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HomeMy WebLinkAbout2007.01.03 CITY COUNCIL MINUTES Customer Support Services City Council Minutes 12 North Center blairk@rexburg.org Phone: 208.359.3020 x313 Rexburg, ID 83440 Fax: 208.359.3022 www.rexburg.org January 03, 2007 Mayor Shawn Larsen Council Members: Donna Benfield – Council President Farrell Young Christopher Mann Rex Erickson Randy Schwendiman Bart Stevens City Staff: Stephen Zollinger — City Attorney Richard Horner – Finance Officer John Millar — Public Works Director Val Christensen – Building Official Gary Leikness — Planning & Zoning Administrator Blair Kay — City Clerk Celeste Beattie – Deputy City Clerk 6:00 P.M. – Work Meeting Mayor Larsen reviewed upcoming dates for the City Council. January 25, 2007 10:00 A.M. to 1:30 P.M. Rocky Mountain Power luncheon to meet with their CEO. Mayor Larsen said the energy needs are increasing for the area without the construction of new power plants to fill the need. Municipalities should help seek additional power sources for the power grid. January 25, 2007 – Legislative day in Boise January 18, 2007 8:00 P.M. Scouts dinner meeting Council Member Mann will represent the city. January 10, 2007 1.6:00 P.M. City Council work meeting to meet with the School Board. 2.7:00 P.M. City Council dinner meeting with department heads to review department goals for 2007. January 09, 2007 – LP Committee meeting Mayor Larsen and the City Council will receive a department head report in an upcoming City Council meeting to explain how the departments can accomplish the goals. Council Member Benfield would like the goals to be specific in nature. The City Council would like to see specific goals from each department instead of general goals for the entire city staff. The departments will have goals specific to their own departments. The City Council discussed the upcoming meeting on January 10, 2007 with the School Board. The city’s items on the agenda will focus on the following: 1.Joint Use Agreements for facilities and recreation programs 2.New Tennis Courts th 3.12 West infrastructure concerning the new schools 4.Junior High property 1 5.Barney Dairy Road Council Member Young is looking forward to spending some time with the School Board to discuss mutual concerns “eye to eye” to avoid any misunderstandings. Council Member Stevens noted some of the School Board Members have contacted him from time to time for his opinion on procedures for bidding new construction projects, etc. In his travels, Council Member Stevens found a variety of mixed use developments that may work in Rexburg. He mentioned one idea for mixed use would be to add City Hall into a commercial complex with residential housing located on the upper portion of the buildings. It would take a private developer partnering with the governmental entity to make this type of development possible. The City Council discussed the need to partner with other governmental taxing entities like the library, school district, city government, county, etc. Mayor Larsen asked Council Member Stevens if he would be the City Council liaison to the School Board. The School Board has a City Council liaison. Council Member Stevens said if the city is not willing to partner with other entities in the development of property; the property will be developed without any input from the city. A developer will bring their own vision and design to the table. Mayor Larsen said a strip mall could be developed in an area where a better development could be planned by partnering with other entities for the benefit of the community. The City Council discussed the option of an indoor swimming pool or an outdoor swimming pool. Mayor Larsen mentioned an outdoor pool facility would be his preference. Council Member Mann didn’t think an indoor pool was affordable. Council Member Schwendiman was concerned with building a pool facility the city could not afford to maintain. Mayor Larsen said an indoor pool facility could be affordable if the city moved forward on an outdoor pool in phase one and if the county would like to participate in an indoor pool component by moving forward with a county wide recreation district for phase two. He would never want to have the city responsible for the care and maintenance of an indoor pool without other revenue sources to help pay the operation and maintenance costs. Finance Officer Horner explained the city budget could afford a portion of an indoor pool maintenance budget if another entity paid a portion of the maintenance budget and the city paid $50,000 to $75,000 toward the maintenance. Mayor Larsen indicated an indoor component would be possible if there were other partners paying the city for the use of the facility. He mentioned school district activities, hospital rehabilitation, etc. Council Member Stevens said people appreciate a pool more during the summer months. Many municipal pools only operate during the summer months when school is out of session. Mayor Larsen discussed other communities that have swimming pools or aquatic centers. 1.Pocatello, Idaho – Ross Park 2.Brigham City – 17,411 people 3.Clive, Iowa – 14,125 people These communities are examples for aquatic facilities. The features that bring in more revenue would include more pool area with zero depth and less lap lanes. The City Council reviewed the city departments: 1.Police 2.Emergency Services (Fire Department and Ambulance services) 3.Public Works 2 4.Legal 5.Planning and Zoning 6.Parks, Recreation and Arts 7.Finance 8.Customer Service 9.GIS/IT 10.Building Council Member Erickson joined the meeting. The City Council and Mayor Larsen will meet with the department heads on th January10, 2007 to discuss and review 2007 goals for each department. 