HomeMy WebLinkAboutCouncil Minutes - June 17, 2026City Council Minutes —June 17, 2026
Mayor Jerry Merrill
Council Members:
Bryanna Johnson David Reeser
Colin Erickson Bill Riggins
Eric Erickson Alisha 1Yetjen
4:00 P.M. Fiscal Year 2027 Budget Work Meeting
(208) 359-3020
35 North V East
Rexburg, ID 83440
Rexburg.org I Engage.Rexburg.org
City Staff:
Spencer Eammell — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
Finance Officer Nielson reviewed the 2027 Budget Highlights as of June 17 with the entire budget
process expected to continue through September 2. The total Budget is $95,281,20o down $23,o67,700
from the 2026 amended budget as of 6/10/26. There are several public hearings that needed to occur,
including the utility rate hearings, the budget public hearing scheduled for July 15, and an additional
public hearing for the amended budget. These hearings will complete the remaining budget process. He
said the figures presented are only proposed amounts. The City Council has the authority to
recommend changes and that the proposed budget can still be changed. However, a budget amount
needed to be established so that the required public hearing notice could be advertised in the
newspaper.
Finance Officer Nielson explained that one major factor in the reduction is the inclusion of
approximately $5.2 million for the ice rink in the prior year's budget. Although the ice rink was funded
" through a donation, the amount still had to be reflected in the City's budget totals. Another significant
factor is the transition of the fire department to a fire district, which altered how fire department
expenses are accounted for in the budget.
om
Finance Officer Nielson reported that the proposed operating budget is approximately $43 million
and included a cost -of -living adjustment (COLA) of 2.73 percent. The budget also included a projected
22.5 percent increase in health insurance costs. He noted that recent claims trends have improved and
that city staff planned to delay finalizing health insurance rates until September to allow additional time
for claims experience to improve and to strengthen their position in negotiations with insurance
providers. The health insurance coverage would be put out for bid if a favorable rate could be obtained.
Council President E. Erickson expressed his concerns about the projected health insurance
increase and noted that some unusually high health care expenses are expected to decline. Finance
Officer Nielson said the transition of the fire department has reduced the City's employee group size,
which could negatively affect insurance rates. Discussions with the insurance agent will continue to
determine whether rebidding coverage will be beneficial.
Finance Officer Nielson reported that the General Fund budget totaled just over $20 million and
represented approximately 21 percent of the City's total budget. The proposed budget included an
$8o,000 contingency allocation. To balance the General Fund budget, he included a carryover of
approximately $735,000 from reserves, which will reduce the reserve balance to just under 21 percent.
The City's policy has been to maintain reserves between 25 percent and 33 percent.
Council President E. Erickson asked about the contingency amount and how it compares to other
years. Finance Officer Nielson responded that the proposed $8o,oclo is comparable to prior years,
although some years have included contingency amounts closer to $150,000. The contingency has
originally been targeted at $ioo,000 but is reduced as an effort to cut expenditure and balance the
budget.
Finance Officer Nielson explained that budget adjustments have been made in the past when
projected expenses changed. For example, if PERSI rates are deferred or health insurance costs are
lower than expected spending budgets could be reduced and contingency funds increased. He noted
that the projected health insurance increase is an estimate based on a detailed review of available
savings, reserve contributions, and anticipated cost trends. Health insurance costs are expected to rise
significantly for both the City and employees. The City currently covers 86 percent of health insurance
premiums, while employees cover 14 percent. Maintaining the current cost -sharing ratio would result in
a larger dollar increase for employees as premiums rise.
Finance Officer Nielson explained that property tax revenue is a positive area of growth in the
budget due to stronger than expected new construction activity. New construction is expected to remain
strong for several years, providing continued growth in property tax revenues. Property tax revenue is
projected to increase by approximately 5%, with 3% attributable to the allowable increase under state
statute, and 2% attributable to new construction and annexation. Sales tax revenue growth is projected
to be very limited, increasing by only about 1.9%, or approximately $6o,000—$8o,000, which is not .01�
expected to significantly impact the budget.
Finance Officer Nielson reviewed the fuel tax revenue, it is projected to decrease by about 26%,
resulting in an estimated $9oo,000 reduction in funding. The decrease is not due to a reduction in fuel
tax rates or traffic volumes, but rather because the state is expected to discontinue supplemental
funding provided in previous years. The reduction in fuel tax revenue is being experienced by local
governments statewide and will have a meaningful impact on transportation funding.
Finance Officer Nielson reviewed several of the major funding sources for street projects included:
• Approximately $6 million in carryover funds, supported by a strong existing Streets Fund
balance.
• About $5.5 million in federal grants.
• More than $5 million from Urban Renewal.
• Approximately $1.7 million from franchise fees and right-of-way charges.
The Streets Fund is projected to use nearly all its available carryover balance to support planned
projects. Local Improvement District (LID) projects represented a significant portion of the budget,
with approximately $4.6 million allocated to complete LID 55, which is scheduled to begin construction
during the summer. The proposed budget also included funding for future street projects on:
• Trejo Street
• 4th West
• 5th South
• ist North
These street projects are consistent with the five-year street improvement plan previously presented to
the City Council. Project priorities and funding allocations could still change based on future LID
proceedings and project decisions. While the current year's LID spending is substantial, the previous
year also included significant LID investments, indicating a continued focus on major street
infrastructure improvements. Current forecasts show approximately $5.5 million being spent on LID
projects, highlighting the scale of planned street construction activity.
Finance Officer Nielson continued to review the street reconstruction spending, it is projected to be
slightly lower than the previous year, but it remained at a significant level.
• Approximately $6 million has been spent on reconstruction projects in the current year.
• Approximately $5 million is budgeted for reconstruction projects in the upcoming year.
The largest transportation project in the budget is the 9th East Crossing and Bridge project, with an
estimated cost of $io.9 million. The project will connect Barney Dairy Road to nth North. Funding
sources included:
• $4 million in federal funding
• $4 million from Urban Renewal
• The remaining balance from accumulated impact fees
A new traffic signal near the Home Depot development and temple area is included in the budget. The
city expects to recover approximately half of the cost from Urban Renewal. Reimbursement will likely
take several years because Urban Renewal resources are expected to be heavily committed to other
infrastructure projects, including a sewer line project. The budget also includes the end East and ..�
Yellowstone improvement project, supported by a $1.6 million federal grant. Planned improvements to
end East included:
• Road widening after the railroad crossing.
• Installation of a center median/turn lane.
• Enhanced traffic flow and safety in an area currently considered confusing for drivers.
Finance Officer Nielson noted that some of the budget items will be covered in greater detail later.
There are five personnel requests that have been submitted as part of the budget process. He said he
and Mayor Merrill have made the following budget recommendation to only approve one of the five
personnel requests to maintain a balanced budget. The utility rate proposals will be discussed in detail
later, rather than during this section of the presentation.
Ql of Rexburg 2027 Budget Highlights
Total Budget, S95.2E+. 200 dove S23,:97.700 tom the 2026 amended budget as of 6110f26.
Operating Budget $43,434,400 down $345,985 from the 2326 persgnnH!ope20msblher overhead exoerse ortiOctea expense. A
Cost-ol-bving Adluslment (COLA( of 273%efective on the 10123126 paychack is moraded as well as a 22.5%increase in health
benefits and an increase In PERSI benefhe flat may be deferred
The General Fund accounts for 21 %of the total budget (520,088,500) aid has $80,000 in the Contingency budget for unforeseen
increases in expenditure or reductions in revenues A carryover of $734,700 is included in the general fund revenues to balance
the budget The protected carryover at the and of the Fiscal Year is 20.81%, which s below our policy of between 25% to 33%.
PER Property tax revenues are estimated to increase by about S370,000 (5%) over me 20H budget for a total of $7,660,000. The
current city property tax.evy rate is still one of trie lowest for most cities in scumeast idalro and other smlar aze ,daho cities A
po.^.:on of Inc protected increase is coming from new construction (S145 K), annexation (54 K(, and the remaining and largest
portion of the increase comes from the 3% increase allowed by state statute seen year ($221 W Saks Text very fiat wish a
slight increase of 1.9% up to $4A7 million In the budget next year.
Revenue iwwdino carryover and gradsavailable for street maintenance. reconstruction, and the construction of new streets
is $22.40 million. The budget includes a 26%discusses m highway user funds (fuel teed over the prior yew to reflect the Slate
as0mates [Budget of S2 43 million in slate taxes). 59e project to spene over $6.15 million In carryover in the street funds. We
anticipate receiving S5.55 million in Federal Grant Funds and $5.16 million from Urban Renewal Contributions. Franchise and
Right of Way Charges are $1.7 million with an additional S75,000 m revenue: coming from the Fiber Ring Lease
Major street reconstruction projects include the following:
• Reconstruction of Various Streets (LID 55 To Finalize) S 600,000
4A West-2- S to 5vh S
- Birch Avenue and Ash Avenue
T• South-02' W to Sumnedield
• Reconstruction of Various Streets (LID 56 To begin) S 4.000,000
- Trejo Street
4w Wnt.2" S to Main and P1 N tr 2•a N
5• Si W to 201' W
iM kill rl W to 214E
• Miscellaneous Seal Coat/Chip Sealing $ 350,000
Major new street construction projects include Ihe'ellevnng-
• 90 East River CrossinglBddge at 70 North-0IF, Federal Grant, URA $10,900,000
TraNic Signal •21- E and Teton River Temple Street, URA S 720,000
21- East and Yellowelone WideMights-Federal Gram S 1,677.000
• Contributed Assets S 500,000
Street operating capital-MuAole,lams totaling $230.000, which include a Compael Wheel Loader, Pedestrian Signals, and me
rebuilding of a Storage Shed.
Community Safety Lighting Fund closed out in Fiscal Year 2025 as far as funding goes but does have some caryoyer that will be
used in Fisca year 20271er ore last smaller Project.
Five new full-time personnel ocsnons were requested the badget but only one position was approved m the Wastewi ne•
Catecuons department ror an Operator in Training
Utility rate changes are being recommended in water. wastewater, and sanitation. Tee rate changes re iecl lie recent rate
study for caoacffy and utility fees completed in June 2026. Charges would be effective October 1, 2026. The current suggested
Finance Officer Nielson continued to review the 2027 Budget Highlights report. The water utility
projects included several capital improvements, totaling a few million dollars, though not an unusually
large number of projects. Sanitation projects were generally smaller in scale compared to water and
wastewater projects. Wastewater infrastructure remained a major investment area, with several
significant projects planned. The largest wastewater project is at the wastewater treatment plant, with
approximately $4.8 million to $5 million budgeted for improvements. Additional wastewater
investments included two lift station projects totaling approximately $825,000:
• One at the Altura development, where excavation work is reportedly completed before
groundwater levels rose.
• Another near Trellis, Highway 20, and Main Street, where construction is reportedly delayed
because groundwater levels rose before excavation could be completed.
Council Member Riggins questioned whether the wastewater budget includes sufficient funding to
address wastewater compliance issues related to regulatory requirements and ongoing legal concerns.
Finance Officer Nielson indicated that this year's budget alone will not fully achieve compliance, but
one projects identified in the Capital Improvement Plan (CIP) are expected to address the issues over the
next several years. The city is working directly with the Idaho Department of Environmental Quality
(DEQ) to achieve compliance. The city is actively pursuing DEQ low -interest loan funding for major
wastewater projects. A recent wastewater project loan application ranked 16th statewide, while funding
is awarded through the top 9 projects. He said DEQ loans are preferred financing option because they
typically offer lower interest rates, longer repayment terms, and potential principal forgiveness (grant
funding). A previous water project financed through a DEQ loan that received:
• A 1.75% interest rate
• A 30-year repayment term
• Approximately $2 million in principal forgiveness
Finance Officer Nielson said from a financial perspective, he prefers the city to obtain DEQ
financing rather than issuing revenue bonds, which would likely carry higher borrowing costs.
