HomeMy WebLinkAboutITD 5311 Rexburg Funding Agreement
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Idaho Transportation Department
Public Transportation Office
FTA 5311 Rural
Funding Agreement
Agreement #: O2771RX
ITD Public Transportation Office
11331 W Chinden Blvd
Boise, ID 83714
PO Box 7129, Boise, ID 83707-1129
http://itd.idaho.gov/pt
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Pass-Through Awarding Agency: ITD – Public Transportation Office
Awarding Official: (Grants Officers)
Name:
Phone:
Email:
Connie Edwards
208-334-4492
ptop@itd.idaho.gov
Term of Grant: October 1, 2026 – September 30, 2028
Agreement Total: $160,000
Funding Program: FTA 5311 Rural
CFDA: 20.513
Federal Award Identification Number (FAIN): 1722-2026-030
Agreement Number: O2771RX
Subrecipient Organization Name: City of Rexburg
Subrecipient Director or Equivalent: Keith Davidson
Subrecipient Address: 35 N 1st E, Rexburg, Idaho, 83440
Subrecipient Phone: 208-372-2320
Subrecipient E-mail: keith.davidson@rexburg.org
Scope of Work:
Public Transportation Feasibility Study for Rexburg and Madison County. (Capital 80/20)
Responsible Individuals Signatures of Agreement
This Agreement, together with the Attachments, and documents incorporated herein by reference, set forth the entire Agreement
between the parties with respect to the subject matter. There are no understandings, agreements, amendments, or representatio ns, oral
or written, not specified herein.
Authorized Signature for Subrecipient:
Name Title Phone E-mail
l
Signature and Date:
Name Title Phone E-mail
Ron Duran Public Transportation Manager 208-334-4475 Ron.Duran@itd.idaho.gov
Signature and Date:
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AGREEMENT CONDITIONS
GRANT AGREEMENT BETWEEN THE IDAHO TRANSPORTATION DEPARTMENT
AND
CITY OF REXBURG
This Agreement is between the Idaho Transportation Department (hereinafter called the STATE) and CITY OF
REXBURG (hereinafter called the Subrecipient). The STATE and the Subrecipient are entering into this Agreement.
This Agreement is effective when signed by both parties.
The 5310 Enhanced Mobility of Seniors and Individuals with Disabilities program (49 U.S.C. 5310) provides formula
funding to states for the purpose of assisting private nonprofit groups in meeting the transportation needs of older
adults and people with disabilities when the transportation service provided is unavailable, insufficient, or
inappropriate to meeting these needs. The program aims to improve mobility for seniors and individuals with
disabilities by removing barriers to transportation service and expanding transportation mobility options. This
program supports transportation services planned, designed, and carried out to meet the special transportation needs of
seniors and individuals with disabilities.
WHEREAS the Governor of the State of Idaho has designated the Idaho Transportation Department to administer this
grant.
The parties mutually agree as follows:
1. SCOPE OF WORK:
Public Transportation Feasibility Study for Rexburg and Madison County. (Capital 80/20)
2. COMPLIANCE WITH LAWS AND REGULATIONS, FEDERAL CHANGES : The Subrecipient agrees to
comply with all applicable laws, regulations, and codes of the State of Idaho, the United States Government, and
local governments. The Subrecipient shall at all times comply with all applicable FTA regulations, policies,
procedures and directives, including without limitation those listed directly or by reference in the most current
FTA Master Agreement included with, and incorporated into, this overall Grant Agreement, as they may be
amended or promulgated from time to time during the term of this contract. Subrecipient’s failure to comply shall
constitute a material breach of this contract.
https://www.transit.dot.gov/funding/grantee-resources/sample-fta-agreements/sample-fta-agreements
3. SUBRECIPIENT CAPACITY:
A. Subrecipient Legal, Financial, and Managerial Capacity: The Subrecipient assures that it has the
necessary legal, financial, and managerial capability to apply for, receive, and disburse FTA funds awarded in
this grant agreement. The Subrecipient also assures that it will implement and manage this project and p roject
funds in keeping with the intent and provisions of the Subrecipient's grant application and the grant
agreement.
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B. Subrecipient Legal Authority to Accept This Sub-Grant: The Subrecipient certifies that it has the legal
authority to accept grant funds for this project.
C. Subrecipient Debarment/Suspension Certification : the Subrecipient entity certifies, to the best of its
knowledge and belief, that it and its principals:
i. are not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency, per the U.S. General Services
Administration (GSA) monthly "Lists of Parties Excluded from Federal Procurement or Non-procurement
Programs," available on the GSA web site:
http://www.sam.gov
ii. have not, within the past three years, been convicted of or had a civil judgment against them for: a
criminal offense or fraud in connection with obtaining, attempting to obtain, or performing a Federal,
state, or local public transaction; a violation of Federal or state antitrust statutes; commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records; making false statements; or
receiving stolen property;
iii. are not presently indicted for or otherwise criminally or civilly charged by any governmental entity with
commission of any of the offenses listed in the paragraph above; and
iv. have not within the last three years had any Federal, state, or local public transaction terminated for cause
or default.
