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HomeMy WebLinkAboutP&Z MINUTES FEBRUARY 22, 1995/~~ • DATE: (022295) Planning & Zoning 2/22/95 7:00 P. M. • Those Present: Chairman: John Millar Members: Jim Long John Watson Marsha Bjornn Eric Erickson Mary Ann Mounts Davawn Beattie City Clerk: Rose Bagley Attorney: J. D. Hancock Councilman: Bruce Sutherland Engineer: Joe Laird RE: PLANS FOR A PARKING LOT EXTENSION FOR THE MTLLHOLLOW CHURCH TOPIC: {300,163,,,PARKING LOTS,MILLHOLLOW CHURCH,STREETS,SETBACKS, RICKS/PALMER SUBDIVISION,PLATS) John Watson presented the plans for a parking lot extension for the Millhollow Church. He declared a conflict of interest. On the East side of Millhollow Church, the Church has purchased 78 feet of property and would like to move the parking to the East and create additional parking spaces. Right now the church has as many parking places as it needs by ordinance but they would like to expand it. They are creating about 50 more parking places. They would have a landscape buffer of 29 feet on the east side as opposed to 15 feet they had before. The landscaping doesn't change on the south side or the north side. John Millar questioned what it would do to the plat and what it would do for plating streets for the rest of the subdivision? The lots would have to be realigned if necessary. John Watson said he had not seen a plat for that area of the subdivision. Right now there is a chain link fence with redwood slats across the south and also across the east part way. We want to move the fence over and continue it on the property line. John Millar pointed out there would be parking in the setback, which is not allowed and the fence needs to be back of the setback. The setback ie 25 feet back. The fence can go to the setback line and then drop down to three feet high. John Watson explained the drainage. The board stated the subdivider will have to give the city a new plat because this parking lot will change the plat. Joe said the only question he had was the setback. John Millar stated the street has to be put in. Joe said they could work out in a development agreement for the road. John Millar felt an agreement could be worked out on the cost of the street at a future. date rather than doing 87 feet of street where it serves no one, because the cost is high for doing that small. of a street. Bruce recommended that it be made clear to Gene Palmer and Dean Ricks that it has to be replated and who is responsible for paying for the street. A letter needs to be sent to Gene Palmer and Dean Ricks. John Watson said he did not think the church would have a problem with putting in the street, but it needs to be made clear. He would make the changes on the plan as indicated to be behind the setback so he would not need a variance. Joe will approve the layout. John stated that before the building permit is issued, it should be worked out on who builds the street. This would not require a motion. RE: SITE PLAN APPROVED FOR DAY CARE CENTER BY BUSINESS PARK TOPIC: (300,164,,,DAY CARE CENTERS,BUSINESS PARK,PARKING,SIDEWALKS, SITE PLANS,SETBACKS,PLAN REVIEWS). Bart Stevens- Day Care Center- The plan was not completed because Bill Bergner was doing the plans and he had a death in his family. Joe has gone through the plan and marked where changes need to be made. He discussed the security fence and if a setback is needed off of the road which isn't going to be developed and is a private road. He discussed where the sidewalk would be. He was concerned when they got the survey marker in, where the fence would go. John said the zone is Industrial and the fence could go on the property line. The fence would fence the playground property in. The fence would be back 78 feet from the front. Bart said the plans would be finished to meet the specifications. John Millar asked how this correlates with the proposed restrictive covenants for the Business Park? Bart said they are not finished. He had used city ordinances as far as parking and landscaping. There will be 13 full time employees, maximum and there are 30 parking places provided. John Millar asked if he was asking for any approval tonight, because the plans are very preliminary? The building is 5760 square feet. Jim Long stated he did not want to see the landscaping looking like the landscaping in Walkers Industrial Park. We need to suggest some better ways of doing it. John M. told him if he reviews it with the restrictive covenants, he would find he was rot back far enough with his parking. (discussion on sidewalks and the need for them around the development) (discussion on the private road owned by Artco) John Millar questioned giving an approval of the plan, because it is not finished. John told him to look at the protective covenants and see how the plan complies with them. They are more restrictive than our ordinance. Eric stated as far as we can see from the plan it meets the city's specifications. Discussion on elevations. The board told Bart he would need to bring the plan back to the next meeting. Bart said Joe had the plan all last week and made notes on the plan of what needed to be changed and as long as these notes are met, he would like to start next Wednesday to meet his deadline. Joe said as near as he can tell the plan is okay. The only question he has is what the restrictive covenants for the Industrial Park will be. John Watson asked where he has such sketchy drawings, is there enough information to review the plans to certify to the city that it will meet the U.B.C. requirements? Joe will do the plan review. John Millar said we probably could approve it conditional upon Joe's final review and approval. Bart told Jim if he had any suggestions on landscaping, he would appreciate him telling him. He was told he needs to meet all setbacks. A motion was made by Eric Erickson that we approve the site plan as presented with modifications to the 20 foot setback to the parking area. (The board went through all steps required in the zoning book.) Seconded by John Watson. A1.1 Aye except Mary Ann Mounts who abstained because she had to leave the /G~ . meeting during most of the presentation. (discussion on the improvements the city needs to do on the property) RE: DISCUSSION ON PLAN REVIEWS TOPIC: (300,165,,,PLAN REVIEWS,LIABTLITY,APARTMENTS) Jim Long asked if any citizen can go out and design a parking lot and establish drainage system for it and the number of parking places and basically do architectural, mechanical engineering, and the landscape architect's job? He would be violating the state licensing law. Joe said if you want to be technical about it the designer is not a registered architect or engineer and it is not legal. Jim said it bothers him that we are approving a plan done by someone that is illegal doing it. Mary Ann said she thought we were suppose to have an architect do the plans. Joe said anything over residential is suppose to have an architect draw the plans. Rose told the group the council approved that the plans could be drawn by someone who is not an architect, but the plans had to checked by an architect. Jim and Joe said the state says different. Bruce told them the council considered having only architects draw plans, but they felt like if a commercial building is checked by an architect or engineer and meets all codes and they sign off on it there is not a problem. ,~~ John Watson asked who is doing that. Rose told him Rulan Nielson had been doing it, but Joe is doing it now. John W. said a lot of people are walking in with a set of plans and have no idea what is in the U.B.C. Joe will take a week to review the plans and tells them to do this and this, so Joe becomes their private designer. Eric stated that Joe does not have to do that, he can tell them to go somewhere else and get it done. John W. said if you walked into the City of Pocatello or Idaho Falls with a set of plans like Bart brought in, you would walk right back out with them. Rose stated that a lot of people are coming in and expecting Joe to do their work. Joe agreed that had happened. John Millar suggested that the city is buying off a lot of liability. RE: MOTION PASSED TO REVIEW REQUIREMENTS FOR PLAN CHECKS OF LARGER COMPLEXES) TOPIC: (300,165,,,PLAN REVIEWS,CITY ENGINEER,LIABILITY) A motion was made by Jim Long that the city review the requirements they have in existence and what their city liability is under those requirements. Seconded by Marsha Bjornn. All Aye. RE: SZTE PLAN APPROVED FOR APARTMENT COMPLEX FOR SCOTT KIDD TOPIC: (300,165,,,SITE PLANS,APARTMENTS,SETBACKS,LANDSCAPING, STORM DRAINS,FIRE DEPARTMENT,3RD SOUTH,SIDEWALK,KIDD*SCOTT) Scott Kidd was at the meeting to present some site plans for a proposed apartment complex behind to the west of his existing apartments. It is zoned H.D.R. it will be a 12 plex. He explained his plan. It would exit onto 3rd South. The property next to it is M.D.R. Joe stated in reviewing the plan some questions arose. Between a H.D.R. and a M.D.R. ~~~ the ordinance says you have to have at a 7 foot landscaped area and the other part of the ordinance says that between a parking lot and a residence there has to be a least a four foot wide landscaping zone and he has that. On the setbacks he questioned what to do because it is not by a street. The set back is 20 foot one way and 10 foot the other way which is enough for the required setbacks if it were near a street, but it isn't. Discussion on grading and storm drainage which will drain out in the middle of his yard. The access road is 41 foot with a 22 foot wide driveway. Jim asked if the fire department has any problem with the dead end. Scott said they didn't and they would have a fire hydrant in the street. Joe said the fire department has not seen a final plan yet. John asked about a sidewalk going back into the apartments? Scott said there was not a sidewalk. There is a cedar fence and there would be room to put in a sidewalk except for the four foot landscaped strip. The board discussed he could put in a sidewalk instead of the landscaped strip with the fence. There is not a sidewalk along 3rd South. A motion was made by Jim Long to approve the plan contingent upon the department head approval, and that he put in a sidewalk and curb. Seconded by Davawn. All Aye. John Millar told him he would need to bring in copies of the plan for the department heads and work with Joe on the plans. RE: SIGN ORDINANCE TOPIC: (300,166,,,SIGNS,SIGN ORDINANCE) Davawn reported that his secretary had gone on vacation and he could° not get into his computer for the ordinance he had prepared. The one page sign ordinance that he had prepared is a joke, because it is so brief. He had met with Kent Marboe, with Idaho Outdoor Advertising. They had just changed the sign ordinance in Pocatello and he gave Davawn a copy of the ordinance. Mr Marboe told Davawn as far as an ordinance is concerned, the state I.S.C. is a good ordinance. He was concerned about us identifying on premise and off premise signs. They have adjusted their signs in Pocatello to include a 300 square foot off premise sign. Davawn had talked to several cities and they say the best and easiest ordinance to administer is the size of the sign is based on their front footage. John Millar stated that we do need a maximum size. Davawn recommended that we adopt the U.S.C. and that we identify the sizes of signs from that. Bruce suggested that we adopt that and then have a one or two page addendum. We would work on the sign code on March 22. (Rose would get material out to all members) RE: DISCUSSION OF U.B.C. AND PLAN REVIEWS TOPIC: (300,166,,,U.B.C.,PLAN REVIEWS) John Watson discussed the U.B.C. John Watson discussed Joe assuming liability for the city by reviewing plans and helping people with their plans. Before Rulon Nielson was taking the liability when he reviewed the plans. He said it is one thing to go out and build a house and another to build a twelve unit complex. You can look at the U.B.C. and the people that did the plans for the 12 Alex tonight have no concept of what is included in the U.B.C. i~7 `, . A motion was made by Davawn Beattie and seconded by Jim Long to approve the minutes of 2/8/95. All Aye Meeting adjourned. •