she wanted to graduate from high school early. She was admitted to Boise State before she graduated in the honors program. She completed her first year of college, thanks to all the help and love she received at the alternative learning center. We are very proud of this center and if their youngest daughter wants to do the same they would support her. These kids are not a problem, they are just looking for a second chance and we should support it. Jim Lofthouse- 360 Harvard Ave- He lives directly behind this building. They were quite opposed to this coming into their residential area but a lot of their questions have been answered by Mr Orr. One of their concerns was security in that area. He realizes that if there are trouble makers, they are probably a small percentage. When you say full time security office, does that just mean during school hours or 24 hours a day. Mr Orr told him the kids are there from 8:15 A.M. to 1:45 P.M. and the security officer is there only when it is being operated as the center. Mr Lofhouse asked if the city then has any obligation or plans to watch that area a little more closely after hours because it will be a gathering center because there is a nice parking lot there. He does not want it be become a problem. It is in a residential area not on Main Street. That is zoned H.D.R. Doug Smith stated that this building had been used for R.O.T.C. so it has been a school facility for some time. (discussion} There are evening classes for adults and for students that are making up classes. John Millar asked Mr Orr if that becomes a problem could the ' parking lot be gated? Mr Orr said it could. John Pruess - 280 E 2 S- What he is hearing is the security is a concern. When he sees 8000 Ricks College students descend upon the community, why would we be intimidated by the 88 students from this school? He is in support of the school. John closed the hearing and turned it back to the board for discussion. Mary Ann stated she had spent a week at that school during the summer and her concern was the students smoking and playing their stereo so loud in the parking lot and as a neighbor it would be a problem for her. Mr Orr told her the summer students are not the same students. They are usually high school students making up a grade. Mr Orr stated that every student that comes to the school goes through a personal interview with Jerald Crittenden, principal at the school. In the personal interview, there is a discussion on drugs, a discussion on smoking, and about alcohol. They understand that if there is a violation, they will be removed from the program. They have ticketed three students and five students were dismissed from this program. If they are dismissed they have to wait one block and then they are welcome to come back to the next block if they are willing to ~a~ sign a contract that their behavior will be appropriate. If they are dismissed again, then they just don't come back again. This is their second chance but we don't give them a third chance or so forth. Mr Rollaway stated that on Sept. 23 & 24 the Dare Resource Office along with the Alternative Resource Officer are going to a special training session in Idaho Falls. Part of the training will be working with kids getting them off the alcohol, tobacco and other related things. They will be getting training how to get them to change. Mr Orr stated these kids come to the alternative learning center for specific reasons if they are not being successful in a regular school setting and quite often that lack of success is related to social behaviors that are not accepted in the community which include drug, alcohol and cigarette abuse, so on that bases you are going to find even though we have a percentage of students at high school that pull away and smoke next to the canal, you will find that is one of the defining things that happen to these kids we are dealing with. Susan Winters- In behalf of these children who smoke compared to those that smoke at the high school these kids are not any worse or any better. You would be surprised at whose children at the high school do smoke. John Watson- He is in favor of it (1) The most important thing is on the second to last page in the document that has been handed out is the student responses. (2) He also liked the mix of the 8000 Ricks College Students and the 88 Alternative School kids because of encouragement. (3) He feels good about the security issues. Ms Clinton- It takes a village to raise a child. He feels that this village has a chance to help many of these students and give them another chance in life. Stephen Zollinger- If you are basing your decision on the comment that was made earlier about no extra circular activities at this high school and if the district is willing to accept the fact that this high school may grow to the point that they need extra circular activities there might be some concession to take them to the traditional high school. This board could make that one of the conditions other wise five years from now when this board has changed there might be a difficult discussion take place without that requirement. He felt that this high school will grow to the point that Mr Critten will want to give them some extra circular activities. Mr Orr- They are carefully