If the Subrecipient later becomes aware of any information contradicting these Suspension/Debarment
statements, it will promptly provide that to the State who will forward it to FTA.
If the Subrecipient cannot certify for all the Suspension/Debarment statements above, the Subrecipient
shall so indicate in a transmittal letter or message of explanation, to be returned with the signed grant
agreement (Per 49 CFR Part 29).
D. Administrative and Accounting Systems: The Subrecipient certifies it has or will establish a proper
accounting system, per generally accepted accounting principles (GAAP) and any Federal or State directives.
It further agrees to administer the project, retain all project records, and grant access to project records and
personnel as specified in the applicable Federal Uniform Guidance (2 CFR 200).
4. FEDERAL REQUIREMENTS
A. Buy America
For purchases over $150,000, the Subrecipient agrees to comply with 49 CFR Parts 661 and 663, which
provide that Federal funds may not be obligated unless steel, iron, and manufactured products used in FTA-
funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is
subject to a general waiver. In regard to the purchase of vehicles, all materials and supplies purchased with
these funds, will be manufactured in the United States and have:
FY 16 & FY17: more than 60% domestic content
FY18 & FY19: more than 65% domestic content
FY20 & beyond: more than 70% domestic content
The Subrecipient will provide the appropriate certification to verify this.
https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/Buy_America_Fact_Sheet.pdf
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B. Intelligent Transportation System (ITS) Architecture: If this grant will be used to fully or partially fund
acquisition of individual or systems of technologies that support ITS user services as defined in the "National
ITS Architecture," the Subrecipient assures it will comply and require its contractors and its subrecipients to
comply with all applicable requirements imposed by Section V Regional ITS Architecture and Section VI
Project Implementation of the FTA National ITS Architecture Policy on Transit Projects to the extent
required by FTA and the State.
http://www.ops.fhwa.dot.gov/its_arch_imp/policy.htm
C. Charter Service Operations - The Subrecipient agrees to only provide charter service with written consent
from the STATE. If consent is given, the Subrecipient agrees to comply with 49 U.S.C. 5323(d) and 49 CFR
Part 604, which provides that recipients and subrecipients of FTA assist ance are prohibited from providing
charter service using federally funded equipment or facilities if there is at least one private charter operator
willing and able to provide the service, except under one of the exceptions at 49 CFR 604.9. Any charter
service provided under one of the exceptions must be "incidental," i.e., it must not interfere with or detract
from the provision of public transportation.
http://www.gpo.gov/fdsys/granule/CFR-2012-title49-vol7/CFR-2012-title49-vol7-part604/content-detail.html
D. School Transportation:
i. The Subrecipient assures that it will not engage in school bus operations exclusively for the
transportation of students and school personnel, in competition with private school bus operators, per
provisions of 49 CFR Part 605.
http://www.gpo.gov/fdsys/granule/CFR-2011-title49-vol7/CFR-2011-title49-vol7-part605
ii. If the Subrecipient is a public transportation system, it may provide "School Tripper Service” that is
regularly scheduled public transportation service open to the public but designed or modified to
accommodate the needs of school students and personnel (must be open to the public, must serve regular
transit stops, and must be shown on transit route schedules and maps) and schools signs may NOT be
displayed on the vehicle.
E. Clean Water
i. The Subrecipient agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Subrecipient agrees to
report each violation to the State, and understands, and agrees that the State will, in turn, report each
violation as required to assure notification to FTA and the appropriate EPA Regional Office.
ii. The Subrecipient also agrees to include these requirements in each subcontract exceeding $100,000
financed in whole or in part with Federal assistance provided by FTA.
https://one.nhtsa.gov/nhtsa/whatsup/tea21/grantman/html/03_dotcomrul_49cfr18.html
F. Clean Air
i. The Subrecipient agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Subrecipient agrees to report each
violation to the State and understands and agrees that the State will, in turn, report each violation as
required to assure notification to FTA and the appropriate EPA Regional Office.
ii. The Subrecipient also agrees to include these requirements in each subcontract exceeding $100,000
financed in whole or in part with Federal assistance provided by FTA.
https://one.nhtsa.gov/nhtsa/whatsup/tea21/grantman/html/03_dotcomrul_49cfr18.html
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G. Lobbying Prohibition: None of the funds paid under this agreement shall be used for the purpose of
lobbying activities before the Idaho State Legislature or the U.S. Congress.
