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HomeMy WebLinkAboutP&Z MINUTES APRIL 26, 1984~~ M!NJi~LS U~ PLANNING & LUNING April 26, 1984 A meeting of the Planning ~ Zoning for the City of Rexburg, Madison County,' held ;pril 26, 1984, at the City Nall. Present were the following: Chairman Chuck Frost Board Members: Council Member: City Clerk: Chuck Porter Bob Farrington Mary Lee Hill Glen Pond Rose Bagley The minutes of the last meeting was reviewed, a motion was made by Bob Purring ton and seconded by Mary Lee Hill to be approved. All Aye Reed Wyatt was at the meeting to discuss the 6 plex apartment which he had built in an R2 Zone after getting a building permit for a 4 plex. ~He said when he began he planned to build two 4 plexes on the property adjacent to J. D. Hancock's property. As he began to build he could see he would not be able to build another 4 plex, because there would not be enough property in R2. As he started to build the building and he had a high pitched roof, the builder that was helping him, Morgan Beattie, suggested. that he put another floor and make a 6 plex. He called the building inspector, who told him he could put another floor, and then sornetime later when he came to inspect the apartment, he was surprised to see I had a 6 plex going, and t~1r. Wyatt said he was surprised that Mr. Brown didn't know. about it. Mr. Brown had told him at that time that he had not asked for a 6 plex only to build an upstairs. Mr. Myatt said he had purchased a zoning book from the City and as it explained R2 that you could have multi dwellings. He thought he was okay to build a 6 plex, because in the dictionary multi means aver one or two, so he had continued building. He said i~~e probably should have gone in and got a different permit for a 6 plex then, but he thought it was okay. He said he was building it himself for a retirement project. He said after reading the zoning ordinance as he understood it, it did not restrict 4 plex or 6 plex as long as you have enough area. He said he would like to build a shop on one end to repair equipment. Ne had talked to J. D. Hancock and he suggested that Mr. Wyatt move his car port to the property line in exchange to let him ~r~ove his building over on the other end. Nile Brown explained that in the zoning multi dwellings are allowed ij~ zone 1 and 2 and apartments in zone 3.. Apartments is defined as more than 4 apartments under one roof and t~iat is where it shops the 6 plex in zone 2. Chuck Frost said as he -saw it there was three things that could be done to correct the problem, (1) To grant a variance for this property, (2) To re-zone the property along that block, (3) To require a 4 p1ex. Chuck said he was Mr. Wyatt`s boss and would have to disqualify himself. The committee discussed the three solutions and felt that if a variance be given they might have =. problems in the rest of the neighborhood. They also felt that the problem should have been caught in the building .,permit stage. Chuck Porter said he thought there was some confusion in the ordinance. -The committee felt that there might have been a problem of the interpretation of the ordinance. Chuck Frost said he did not see an easy answer out of this. Nile Brown said there was some confussion, he did not realize they were building a 6 olex until he made the 2nd inspection. Chuck Porter made a motion to recommend to re-zone to R3 the portion of the block that is currently R2 seconded by Bob Farrington. Bob Farrington Aye, Chuck Porter Aye, Mary Lee Ni11 Aye, Chuck Frost abstained. C] • • ~ `~ Mr. Wyatt asked if they re-zoned to R3 if that would down grade the property. Chuck Frost told him teat someone could come in on an adjoining property and • build a big apartment house. Bob Purrington stated that when a building permit is issued we should stress the importance of following the permit. Public Hearing on the Sub Division Ordinance. William L. Scouten, Postmaster and Weldon Nef, Postal Inspector was at the meeting to discuss centralized mail delivery in Sub Divisions. Mr. Scouten passed a book around with pictures of methods of delivery.. In some of the sub divisions there are milk cans, hub caps, barre1ls or other objects holding mail boxes. He would like to propose a standard method for mail delivery to be put in the ordinance. He said a number of cities have set sub division ordinances with pre-established mail delivery recepticles that are in the sidewalk or behind the sidewalks. The thing he would like to see in a sub division ordinance is standard method of mail delivery. The postal service is not going back to door to door delivery. Curb line delivery is still a legitimate method of delivery. ,Chubbuck has a sample ordinance. Mr. Scouten said his suggestion on an ordinance is the developer provide a means on his plat his standards of mail delivery. He wi11 have to comply to Post Office regulations. Chuck Frost suggested that in the proposed ordinance under REQUIRED IMPROVEMENTS it lists, Curb, Gutter, and Street Improvements, Sidewalks, Storm Water Disposal, Sewer Systems, Monuments, Fire Hydrants, Street