Discussion: Finance Officer Nielson proposed revisiting a concept that had been discussed several
years earlier: constructing a new city hall/administrative building and potentially relocating the Police
Department into the current city hall building. The City has been setting aside funds for several years in
a capital fund designated for a future municipal building, City Hall, or police facility. The fund has
accumulated assets through:
• Annual transfers from the General Fund.
• Impact fee revenues designated for police -related facilities.
• The purchase of approximately o.75 acres downtown. r.
• The purchase of approximately 5 acres on Pioneer Road, a potential future police facility site.
Finance Officer Nielson conducted an internal analysis comparing a new police station with a new
city hall/municipal building and said that a municipal building could provide greater financial
flexibility.
Finance Officer Nielson proposed working with the Police Chief and others to develop a list of
potential committee members for Council consideration. Council President E. Erickson asked for one
City Council representative to be on the committee.
Council Member Johnson asked for the following situation to be avoided where the committee
worked independently for many months before presenting recommendations. She suggested:
• Progress updates should occur regularly.
• The City Council should remain involved throughout the process.
• The City Council should be able to provide feedback before substantial time and resources are
invested in a particular direction.
FYnance Officer Nielson outlined the steps moving forward:
• Form a committee with diverse expertise.
• Include affected departments in discussions.
• Maintain regular communication with the City Council.
• Evaluate multiple facility options objectively.
• Avoid lengthy deliberations without Council feedback. P-4
• Use the process to develop well -researched, long-term solutions rather than short-term fixes.
• Multiple options should be evaluated.
• Financial feasibility must be analyzed.
Council Member C. Erickson emphasized the primary objective of any facility planning effort is to
provide the Police Department with an adequate facility. The need for a Police facility should remain
the top priority throughout the evaluation process.
Discussion: while multiple facility options will be studied the planning process should not lose sight of
the core need: ensuring the Police Department receives a facility that meets current and future
operational requirements. Providing adequate space, security, and functionality for police operations.
Finance Officer Nielson reviewed the Parks Impact Fund. Steiner Park development will continue
next year, with plans to develop the back half of the park. Construct a path connection to 5th West on
the front half. Improve access to nearby apartments and neighborhoods. A major parks project is the
Porter Park Irrigation Project, estimated at approximately $61o,000. The project is intended to move
Porter Park from using a well system to utilizing irrigation water which will improve long-term water
efficiency and sustainability. Funding for this project includes approximately 50% of a federal grant and
approximately $303,000 in local matching funds from City revenues.
Finance Officer Nielson reviewed the Cultural Arts / Tabernacle. The current budget includes
minimal capital spending overall, although Cultural Arts originally requested additional capital
projects. A significant Cultural Arts project involves the Tabernacle, with approximately $285,000
identified for improvements. He reported positive fundraising progress. More than $170,000 is
expected to be carried forward from donations and grants. Funding includes a $ioo,000 grant from
Eccles. Because of successful fundraising efforts, staff expressed optimism that the project could
potentially be completed largely through donations and grant funding. The proposed Tabernacle
improvements would likely focus on basement restroom renovations and connecting hallways and
related accessibility improvements.
19
Finance Officer Nielson reviewed the Ice Rink Fund. The ice rink continues to require an operating
subsidy of approximately $135,000. Capital improvements include the purchase of a Zamboni, with the
proposed budget reduced from approximately $65,000 to $50,000. Rexburg Rapids has a significant
Planned capital project, a boiler replacement estimated at approximately $225,000. He noted that
Rexburg Rapids will likely require increased transfers from the city in future years to support
operations and capital needs. Teton Lakes Golf Course. There are several capital needs, but staffs
primary recommendation is relatively modest. The only city -supported capital allocation is $40,000 for
the irrigation system replacement and improvements; it is largely funded by its own capital needs, with
limited reliance on city funding.
4111111111111 cumulative rate increases ro7 an hey ontily services range or average be°eeen 4.31,� and 10% (see Rexburg Uhlii Sample Bills
documenll A. typical residential resident would pay an average of 4.3% or S5.83 more per month. A publa hearing will behold
'cr recommended rate changes.
Major water construction projects include drilling a new well S11 for $1.18 million and water line replacements and
extensions of $1.3 million. The water operating budget also has significant capital items, including the completion of a new
shop building (S870,000), deepening well R3 in zone 1 ($7,070,000), installing a rechargaidlverslon structure ($300,000f.
The Sanitation desparirrem pans to order a chassis for a new garbage truck (S160,000) as welt as add asphalt around their new
shop (5140,000) that was completed in the prior fiscal year.
Included in the fiscal year 2026 budget is $4.82 Million for the Wastewater Treatment Plant Construction Fund for continued
headworks improvements and work on the blosolid dryers. Also included is the completion V me project for replacement &
oversizing of a gravity fed sewer line and lift station and the addition of a pressure line to provide Improved collections and
expand capacity for the NE side of the city (3892,000) Revenues for this om ct included contributions from other cities that use
That infrastructure and a Federal Grant. The wastewater dooming budget also mctudes sewer line replacements and extensions
of 31.15 million. There are two lift stations projects to be completed in the budget trial include a new lift station near US 20iMain
(5425,000) and a new lift station an 12w W near the Adams Subdivision ($400,000). Another large sewer project is a new
wastewater line from the NW corner of the city to the sewer plant that includes anew lift station. Tins pmect is expected to oe
completed in 2027 (Budget $1.34 million) and is being funded 65% by the City and 35% by the Urban Renewal Agency. The
Wastewater Operating Fund had an additional $1.1 Million In the budget for 20 other smaller capital project.
The Airport Environmental Assessment will continue In 2027 as 9n FAA protect Another FAA protect island acquisition that is
not expected to hopper until after 2027. These projects are funded approximately g0% by the FAA. up to 5% by the State of idano,
and the rest by the City add the County. The City is setting aside reserve funds to meet their portion of any match to relocate the
airport. The city projects to have $1.25 million of reserve set aside by the end of Fiscal Year.
The budget includes a tansfer to a reserve fund from me general fund of $125,0g0 to continue saving for a future municipal
building and/or police station. Although they were supported by a majority, Iwo general obligation bonds on the ballot for anew
police facility failed to pass with the required super majority (66 213- %) in the last two elections. The city does now own land on
own Pioneer Road (4.95 acres) and the old School District Property (approximately.75 acresf downtown. That reserve fund
projects to have a carryover of over $t million by the end of the fisca, year and $190,000 was left in the hired wnrk budget In be
available as the city council further discusses options to consider for the future
The Parks Impact Fund has budgeted to conshucl Phase I of the New park on 9b West at the Steiner Property in 20. The
budget includes a contribution from the Urban Renewal Agency to help with this project of $650,000 The Park Construction
Fund budget includes a $100,000 transfer back to the general fund to heir cover the cost of a projea to bring canal water to
Porter Park for irrigation IS610,000) Tnis project will also be funded with a federal grant of $303,000. Construction w design of a
new section of trail will also begin on 2- East to Riverside Park and under the Teton River Bridge on 2w East.
The cudgel for capital mpovemenis at the Romance Theatre include a smail project to Replace 3 Windows on me budding
(515,000). The Tabernacle Legacy Campaign va I continue and the only projects to carryover $170,000 in donations in the budget
for the next project to add bathrooms in the basement (5285,000). Additional funds will need to be rase' before tins project begins
The oily began operating the donated Ice rink facility in February of 2025. Based on Lne limited morons of operation and assuming
the facility will mn year.mund the oudget shows a subsidy of this facility of S134,800 but meluded in that Sul IS $9,000 to
purchase another used Zamboni to have a backup unit $225,000 a in the budget to replace the boilers at Rexburg Rapids.
Golf has several capital terns lolahrg S375,000 Thal iriclude a fairway mower• greens mowers, utility cart, landscape
storagefshop area Improvements, and paving the wedlowlehop parking area on the south. The Chi and Country pan to set
aside $40,000 or more each the next several years o save up to replace the irrigation system at Teton Lakes needing end of life.
Finance Officer Nielson gave a summary of the General Fund balance and carryover, which he
described as the most challenging fund to balance each year. The General Fund carryover remained
within the City's target reserve policy in recent years. In 2024: Approximately $5.8 million (30%),
within the City's target reserve range of 25%-33% 2025 approximately 29%, also within the target
range. For 2026, the budget had originally projected reserves to fall below the 25% minimum, but
current forecasts indicated the city would likely finish slightly above the minimum reserve target.
Finance Officer Nielson explained that reserve forecasts are intentionally conservative, and he
assumes that all budgeted expenditure will be spent unless staff knows they will not occur. Actual year-
end spending is often lower than budgeted, meaning actual reserves may end up higher than forecasted.
He explained that if all departmental budget requests for FY 2027 are approved the General Fund
reserve will fall to approximately 14.72 % or just over $3 million, well below the City's target reserve
policy.
Finance Officer Nielson addressed the budget reduction recommendations. To address the
projected shortfall, he said he and Mayor Merrill reviewed the budget and developed a list of
recommended reductions. The initial projected General Fund deficit was approximately $1.8 million.
After applying the recommended budget cuts, the projected deficit was reduced to approximately
$734,000. The remaining shortfall would be covered through General Fund carryover. He emphasized
that the recommended budget reductions significantly improved the City's financial position by
preserving General Fund reserves closer to the City's policy target, reducing reliance on carryover
funds. Despite the carryover, the City's reserve balance is projected to remain at approximately 21%,
above the minimum reserve requirement.
Estimated v4ilh All
Recommended!
General Fund Balance Carryover
Budget Requests
Adopted After
Actual
Actual
Forecast
Prior to Cuts
Budget Cuts
2024
2025
M
M
2027
Fund da4¢e as of beguvvnJ ul yum
5 0,941.876
S 5860.191
S 5 G80552
S 4.890.452
S 4898.452
ActuatIFOFecasVBudguted C;ulyom(shodago)
5 tOB1885
5 II7B635
S. L782.IW
5 1 I'AW0001
5 1234 AM
$ 5,860191
5 5.680,552
S 4.898.452
5 3.092,462
5 4.163,752
Net available not end of the year
Expoudilulns iw a hng eontirgeacy
$ 19.377.G09
5 19.612 39-1
S 19.457.303
S 21,113.700
I <u G88,590
Lose Canlin9nm:y
5
5
_
S 100.000
5 t"M000
_
S 19.377,609
_
$ 19,612.384
__ _
$ 21,013,700
S 20,008,500
Not Expenditures
S 19.457,300
W11N RA ke Re91
cO,el"led AR4e
hummer, Reserve `i; of Expenditures 25%
S 4,844,402
S 4,903.096
S 4.064.325
5.M 425
S 5,002.125
Amount Above Minimum R09ervo: 25%
S 1,015.789
$ 777,456
S 34.127
S (2,160,973)
$ (838,373)
Actual Parcontago
30.24%
28,96%
26,18%
14.72%
20.81%
M3xllllll111 Howl", %of E.Nm ilores 33-A
S 6,394,611
5 6.472.087
, 6.420.909
5 6,934.521
S fi 602,805
Amount ovar/Undor 33%
$ 1534 A201
S 179 i.535)
S L512,4571
S 3.842,069
$ 12.43%0531
Finance Officer Nielson reviewed the General Fund Transfers -Subsidies and explained that General
Fund money is primarily used to subsidize City operations and transfers that are not fully covered by
overhead revenue. General Fund transfers totaled $4.2 million in 2024, $3.2 million in 2025, with
projected transfers of approximately $3.38 million in 2026 and $3.15 million in 2027 under the
recommended budget. The Fire Department represented the largest General Fund contribution at
approximately $2.2 million. Because the Fire Department now operated as a separate fund, this support
will be classified as a contribution or subsidy rather than a fund transfer. He identified the ice rink as a
new General Fund expense of approximately $134,800. He said if the City Council chose not to adopt
the recommended budget cuts, they will still need to identify equivalent reductions from these General
Fund -supported areas to achieve the necessary savings.