If this grant is $100,000 or more:
i. the Subrecipient certifies that it has not and will not use Federal appropriated funds to pay for influencing
or attempting to influence an officer or employee of any Federal department or agency, a member of
Congress, an officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any Federal grant, cooperative agreement, or any other Federal award.
ii. the Subrecipient assures that it will require its contractors and subcontractors each to report use of non-
Federal funds for any of the lobbying activities for which use of Federal funds is prohibited, at the end of
each calendar quarter on Federal Standard Form LLL (49 CFR Part 20), and that the Subrecipient will
forward all these forms to the State.
http://www.gpo.gov/fdsys/pkg/CFR-2006-title49-vol1/content-detail.html
H. Nondiscrimination Requirements: The Subrecipient assures that no person in the United States will, on the
basis of race, color, national origin, creed, sex, or age be excluded from participating in, denied the benefits
of, or otherwise be subject to discrimination in any program or activity (particularly in the level and quality of
transportation services and transportation-related benefits) for which the Subrecipient receives Federal
assistance from FTA or USDOT. The Subrecipient agrees to comply with all requirements of US DOT Civil
Rights Act implementing regulations (49 CFR 21), and the Title VI Program Guidelines for Federal Transit
Administration Recipients (FTA Circular 4702.1) and other applicable nondiscrimination directives.
https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/FTA_Title_VI_FINAL.pdf
i. Per 49 USC 5332 (prohibits discrimination on the basis of race, color, creed, national origin, sex, or age,
and in employment or business opportunity), Title VI of the Civil Rights Act of 1964 as amended,
USDOT implementing regulations (49 CFR 21), 42 USC 2000d (prohibition against exclusion from
participation in, denial of benefits of, and discrimination under federally assisted programs on ground of
race, color, or national origin)
ii. The Subrecipient assures that project and project facility operations, as well as property acquisitions, will
be in accordance with the civil rights requirements and understands that this assurance extends to its
entire facility, to all facilities operated in connection with this project, and to property acquisitions. The
Subrecipient assures:
1. Its FTA-assisted benefits and related services are made available and are equitably distributed
without regard to race, color, creed, national origin, sex, age, or disability;
2. The level and quality of its FTA-assisted transit services are sufficient to provide equal access and
mobility for any person without regard to race, color, creed, national origin, sex, or age;
3. Opportunities to participate in the transit planning and decision making processes are provided to
persons without regard to race, color, creed, national origin, sex, or age;
4. Decisions on the location of transit services and facilities are made without regard to race, color,
creed, national origin, sex, or age;
5. Corrective and remedial action is taken to prevent discriminatory treatment of any user of services
based on race, color, creed, national origin, sex, or age;
6. Any contracts or sub agreements fully or partly funded through this project will contain language to
extend civil rights assurances to contractors and subcontractors; and the Subrecipient will also
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include such language in any deeds and documents which record the transfer of real property,
structures, and improvements.
I. Nondiscrimination on the Basis of Disability: The Subrecipient assures that no person with a disability shall
be, by reason of that disability, excluded from participation in, denied the benefits of, or otherwise subjected
to discrimination in any program or activity receiving or benefiting from Federal assistance. The Subrecipient
assures it will comply with 49 CFR Parts 27, 37, 38, and 39, which implement the Americans with
Disabilities Act (ADA) and amend Section 504 of Rehabilitation Act of 1973. The Subrecipient understands
that it also has responsibilities under ADA in the areas of employment, public accommodations, and
telecommunications.
http://www.gpo.gov/fdsys/pkg/CFR-2006-title49-vol1/content-detail.html#1000
The Subrecipient assures that any vehicle purchased or acquired through this project will be ADA accessible,
except as exempted in by the State. If the Subrecipient is awarded funds to purchase a non-ADA vehicle for
use in demand responsive service, the Subrecipient assures that this demand responsive service provides or
will provide equivalent service to disabled persons that meet ADA requirements in keeping with 49 CFR 37.
The Subrecipient assures that all new or renovated facilities to be used for the provision of public
transportation services will be ADA accessible, including facilities such as maintenance facilities, garages,
building access facilities (sidewalks need curb cuts), etc.
http://www.gpo.gov/fdsys/pkg/CFR-2007-title28-vol1/content-detail.html
The Subrecipient assures that any construction contract funded through this project will include ADA
requirements.
J. Equal Employment Opportunities (EEO): The Subrecipient assures it will:
Treat employees or job applicants fairly, without regard to race, color, creed, national origin, sex, age, or
disability.
Take affirmative action to ensure job applicants are employed and employees are treated without regard to
race, color, creed, national origin, sex, or age (such action includes but is not limited to employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship);
Post notices setting forth agency EEO policy in conspicuous places and make these available to employees
and job applicants;
Assure that any contracts or sub-agreements fully or partly funded through this project will contain language
to extend EEO assurances to contractors and subcontractors.
If the Subrecipient received $1,000,000 or more of Federal assistance in the previous Federal fiscal year and
had 50 or more public-transit-related employees, it agrees to submit to the State an EEO program, which
meets FTA requirements.
K. Discrimination Complaints: The Subrecipient assures that it will notify the public that complaints of
discrimination in the provision of transportation or transportation-related services or benefits may be filed
with the State, FTA, or USDOT. The Subrecipient assures it will promptl y report to the State any civil rights
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complaints it receives.