Names, and Street Lights and we could add a sentance for Neighborhood Centralized flail Delivery • or other available options be installed. The committee felt that would not be enough change to have to hold another hearing. Mr. Scouten said that anytime the city council wishes to address a correction of a problem in the mail delivery mail boxes the Post Office would be willing to look at it and suggest a better way. The committee felt the wording in the ordinance should be Under Postal Service "Postal service delivery system within neighborhoods shall be planned within existing postal service guidelines for extension of delivery." Chuck Frost told the committee that there was one other issue that needed to be discussed. The sub division ordinance was amended by Ordinance #487 .concerning street widths. This ordinance was passed in 1969, and contains the street widths that are currently in t13e existing sub division ordinance, so apparently when it was amended the sub division ordinance was updated. Mary Smith had told him that if we repeal the existing ordinance we would have to repeal the amendment. The street widths that we are recommending in the new ordinance are wider than the ones in Ordinance 487. In the Purposed ordinance it calls for 80' on major streets, in the old ordinance the minimum is 70' on a major. street property line to property line and 60' back of curb. The committee said they would .like to repeal both Ordinance 444 and 487 and make the major streets 80'. The-only changes in the sub division ordinance would be a few word changes and to repeal the above ordinances and add under REQUIRED IMPROVEMENTS mail delivery. The committee recommended to the City Council that the hearing was ~ot major and that they proceed with the formal adoption of the ordinance. Gale Hathaway was at the meeting to present a preliminary plat for a sub division one black south of the Fair Grounds, the street on the South is 1st North. The zoning is currently R3. There is curb and gutter and paving 1~ all down 1st North. It would be for s;ngle dwellings for seven lots.- All the lots are within the requirements of the zoning ordinance. The streets are 50' right away. He said he would probably have overhead power, and was • told that would have to be marked on the final plat. He said he wanted to finish the two lots on lst North first to yet the money to finish the sub division. Chuck Trost said the drawings would be sent to the city department heads for review and they would have to give written comments on these so they can be given to the developer and then a final plat could be presented at the next meeting. Chuck Frost said they would communicate to Mr. Hathaway before the next meeting so he could get the final plat by then. Chuck Frost told him there is a bond that he would have to post showing he would have to finish the improvements. A motion was made by Bob Purrington to approve the prelimanary plat and that it go through the different City departments. Seconded by Mary Lee Hill. All Aye. Meeting adjourned. • • pies Poster H ~ -_ m A Z 1 ~ USMAIL m ~ tr~+f ~ Kt United States Postal Service Rexburg, ID &31~~o-9y9~ April 17, 1984 Chuck i~'rost Directer of Physical Plant Ricks College Rexburg, ID 83/~1~0 Dear Chuck: Enclosed is some very brief information concerning centralized mail delivery, ,, ~ In addition I hope you can arrange for a spot on your agenda at the public meeting on the night of the 26th. At that time I or another representative of Postal service would Lke to presen"t a brief ~nfarmational presentation. ,'ye would also be available to entertain any questions the commission might h~~ve. As I indicated before during our phone conversation, the deciss_ons made at critical times in a cities growth process affect the aesthetics and general appearance of sub-divisions and whole cities for years to come. i __--. _ Gilliam L. Sco~~ten Postmaster Rexburg, ID ~3~40-999 • 611.211 .211 General Fstahlishmcni or extension of city delivery service will txx considered fur those nrcus that meet the criteria in 61 I.11 and 611.12. Normally, this will fx by nutturizcd c;rrrier to stn-Mine boxes ur to central celivery petints ur receptacles, supplement- ed as given below. _212 Business Areas. 'I'hc type :rnd design of buildings will govern the method of delivery service to he implemented. "1'he delivery options arc: a. Central delivery service fur business office buildings which may include: (1) Call windows; (2) 1_,ock boxes; or (3) Mechanical conveyors. NU"l'E: Available only fur high-rise, muhiplc-tenant buildings, and only if certain conditions are met.. h. Single points, receplatcles, ctr door s!