Ganoral Funtl Trans/on-9ubsidios
W24
Actual
2025
Actual
2026
Fareceat
2027
Budget
Ooller
Increase
Percenta
Increa
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Finance Officer Nielson reviewed the reserves in the following funds: the Street Fund carryover
balance declined significantly as previously accumulated funds were spent on planned projects.
2024: $7.0 million carryover
2025: $9.3 million carryover
e Projected 2026: $6.3 million carryover
e Projected 2027: Approximately $400,000 carryover if all budgeted funds were spent.
He emphasized that the Street Fund balance is being intentionally spent down through planned
expenditures. A similar trend was noted in the Sanitation Fund, with carryover projected to decrease
from nearly $2 million in 2024 to approximately $536,000 by the end of 2027. The reduction in the
Sanitation Fund balance is expected because reserves have been used to construct a new sanitation
shop. The Water Fund Capital Reserve is being significantly depleted, declining from approximately
$9.6 million to an estimated $5.5 million by the end of 2027, leaving little remaining in the capital
reserve. The Sewer Fund faces a similar situation, with reserves projected to decrease from
approximately $11.6 million to $3.8 million, with the capital reserve nearly exhausted.
Finance Officer Nielson explained that using reserve funds to pay for major capital projects is
beneficial because it avoided borrowing. However, the downside is that future capital improvement
projects will continue to require funding after reserves are depleted. He advised that the city will likely
need to secure new funding for future water and sewer infrastructure projects within the next few years.
He said funding options will likely come through either a revenue bond or, preferably, a Department of
Environmental Quality (DEQ) loan if one could be obtained.
Street Funds
2026
2024 Forecasted 2027 Forecasted
Fund Description Fund Car over 2025 Ca over Ca over Ca over
em Eel Ruad era Rive, Creams
S"ast0 oton+ 2
5
S
5
5
su" tensta 1 33
5 2.25179a
$ 24'n 322
3 2675.000
3 205000
sbeetR 43
$ 3.91e635
$ 6.144100
5 3295.400
$ 206200
New Street Ganmldon 44
$ 03454]
$ 670.700 1
5 2786W
S
Tool 5 7,006,176 $ 9.302.100 S 6,249,000 $ 413.ZW
Sanitation Fund M24 2025 20n 2027
Year End
Year End Year End Foreeaeted Year End Forecasted!
Fund Description Fund Roams Reserve R9sorv0 Resume Notes
--
Lacy. dµ Syv lAry $Ixv nFV25
Sorenson Openders 25 $ 1066.656 15 975.154 $ 7166SA 5 5362`A
Water Funds 2024 2025 2026 2027
Year End
Year End Year End Forecaotad Year End Forecasted
Fund Description Fund Reserve Reserve Reserve Reserve Notes
Walm dibnn
26
-42
$ 6]Oi 541
9
$ 7349071
S
]193971 S 5�908>1
afanYLnOe CapealPgetle FY 26L FYP
l,arebnmm,o ow lwn--
WaterC aei CemWdan —I-
T91a1 5 91654,541 S 2,70,971 S 8.471,371 S 5A80,571
Wastewater Funds 2024 2025 2026 2027
Year End
Year End Year End Forecassed Year End Forecasted
Fund Description Fund Reserve Reserve Reserve Reserve Nobs
Serra, operpresur
S 1B105
]66
bw FY26d FY2
sewer I
3 450
20
3 85800
W Cagbl sFY 2sd FY2!
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$
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Finance Officer Nielson reviewed the recommended budget cuts. For the Airport Relocation
Reserve, he recommended reducing the annual contribution from $30,000 to $to,000 because the
reserve already exceeded $1 million and is generating substantial investment earnings that ree expected
to increase the fund balance by approximately $50,000. A $9,2oo reduction to the Airport Operations
budget by scaling back the scope of a proposed security system upgrade or identifying a more cost-
effective alternative. The savings would benefit both the City and the County, which share airport
operating costs.
no
Council President E. Erickson requested that the City re-evaluate the airport relocation
consultant's contract, expressing concern about the $75,000—$8o,000 annual cost and emphasizing
the need to demonstrate that the consultant is providing measurable value and advancing the airport
relocation project beyond what city staff can accomplish independently. Finance Officer Nielson
acknowledged the concern and confirmed that the consultant's contract is included in the budget for the
City Council's review.
Finance Officer Nielson recommended eliminating funding for ball diamond dugout enclosures,
determining that the project is desirable but not essential. Reducing the proposed Cultural Arts subsidy
from approximately $146,000 to $131,000. To offset the reduction, he recommended increasing the
Arts Promulgation Fund transfer by approximately $1o,000 and asked the Cultural Arts Department to
identify the remaining $5,000 through additional revenue, private contributions, or by reducing
expenses. He noted that no specific events are targeted for elimination. Examples of non -revenue -
generating events, such as Oktoberfest, are shown only to illustrate potential areas for savings.
Council Member Tietjen expressed concern that the department has already reduced programming,
including musicals and plays, and questioned what services the department would continue to provide
if additional events were eliminated. Finance Officer Nielson responded that the department's primary
responsibility is managing the city's cultural arts facilities, including overseeing building operations and
coordinating rentals by community organizations, in addition to hosting some city -sponsored events.
10111 Finance Officer Nielson clarified that the proposed $5,000 reduction to the Cultural Arts budget did
not require canceling community events. Instead, the department is asked to identify $5,000 in either
additional revenue or expense reductions. He cited the Tabernacle Orchestra as an example of
successfully increasing revenue through community contributions instead of charging admission,
demonstrating the type of creative solutions being encouraged.
Council Member Tietjen expressed concern that if sponsors could not be secured, popular
community events such as Oktoberfest could be canceled, reducing community programming and
negatively affecting public perception. She also noted that local sponsors have been approached
extensively in prior years, making additional fundraising more challenging. Finance Officer Nielson
acknowledged the concern and emphasized that the City Council will have the opportunity to provide
direction on the budget before it is finalized. Allowing departments time to identify reasonable ways to
achieve the requested $5,000 in savings or additional revenue.
Finance Officer Nielson continued to review the recommended budget cuts:
Customer Service and Finance Department plan to share a staff member (Marcie Arteaga),
allowing her to assist with finance responsibilities while maintaining customer service support,
creating operational efficiencies.
Economic Development, staff recommended eliminating the need for a $4,000 General Fund
subsidy for entrepreneurial programs by either:
• Reducing the City's sponsorship of Mountain Business Exchange (MtBE) from $1o,000 to
$6,000, or
• Maintaining the $1o,000 contribution while requiring $4,000 to be redirected toward
entrepreneurial programs.
• Finance Officer Nielson noted that because the City already fully funded the personnel
supporting these entrepreneurial programs, asking the partner organization to contribute
toward program costs is considered a reasonable request.
• The proposed budget reductions resulted in lower overhead charges to the Engineering
Department, reflecting decreased overall operating expenses.
Financial Management budget reductions, including modest cuts to part-time labor, supplies,
and travel.
• The largest proposed reduction was eliminating a $150,000 roof resurfacing project. A
recommendation to postpon the project until after the planned HVAC replacement, since the
HVAC work could require cutting into the roof. It was determined the roof could safely be
deferred and reassessed after the HVAC project was completed.
• Funding for the HVAC replacement project was retained in the proposed budget.
Fire Department, Finance Officer Nielson recommended reducing the City's annual building
reserve contribution from $40,000 to $30,000 for the planned addition to the downtown fire
station.
Finance Officer Nielson proposed that the Fire Department make up the difference by increasing
the contribution from its Wildland Fund, noting that the fund should help support shared capital .�.
projects benefiting the City, Fire District, and Ambulance District. He expressed concern that the Fire
Department's budget process lacked sufficient detail because the Wildland Fund was only presented in
summary form rather than with a line -item breakdown. He said he requested a detailed Wildland Fund
budget before finalizing the cty's contribution and will notify the Fire Department of the proposed
reduction by the required deadline.
Golf Course irrigation system reserve contribution from $6o,000 to $40,000.
• The reduction was appropriate because the golf course was performing well financially, and
operations had generated sufficient revenue to continue building reserves.
• Even with the reduction, the golf course would continue setting aside hundreds of thousands of
dollars annually for future capital improvements.
• It was noted that the City's funding partner would also be expected to match the reduced
contribution, consistent with past practice.
Human Resources budget was reduced by approximately $15,0oo due to staff turnover and the
completion of hiring for vacant positions, eliminating the need for some previously budgeted
expenses.
Information Technology (M Department deferred adding a new full-time IT position, which
would have cost approximately $1ol,000.
• Instead of hiring a new full time IT employee they will continuing to rely on part-time staffing
to meet the department's current needs.
• Minor reductions were also made to IT infrastructure expenditures.
• If a critical need arose, such as replacing a server, the department could request a contingency
budget adjustment later in the year rather than budgeting the full amount upfront.
• This approach balanced cost savings with operational flexibility, allowing the city to respond to
essential technology needs if they became necessary.
Pump house at end East and ist South if it is confirmed to be City -owned, the City Council
should consider selling the property rather than retaining it.
• The property had previously been declared surplus before questions regarding the property's
deed arose.
• Selling the pump house could generate more than $3oo,000 that could be returned to the
General Fund to strengthen the City's financial position.
Council Member Tietjen explained that the Historical Society believed the City Council had
previously expressed support for allowing the organization to acquire or use the pump house after a
prior presentation. She emphasized the need to carefully manage expectations and communicate clearly
with Historical Society. Finance Officer Nielson responded that selling the property to the Historical
Society could be considered if the organization raised the funds to purchase it but expressed concern
about transferring another public building without revenue to support its maintenance. The city cannot
afford to take on or give away another publicly owned building that would create ongoing financial
obligations without a sustainable funding source.
• Mayor's budget a modest reduction for travel and training.
• Parks Department reduction in part-time labor, these cuts will not significantly affect operations.
•o• Finance Officer Nielson recommended reallocating $132,000 from the Parks Capital Reserve Fund
to help fund the Porter Park irrigation project. He said his recommendation is based on the fact that the
city has already addressed its immediate pickleball needs by converting the Smith Park tennis courts to
pickleball courts, leaving approximately $162,000 in reserves. He also recommended leaving only
$30,000432,000 in reserves after the transfer. The Smith Park pickleball courts are already seeing
community use, despite only four of the six nets being installed. Additional improvements, including
resurfacing and repairs, are planned. To address neighborhood concerns, the city plans to install two
sound -mitigating barriers along the courts facing nearby homes.
Council President E. Erickson observed that pickleball participation appeared inconsistent and
noted that there are now more pickleball facilities available throughout the community than when the
project was first initiated, supporting the proposal to redirect reserve funds.
I
'
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Finance Officer Nielson continued to review the recommended budget cuts:
• Police Department, Finance Officer Nielson recommended not funding any new General
Fund positions, including the three new positions requested by the Police Department.
• The Police Department's requested positions, in priority order, were:
PEE • Detective
• Patrol Officer
• Parking Enforcement Attendant
Finance Officer Nielson proposed eliminating the parking enforcement attendant position, resulting
in an estimated savings of approximately $48,20o. Although the position is expected to generate
additional parking ticket revenue, staff concluded that adding new General Fund positions is not
financially appropriate at this time. He also proposed eliminating funding for the detective position,
which would have cost approximately $135,000, despite it being identified as the department's highest
staffing priority. He recommended postponing the purchase of a FARO crime scene scanner and instead
exploring cost -sharing opportunities with neighboring jurisdictions, such as Madison County. The
0
FARO scanner is a 3D crime scene mapping system that digitally documents scenes to accurately
preserve evidence for investigations.