L. Disadvantaged Business Enterprises (DBE): The Subrecipient assures Disadvantaged Business Enterprises
will have the maximum opportunity to compete for and perform contracts and subcontracts financed under
this project, as specified in 49 CFR 26 and per the following:
i. If the Subrecipient will purchase one or more transit vehicles (excluding unmodified mass-produced vans
or unmodified pop-top vans), it assures that it will obtain from each transit vehicle manufacturer a TVM
certification, to show that the manufacturer complies with DBE requirements.
ii. The Subrecipient is subject to the State’s DBE program filed with the Federal Highway Administration
and the State’s annual DBE goal with FTA. Additionally, the Subrecipient will report its DBE activity
and results to the State semi-annually every year of the Subrecipient agreement.
https://itd.idaho.gov/civilrights/
iii. The Subrecipient assures it will not discriminate on the basis of race, religion, color, gender, age, marital
status, ability, or national origin in implementation of the project, in award or performance of any third-
party contract or sub-agreement supported with this grant, or in administration of its DBE program and 49
CFR 26. If the State receives a complaint regarding discrimination by the Subrecipient, the Subrecipient
will cooperate fully in the investigation of the complaint by the State.
http://www.gpo.gov/fdsys/pkg/CFR-2006-title49-vol1/content-detail.html
Technical assistance pertaining to DBE is available at the following link or at (208)-334-8567.
https://itd.idaho.gov/civilrights/
M. Audits: The Subrecipient certifies that it will be audited annually as required by the Federal Single Audit Act
Amendments of 1996 (per 2 CFR 200 ). The Subrecipient recognizes FTA's, USDOT's, and the State's
authority to monitor project activities, to conduct reviews and inspections, and to conduct additional audits in
keeping with 2 CFR 200, to verify compliance with grant requirements and assurances. The Subrecipient
agrees to make the necessary records available to any of the above parties upon request.
https://www.whitehouse.gov/wp-
content/uploads/legacy_drupal_files/omb/circulars/A133/2017/Compliance_Supplement_2017.pdf
N. Commercial Driver's License (CDL)Requirement: The Subrecipient, if not a recipient of Section 5311
funds, assures that if it operates a vehicle that requires a CDL, including a vehicle capable of transporting 16
or more persons (including the driver), will have a USDOT Federal Motor Carrier Safety Adm inistration drug
and alcohol testing program.
http://www.fmcsa.dot.gov/overview-drug-and-alcohol-rules
O. Drug and Alcohol Testing: If this grant is funded by either Section 5309, 5311, or 5339 the Subrecipient
agrees to establish and implement a drug and alcohol testing program that complies with 49 CFR Parts 40 and
655, produce any documentation necessary to establish its compliance with Parts 40 and 655, and permit any
authorized representative of the United States Department of Transportation or its operating administrations,
and ITD, to inspect the facilities and records associated with the implementation of the drug and alcohol
testing program as required under 49 CFR Parts 40 and 655 and review the testing process. The Subrecipient
agrees further to submit the Management Information System (MIS) reports to the State annually, as
requested by the State.
https://damis.dot.gov/Login/
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P. Employee Protections, Public Transportation Employee Protective Arrangements: The Subrecipient
agrees to comply with the applicable transit employee protective requirements as follows:
i. Standard Public Transportation Employee Protective Arrangements - If this grant is funded by either
Section 5309 or Section 5316, to the extent that the Project involves public transportation operations and
to the extent required by Federal law, the Subrecipient agrees to implement the Project in accordance with
the terms and conditions that the U.S. Secretary of Labor has determined to be fair and equitable to
protect the interests of any employees affected by the Project and that comply with the requirements of 49
U.S.C. § 5333(b), in accordance with U.S. DOL guidelines, “Section 5333(b), Federal Transit Law,” 29
C.F.R. Part 215, and any amendments thereto. The Subrecipient agrees to implement the Project in
accordance with the conditions stated in that U.S. DOL certification. That certification and any
documents cited therein are incorporated by reference and made part of the Grant Agreement for the
Project.
ii. Public Transportation Employee Protective Arrangements for Projects in Non -urbanized Areas
Authorized by 49 U.S.C. § 5311 - The Subrecipient agrees to comply with the terms and conditions of
the Special Warranty for the Non-urbanized Area Program that is most current as of the date of execution
of the Grant Agreement for the Project, and any alternative comparable arrangements specified by U.S.
DOL for application to the Recipient’s project, in accordance with U.S. DOL guidelines, “Section
5333(b), Federal Transit Law,” 29 C.F.R. Part 215, and any revisions thereto.
Q. Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include, in
part, certain Standard Terms and Conditions required by DOT, whether expressly set forth in the preceding
contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 are
hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms
shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The
Subrecipient shall not perform any act, fail to perform any act, or refuse to comply with any requests which
would cause the State to be in violation of the FTA terms and conditions.
https://www.transit.dot.gov/regulations-and-guidance/fta-circulars/third-party-contracting-guidance
R. Conflicts of Interest Prohibited: The Subrecipient certifies that it will establish safeguards to prohibit
employees from using their positions for a purpose that is or gives the appearance of personal or
organizational conflict of interest or of being motivated by desires for personal gain for themselves or others,
particularly those with whom they have family, business, or other ties.