controlling the enrollment not to let it grow too much. They always want a waiting list of students that want to get into the school. On that bases they have been careful to not let it grow beyond 85 or 90 students. They are not planning on turning it into a little high school. They do not want to make it so attractive that it is competing from the regular education. A motion was made by Mary Ann Mounts to grant a Conditional Use Permit for the alternative school with the conditions: (1) That they have ~~ ,s°° ';,~ security year around when school is in session. (2) If the parking lot becomes a gathering place at night and it becomes a security issue that they lock the gate. (3) If they desire to choose to have extra curricular activities that they come back to Planning & Zoning to address the changes other than those that have been presented tonight to get the permit modified. Seconded by Davawn Beattie. All Aye A motion was made by Mary Ann to direct the City Attorney to prepare the Finding of Fact. Seconded by John Watson. All Aye RE: STREET DEVELOPMENT PLAN TOPIC: (400,125,,,STREETS,STREET DEVELOPMENT,MADISON COUNTY) Joe discussed the Street Development Plan. The plan had been handed out to the board previously. (handout) We are going to change it from the county to just around the city and will discuss it at the next meeting. Joe asked that they review the material. We need to discuss what the city's responsibilities are with wider streets. Discuss bike paths, curb and gutter. RE: ANNEXATION NORTH OF CITY DISCUSSED TOPIC: (400,125,,,ANNEXATIONS,LIVESTOCK AUCTION,BASIC AMERICAN, MENDOZA TRAILER COURT,UNITED PLUMBING,BIRD*GRACE ESTATE, UPPER VALLEY VETERINARY CLINIC) Stephen discussed proposed annexation north of the city. He had sent notices indicating to the property owners the intent for annexation. The reason this is taking place is the state has been unhappy with the initial annexation that brought the Business Park in. We promised them an attempt to close that up. (discussion) The board felt that the trailer court should be annexed. A motion was made by Jim Long to approach the Mendoza Trailer Court to annex that property. Seconded by Ted Whyte. All Aye Discussion on the changes in the Zoning Ordinance and Sign Ordinance. Meeting Adjourned i• ~}' ~'! MADISON SGHOOL DISTRICT N0. 321 • BRENT W. ORR, SUPERINTENDENT SYLVAN BUTLER, BUSINESS MANAGER P.O. Box 830. 290 North First East Rexburg, Idaho 834-40 Telephone (208) 359-3300 ^ FAX (208) 359-3345 Presentation to the Rexbur~Planning and Zoning_Commission on Behalf of Madison School District #321 in Support of a Conditional Use Application for Miyasaki Hall Background Information: Approximately two years ago, Madison School District began an inquiry into the possibility of using the vacant army reserve center, Miyasaki Hall, as a possible site for an alternative learning center (ALC). The ALC, now known as Central High School, is being .housed at the present time in the Washington building on Main Street. Through the perseverance of Senator Craig and the people in his office, the district signed a rental agreement with the Department of the Army in August of l 996. The district may use Miyasaki Hall without cost. Maintenance and upkeep of the building and grounds will be the responsibility of the district. The Proposed Uses of the Hall: Miyasaki Hall would become the center of a number of educational activities presently taking place in the Washington building. They would include: 1. Central High School, which is an alternative educational program for secondary students in the Upper Snake River Valley who have not been successful in a regular educational setting. Attached is a breakdown of the present enrollment at Central High School, showing the district of origin, the reason for attending the school and so forth. Students come to the school on recommendation from their home school district. The school runs on a 14 day block plan, allowing students to complete one credit each block. The school hours are from 8:15 a.m. to 1:45 p.m., following the Madison District school calendar. There will be from 85 to 95 students in attendance during each block. During the school year there may be a limited number of night classes offered through Central High School for any student (not just from Central High School) who needs to earn additional credit or make up a failed grade earned in the regular school setting. Each summer Madison School District has also offered a six week summer school session for the same purpose. 2. Adult Literacy Instruction, a program for literacy instruction for non-reading adults in the community. The adult literacy program is conducted through volunteer help from the community, under the direction of Mia Hikida and Eastern Idaho Technical College (EITC). Instruction is one-on-one and the schedule varies with the need. 3. GED Instruction through EITC, which helps individuals who have not previously graduated from high school obtain an equivalency diploma. These classes are offered during the daytime or at night, between the hours of 6:00 p.m. and 10:00 p.m. There are typically 10 to 15 students enrolled in GED classes. 