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Home My WebLink AboutP&Z MINUTES MARCH 03, 2005 ORM F EQUEST R RAVEL T P&Z LANNING ONING M INUTES 19 E. Main (PO Box 280) Phone: 208-359-3020 x326 Rexburg, Idaho 83440 Fax: 208-359-3024 www.rexburg.org cathyw@rexburg.org March 3, 2005 Commissioners Attending: City Staff: Winston Dyer - Chairman Kurt Hibbert – P&Z Director Rex Erickson – Council Member Bethany Caufield - Secretary Mary Haley Randall Porter Ted Hill Mike Ricks Joseph Laird David Stein Jerry Hastings Stuart Wells Thaine Robinson Chairman Dyer opened the meeting at 7:00pm 1. Minutes – February 3, 2005 David SteinJoseph Laird moved to approve the minutes for February 3, 2005; seconded the motion. Thaine RobinsonMary Haley and abstained due to absences from the previous meeting. Motion carries 2. Public Hearings : None 3. Unfinished/Old Business: None 4. New Business: A. Rexburg Motor Sports Rezone/Annexation - #05 00040 Mike Ricks moved to recommend that the commission send the property up to public hearing with the idea that also the City contacts the other three parcels next to that property and see if they would like to be annexed at the same time. Rexburg Motor Sports wants to expand their business and are requesting city thth services. The existing city limit is everything north of 7 West and east of 12 South. Some commissioners received feed back that the neighboring properties do not intend to be annexed at this time. Joseph Laird commented that the commission needs to be sure there is enough right of way. Chairman Dyer assured Mr. Laird that that has been done. The request for zoning was Highway Business Kurt Hibbert District, which no longer exists. talked with Rexburg Motor Sports and explained to them that the Community Business Center is the most like Highway Business Center and they were fine with that. Chairman Dyer (Before the discussion led to any deliberation, declared a direct conflict of interest in the Jerry Hastings matter and temporarily stepped down. continued as the temporary Chairman.) Everything Mary HaleyMotion carries was in compliance. seconded the motion. . 1 Mr. Dyer regained the chair. B. Idaho Transportation Department – 30 Year Projected Capital Improvements Chairman Dyer explained the letter that discussed the 30 Year Projected Capital Improvements. The purpose of it is to be able to cost estimate what the projects will take so they (the Idaho Transportation Department) can work with the state legislature and US Congress in their highway authorization bills to do their best to provide funding to meet the City’s needs. The P&Z Commissioners were informed that if they had any information on projected projects that they may contact Kurt Hibbert or John Millar. C. Design Review Committee Assignments Chairman Dyer explained that in the assembly of the new code there is established a mechanism for naming a design review board. It says that when necessary, a design review board consisting of 4 members of the P&Z Commission can be established, which can be expanded to bring in profession or other Chairman Dyer resources. commented that they need some discussion of the mechanism on how the commission believes that it will best be applied, and then what happens after they have done their work; who do they report to? Group Discussion on the process of reporting the information from each group/committee The commissioners came to the conclusion that the process of reporting will be as follows: first, the staff of the Community Development Department will review the plans; second, the design review board will review the plans and the staff review; third, the design review board will then come back and present their findings and recommendations at the next P&Z Meeting and the commission will vote; last, if approved, it will go to City Council for review. There was also discussion on whether there shall be one design review board for both residential and commercial or if there shall be two, one for residential and one for commercial. Temporarily, there were four members of the commission elected to form the Design Review Board: Chairman DyerStuart WellsDavid SteinJoseph Laird , , and . This committee will serve for the first three months as a trial basis. They will meet periodically with Kurt Hibbert (Planning and Zoning Director) and Val Christensen (Building Official) to review plans. The Design Review Board may also appoint experts to assist them. D. Development Code, Ordinance #926 The ordinance has been adopted by the City Council and is being published. Kurt Hibbert reported that with the inconsistencies in some of the things that need to be added as code, he perceives that the council would like the commissioners to come to them periodically with amendments. One of the recommendations that was made was to take it one zone at a time and make sure that everything is included that needs to be. 2 5. Non controversial Items Added to the Agenda: 6. Tabled requests: 7. Report on Projects: A. Walgreen’s Update Kurt Hibbert reported that there has been quite a bit of discussion with the developer working with Walgreen’s – projected for the property on the corner south of the Court House. We have met with them and identified the key issues where their development applies and where there may need to be some amendments. They have met today extensively with staff before going to Chicago. They are going to ask and talk to Walgreen’s about meeting our criteria and see how their reception is as far as varying from the original concept of Walgreen’s. They intend to contact the city tomorrow and report on the content of that meeting. Kurt Hibbert reviews with the commissioners the two or three points of the discussion. 1.Location of the building on the site – Instead of having parking in the front, the design criteria mandates that the buildings be located right up to the property line with parking on the side or behind the orientation of the building. 2.Curb cut issues 3.Access issues on their drive thru. Kurt Hibbert also reported that in working with them, they do not seem insurmountable or difficult to resolve. Those specifics until they bring some site plans are not there. They are going to explore all of those possibilities with Walgreen’s in Chicago tomorrow. Chairman Dyer explained the plan for parking. With the county, they need a bit of the county’s parking lot so they made arrangements to go across the street and buy some ground so they can trade with the county and give them some parking back across the street to make up for what they are taking there. There are currently two entrances right now into the county annex parking. They are closing one and opening one common one. Same thing across the street they will move the entrance by the courthouse and redesign the parking to utilize the extra space to make it all work. Rex Erickson commented that in his 38 years in Rexburg, this is probably the biggest thing to happen to downtown to build downtown up and to bring people into downtown. Mary Haley presented one concern; that corner will become the evening turnaround for young people; a gathering place. Continued group discussion on Walgreen’s 8. Enforcement: A. Bill Hamlin’s Report 3 Kurt Hibbert explained that the intent of this report was to give the Commissioners an idea on what Bill is working on. Most of things won’t be discussed because he has already resolved them. The report is just an example of what he has been doing. 9. Administration: A. New directory list of P&Z Commissioners – Commissioners reviewed the information and made any necessary changes to the P&Z Directory Meeting adjourned at 9:50pm 4 ria"U" I 9eusNEo CITY OF R-EXBt IRG AMEKICAS FAMILY COMMUMTY CITY" CO CIL LIAISON REQUEST rORNr City Council Liaison: : t z�, % Committee: Date of requ Request to City Council: C z�ct Ci/tiGG /u Cms's��.rr��s�� a.41.aEPG�Cod� �4ercyeoG'�aG/cyc.tJ�.�t J Lct S fe � a-ai GcJer P�.�eevs G.P — This form will be presented in the neat City Council Meeting by the City Council Liaison.