Council Member Johnson expressed concern about eliminating the proposed detective position,
stating that law enforcement should remain one of the city's highest priorities. Council Member C.
Erickson noted that the city's growing population and increasing public safety demands, including
staffing for BYU—Idaho devotionals and other large events, suggested a need for additional police
personnel.
Finance Officer Nielson explained rather than increasing the Police Department's budget, he
recommended that the department evaluate its existing resources and staffing assignments to
determine whether a detective position could be created through internal reorganization or ^
reprioritization. He suggested examining whether responsibilities such as BYU—Idaho devotional
assignments could be reassigned to other divisions, such as community policing, to free detective
resources. The recommendation is not a reflection of the detective position's importance, but rather a
recognition that the city could not support the additional approximately $135,000 annual cost under
current budget conditions.
Council Member Johnson expressed concern that not adding a detective position could negatively
impact public safety, particularly as the City's population continued to grow. Council Member C.
Erickson noted that assigning detectives to drug investigations and child sex crime cases reduced the
number of detectives available for other investigations, increasing workload pressures.
Discussion regarding the Police Department providing additional justification for the detective position,
including workload data and an explanation of why the position is necessary. Also exploring whether
grant funding could offset part of the cost of the detective position. The Councilmembers suggested
giving the Police Department an opportunity to demonstrate:
• Internal efficiencies have been explored,
• Grant opportunities have been pursued, and
• The detective position remained essential.
• If those efforts are unsuccessful, the City Council could reconsider the position through a budget
adjustment later in the fiscal year.
Ice rink security camera budget, the original proposal was too expensive. Instead, Finance Officer
Nielson suggested installing fewer cameras or using lower -cost aftermarket equipment as a
temporary solution.
Romance Theater, a reduction of several projects recommended:
• Eliminate a $2o,000 remodel of the basement for catering and rehearsal space.
• Reduced funding for rear window replacement from $18,500 to $15,000, while encouraging
staff to continue seeking grant funding.
• Eliminated a $25,000 chandelier replacement project, recommending that grant opportunities
be pursued instead.
• Deferred a $50,000 digital marquee replacement, recommending that the existing marquees
remain in service until replacement becomes necessary.
Taberancle reduced funding for the basement remodel from $300,000 to $285,000,
recommending that construction not begin until additional fundraising has been completed.
Finance Officer Nielson clarified that the proposed Tabernacle basement remodel funding is
intended only for completing the bathroom area and adjacent hallway, not the entire lower -level
reception or event space. The revised project budget was reduced to $285,000, focusing on making the
restroom facilities functional.
Council Member Tietjen asked whether the project would include ADA accessibility to the
downstairs bathrooms. Finance Officer Nielson responded that the current plan is to upgrade the
upstairs restrooms to ADA-compliant standards, rather than providing wheelchair access to the
basement. There is approximately $170,000 that will be available from prior donations and grants,
including a $ioo,000 Eccles Foundation grant, leaving the remaining funding to come from the City's
budget. The project will proceed only as funding becomes available, emphasizing that construction
should be limited to the amount of money raised rather than committing additional General Fund ..�
resources. Finance Officer Nielson reiterated that while the city continues to subsidize the building's
operations, it will not fully subsidize additional capital improvements beyond available funding.
Council Members Tietjen asked whether the planned HVAC replacement would reduce future
utility costs. Finance Officer Nielson explained that it is too early to assume savings, noting that while
natural gas heating is generally less expensive, increased use of air conditioning could offset some of
those savings. He said he prefers to wait until the new HVAC system has been in operation before
adjusting utility budget projections.
10
Trail funding was reduced, not eliminated. The annual allocation was decreased from $5,000 to
$2,000 because the Trails Fund maintained a healthy reserve and has sufficient funding for planned
projects, including the Steiner Park project.
• Additional trail funding remained available. The Trails Fund continues to receive $30,000
annually in impact fees, and most trail projects are being funded at approximately 93% through
federal grants, minimizing the need for local funding.
• Additional budget reductions were made. The City Hall/Police Reserve was reduced from
$150,000 to $125,000, and the contingency fund was reduced from $ioo,000 to $8o,000.
Finance Officer Nielson reviewed the overall budget adjustments improved the city's financial
am" position. The city reduced expenditures by approximately $1.025 million, increased revenues through a
$132,000 park fund transfer for the Steiner Park project, increased projected property tax revenues,
and slightly reduced the overhead rate. General Fund carryover improved but remained below target.
After the adjustments, the projected General Fund carryover increased to 20.81%, with an additional
increase to approximately 22.31% if the city successfully sold the pump house for $3oo,000. Despite
these improvements, the city still needed approximately $734,700 in additional carryover to meet its
target.
P"
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11
Finance Officer Nielson reviewed the Fiscal Year 2027 Personnel Request.
• Personnel requests are significantly limited due to the city's financial constraints, with
recommendations to postpone most new positions. The proposed IT Infrastructure Technician
position would have cost approximately $121,000 in the first year. Although part of the cost would
have been offset through the city's overhead rate, Finance Officer Nielson recommended delaying
the position because of budget limitations.
• Police personnel priorities were identified as:
• Detective: approximately $135,000 in the first year (highest priority).
• Patrol Officer: approximately $121,000 in the first year.
• Parking Attendant: approximately $93,000 annually.
Finance Officer Nielson expressed concern about adding another patrol officer because the city has
hired three patrol officers over the past four years using grant funding. That grant expires at the end of
2027, meaning the General Fund will absorb more than $1oo,000 annually when the grant ends.
Adding another patrol position before that funding expires is financially challenging.
Finance Officer Nielson added that if the Police Department secured additional grant funding, such
as an ICAC grant to partially fund a detective position, approving the position would become more
feasible.
• The proposed IT position is intended to address workload, not new responsibilities. The
Infrastructure Technician will manage servers, databases, networks, and other IT infrastructure,
allowing existing IT staff to focus on other critical responsibilities. Finance Officer Nielson
indicated the department could continue operating with existing personnel for now but
anticipated the need could return in a future budget cycle.
FISCAL YEAR 2027 PERSONNEL REQUESTS
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Finance Officer Nielson mentioned the Capital Assets from Fiscal Year 2027 Budget. He explained
that he would not review every item in detail. The information is provided so the City Council can gain
an understanding of the city's capital assets. He identified which assets are supported by the General
Fund. Some of the capital expenses have been funded over many years. For example, the $225,000
shown for Rexburg Rapids on the second page has been paid for by the General Fund through transfers
that accumulated over time to build the necessary funding. The list gives the City Council an idea of
where the city's capital expenditure is made. The last page, where the total value of the city's capital
assets is shown. The city has approximately $39 million in capital assets, demonstrating the substantial
investment in the city's infrastructure and facilities.
Capital Assets from Fiscal Year 2027 Budget updated
^,
2027 Final
Paid with General
2027 Proposed
Recommended
Funds Final 2027
Department
OFF Object
Account Description
Budget
Budget
Budget
Airport
47447 5210
SECURITY SYSTEM/CAMERAS
S
25,500
S 301000
Airport
48447 5777
INHOUSE ENGINEERING/GRANTAUDIT
$
9,000
S 9,0D0
Pon•
Airport
48447 5780
ENVIRONMENTAL ASSESSMENT
$
100,000
$ 100,000
Ball Diamonds
01442 5242
FOUR WHEELER/GATOR
$
18,000
$ 18,ODO
S 18,000
Bell Diamonds
01442 5880
BASEBALL DUGOUT ENCLOSURES
$
30.000
$ -
$ -
BuildingInspection
29418 5041
VEHICLES
5
52,000
$ 52,000
Building Inspection
28418 5500
HVAC-PLAN TO REPLACE DIACONS
$
65,000
S 65,ODO
Building Maintenance
01408 5000
USED TRUCK
S
10,000
S 10,0DO
S 10,000
Financial Management
01415 5500
HVAC-PLAN TO REPLACE 3 DIACONS
S
20,000
$ 20.DDO
$ 20,000
Financial Management
02415 5527
ROOF RESEAL/RESURFACE
$
150,000
$ -
S -
Golf
50437 5355
RANGE PICKER/BALL DISPENSOR
$
30,D00
S 10.000
Golf
50437 5580
STORAGE SHOP/LANDSCAPE STORAGE
S
30,000
S 30,000
Golf
50437 $335
UTILITY CART
S
35,000
S 35,000
Golf
50437 5332
FAIRWAY MOWER
S
90,000
$ 90,000
Golf
50437 5789
TL-EXPAND PARKING LOT SOUTH
$
300,000
$ 100,000
Golf
50437 5334
GREENS MOWER
$
110.000
$ 110,000
IT
01414 5224
FT -NETWORK MAIM/UPGRADE
S
6,ODO
S 5,000
S 5,000
IT
01414 5105
VIRTUAL SERVER CLUSTER/MAINT
S
27,G00
S 20,000
S 20,000
12
Parks
01438 5008
LAWNMOWERS
$
33,G00
$
33.000 $
33,000
Parks
01438 5155
TRACrOR/ACC-SNOW REMOVAL
S
70,000
5
70,000 5
70,000
Parks
02438 5693
PORTER PARK SPRINKLER SYSTEM
S
610,000
$
610,000 $
610,000
Parks
38438 5704
. STEINER PARK DEVELOPMENT
$
650,000
$
650,000
Parks and Trails
39438 5704
STEINER PARK DEVELOPMENT -TRAIL
$
50,000
$
50,000
Parks and Trails
39438 5953
2 E UNDERPASS-TAD-7.34 MATCH
5
426,400
$
426.400
Parks and Trails
39438 5852
2E TO RIVERSIDE-TAP-7.34 MATCH
S
450,000
5
450,000
Police Comm. Police
01425 5958
E-BIKE
5
6,000
5
- $
-
Police Detective
01422 5109
IT -FORENSIC COMPUTERS
5
5.000
$
5,000 $
5,000
Police Detective
01422 5983
FARO Scanner
S
50,000
$
- $
-
Recreation Carousel
03320 5697
ADD SIDEWALK-200'X 6'
$
14,600
5
14,600
Recreation Ice Rink
06442 5210
SECURITY SYSTEM/CAMERAS
5
44,000
$
6,000 $
6,000
Recreation Ice Rink
06441 5884
USED 2AMBONI
5
65,000
$
50.000 5
50,G00
Recreation Rexburg Rapids