<its pruvid- cd by business management. .213 Residential Housing (Except Apartment Houses and Mobile or Trailer Homes) a. Gener,cl. For all residential areas, except apnrt- ntcnt houses and nuthilc or lr:rilcr huntcs, the dciivcry options are either curbside, sidewalk or central deliv- ery, under the regulations given below. h. curhsidc De/ivory. Delivery may he provided to boxes located at the curb su they can Ix safely and conveniently served by the carrier from his vehicle. c. Sidewalk Delivery. (1) If the sidewalk abuts the curb or if other unusual conditions exist (e.g, excessive sUCet park- ing) which make it difficult or impractical to install or serve boxes at the curhline, these customers may he permitted to install all of their boxes at the edge of the sidewalk nearest the residence, where they can all he served by the carrier from the sidewalk. (2) If the average lot frontage is 75 feet ur less, the boxes arc nett required lu be grouped fogcihcr, but if the average lot frontage is more than 75 feet, the boxes must be installed in groups of at leas( two. (3) If the average lot frontage is 50 feet or less, customers may locate their mailhuxes at the edge of the sidewalk nearest the residence rather than a1 the curb, regardless of whether (he sidewalk abuts the curb ur ~tther unusual conditions exist. All the boxes must he located so that the carrier can serve Them from the sidewalk. d_ C'eraH'Rl Delivery. Central delivery nr,ry fxx pr~ty- idcd at one or more ccnual points within a residential housing develuprnent, community, or area. 'T'he re- yuirements for such delivery are: (1) The local postal managers must approve the ntailhox sites and equipment: (2) There must be a minimum of two mailhuxes erected of one si(e,(iherp is no maximum limit). ;md (3) The customers will not he required to trrvel an unrc:rsuuahle distance to obtain Ihcir mail. .274 Apartment Houses. Sec 613-H3 fur delivery options. .215 Mobile or Trailer Homes. "1'he delivery op- tions fur mobile or trailer home developments depend upon whether the development is ixrmanenl or tran- sient: Postal Operations Manual (POM ) a. Permanent devchrpments consist of manaced nxrhilr horns parks ur residcnti:rl mobile hunts sutxii- visions where: (I) the tuts arc permanently ;rssigned, (~) the curets arc nr,rintaincd fur public use, :rnd (3) the conditions :rrc similar lu those of a normal resi- dential suhdivisiun. Fur permanent developments, the delivery options :rrc either curhsidc, sidewalk ur cen- tral delivery under the regulations given in sections 61 1.213h, c and d. h. 7r.rrrsient developments are recreational vehicle parks ;rnd trailer coons where the lots are Temporarily rented and considered transient, even though some families may live in them fur nn extended pcri<x1 of time. For these develupmc:nts, the only option is de- livery Iu a single point ur rec:eplacle dcsign:rlcd by the trailer park management and :reproved by local postal managers fur the receipt of mail for distrihulion by the trailer park's employees. Nore: This method is one of the service options fur permanent developments. .22 Exceptions .221 FiN-/n. New hunres built within a block o[ existing homes will r~ccive the carne type of service as the older homes. When new housing replaces more than one block in a city delivery area, delivery meth- cxis will comply with extension procedures (611.122). .222 Hardship Cases. Door delivery will he c~n- sidered for an individual customer where service Through central, curhline, sidewalk, lockbox, ur gener- al delivery would place an extreme hardship on the custorncr. .223 Local Ordinances. If a costumer chuctscs not to erect a curbside box lxcause of :t local, city, county, ur slate urdin<mce pruhihiting the insl<rf}atiun of mailboxes at the curb, the delivery options in es- tahlishment and cxtertsiuns are: a. Central delivery service may he provided at one ur more central points in a residential housing devel- upment, community or area, if: (!) The luc:rl postal managers approve the mail- box sites and equipment. (2) There is a mininuun of two mailhuxes erected at each mailbox site (there is no maximum limit). (3) The costumers are nut required to travel an unrensunahlc disLux~c to uhtairr Ihcir mail. h. I.uckhox ur general delivery scrvicr may he pruvidcd aI the nearest postal facility where carrier delivery emanates. 611.3 Conversions .31 General. When considering conversion of nr- ral to other ddivery services: n. Kcrp in mind Ih:rl the special u~rvicrs pruvidcd by rural carriers will nu longer he available lu Thal portion of the public Iransfcrrrd. h. Additional costs may tx incurred through estnh- lishment of finance units, us well as relay, eullection, parcel post and special delivery service. r. Ck (ermine whether eyual or better service can he provided at lower cost h_y establishment, extension, Issue 3, 4-30-81 • • • • • • Postal Operations Manual (POM ) 611.21 Chapter 6 Delivery Services 610 City Delivery Service 611 Establishment, Extensions and Conversions 611.1 Requirements for Delivery Service .11 Establishment. !n this part "cstahlishment" refers to the initiation of city delivery service in a community which currently dotes not receive it. In establishing city delivery service, ~t combination of delivery methods should he considered to provide .rdequate serv_icc to alt residential urld business sec- tions of a community. All establishments of delivery service must have final approval of the Regional Post- master General or his designee. F.slahlishment of de- livery service will he considered when