5. STATE REQUIREMENTS:
A. Indemnification and Insurance: In this section, "Subrecipient" includes the Subrecipient's employees,
agents, and contractors.
The Subrecipient agrees to indemnify, hold harmless, and defend the State of Idaho, its officers, agents, and
employees from and against any claim of or liability for error, omission, or negligent act of the Subrecipient
arising out of the Subrecipient’s assumption of the responsibilities for the Project set forth in this agreement.
The Subrecipient is not required to indemnify the State of Idaho for a claim of or liability for the independent
negligence of the State. If there is a claim or liability for joint negligent error or omission of the ¬Subrecipient
and the independent negligence of the State, the indemnification and hold harmless obligation shall be
apportioned on a comparative fault basis. The term "independent negligence" is negligence other than in the
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State's selection, administration, monitoring, or controlling of the Subrecipient.
Nothing contained herein shall be deemed to constitute a waiver of the State’s sovereign immunity, which
immunity is hereby expressly reserved. Moreover, all the rights, defenses, or protections provided in Idaho
Code and or in the Idaho Administrative Procedural Rules are expressly reserved.
B. Independent Contractor Status
Unless otherwise expressly stated, vendors and/or non-state entities acting pursuant to this grant shall be that
of an independent contractor and not that of an agent or employee of the state. Such parties shall be
responsible for paying all employment-related taxes and benefits, such as federal and state income tax
withholding, social security contributions, worker’s compensation and unemployment insurance premiums,
health and life insurance premiums, pension contributions and similar items. Furthermore, such parties shall
indemnify the State and hold it harmless form any and all claims for taxes (including but not limited to social
security taxes), penalties, attorneys’ fees and costs that may be made or assessed against the State arising out
of the party’s failure to pay such taxes, fees or contributions.
The Subrecipient shall maintain the policies of insurance listed below, to cover losses that may be incurred as
a result of the operation and maintenance of project vehicles and/or equipment throughout their period of
required use or as a result of other activities under this agreement.
Where specific limits are shown, they shall be the minimum acceptable limits. If the Subrecipient's policy
contains higher limits, the State shall be entitled to coverage to the extent of such higher limits.
i. Automobile Liability: ITD-PT imposes minimum insurance coverage of $500,000 on all transit vehicles
procured with or rehabilitated with federal or state funds. Additionally, Sub-recipients must be in compliance with
Federal Motor Carrier Safety Administration (FMCSA) insurance thresholds. The policy shall provide all damage
arising out of personal injury to or destruction of property in any one occurrence on any revenue vehicle not
covered by 49 CFR Part 387. Furthermore, ITD-PT subrecipients must be at all times in compliance with Idaho
Administrative Rule 11.13.01.
The policy shall name the Idaho Transportation Department as “loss payee” of the property damage
portion of the policy.
The Subrecipient shall provide certificate of insurance to the State, annually and at other times if
requested. Each certificate must provide for a 30-day prior notice of cancellation, non-renewal, or
material change of conditions.
The Subrecipient shall use any insurance proceeds relating to items purchased under this grant to repair
or replace the covered item(s) that has been damaged, destroyed or stolen or; where specific items are
not involved, to cover other liability related to this grant project. The title to any replacement vehicle
must show the State of Idaho as lien holder.
C. Performance Requirement: The failure of the State to insist upon strict performance by the Subrecipient of
any provision or covenant in this Agreement, in any one or more instances, may not be considered as a waiver
or relinquishment of the provision or covenant for the future. The waiver by the State of any provision or
covenant in this Agreement cannot be enforced or relied upon by the Subrecipient unless the waiver is in
writing and signed on behalf of the State.
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6. TERMINATION PROVISIONS:
A. Failure to Perform: If, through any cause, the Subrecipient shall fail to fulfill in a timely and proper manner
its obligations under this Agreement, or if the Subrecipient shall violate any of the covenants, agreements or
stipulations of this Agreement, and if after notification by the State of such failure or violation, the
Subrecipient fails to take proper corrective action within a reasonable amount of time, the State shall have the
right to terminate this Agreement by giving written notice to the Subrecipient of such termination and
specifying the effective date thereof. Such notice shall be given at least 15 days before the effective date of
such termination. In that event, all finished and unfinished documents, data, studies, surveys, drawings, maps,
models, photographs, reports, construction materials, and any construction completed by the Subrecipient
under this Agreement shall, at the option of the State, become the State's property and the Subrecipient shall
be entitled to receive just and equitable compensation for any satisfactory work completed. Failure to adhere
to Project Schedule and any reporting requirements may be deemed by the State to be a "failure to perform"
and may result in the loss of the award, at the option of the State.