23440 5539
BOILERS UPGRADES/REPLACEMENT
5
225,000
5
225,000 $
225,000
Romance Theater
40464 5566
WINDOWS/FRONT DOOR REP/RPLC
$
18,500
5
15,000 $
15,000
^I Romance Theater
40464 5562
BUILDING REMODEL
5
20,000Romance
Theater
40464 5571
LIGHTING-CHANDELIER/WALL SCONC
$
25,000-
Romance Theater
40464 5882
UPGRADE MARQUEE
$
50,000-
Sanitation
25433 5218
90 GAL BINS
$
30,400
$
30.400
Sanitation
25433 5036
PICKUP TRUCK
$
60,000
$
60,000
Sanitation
25433 5543
NEW FLOOR/SHOP/DRIVEWAY
$
140,000
$
140,000
Sanitation
25433 5032
TRUCK
$
1501000
$
150,000
Shop
01432 5005
FORKLIFT/JCB FROM STREETS
$
15,000
$
15,000
Street Lights
85431 5831
LARGE STREET LIGHTING PROJECTS
$
236,900
$
236,900
Street New Construction
44431 5700
DWNTWN JRHIGH PROJECT -URA REIM
5
300,000
$
300,000
Street New Construction
44431 5771
CONTRIBUTED CAPITAL OFFSET
$
500,000
$
500,000
Street New Construction
44431 5889
TRAFFIC SIGNAL-2ND E/TETON RIV
5
720,000
$
720,000
Street New Construction
44431 5766
2E&YLW WIDEN/UGHTS-FED GRT
5
1,677,000
$
1,677,000
Street New Construction
44431 5749
9th E-BRIDGE @ 7TH N -DIF
$ 10,900,000
$
10,900,000
Street Reconstruction
43431 5728
SEAL COAT/CHIP OR SLURRY SEAL
$
350,000
S
350,000
Streets
02431 5616
PEDESTRIAN CROSS SIGNAL/HAWK S
$
20,000
$
20,000
Streets
02431 5511
BUILDING ADDITION/STORAGE SHED
5
30,000
$
30,000
Streets
02431 5864
LOADER/TELEHANDLER
$
180,000
$
180,000
Streets LID
53431 5794
CONSTR. COSTS -CONTRACTOR
S
4,000,000
$
4,000,000
Streets LID
58431 5794
CONSTR. COSTS -CONTRACTOR
$
600,000
$
600,000
Tabernacle
04462 5540
BUILDING REMODEL
5
300,000
$
285,000 $
285,000
Wastewater Collections
27475 5661
MANHOLE REHAB PROJECTS
$
15,000
5
15,000
Wastewater Collections
27475 5291
LIFT STATION PUMP REPLACEMENTS
$
18,0G0
$
18,D00
Wastewater Collections
27475 5287
PUMP REFURBISHING
5
24,000
5
24.000
Wastewater Collections
27475 5D40
PICKUP
$
50,000
$
50,D00
Wastewater Collections
27475 5888
NEW PRESSURE LINE-7TH SUS 20
$
200,000
$
200,000
Wastewater Collections
27475 5668
WW EXTENSION PROJECTS
$
250,000
$
250,000
Wastewater Collections
27475
5669 WW LINE REPLACEMENT PROJECTS
$
250,000 $
250,000
Wastewater Collections
27475
5868 NEW LIFT STAT UPSIZE-ADERRA
5
400,000 $
400,000
Wastewater Collections
27475
5851 LIFT ST-US 20-AIRPORT
$
425,000 $
425,000
Wastewater Collections
27475
5659 LID/DWTWN (30) WW PROJECTS
$
450,000 $
450,000
Wastewater Collections
27475
5658 SEWER LN REPLACE-MOODY/LIFT
ST
$
892,000 $
892,000
Wastewater Collections
84475
5828 WW OVERSIZING-65%CRY/35%URA
$
1,337,800 $
1,337,800
Wastewater Treatment
27435
5262 BLOWER/LINE REPLACEMENT(3)-VFD
$
8,000 S
8,000
Wastewater Treatment
27435
5107 NEW HVAC UNIT
$
15,000 $
15,000
Wastewater Treatment
27435
5887 DISCRETE COMPOSITE SAMPLER
$
15,000 $
15,000
Wastewater Treatment
27435
5872 W3 YARD HYDRANTS
$
19,000 $
19,000
Wastewater Treatment
27435
5280 SCADA UPGRADE -ADDITIONS
$
25,000 5
25,000
Wastewater Treatment
27435
5264 SECURITY SYS/CAMERA/GATE CAM
$
30,000 $
30,000
Wastewater Treatment
27435
5286 PUMP REFURBISHING
$
35,000 S
35,000
Wastewater Treatment
27435
5551 LINE FOR BACKFLOW IN RAS ROOM
$
35,000 $
35,000
Wastewater Treatment
27435
5844 PASTEURIZATION CALIBRATION
$
35,000 $
35,000
Wastewater Treatment
27435
5671 ASPHALT CRACK/CHIP SEAL
$
50,000 $
50,000
Wastewater Treatment
27435
5886 DIFFUSERS/DITCH REPLACE
$
55,000 $
55,000
Wastewater Treatment
27435
5039 PICKUPS/UTILITY BEDS
$
56,000 $
56,000
Wastewater Treatment
27435
5553 CLARIFIER-REFURB./DOB SYSTEM
$
92,000 $
92,000
Wastewater Treatment
27435
5282 NEW GENERATOR/TRANS. SWITCH
$
150,000 $
150,000
Wastewater Treatment
27435
5276 NEW PUMPS(7)-PASTUERIZATION
$
180,000 $
180,000
Wastewater Treatment
27435
5269 SCREW PRESSROOM/OEWATERING
$
220,000 $
220,000
Wastewater Treatment
52435
5791 PLANT UPGRADE-HEADWORKS
$
2,320,000 5
2,320,000
Wastewater Treatment
52435
5873 BIOSOLIDS DRYER
$
2,500,000 $
2,500,000
Water
26434
5239 HYDRANTS
$
BOND $
80,000
Water
26434
5255 METERS
$
120,000 $
120,000
Water
26434
5638 WELL#1&61MPROVEMENTS/GENERATOR
$
250,000 $
250,000
Water
26434
5668 WATER LINE EXTENSION PROJECTS
$
250,000 $
250,000
Water
26434
5632 LID/DWNTWN(30) WATER PROJECTS
$
300,000 $
300o000
Water
26434
5635 RECHARGE/DIVERSION STRUCTURE
S
300,000 $
300,000
Water
26434 5669
WATERLINE REPLACEMENT PROJECTS
5
650,000
$
650,000
Water
26434 5545
BUILDING PURCHASE/STORAGE BLDG
$
870,000
$
870,000
Water
26434 5586
DEEPEN OR DRILL WELL #3-ZONE1
$
1,070,000
S
1,070,000
Water
42434 5585
NEW WELL#11 ON HILL -ZONE 3
$
1,020,000
$
1,020,000
Water
84434 5826
WATERLINES/OVERSIZING
$
200,000
$
100,000
FY 27 Budget Total
$ 39,071,100
$
39,645,100 $
1,372,000
Finance Officer Nielson introduced Rexburg's utility rates using a study prepared by the Association
of Idaho Cities (AIC). He explained that AIC recently provided the study and emphasized two important
cautions. First, every city provides a different mix of utility services to meet the needs of its residents, so
there is no one -size -fits -all model. Second, AIC strongly advised cities not to set utility rates based
solely on what other cities charge. He explained that state law requires utility rates to reflect the actual
cost of operating each city's system, including its unique needs, future expenses, and system upgrades.
13
He noted that relying on other cities' rates instead of a local rate study could result in costly financial
decisions.
Finance Officer Nielson reviewed the water rate comparison. The study used a standard residential
customer with a three -quarter -inch water meter and monthly usage of 5,000 gallons rather than a large
commercial user. The comparison reflected 2025 rates, while the proposed 2027 Rexburg rate would
take effect in October if adopted. The average monthly water bill for comparable Idaho cities was
$32.o6. Rexburg's current monthly rate was $24.07, while the proposed October 2027 rate would
increase to $29.82. He noted that even with the proposed increase, Rexburg's rate would remain
approximately $3 below the average for similarly sized Idaho cities, indicating that the city's water rates
remained reasonable. ..
Rexburg Utility Rates as compared to Recent Association of Idaho Cities (AIC) 2025
Municipal Utility Survey (Study did not Include comparisons of coaxial hi fells)
Study Cautions:
• Each city provides a different act of utInner, to tit their residents' needs, There
are no one -sloe lux.all model for what utilities a city should provide or how they
should go about Movlding them.
• The following chapters provide a glimpse into the characteristics of the utilities
pmyMed by cities in Idaho.
• Ali date reported is based on the fowl number of responding cities. not the tptAt
number of cities in Idaho.
• Not Pit case In Idaho have easy access to the mlormabon that this su may requires.
i hue, some answers may be inch mplme.
• AIC advises titles NOT to set rates based on whet other cities charge. By taw.a
clty's UODIy rates must reflect Me cost of operating their specillc System, its unique
needs, future expansion, and eyanmupgnflel. Setting rates based on what other
titles charge can be a tragically costly decision.
• The following provides a summary of the nrsdings tram the 2025 Municipal Utility
Survey regardingdrinking water and wostontrammed water utilities.
Si Rrsaorse Charaaterntis•
PIC sent out the survey to all 197 member cities. The response rate was 28%. The Pact that
responded represent approximately 67%of all residents living in the State of Idaho.
table 1.1 Ra000rise Rate of Born 11-1 ........ and Full Surveys by Orly S,ec
Popuidoa , aof City Nespamn aof Idaho [ivies Raspome Ran
0.000 21 110 19%
1,000.4.999 11 51 22%
5,0D0-14,999 6 17 35%
25,0004919" 10 11 91%
s50,000 7 a 88%
Total 55 197 2111
Water Rates
pnnkoC Watcn:nr'- .ind Pale Chat gi
The survey ailed cities what a residewfal customer would be charged for using 5,000 gallons of
water as measumd by a W meres. Even thi titles may after different prising structures that
do not fit this scenario, this amount was chosen to provide the best possibtr comparison among
cities. it dues did not have a pricing structure Nat would allow them to bill far esutN SD00
gallons, they Inted tFr Ihwrst billing ameant that would Include the 5.000 gallons.
Remember average below are from 2025 information and IIke ly Increases may have
occurred or will occur when cities set their Fiscal year Rules in October 2027.
Table 3.1. Average Drinking Water Rates
Population
Rate
Standard
Deviation
<1,000
$68.47
$39.59
1,000-4,999
$37.29
$16.27
5,000-14,999
$35.76
$6.86
15,000-49,999
$32.06
$13.51
>50,000
$26.14
$9.87
Statewide Average
$44.60
$30.44
Example Rexburg Rose:
October 2025: Mat 6.000 Included in base rate. Average$22.29
lanuldi first 6,000 include in base rate. Average$24.07
Proposed October 2026 (otter rate study) 5.000/1000'$1.15•$5.75 plus base of
$24.07•$29.82
Finance Officer Nielson reviewed the wastewater rates Rexburg's proposed wastewater rate of
$46.8o will remain well below the comparable city average of $55.61. Solid Waste comparison, the
study compared 65-gallon trash containers, while Rexburg generally provided go -gallon containers and
included recycling service. He explained the city's proposed higher trash rates of $29.21 reflected the
larger container size and included recycling. Without recycling, the rate would be $20.81, only slightly
above the average of $18.82.One of the primary cost drivers is the county landfill tipping fee.
Wastewater Rates
Solid Waste (Sanitation)
wa.:e/RslairnM w'aler antes and Pale C11, ripe.
Sulld Wade Rates and Rate Charges
As with drinking water semce, aw esney asked Dries to report what a readentlel customer
The snrayaskMaRbswhatandomcolmonwas be acrosMlwa6S
would as charges to a comparable volume of wastewater sarvice. Olds warrant,
The rerworatesuld
sanamorp tales. Therelatwe roles across the Slate.aM
to tile,
wasteveaterjredaamed water seMn were asked to proved¢ their average monthly residential
aalong vambn
were wile
among venous city sines, were wile similar.
wastewater change for a wtomer using an average at 5,000 gallons of drirkmg water per
month during the winter months. Although sane rate structures do not aoigl Perfectly with this
e[cnwio. ins 5.000-gallon benchmark was usM to enable consistent cam0afl1o0s across cities.
Remember average balm are from 2025 information and likely Increases may have
occurred or will occur when cities get their Flecal Year Rates In October 2027.
Remember average below are from 2025 Information and likely Increases may have
occurred or will occur when cities *at their Fiscal Vear Rates in October 2027.
The City of Rexburg provides It 90-gallon trash bin t384; Wrgur)inswad of a 65-gallon on.
Table 4.1: Average Waste/Reclaimed Water Rates- Responding Cities
Standard
Population
Rs ie
Deviation
<1,000
$56.47
$10.31
1,0004,999
$48.39
$13.69
5,000-14,999
$ 44.83
$ 33.34
15,OD0.49,999
$ 55.61
$ 9.94
>50,000
$ 37.30
$13.79
Statewide Average
$ 43.96
$ 23.61
'The City of Ro Mfg also povdrs a r,icyclmg service Ihet haupens every other week.