4. Community Education Classes offered by EITC, including academic and vocational subjects. These classes are offered between the hours of 6:00 p.m. and 10:00 p.m. EITC has nine courses scheduled for the fall session this year. Enrollment is dependent upon community patrons who sign up for the classes. 5. Parenting Classes, offered every Wednesday evening during the school year for anyone in the community who wishes to attend. The classes are supported by a number of agencies in the community, including Child Welfare, the school district, county and city agencies such as law enforcement, the court system, and so forth. There are different topics each evening related to raising children and parenting. Communi~ Concerns on the Use of the Hall: Over a year ago, concerns were expressed by some members of the community about using Miyasaki Hall by the school district. Most of those concerns focused on relocating Central High School there, rather than on the other, less- publicized educational activities presently taking place at the Washington building. The concerns . have been expressed through a petition to the Board of Trustees, letters to the editor of the local newspaper and personal contact with the school district Board of Trustees and administration. The district has given ear to these concerns and, as the concept of an alternative learning center in Madison has matured and. progressed, these concerns have been addressed. As they relate to using Miyasaki Hall, the following should be noted: 1. Security: The property at Miyasaki Hall is surrounded on three sides by a six foot fence topped by barbed wire. Reasonable access into or out of the property is possible only from the street (west) side. Safety lighting at night will be appropriate and effective without intruding on the sensibilities of the neighbors. The various educational programs offered on campus, both day and night, will have responsible personnel to supervise the activities. 2. Central High School Personnel: for the approximately 85-95 students that will attend Central High School during the day, supervision will be provided by a full-time administrator, a full-time counselor, afull-time fully certified law enforcement officer from the Rexburg Police Department and four classroom teachers. Drug counseling and therapy will be available. (By comparison, for the 1032 students at Madison High School there are three counselors, three administrators and one police officer.) 3. Student Expectations: The students at Central High School will be expected to comply -with all the rules that apply to any other student in the district. In some instances (attendance, for example) the requirements for Central High School Students are much more stringent. Smoking will not be permitted. Use of drugs or alcohol will not be tolerated. Any violation of these rules will result in immediate charges by law enforcement officers and the student will be considered for further school disciplinary action or possible dismissal from the program. 4. Central High School does not sponsor extra-curricular activities such as sporting events or the like. 5. Traffic and Parking: There is sufficient space for off-street parking for staff and students. There are 42 marked parking spaces, exclusive of marked handicapped parking, in the main parking lot. Additional parking for up to fifty or sixty additional vehicles is easily available inside the interior fenced area, if the need arises. The Future of Miyasaki Hall as part of Madison School District: It is the intention of the school district and the administration and staff of Central High School to preserve the historical connections of Miyasaki Hall to the Rexburg community. The Miyasaki name will be preserved and the valuable community heritage represented by the sacrifices rendered by Ichiro Roy Miyasaki will be honored. Within the next few months, Madison School District, in concert with Senator Larry Craig and his office, will initiate the process to have Miyasaki Hall "excessed" by the federal government and transferred on a permanent basis to Madison School District #321. This valuable community asset will be given new life and used to the benefit of the entire community for the foreseeable future. The procedure for "excessing" Miyasaki Hall on the part of the government could take from two to five years, during which time Madison School District would continue renting the facility under the present arrangements. r1 1~~ f ~.~ Central High School Statistics Students Enrolled in the First Block 1996-97 1. Number of students in the block: 88 2. Number of students driving cars: 31 students, 9 faculty and staff 3. Students in block with babies: 10 4. Students in block presently pregnant: 8 5. Credits needed for graduation range from a low of 2 credits to a high of 20 credits 6. Number of students on probation: 2 7. Number of students from sending districts: Madison 24 Ririe 10 Minico 1 Fairview 1 Rigby 23 Sugar 7 Pocatello 1 Calif. 