the foe{owing essential reyuircmcnls arc rect. a. Within the area to he served there is a popula- tion of 2,5(Kl 6r more or 7~0 posshile deliveries. ("The postal population may vary greatly from the general census population because of different boundary inter- preta(ions and designtitions.) h. Fifty percent of the hui{ding kits in the area to he served are improved with houses or business places. Where <+ house or building and its yard or ground cover more than one lot, ~tll lots so covered ;rre considered to be improved. c. The streets are paved or otherwise unproved to pcrrnit the travel of post of3ice vehicles at all limes without damage or delay. d. Streets are named and house numbers are as- signed by the appropriate municipal authorities in a manner that precludes duplic,Uivc mailing addresscs. e. "i'he street signs are in .place and the house numbers arc displayed. f. The rights-of-way, turnouts, and areas adjacent to the reads ~utd streets arc sufficiently unproved so that the instillation and servicing of boxes will not rte hazardous Io the public or postal employees. g. Satisfactory walks exis( for the c;irrier where required. h. Approved mail receptacles or door sloes arc in- stalled at designated loattions. .12 Extensions. In this part the word "extension" refers to the initiation of city de}ivory service in any <rreas which arc not included in the hound<uies of pre- sent delivery service, fiat which are part of a commu- nity for ti~hich city delivery service has already been cstahlished. The delivery service ~ requirements for extensions are the same as those listed in 61 Ll 1 for establishment, except that: a 611.1 la does not apply to extensions; and b. The applicability of 6ll.llb may be waived if: (I J There is a reasonable expectation that the requirements of 611.11b will be met within 12 months, and (2) Clusterboxes or neighborhood box units will be used for delivery. .121 Requests for Extension of Service. [k> not wait for custitmers to request extensions of service. Keep informed ctf building .~ctivitics and when re- yuirements >rre met, extend service. !f all reyuire- mcnts are met, extensions of service Wray also he au- thorized to: a. Family housing units on military installations. h. Garage apartments, residences on rear of lots, and buildings with ofT-street cnUanccs. Special consideration must he given to the type: of de- livery service provided. .122 Extension Procedures. l~xtcnd service promptly to all new Icrrilory meeting the requirements and imntedialely notify the designated district ur sec- tional center office, submitting Form 697, Extension of City or Villabe Delivery Service. Prior approval is required only when: a. The new territory conflicts with the area served by another post office. b. Adjustment of <i rural delivery route is in- volved. When ,ray of the conditions in a ur h exist, make ap- plication by leucr to the designated district or section- al center office. State facts and attach completed _~ Form 697, in du pliarle, a rnmplete set of revised des- cription of the route on Form 4(K)3, 0f3irial Rural Raule Descriplipn, and sketch showing proposed change. .723 New Routes and Positions. New regular dcGvery mutes and positions must he authorized by the dcsign,rted district or sectional ccntcr oflicc. Post- masters at delivery olfices may establish city auxiliary routes, incident to extensions of new service as prov- ided in 611.12. New auxiliary routes required, due to route adjustments, must tx° approved in advance by (he designated district or scclional ccntcr office. .724 Customer Notification. Nc~~ify customers of changes in services on Form 15.12, Delivery Service Nv(ice, or similar appropriate notice. .i3 Existing Established Service and Exten- sions trot Affected. Nothing in this part shall be in- terpreted to require any changes in any city delivery service which was initiated under prior city delivery regulations. 611.2 Delivery Policy-Establishment and Exten- sions .21 Criteria Issue 3, 4-30.81 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, the 26th day of April, 1984, at 8:00 o'clock p.m., in the Council Chambers of the City Building in Rexburg, Idaho, by the Rexburg Planning & Zoning Commission for the purpose of conducting a public hearing in relation to the repeal of Subdivision Ordinance No. 444 and all amendments thereto, and the adoption of a proposed new subdivision ordinance for the City of Rexburg, Idaho, and thereafter submitting the Commission's recommendations pertaining to said proposed new subdivision ordinance to the City Council. At said hearing all interested persons shall have the opportunity to be heard. Three (3) copies of said proposed new subdivision ordinance are on file with the City Clerk and may be referred to and read by any individual desiring to do so at any time prior to said hearing and during office hours (8:00 o'clock a.m. to 4:00 o'clock p.m., Monday through Friday) at said City Hall. This notice is given pursuant to Section 67-6509, Idaho Code. Dated this 6th day of April,-1984. ~~ ~`~ Secretary of;~t~he,~exburg Planning & Zoning Commission .]