29u1ation
Monmly Rate
Standard Deviation
cl.0D0
517.64
$593
1,00DAW9
514.98
SL72
5,00014.999
$15.80
$ 531
I5,ODD49.999
5ISJZ
$6D1
'50.0000 _
_ 519.12
_54D4
Stattw*Avenge
$16.82
$4.55
Example Rexburg Rates: EmMpta Raaburg Rater:
october2025: Base of$18.36 plus 500011000• S5.12•$2560 Axuage$43.9g Oclober2025: Weekiypickupw/'racycle S28.03 without iecyclingS 19.63
January 2026 Base of$19.83otus 500011000-S5.53-$D.65 Average S47.48 January 2026 Weekly pickup w/-recycle $28.03 withoulrecyciing$19.63
Proposed October 2026 Proposed October 2026
(after rate study) Base of$16.95 plus 500011000-S5.97429.85 Avenge S46.B0 letter rate sway) Weeklypickupwl'recycle $29.21 enthoulracycling5209t
Finance Officer Nielson reviewed the Rexburg utilities sample bills with the proposed
utility bill increases.
14
Rexburg Utilities Sample Bills New Fiscal Year 2027
Effective Date 1011/26
REXBURG RESIDEf1T-SAMPLE BILL 1i146Rate 10�1r26Rete
314 inch Meler
I Monthly Averagel
OLDI
NEW1
INCREASE
INCREASE
SEWERIGeIIotMX1000
6ah4
58.74
0.20
0.3%
ATER Gallon. a f0001
2
48.3]
62.82
4.46
9.2%
ARBAGE
90G Well
28.031
29.211
1.10
42%
[TOTAL
I IM.941
140.77
5.83
4.3%
REXBURG APARTMENT COMPLEX SAMPLE BILL
21nch Meter
I Monthly Averagel
OLDI
14EWI
INCREASEI
OICREASE
SEWER Galloro X 1000
38329
410.22
2"
7.0%
ATER Gallons X t000
228.08
263.
36.78
16.7%
BABE
3ydBhx2VVaeUyJ
163.14
17B.1
1412
TOTAL
1 774.701
852,241
7751
10.0%
REXBURG BUSPIESS SAMPLE
3'4ineh Meter
BILL
MatUhly Averaotl
OLDI
IJEWJ
INCREASE
INCREASE
SEWER (Gallon. x 10001
2
158.08
174.68
16.60
10.5%
ATER (G011onaX f000)
12127
f3It41
9A4
7.5%
GARBAGE
aye Din W
81.671
89.081
7.41
9.1%
OTAL1
351.021
394.17
n.15
92%
Each utility account Is unique. The above sample bills are based on a 5 year average for
account types. To see a change In rates for a specific property, please contact the Utility
Billing Clerk in the City of Rexburg Finance Department
2027
Fiscal Year
Calculation
Recommendation
Staff
Recommendation
Sewer
Recommenced by FCSfrom Rate Sway
Adopt Changes
Water
Recommended by FCS from Rate Sh*
Adopt Changes
Garbage
Recommended by FCS from Rate Shay
Adopt Change.
Finance Officer Nielson reviewed a comparison of impact fees and capacity fees for a new single-
family residence among comparable cities. The cities included in the comparison have not updated their
fees for several years, while others have made more recent adjustments. He noted that he intends to
verify the sewer fee information reported for Twin Falls because it appears unusually low and might
only represent collection costs rather than treatment costs through a regional wastewater system.
Based on the available data, Rexburg's proposed impact fees remained significantly below the average
of the comparison cities. Rexburg's total impact fee is approximately $2,61o, compared with an average
/r.1 of approximately $6,50o. The City of Post Falls has the highest fees in comparison, which substantially
increased the overall average.
Finance Officer Nielson explained that Rexburg's proposed capacity fees are generally close to or
below the average of comparable cities. Neighboring communities such as Pocatello, Idaho Falls, and
Chubbuck all charged higher capacity fees than Rexburg. He mentioned that developers frequently
requested comparisons with university communities such as Provo because they commonly developed
projects in those markets.
Finance Officer Nielson said that, if approved, the proposed capacity fees would be $2,151 for sewer
and $4, 727 for water. The city has not updated its impact fees for several years and anticipate bringing
proposed impact fee updates for City Council consideration in the fall.
Council President E. Erickson asked whether the impact and capacity fees applied equally to all
single-family homes regardless of size. Finance Officer Nielson responded that they generally did
because most single-family homes used the standard three -quarter -inch water meter. He further
explained that larger one -inch meters required the city to maintain additional system capacity, storage,
and pumping capability to meet peak demand. As a result, customers with larger meters paid higher
base rates because they placed greater demands on the utility system.
On a Single Family Dwelling Unit 2026
Fees on Single Family I 'Provo 'Post Falls 'Pocatello 'St. George Idaho Falls Chubhuck 'Cedar CIt Twin Falls 'REXBURG Avera e
Impact Fees
Park&
3,105
6721
1,391
4.525
1.391
1.657
1,350
1,918
1,698
2,639
Streets
1293
3.311
3.013
2,188
3013
636
1.083
647
1.961
Fire
324
1298
389
320
389
56D
404
1.105
123
546
Police
324
1.302
481
95
481
514
59
276
242
423
Storm Water
1.240
1.447
781
294
940
Impact Fees
3226
14 079
5i27•I
I S`09
5274
2.731
2 773
4 D82
2,610
6.509
Capacity Fees
Sewer
4,450
7.621
4.970
1,516
1.285
2.870
1.935
513
'51
3.035
Water
4.945
3.278
5,500
1.996
3.080
2.730
3.892
3.088
3,693
Capacity Fees
9.395
10899
10470
3.5"
4.365
5.600
5.827
3.601
6.378
6,727
15681
24.97a
15.744
11421
9,639
8.331
8.600
8,533
9488
13,236
�Ynprxrf
Clle^:rvr•
15
Finance Officer Nielson continued to review the capacity and impact fees comparison.
• Single -Family Capacity Fees: The proposed water capacity fee would increase from $2,403 to
$4,727 (approximately 97%), while the sewer capacity fee would increase by about 15%, resulting
in an overall increase of approximately 38%.
• Capacity fees are one-time connection charges paid when connected to the utility system and do
not affect monthly utility bills.
• Commercial capacity and impact fees vary significantly depending on the type of business and its
projected utility demand, requiring case -by -case evaluation.
• Office Building Example: A typical i,000-square-foot office building would experience an overall
capacity fee increase of approximately 61%, with higher water capacity charges and a slight
decrease in the sewer gallons -per -day rate. Peak
• Institutional Development: Institutional projects follow a similar fee structure to commercial
developments, with slight differences due to police and fire impact fee calculations.
Rexburg
Capacity and
Impact Fees
Comparison
Capacity Fees
Water
Sewer
Total Capacity
Impact Fees
Parks
Police
Fire
Streets
Total Impact
Total
wst Aaoptea aslza
For Impart Fees
antl 12l7122 for
Calwc Fees
Single -
Family
Residential
Single -Family
Residential
Current Full Cost Increase
Recommended
Fees
Increase
S
2.403
5 4,727
96.7%
S 4.727
96.7%
5
1.865
I S 2.101
1 15.1%
5 2,151
15.1%
S
4,272
5 6,878
61.0%
S 6,878
$1.0%
Recommended
Fees
S
1.698
1 S L698
1 0.0%
S 1,698
0.0%
S
242
5 242
0.0%
S 242
0.0%
S
123
S 123
0.0%
5 123
0.0%
s
547
1 S `J7
1 U.a%
5 547
D.0%
S
2,610
5 2.610
0.0%
S 2.610
0.0%
S
6.882
S 9.488
S 9.488
3i.9%
Slncrease S 2.606 Slncrease $ 2.606
Rexburg bast Adopted
Capacity and 416123 Fa Last Adopted
Impact Fees lnr P30t Fee6 and 4AW123 For Impact
Comparison 12,7122 for Fees and IM122
Ca ac Fees for Capacity Fees
Capony Fees
Water
Sewer
Total capadty
Impact Fees
Fire
60ee15
Total Impact
Total
Mukl-Family
Community Housing
M.M.Family
Community
Housing
Munl.Famlly
Dormbo Housin
Mulct -Family
Dormito Housin
Current Full Cost Increase
CurrentFull Cost Per Bad Inoreao
6bedslUnit
Mid -Rive 3-10
Recommended
ho
Incrsass
wkldn lR Mk s
Recommen0ed
Fui
Per
Bed
Increase
5 20
560
96.5%
S 560
%.5%
1
%.5%
%.5%
5 L02J
LIT
to ]X
LIT
147
22
5T
02 15.5%
S 2a 12
a02
155%
S 1.306 S 1.703 32.5%
S 1,733
32.5%
$ 2.430 S 3.064 S 514 26.9%
S 3.08/
5 SU
26.9%
Recommended
Fos
Recommended
Fes
Per Bed
imp
I IS 1.
00%
s 1
9 2.532
S 2532
5 422
p.
S Z=
4n
0.0%
s 87
f e]
0.0%
s B7
0D%
0.0%
S 1%
3 1%
s 33
0.p%
s 1%
S 33
0.0%
5 IT,
f 131
0.0%
s 131
0a1%
s 2d0
5 240
S 40
0.0%
5 2a0
S a0
09%
5 310
1 S 31p
I O.U%
5 3101
0 U%J
5 930
5 930
S 155
0.0%
5 930
S 155
00%
S 1.536 S 1,06 0.0%
S 1.536
1 0.0%
5 3.900 s saw s Star 0.0%
S 3.900
S 650
0.0°'.
S 2.944 S 3149 M*%I f 3.20 1 14.91411 S 6.330 S 6.9.1 S 1.16l 10.3X S 6.994 f 1.164 10A%
S Inctease f 423 S entree" S 429 S inaease $ in S 6s4 S Increase S 109 S 654
Rexburg
Capacity and
Last Aaoptea a61z3 For
Impact Fees
mpart Fees an0
Comparison
12n/221or capaeiry
Flies
Capacity Fees
Water
Sewer
Total Capacity
Impact Fees
Parks
Police
Fire
Streets
Total Impact
Total
Commercial
Commercial
Current Full Cost Increase
1.000
General Omce
1,000 sq. ft.
710-General00tce
Current
Rate
New
Rate
Recommend
Fees
Minimum
GPD Rate
Increase
S 2AD3
S 4,727
96.7%
i.wl
2.59
2.59
1 S
4,727
94.7%
5 1.869
1 5
II.Ml
10.66
5 10.861
S
2.151
-1.3%
S 4.272
S 6.878
61.0%
12.33
13.46
1 S
6,978
9.1 %
Recommended Feesf
Sq. Ft.
1000 sq n
NIA
1 WA
W
N/A
WA
N]A
$
NIA
5 176
5 176
0.0%
0.176
0.176
0.176
S
176
0.0%
5 74
is 74
0.0%1
U,074
0,074
0.074
S
74
0.0%
5 63515
636
1 0,0%1
1
1 See ITE Land Use Chant
5
636
0.0%
S 886
$ 886
0.0%1
1
1 S
886
0.00%
S 5.159
S 7.764
50.5 %
S
7.764
50.5%
Slncrease $ 2.606 Slncrease S 2.606
Capacity Fees Billed using GPD Water/Sewer estimate multiplied by GPD Rate
Minimum Capacity Fee Shown Above
Smeel Impact will vary by ITE Land Use. Polkefflre billed per 1.000 sq h
16
tm
Rexburg
Capacity and
Impact Fees
Comparison
Capacity Fees
Water
Sewer
Total Capacity
Impact Fees
Parks
Police
Fife
Streets
Total Impact
Total
List Atlopletl 418/23 For
Impact FOK and
12i7(22 for CaPaeiry
Fees
New Catin 2020
Institutional
Institutional
Current Full Cost Increase
1.000
Church
1,000 sq. ft.