B. Convenience Termination: If, due to changed circumstances, the State or the Subrecipient wishes to
terminate this Agreement prior to its completion, the initiating party shall notify the other party in writing of
its reasons for requesting the early termination. This request must be made at least 15 days prior to the
proposed termination date. If both parties agree that it is in their mutual best interests to terminate this
Agreement early, all finished or unfinished documents and other materials as described in the Failure to
Perform paragraph above shall, at the option of the State, become the State's property. If the Agreement is
terminated as provided herein, the Subrecipient shall be reimbursed for actual expenses not otherwise
reimbursed under this Agreement which were incurred by the Subrecipient during the contract period and
which are directly attributable to the Subrecipient's performance of this Agreement. The State shall also
reimburse the Subrecipient for any costs properly incurred by the Subrecipient in honoring convenience
termination clauses in its Agreements with its contractors as long as these clauses conform to the standard
convenience termination clause used by the State for similar types of contracts.
7. NONCOMPLIANCE; DISPUTES; REMEDIES
A. Recovery of Funds: In the event of a default or violation of the terms of this Agreement, the State is entitled
to recover all, or part of the project funds paid to the Subrecipient. If Subrecipient does not promptly remit
the funds in response to a demand, the State may collect the debt by:
- Making an administrative offset against payments that would be due under other grant awards or
appropriations,
- Withholding advance payments that would otherwise be due,
- Instituting civil action, or
- Taking any other action permitted by law.
All remedies conferred on the State by this Agreement or any other instrument or agreement are cumulative,
not exclusive, and may be exercised concurrently or consecutively at the State’s option.
B. Enforcement: The State may take one or more actions in the event Subrecipient fails to comply with the
terms of the award. Upon written notification explaining the basis of the action, the State may suspend the
grant pending corrective action or terminate the grant. The State may impose conditions requiring correction
of noncompliance or deficiency. If conditions are imposed, the State will inform Subrecipient of the
conditions and corrective action sought, the reason for imposition, and the time allowed for completing
corrective actions.
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C. Rights and Remedies: The duties and obligations imposed by the Agreement and accompanying documents
and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights, and remedies otherwise imposed or available by law. No action or failure to act by the
State or Subrecipient shall constitute a waiver of any right or duty afforded any of them under the Contract,
nor shall any such action or failure to act constitute an approval of or acquiescence in any breach there under,
except as may be specifically agreed in writing.
8. GRANT REQUIREMENTS:
A. Billing Procedure and Reimbursements: The Subrecipient agrees to formally request reimbursement by
submitting to the State an itemized invoice(s) for allowable project costs. Each invoice shall clearly identify each
cost being billed and shall be in a format acceptable to or specified by the State, with supporting documentation of
cost and payment as required below, and other documentation as may be required by the State.
B. Requests for reimbursement must be submitted based on the following timeline:
Monthly Billing Schedule
Billing Due By Period Beginning Period Ending
December 31 October 1 October 31
January 31 November 1 November 30
February 28 December 1 December 31
March 31 January 1 January 31
April 30 February 1 February 28
May 31 March 1 March 31
June 30 April 1 April 30
July 31 May 1 May 31
August 31 June 1 June 30
September 30 July 1 July 31
October 31 August 1 August 31
November 30 September 1 September 30
Invoices for operating, vehicles, equipment, or facilities shall be accompanied by documentation of the formal
obligations or expenses incurred, as well as the source of the match. Supporting documentation shall be copies of
vendor invoices, unless alternate documentation accompanied by a viable written explanation is acceptable to the
State. Supporting documentation must clearly tie to the itemized costs on the invoice (annotations to facilitate
easy review are encouraged). For vehicles, other documents related to the vehicle purchase are also required prior
to payments. Please reference the ITD Capital Site for the Vehicle Reimbursement Packet.
http://itd.idaho.gov/pt
The State reserves the right to mandate alternate or specialized billing procedures in any of the following
instances:
- when a particular project is split-funded (includes grant funds from more than one source), or;
- when irregular documentation or special timing is needed by the State for some other reason.
Such alternate procedures may be issued separately, but will be provided to the Subrecipient in writing.
Payments may be withheld if the quarterly report(s) have not been received as required.
Final billing must be submitted within 60 days of the termination date listed on this grant agreement or as
amended.
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The State shall reimburse funds to meet formal obligations or expenses only with satisfactory documentation.
If required documentation is determined to be incomplete, incorrect, and/or in conflict with the scope of the
project, the Subrecipient will be notified that payment of project funds is being withheld until the incomplete,
incorrect, and/or conflicting items are resolved to the State's satisfaction.
C. Local Match Available: If this grant is for a vehicle(s) and/or equipment, the Subrecipient has or will have
the required local cash match for the project by the time of delivery. If this grant is for other items, the local
match will be met as grant funds are spent.
D. Operating and Maintenance Funds Available: The Subrecipient, by the time of vehicle and/or equipment
delivery, will have or have guarantee of funds necessary to operate and maintain the project vehicle and/or
equipment in safe, clean, and mechanically sound condition through the required period of performance
(useful life). The State reserves the right to require transfer of the vehicle and/or equipment to another entity if
the Subrecipient fails to meet this requirement.