1 So. Fremont 15 Blck Canyon 2 Idaho Falls 2 Louisiana 1 • I~~,~, 3 ~ ~' Selected Comments from Central High School Students on the Reasons they are Attending CHS "1'm attending CHS so I can get my high school diploma and make a better life for my child and me. If it wasn't for CHS, I wouldn't be able to attend school because of my baby. CHS is helping students that need help to do something with their life." "I work a full time job in the afternoon to support my baby and pay my bills." "I needed to be in a smaller classroom so I could get more help. This school has done that for me." "I am 17 years old and I am in the 9th grade." "I only needed a few credits to finish high school. I like the teachers and the way they do things." "I played around too much last year and didn't get any credits for my senior year, so I didn't graduate. Now I'm pregnant and my school doesn't want anybody in that condition." "I have to prove I can successfully get credits before I can get into my regular school." "I am learning more because I can concentrate on one thing at a time." • n ~~ t Harold D. Hill 361 Harvard Avenue Rexburg, Idaho 83440 August 26, 1996 Rexburg Planing and Zoning Commission Rexburg City Hall Rexburg, Idaho 8344G ~~'e received these two notices in the same mail delivery today. It appears to us that the permit far the school district to use Miyasaki Hall has already been decided so why go through the pretense of a hearing? Just far the record, we opposed it before anal we still oppose the school being there. A re5ldelltlal area is llot the- Yia%~ fvi X1'123 ~~%~T~ of fa~ilTty. ~Ve are temporarily out of town and will not be able to attend the hearing to personally express our opposition. Harold and Reva Hili ~ ~ , ~~- ~, • • d .~" i ~i I ~ '. t t NOTICE OF PUBLIC HEARING REGARDING PROPOSED ISSUANCE OF CONDITIONAL USE PERMIT NOTICE IS HEREBY GIVEN that a public hearing will be held before the Planning and Zoning Commission of the City of Rexburg, Idaho, Wednesday, September 11, 1996, at 7:15 P.M., in the Council Chambers of the City Building at 12 North Center, Rexburg, Idaho regarding proposed issuance of a conditional use permit to provide as follows: That the owner or leaseholders of the property, commonly known as Miyasaki Hall, which is more fully described belrn~~, be granted a ccrditi;,nal ~,;se permit for the construction or use of the structures as a facility for public education. The property is currently in a HDR zone. The property is located between 2nd East and I-larvard Ave., at approximately 4th East, Rexburg, in Madison County, Idaho, and legally described as follows: Commencing at a point lying on the West line of the Southwest quarter of section 29, Township 6 North, Range 40 East, Boise Meridian, Idaho, said point being South, a distance of 2814.83 feet from the Northwest corner thereof; thence Easterly at an angle of 90°05'35", to the last mentioned line, a distance of 49.50 feet to the TRUE POINT OF BEGINNING; thence continuing Easterly along last mentioned line a distacne of 142.0 feet; thence Southerly, parallel to said West line of said Section 29 a distance of 87.35 feet; thence Easterly on a line at 90°05'35" to the West line of said Section 29 a distance of 158.0 feet; thence Southerly along a line parallel to the West line of said Section 29 a distance of 322.0 feet; thence Westerly on a line 90°05'35" to the West line of said Section 29, a distance of 300.0 feet; thence Northerly along a line parallel to the West line of said Section 29 a distance of 409.35 feet to the point of beginning. At such hearing the Planning and Zoning Commission will hear ail persons and all objections and recommendations relative to such proposed issuance of a conditional use permit. This notice is given pursuant to the provisions of Sections 67-6509, 67-6511., Idaho Code, and all amendments thereof. DATED this 7,3 day of August, 1996. REXBURG PLANNING & ZONING COMMISSION By: 2 Rose B g1ey, Cler (SEAL) • Publish: August 27th & September 10th, 1996 LARRY E. CRAIG IDAHO HART SENATE OFFICE BUILDING (202)224-2752 • ~nite~ ~tate,~ senate WASHIINGTON, DC 20510-1203 September 4, 1996 The Honorable Mayor Nile Boyle Rexburg City Hall 12 North Center Rexburg, ID 83440 Dear Honorable Boyle Since the request by the Madison School District vacant U.S. Army Reserve Center was brought to my have recognized the advantage of putting the two perfectly useful facility that is empty (and has and a group that is in need of a building because have been using has been partially condemned. AGRICULTURE, NUTRITION, i-'+ AND FORESTRY ENERGY AND NATURAL RESOURCES SPECIAL COMMITTEE ON AGING JOINT ECONOMIC COMMITTEE SELECT COMMITTEE ON ETHICS VETERANS to occupy the attention, I together: A been for years) the one they This action will certainly be a benefit to the community, as well • as the federal government. It is not very cost effective for the taxpayers to pay for maintenance and upkeep on an empty building, while at the same time trying to raise enough tax revenue to provide a school building for their young people. I am in full support of the Madison School District's use of the U.S. Army Reserve Center-Miyasaki Hall for classrooms and related school functions. Sincerely, Larry E. Craig Idaho's U.S. Senator LEC/rjn cc: Rexburg Rexburg Madison • RESOURCE CENTER 304 NORTH 8TH STREET 304 NORTH 8TH STREET Roots ta7 Roots 1a9 9UISE, ID 83702 BOISE, ID 83702 City Council Planning and Zoning Commission. School District 103 NORTH 4TH STREET Ha F) MAIN STREET 2SO SOUTH aTH AVENUE 1292 ADDISON AVENUE EAST 2539 CHANNING WAY COEUA D'ALENE, ID H381a LEwISTON, iD 83501-186a PocATEUO, ID 83201 TWIN FADS, ID 83307 IDAHO FA~~s, ID 83a0a 1 ~I ..-