560-Church
Current New
Rate Rate
Recommended
Fees
Minimum
GPD Rote
Increase
S 2.403
1 S 4,7271
96.7%
t.33
2.59
2,59
5
4.727
94.7`5
S Lffb9
1 5 2.151
1 15.1%
I100
10.86
S 10.86
1 S
2J51
-1.3i<
S 4.272
$ 6,878
91.0%
12.33 13.45
S 13.45
1 S
6,878
9.156
Recommended Feast
Sq. FL
1000 sq ft
NIA
N/A
WA
WA
WA
$
W
$ 45
5 45
0.0%
0.045
0.045
0.045
S
45
02%
S 14815
148
1 o.a%l
0.14810
148
0.148
S
148
1 0.0%
S 271
IS 271
1 0D%I
I
See ITE Land Use Chart
S
271
1 0.0%
5 464
5 484
0.0%1
5
464
0.00%
S 4.736
1 S 7.342
55.0%
1 1 S
7.342
55.0%
S Increase S 2.606 S Increase S 2.606
Capacity Fees Billed using GPD WoterlSewer estimate multiplied by GPD Rate
Minimum Capacity Fee Shown Above
Sheet Impact will vary by ITE Land Use. Police(Fire billed per 1,000 sq ft
Finacne Officer Nielson reviewed how administrative overhead costs are calculated and allocated
among city departments and enterprise funds. The city does not always charge the full calculated
overhead amount, as policy considerations often influence the final allocation. He used the golf course
subsidy, although the golf operations could be charged nearly $200,000 in overhead, the city charged
only about $63,000, effectively subsidizing those operations. The Fire Department overhead was
reduced to approximately $5,00o because the independent fire district now required minimal
administrative support from the city.
Finance Officer Nielson explained that he estimates the city has been absorbing approximately
$80,00o annually in unrecovered administrative overhead associated with the joint GIS program. He
has began discussions with Madison County about recovering a portion of GIS administrative overhead
and believed doing so will reduce pressure on the General Fund while creating a fairer cost -sharing
arrangement. He said he increased the GIS overhead allocation from an initially proposed 25% to 50%,
with the city temporarily covering its share while discussions with the county continue.
GENERAL OVERHEAD CALCULATION Man fine amfl pass 6112128
2027
Personnel Coals -All Funds S 21, 376.200 cnere cnae no
OpemOons Cost -All Funds 821.158.W0 marxee.mee It
Total OPERATING Budgets for all operating departments funds 42,533,100
CHARACTER CODE
10
11
Less Overhead Departments Operating Budgets
personnel open
Operating
Percent
OH Balls
Mayor 6 Council-01411
339.000
71,800
410,800
9%
1,10%
Economic Developmerd-01412
296,700
51,go0
348,600
7%
093%
Customer Services-01413
433,800
37,100
470,900
10%
1.26%
IT-01414
842.300
121,300
963,600
21%
2,56%
Building Malnt-01408
50,500
17.400
67,9D0
1%
0.18%
Financial Management-01415
934,200
327.600
1,261.800
27%
3.37%
Human Resourw Management-01410
277,900
30.100
308.000
7%
0,82%
Legal Services-01416
244,800
83.300
328,100
7%
0.88%
Planning $ Zonang-01417
446,700
92.000
538,700
11 %
144%
Total
3.865.900
832.500
4,698,400
IQD%e
12.56%
Remainder
37,834,700
Overhead Operating Budgets
4,698,400
Overhead Capital— search mg 01408:01417 and oblsct 5000'.59N
65.000.
Net Overhead Cost
4.753,40D
NO Overhead Operating Budgets
37.834.700
Ratio ou Operating Budgets Only
0.1256
1256%
OVERHEAD CALCULATION
Revenue BiktngtCollecdon
a
0070D
7.00%
36%
Accounts PayablelBudgeting
b
60%
0.0754
7.54%
39%
PayrulOHuman Resources
c
40?5
0.0503
5.03%
26%
TOTAL
0.1956
19.56%
100%
Operating Budgets
2027
2027
2027
ZQ27
2027
2027
wise,
Character
Leas Object
Code 10:11
4677/4890
Net
°fs
Cafe
Total%
Budget
Sturnme
abc
2982,100
2468.800
0.195M
483,000
17,48%
483,000
Sanitation
abc
3,633.600
..
2,852,700
0,19564
558,100
20.19%
558,100
Water
she
4,351,700
,.
2.882,200
0.19564
563.900
20,40%
563,900
Sewer -Treatment
ads
3,770,400
2.342,700
0.19564
458,300
16.58%
458.300
Sewer -Collection
add
1,894,500
_
1,001,000
0.19564
195,800
7.08%
195,600
Shop
M
597.700
- -
526.900
D.12564
66.200
2.40%
66,200
Engmecring
be
788.200
-... uo
695,000
0.12564
87,300
3,16%
ACTUAL
8L300
Goff Teton Lakes
1,299,200
`, I.500
1.247 700
0.12564
52,000
1,88%
163,226
52.000
Dart Legacy
277.800
10.500
267.300
0.12554
11,000
040%
34.902
11,j..
0
0
0
0.00%
D
Airport (less Mayon 5 Council and contingency)
abc
58400
-4700
53,700
0.11478
5,000
0.18%
6.10J
5,GlSslan
tochange 50%oi calculated rate in FY 21
be
651.700
-20:000
631,700
0.12564
41.000
1,48%
81,977
41,Building
Departmont
aaimutrlc
1,506,300
-230,000
1268.30)
0.16064
242,000
876%
242.
OVERHEAD CHARGE
21,311,600
-5,03,600
16,230.000
0
2,793,600
100.00%
2.763.600
17
Malt Final anon Pass 611N16
do this n sl. won the best opme6ng budgets updated
GISISURVEYOR ALLOCATION
GIs Budget (HALF) After Reducing Gen OH Rase in FY27 omy
10
Operainia Bud eU not incloblina Capital area OH Penonnal
City shire of GIs Overhead
11 object 4830
oeenal.d. obe4t4677 Total
2027
356.500
Factor
credit
Annual Month
P82
448.700
92.000
(43.000)
495,700
335%
1,660.595
12%
41,900
Building Safely
987,300
416.300
(41,000)
1,36Z600
150%
ZOcl.900
14%
51,300
Strands
1.448.400
1532.000
(79500)
2,900.900
126%
3.626.125
26%
91,a00
Sanitation
619.300
2.955.500
(230.000)
3,354,600
40%
1,941,920
9%
33,700
Wed.
1546.000
2688.500
(g54.000)
3,280.1100
100%
3.280,600
23%
52,300
Sewer-Tnxrlment
1,011s4
2.02,400
(943.2001
2.724,600
40%
1.089,840
8%
2r,300
wear collectian
688.500
1 146.6p0
(664.700)
1,170,400
100%
1,170,400
8%
29,400
6,921.613)
111423.400
2.05,400
16,289,600
14.213,380
100%
356,800 29,708
0 MUST BE ZERO ar dose
Finance Officer Nielson reviewed the Madison County share of budgets for joint operation with the
City of Rexburg. The information provided gives the City Council an overview of the collaborative
projects and shared budget responsibilities. He said he provides this information to Madison County
each year so the county can budget its respective share of the joint venture costs. Some of the budget
amounts have changed since the departmental budget meetings and he has provided the county with
the updated figures.
Madison County Share of Budgets for Joint Operations with the City of Rexburg
Fiscal Year Oct - Sept 2026 2026 2027
Amounts Not
Entity Budget Bllled/Paid Yet Budget Notes
50% share or costs not covered by grants -The City will match
Ai ort Construction
32.000
30.135
62000
what the County does.
Airport operetioos
13.50D
13.500
8.200
50/50 split
City savings to Move Airport-
The City projects to have S1.226 millkm In savings by Fiscal
Informational Only
3.G00
ma
53.000
Year 2027 Yearend.
Emergency Manager Position. Homeland Grant passed on to
EMPG (Emergency Management
cover expenses in operating fund To be blued by the
Performance Grant)
Madison Fire District now
Ambulance District Operations
To be billed by 81e Madison Fire District now
Reimbursement
Ambulance Capital Replacement
No longer billing for -this. Carryrnerrefundedo AMwlance
Fund 93
District already
This is to be bAled by the Madison Fee District now.
Fire Station Building Fund
40,000
ma
30,000
Ambulance and FIR District also pay the.
Dare
4,000
4.000
5,000
50150 spit billing now for quarter 1-3 FY26. The 04 is
requesting further discussion with County
Commissioners regarding charging a discounted
General Overhead rate for services provided beginning
GIs
284,200
211,828.67
315.500
In FY 28
Golf Course Operations
50150 srt
Golf Course Debt
New Set Aside to Replace Irrigation System in 5 plus years
Sarvlc ltCapltal Savings Fund
50.000
50.000
40,000
America 250 Event on July 3R and Fire Works in 2locations
on July 4th. Total budget expense is 5350.000. Between
ticket sales and contributions we hope W break even, but
Canty and City are bath committed to subsidy up to
$100,000ead1. Weambillerglor S50,000noaandmay
Fire Works/Anwnw 250 Event
100,00D
100,OOD
15,000
Irebate or bill more depending on the final resu0s of the event.
Legacy Flight Museum hangar
City pays this amount as well. 10% Increase n FY 25
lease prat to airport operations
1,634
1,634
50% m cast for Insumnce/stdrage rent as per agreement.
Legacy Flight Museum
Seen large increases in Insurance as we added plane
Insurance
18,00D
18.00D
78,000
inventiany area rates have climbed for coveracle
Land was purchased In April 2026 and a separate operating
agreement was provided by both parties, The city will bill
some cost for maintenance. etc. Me future date as (lose
Purchase of 1.5 A(reS to be split
cossdixt jecls are determined. I would theCounty
with City on School District
add a little in their heed work budget forparks o
Property In Na Downtown
650.000
al0
somethin there-M 55.00D or so. Out TBD
1,18e,334 427,464 043.33,
Finance Officer Nielson reviewed the statement of understandings on budget management. The
city's new procurement policy, including the increased $250,000 procurement approval threshold. The
procurement threshold increased from $ioo,000 to $250,000, and purchases under $io,000 no longer
required competitive bids. He explained that if revenues declined, departments would review and
potentially reduce capital expenditures before other actions are taken. Hiring Authority, the mayor
could authorize filling vacant existing positions, but new full-time positions still required City Council
approval.
City of Rexburg
peell
For the 2027 Budget (Year Ending 9/30/27)
STATEMENT OF UNDERSTANDINGS ON BUDGET MANAGEMENT
1) Expenditures, Including all Capital items, will be managed so that short falls in
total revenues are offset by cutbacks in expenditures in the respective Funds.
2) All capital purchases over $250,000 and construction projects over $250,000 and
their related operating and maintenance costs must be in the budget and should
be reviewed and approved by the City Council before any funds will be
committed to the project.
3) All hiring of employees to rill a previously existing position that was vacated must
have approval from the Mayor. The Mayor and/or Department Head should still
continue to report these vacancies and rehires to the City Council under their
respective department report or the Mayor's report.
4) All new full-time employee positions, if not approved in the normal budget
process, must be pre -approved by the City Council.
18
ON"
Finance Officer Nielson requested authorization to publish the proposed $95.28 million budget and
hold the required public hearing on July 15.
Discussion: Council Member Johnson said she is comfortable with putting the detective position in
the budget. Council President E. Erickson said he would like to give Police Chief Rhodes to come
back with a different cost proposal for the detective position. Finance Officer Nielson asked the
Councilmembers if they are in favor of postponing consideration of an additional detective position
until October to consider a budget amendment and allowing the Police Department time to explore
internal funding options first. Council Member C. Erickson said he is in favor of postponing the
consideration of a new detective position until October.