E. Indirect Costs: If a federally approved indirect cost rate is negotiated between the subrecipient and the
Federal government, this rate must be used. If no such rate exists, the subrecipient may either negotiate a rate
with the pass-through entity and the subrecipient (in compliance with this part), or elect the de minimus
indirect cost rate as defined in §200.414 Indirect (F&A) costs, paragraph (f), if eligible.
F. Vehicle and Equipment Maintenance Requirements: The Subrecipient agrees to develop a written
maintenance program and assures that it assumes responsibility to maintain and operate the vehicles and/or
equipment obtained under this project at a high level of cleanliness, safety, and mechanical soundness,
following at a minimum, the original equipment manufacturers’ (OEM) recommended maintenance and
inspection procedures and schedules, for at least the useful life of each item, to retain warranties and meet life
expectancy of the items. The Subrecipient further assures that it will maintain ADA accessibility features in
good working order, removing vehicles with nonworking accessibility features from service and repairing
them within 5 days. The Subrecipient agrees to document all maintenance completed and all maintenance
expenditures. The State and FTA shall have the right to conduct periodic inspections for the purpose of
confirming proper maintenance.
G. Vehicle and Equipment Use and Disposition: Use and disposition of project vehicles and equipment shall
be subject to restrictions set forth by the State.
The Subrecipient assures that it will not lease or contract the operation of project vehicles without prior
written approval from the State.
If a vehicle or equipment purchased with these funds can no longer meet project needs, the Subrecipient
agrees to notify the State, indicate its condition, and follow the State's instructions.
H. Reports: The Subrecipient is required to submit quarterly reports in a format specified or provided by the
State, per instructions provided by the State. The Subrecipient will certify the accuracy of each report.
I. A grantee must submit quarterly reports under the following schedule:
Quarterly Schedule
Period Beginning Period Ending Report Due By
January 1 March 31 May 31
April 1 June 30 August 31
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July 1 September 30 November 30
October 1 December 31 February 28
J. Capital Inventory and Agency Profile: The Subrecipient agrees to participate fully in the inventory of
publicly funded vehicles, transportation equipment, and transportation-related facilities and other
transportation related data.
K. Changes and Amendments: The Subrecipient shall not execute any amendment or change order to this
Agreement without the prior written concurrence of the State. This Agreement may only be modified or
amended by a written agreement signed by both parties.
L. Reimbursement of Grant Funds: Within sixty (60) days of issuance of a final audit report to the State or, if
no audit is required, then within sixty days after acceptance by the State that the Subrecipient has met the
requirements of this grant agreement, the Subrecipient’s remaining grant balance will return to the State.
M. Travel Requirements: Subrecipient must follow State of Idaho travel guidelines for reimbursement or your
agency’s travel rules, whichever is more restrictive.
N. Program Fraud and False or Fraudulent Statements and Related Acts: The Subrecipient certifies that
any statement it has made, it makes, it may make, or causes to be made about this grant project is or will be
true and accurate. Provision of untrue or inaccurate information may constitute fraud.
9. ASSIGNMENT OF WORK TO THIRD PARTIES:
A. State Consent Required: No portion of work to be performed under this agreement shall be assigned by the
Subrecipient to any third party without written consent of the State.
B. No Federal or State of Idaho Government Obligation to Third Parties: The Subrecipient agrees that the
Federal and State governments have no liability under this agreement. The Subrecipient assures that it will
include language in any contract under this agreement that states the Federal and State governments have no
liability under the contract and require the contractor to include language to this effect in any subcontract,
except if the Subrecipient has specific written consent from the Federal and/or State governments that it/they
will accept liability.
C. Subcontracting Rules: In the event the Subrecipient subcontracts any work covered by this Agreement, the
Subrecipient shall require compliance by its subcontractors with applicable provisions, statutes or regulations
governing their legal responsibilities in public contracts.
In addition, the Subrecipient shall require compliance with all Federal, State, and local laws and regulations
and include required Federal clauses in contracts and purchase orders.
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10. Procurement Requirements:
All procurements for contracted services (complementary paratransit, cabs, etc.) must go through a bidding process.
A. Procurement System:
i. The Subrecipient, assures it has or will establish a procurement system in compliance with FTA
procurement requirements in FTA Circular 4220.1 third party contracting requirements as well as any
other implementing requirements of Federal, State, or local government, including:
1. a five-year limitation on rolling stock.
2. requirement for full and open competition.
3. a prohibition against geographic preferences.
4. the use of Brooks Act procedures for procurement of architectural engineering services if the state
has not adopted a statute governing procurement of such services;
https://www.acec.org/advocacy/qbs/brooks2/
5. inclusion in its contracts all Federal clauses required by Federal laws, executive orders, or their
implementing regulations, as required by FTA Circular 4220.1.
6. inclusion in its subcontracts and sub agreements all Federal clauses required by Federal laws,
executive orders, or their implementing regulations, as required in FTA Circular 4220.1.
7. written protest procedures.
8. ethical standards of conduct.