7:00 P.M. – Pledge to the Flag Roll Call of Council Members: All of the City Council members were in attendance. Mayor Larsen welcomed the scouts to the meeting. Public Comment: on issues not scheduled on the agenda (limit 3 minutes) - None Committee Liaison Assignments for 2006: A. Council Member Chris Mann Parks & Recreation· Museum Committee· Romance Theatre Committee Council Member Mann passed out a report from the Park, Recreation and Arts Department. The Nordic skating rink is located downtown this year. The department has a new employee, Greg McInnes. Park, Recreation and Arts Director Jack Bowman invited any City Council members to participate in the annual polar bear swim coming up this January. Other departments have not met for a report. The Westwood theatre is getting a painting face lift in the lobby. Council Member Benfield asked the department to provide a financial report to the City Council on past activities. Mayor Larsen said Greg McInnes would start working for the city as the Parks Director in two weeks. Greg has 16 years experience in landscaping and parks maintenance. B. Council Member Donna Benfield Beautification Committee· Police Department Council Member Benfield reported the committees had not met for a report. Mayor Larsen asked City Council to approve the appointment of Crystal Watson to the Beatification Committee. Council Member Benfield moved to approve the appointment of Crystal Watson to the Beatification Committee; Council Member Schwendiman seconded the motion; all voted aye, none opposed. The motion carried. C. Council Member Rex Erickson Airport Board· Planning & Zoning Council Member Erickson said the Airport Board met today for their first meeting in 2007. They were going to work on new bylaws and the rental rates for hangars. A permanent fence needs to be installed around the airport museum. Alex Chester has an approved site to build his hangar. They were going to discuss the wages for Craig Frisby as an airport manager. D.Council Member Randy Schwendiman Golf Board· Traffic & Safety· Emergency Services Board Council Member Schwendiman reported on an Emergency Services interns agreement with BYU-Idaho. There are three intern positions made available in the 3 next academic term in the agreement for EMS support. They hope to have additional intern positions for the following term. E. Council Member Farrell Young Tabernacle Committee· Rexburg Arts Council Council Member Young reported the committees did not meet during the Holidays. F. Council Member Bart Stevens Trails of Madison County· IBC Committee· School Board Council Member Stevens reported the Trails Committee had not met. He will report on School District issues as needed. G. Mayor Larsen Mayor’s Youth Advisory Board· Legacy Flight Museum Mayor Larsen reported the MYAB are planning a senior citizens event for Valentine’s Day at the Westwood/Romance Theatre. He has not met with the Legacy Flight Museum. Public Hearings: - NONE New Business: - NONE Mayor Larsen reported on a joint meeting with the School Board. It was a meeting to discuss items of mutual interest. Another meeting with the School Board will be on January 10, 2007 at 6:00 P.M. Council Member Stevens said the School Board has indicated regular meetings with the city would be desirable. The joint county meeting covered the right-of-way issue for the East Parkway. There are three property owners willing to give right-of-way, if the road is roughed in this year. City Attorney Zollinger will prepare the necessary paperwork for the right-of-way agreements. The City Council discussed the survey requirements. City Attorney Zollinger indicated a center line for the road would be sufficient for the county to start work on the road. It would be a farm road. The proposed road is along farm boundaries. Report on Projects: John Millar Public Works Director Millar reviewed streets proposed to be included in LID36. He handed out reports showing individual parcels included in the proposed LID. Portions of the following streets were listed in the handout. ththth 1.6 South between 4 and 5 West thrdst 2.5 West between 3 South and 1 South ndthst 3.2 West between 4 South and 1 North thnd 4.4 North between 2 East and 350 East 5.Sunrise Drive new construction plus curb & gutter. th Mayor Larsen said there is a need for safe sidewalks by the school on 5 West. The City Council discussed the paving of Sunrise Drive. The developer will put in the south side of Sunrise Drive and the city will put in the north side of Sunrise Drive if the cost is reasonable. The property owners on Sunrise Drive would be responsible for sidewalk, curb & gutter. 4 City Attorney Zollinger said the size of 12 feet of pavement on Sunrise Drive is the same size as his parking lot. The cost of 12 feet of pavement for 660 feet would be about $20,000. Public Works Director Millar is working on the bid for the heating and air- conditioning repairs (thermostats & one heating unit) at the Police Department. He was concerned because the bid was over the engineering estimate of $35,000. Public Works Director Millar requested information on the development of the south portion of Millhollow Road. The road will expand from a 32 foot road to a 68 foot road with a sidewalk and green strip. The City Council concurred on the new developments going south up the hill on Millhollow Road having a 68 foot road. Public Works Director Millar will apply the city code to the new developments on Millhollow Road. Calendared Bills and Tabled Items: BILL Introductions: - NONE A. First Reading: Those items which are being introduced for first reading. – N B. ONE Second Reading: Those items which have been first read. – NONE C. Third Reading: Those items which have been second read. D. 1. BILL 975 – Rental Registration Requirements – Deferred to January 31, 2007. Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table: - NONE Old Business: - None Mayor’s Report: Mayor Larsen requested approval for a budget adjustment to pay the monthly fee of $5,000 to the National Group for twelve months from December 15, 2006 to December 14, 2007. The contract was approve on December 15, 2006. The Contingency Budget balance after the transfer is $227,400. Council Member Erickson moved to approve the Contingency Budget transfer for the contract with the National Group; Council Member Mann seconded the motion; Mayor Larsen called for a vote: Those voting aye Those voting nay Rex Erickson Farrell Young Christopher Mann Donna Benfield Randy Schwendiman Bart Stevens The motion carried. Council Member Stevens brought up the issue of having two public hearings for zone change requests. City Attorney Zollinger indicated the city has two public hearings to 5 limit controversy over which group would hold the public hearing. Only one public hearing is held before Planning and Zoning for a Conditional Use Permit. The City Council concluded the meeting with a discussion of possible goals for 2007. They would like to get Department Heads to provide input on specific issues or goals needing attention in each city department. Goals should be a team effort. Adjournment ____________________________ Mayor Shawn Larsen Attest: _________________________ Blair D. Kay, City Clerk 6