9. use of appropriate procurement method.
https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/Third%20Party%20Contracting%20Guidan
ce%20%28Circular%204220.1F%29.pdf
B. Required Provision in Procurement Notices: The following required provision shall be included in any
advertisement or invitation to bid for any procurement under this Agreement:
Statement of Financial Assistance: "Statement of Financial Assistance: This Procurement is subject to a
financial assistance grant agreement between the State of Idaho and the U.S. Department of Transportation."
C. Procurement Requirements: Subrecipient will follow the following procurement guidelines:
Subrecipients are subject to their own procurement policies, and IDAPA Title 38 when applicable. If not
applicable at a MINIMUM FEDERAL thresholds issued in OMB issued memorandum OM-18-18 must be
followed. Note: Circulars may not be updated to reflect the new procurement thresholds issued by OMB
through OM-18-18.
D. Bus and Van Testing: The Subrecipient will comply with FTA bus testing requirements applicable to heavy-
duty large and small buses; medium-duty buses; light-duty mid-size buses; and light-duty small buses,
cutaways, or modified vans (does not apply to unmodified mass-produced vans). If testing is not required, the
Subrecipient will instead obtain the manufacturer's certification that the vehicle is exempt from FTA bus
testing requirements and also obtain a list of recent purchasers of the vehicle (with contact information), to aid
evaluation prior to vendor selection.
http://www.gpo.gov/fdsys/pkg/CFR-2005-title49-vol1/content-detail.html
i. For Equipment Purchases - The Subrecipient will provide the same equipment specifications to each
prospective vendor and seek at least three bids or price quotes. The Subrecipient will submit price
quotes or bids received to the State with its preferred vendor selection noted, for State approval to
purchase. For more information see FTA Best Practices Procurement Manual,
https://www.transit.dot.gov/funding/procurement/third-party-procurement/best-practices-procurement-
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manual
E. Pre-Award and Post-Delivery Review of New Vehicles: The Subrecipient assures it will conduct a pre-
award and/or post-delivery reviews for all new vehicles purchased under this project, as specified below. The
Subrecipient assures it will conduct these reviews per the formats and instructions provided by the State. Pre-
Award Reviews must be submitted to the State for approval
F. Vehicle Identification Numbers to State: The Subrecipient will provide each vehicle's identification number
(VIN) to the State with the first payment invoice for the particular vehicle.
G. Titles to Vehicles/Equipment & Liens:
i. Title to Project equipment other than vehicles shall rest with the Subrecipient.
ii. The Subrecipient hereby agrees that the State of Idaho is lien holder for each vehicle purchased under
this Project. The Subrecipient shall arrange with the Idaho Division of Motor Vehicles (DMV) to issue
the certificate of title in the name of the Subrecipient with the State of Idaho Transportation Department
as lien holder. The Subrecipient shall arrange with DMV to send the original title to the State's Public
Transportation Office for this project.
iii. The State will hold a lien on the title of any vehicle purchased under this project. The Subrecipient may
request a clear title after the vehicle reaches its useful life.
The Subrecipient gives the State Power of Attorney limited to applying for a Vehicle Title from the Idaho Division of
Motor Vehicles and to requesting the Idaho Division of Motor Vehicles remove the State's lien from the vehicle title.
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CERTIFICATION REGARDING FEDERAL LOBBYING:
Certification for Contracts, Grants, Loans, and Cooperative Agreements:
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuatio n,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attem pting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee o f
a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub -award at
all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all
Subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or ente red
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l
legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body.
Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude
a State official whose salary is supported with FTA and/or State general funds as it pertains to this agreement from engaging in
direct communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
Authorized Signature for Subrecipient:
Name Title Phone E-mail
Signature and Date:
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Quarterly Rate of Spend Waiver:
As part of this scope of work, City of Rexburg hereby agrees that they will not expend more than the average quarterly
amount, calculated by the federal portion divided by 8 quarters, unless otherwise approved through submitting a Rate
of Spend Waiver to ITD-Public Transportation Office.
To ensure financial constraint and the ability for the funds to be used for the entire 24-month period, the total allowable
quarterly request for reimbursement will be $20,000
If for any reason City of Rexburg foresees billing a quarterly amount greater than $20,000, City of Rexburg authorized
signer must sign and submit to ITD-Public Transportation a Rate of Spend Waiver, giving a detailed explanation for the
increase in spending. ITD-PT reserves the right to accept or reject the waiver at our discretion. A template Rate of Spend
Waiver can be found on the next page of this funding agreement.
Signature of Authorizing Official:
Date:
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Idaho Transportation Department – Public Transportation Office
Rate of Spend Waiver
Organization:
Contact Name:
Project Phase Federal Match Total Project Cost
Admin
Operating
Preventative Maintenance
Capital
Mobility Management
Total Project Award
Average monthly expenses allowable per the executed funding agreement?
Amount you are requesting to exceed the monthly average?
Reason for exceeding the monthly average and plan to adjust for future months?
Authorized Subrecipient Signature and Date: ______________________________________