NOTICE OF PUBLIC HEARING
CITY OF RE XSURG. IDAHO
PROPOSEO BUDGET FOR FISCAL YEAR ENDING 913b20271FY 20271
A Wu Nanfle WA nn nab Id Me mtnbermnn At Me Pmpmed Padget bf Im Faso year from Co. ICE RINK FUND
1. MM b Sawamur W.2027, of efa CIN 141I. J5 Nw911• EaN, Ra.nuq. IdenP. et 6:M Pm.. on JPN
268.900
465,400
tA, 2026. M I iairti Sad peewee an Imaad b apper end anwv ww..I any, wiry aWI NidaM -W 0r TOTAL REVENUE
'
atwWd rot M adepMd CoP a DIAL MO W CM bud9m Ln �tdl ere aya0 m CM HYI dwelt Me
288.800
d85,400
neuovolloaM (7Wam.toS'Wpm MO -TNV aM7Wamb12WPmon FWWI TOTAL EXPENSP
City Halbacceaa1041P penes wMl deabNba MYom tlmm�e accommddaemm lw dubRlw
rale[ed I. MedW6M doonrna of m ev Fume yaiu mop CLty Hit, 359-]020 a1 taut 48 noun POLICE IMPACT FEE CAPITAL FUND
prorm 11Ie.1ii neefmp TOTAL REVENUE
72,228
383.300
112.800
TMa Hai. can be wewded.n a Iafinel..1ye m pafwm wyh dwW4roe enw«-'-a MI" IYTIba
Erplun PmlKiNRY up nowal. TOTAL EXPENSE.
87,987
383,300
112,600
Se NpwM woveer can nevfracan en un bfineb acceaase Pam MS PNwnns dtuapaadados yn DASLE. ASSOCIATION FUND
pnaoeea wn conocumemm Lm I.A. DIN ugka a 0edidd
TOTAL REVENUE
15,220
118W
17,800
1wI tww tten Iama4vely apPwM
by ft Q1,eu
eftl m eradam aMai N �M mnuna IX V�IvmFYI2� TOTAL E%PENSE.
19.009
17,8W
171000
CITY OF REXBURG DRUG ENFORCEMENT FUND
REVENUES AND EXPENDITURES TOTAL REVENUE
am
1600E
9.900
2025 2026 W27 TOTAL EXPENSE
13.496
18,00(1
9,900
ACTUAL BUDGET' _ BUDGET_
GENERAL FUND POLICE SMALL GRANTS FUND
PROPERTY TA% 7OC1073 7 290 000 7.6600W TOTAL REVENUE
48.W1
510W
50 W0
OTHER REVENUE 12431.672 17230.am 124265W TOTAL EXPENSE
Is 601
51000
50000
TOTAL REVENUE: 19432.745 24,520000 20088.SW FIRE STATION BUILDING FUND
TOTAL REVENUE.
ba3902
309 OW
-
TOTAL EXPENSE: 19812.384 24.520.ON 20088.500
TOTAL EXPENSE
443902
309.004)
-
STREET OPERATION FUND
FIRE DEPARTMENT OPERATIONS FUND
TOTAL REVENUE 6,08750 5.355,500 4948.000
TOTAL REVENUE
6216440
?080.IDS
TOTAL EXPENSE: 6,WS.75O 6.355,500 4.968.000
TOTAL EXPENSE.
8218 u0
?080TOO)
-
RECREATION FUND
JOINT FIRE EQUIPMENT FUND
TOTAL REVENUE 322,986 W74W 365,300 TOTAL REVENUE
812242
408.000
TOTAL EXPENSE325.893 307,4M 345.300 TOTAL EXPENSE
1,827.926
408.000
-
TABERNACLE OPERATIONS FUND MADISON COUNTY FIRE DISTRICT
TOTAL REVENUE 446.427 1 189 200 395. BO0 TOTAL REVENUE
1,2M.093
IWSsW
-
TOTAL EXPENSE 255.937 1.189,200 395,NO TOTAL EXPENSE
1343292
1.565.500
-
FIRE IMPACT FEE CAPITAL FUND JOINT CITY 14ALUPOLME ADDITION
RESERVE FUND
TOTAL REVENUE. 62.900 42,000 100,000
TOTAL REVENUE.
663OOD
IN1200
250,000
TOTAL EXPENSE 40000 42000 100,000
TOTAL EXPENSE'
1.501, 358
1,501200
250.000
FIRE DEPARTMENT EMPLOYEE FUND
TOTAL REVENUE: 891 3,000 - STREET IMPACT FEE FUND
TOTAL EXPENSE 27,503 3WO TOTAL REVENUE
398.009
1,222.200
3,000.000
REVOLVING LOAN FUND
TOTAL EXPENSE
162.506
1,222200
3A00,000
TOTAL REVENUE' 71.027 83500 B9.OW
WATER CAPITAL RESERVE FUND
TOTAL EXPENSE 2.915 W500 89.000
TOTAL REVENUE
885,16a
2898.000
1433.000
REXBURG RAPIDS FUND
TOTAL EXPENSE
1.197,033
2.696000
1.833.000
TOTAL REVENUE 529.283 622.600 779.900
SEWER CAPITAL RESERVE FUND
TOTAL EXPENSE 527.647 822.800 "am
TOTAL REVENUE.
1T75, 565
5890200
1955,2W
LEGACY FLNNIT MUSEUM FUND
TOTAL REVENUE 132656 142300 113000 TOTAL EXPENSE
127a, 7%
5.890200
1955,200
TOTAL EXPENSE 170.M M7,300 113,000 ARTS PROMULGATION FUND
SANITATION OPERATIONS FUND TOTAL REVENUE
17.018
225.000
35.000
TOTAL REVENUE 3.549797 3560,9W 3GIA000 TOTAL EXPE NSE
105.000
225,OW
35.000
TOTAL EXPENSE 3621024 3.56D9W 3.514.600 ESE, PARAMEDIC CARE UNIT FUND
WATEROPERAMN8 FUND TOTAL REVENUE'
2.167,015
1501,700
TOTAL REVENUE 1455357 4675" 6258.BW TOTAL EXPENSE
2234.229
1501,700
-
TOTAL EXPENSE 4 343 010 4675,200 625680E PARKS IMPACT FEE CAPITAL FUND
WASTEWATER OPERATIONS FUND TOTAL REVENUE'.
437.703
3.321,700
680.000
TOTAL REVENUE 12214.3W 12.80il.700 9693.800
TOTAL EXPENSE.
105031
3.321.70)
880.000
TOTALEXPENSE 6.518028 12804.70E 9595,600 TRAILS OF MADISON COUNTY FUND
BUILDING SAFETY FUND
TOTAL REVENUE.
83051
1.068.000
926.4W
TOTAL REVENUE 1,M540 1.541100 1,63,0.300
TOTAL EXPENSE
54.285
1,066,OW
826.400
TOTAL EXPENSE 1,118,516 1.5U IW 1,630.300
ROMANCE THEATRE FUND
GECGMPHIC INFORMATION SYSTEMS
TOTAL REVENUE
177138
IN 300
1440DO
TOTAL REVENUE 540.217 801.300 6727W
TOTAL EXPENSE 540217 W1,300 672.700 TOTAL EXPENSE
IN 754
IN 300
144bD0
19
PARK CONSTRUCTION FUND
TOTAL REVENUE:
TOTAL EXPENSE
WATER CAPITAL CONSTRUCTION FUND
TOTAL REVENUE:
TOTAL EXPENSE
STREET REPAIR FUND
TOTAL REVENUE
TOTAL EXPENSE.
STREET NEW CONSTRUCTION FUND
TOTALREVENUE
TOTALEXPENSE
AIRPORT OPERATIONS FUND
TOTALREVENUE
TOTAL EXPENSE
AIRPORT CONSTRUCTION FUND
TOTAL REVENUE
TOTALEXPENSE
AIRPORT RELOCATION RESERVE FUND
TOTAL REVENUE
TOTAL EXPENSE.
GOLF COURSEFUND
TOTAL REVENUE
TOTAL EXPENSE:
GOLF COURSE CONSTR.MESERVE FUND
TOTAL REVENUE
TOTAL EXPENSE.
SHOP -WITH -A -COP FUND
TOTAL REVENUE.
TOTALEXPENSE:
AMBULANCE CAPITAL REPLACEMENT
FUND
TOTAL REVENUE
TOTAL EXPENSE
CITY 601 C3 FOUNDATION FUND
TOTAL REVENUE
TOTAL EXPENSE
GRAND TOTAL REVENUE:
GRAND TOTAL EXPENSE:
'2028 A4m8eE B1o9r. as o! 6'11.10
Adjournment 6:20 P.M.
17.569 5.000
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1,918. 164 1.778,500
1.893,111 1,778 NO
228.800 210.800
57,SW 210.800
SEWER PLANT CONSTRUCTION FUND
132,000 TOTAL REVENUE:
132.000 TOTAL EXPENSE
LID CONSTRUCTION FUNDS
1 M.W TOTAL REVENUE
1020,000 TOTAL EXPENSE
LID DEBT SERVICE FUNDS
4.983,100 TOTAL REVENUE
4.983.1W TOTAL EXPENSE
REXBURG CULTURAL ARTS FUND
14,09,.DW TOTAL REVENUE:
146W,000 TOTAL EXPENSE
FIBER INITIATIVE CONSTRUCTION FUND
69.100 TOTALREVENUE.
69.100 TOTALEXPENSE
REXBURG BUSINESS COMPETITION FUND
211.000 TOTAL REVENUE
211.000 TOTAL EXPENSE
NORTH 2NO EAST CONSTRUCTION FUND
53.000 TOTAL REVENUE
53,000 TOTAL EXPENSE
COMMUNITY SAFETY LIGHTING FUND
2161,100 TOTAL REVENUE
2161.100 TOTALEXPENSE-
FIBER OPERATING FUND
209<00 TOTAL REVENUE
289.400 TOTAL EXPENSE
16.789 ISDOO 20.000
1700 18,000 20.000
13,930 -
"2,784
1.672 3.000 6A00
6,741 3000 6.0D0
83.628,T70 118,348.900 95.281.200
73,549.136 118.340.900 95,201,20a
6•go P.M.
Council Member Riggins said the prayer.
Council Member Tietjen led the pledge.
1.374.503
3.276,600
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1.393.009
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286.941
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Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Tie en, Council Member C. Erickson
(via zoom), Council Member Riggins, and Council President E. Erickson.
Council Member Reeser and Mayor Merrill did not attend the meeting.
Welcome New Employees: Brandon Smith - HR Department, Kristina Gilman - Planning
& Zoning Department
1100\
Brandon Smith introduced himself as the city's new Human Resources Director and explained that
he has been with the city for approximately one week. He expressed appreciation for Terri Hill's
willingness to remain employed for several additional weeks to provide a smooth transition, noting that
her assistance is invaluable. Mr. Smith shared that during his first week he met with numerous city
departments and employees. He stated that it has been both refreshing and encouraging to see the
dedication and commitment of the city's workforce.
Mr. Smith said he previously worked in the private sector at a local bank for approximately 18 years,
with 15 years of experience in human resources. He said he was excited to continue his HR career with
the City of Rexburg. On a personal note, he shared that he is married and has four children. He
Pill
mentioned that he enjoys coaching his children's sports teams and has been involved in coaching for
many years. He grew up in Idaho Falls, attended college in Rexburg, and, after graduating, moved away
for a short time before returning to the area to raise his family. He stated that he is familiar with the
community and is pleased to be back serving the city.
Kristina Gilman introduced herself and explained that she has been with the City of Rexburg for only
a few days and is in the process of learning about Planning and Zoning. She shared that she moved to
Idaho Falls in February after getting married. Prior to joining the City of Rexburg, she worked for the
City of Eagle for approximately eight years in the Parks and Recreation Department. She noted that
transitioning into Planning and Zoning is a significant change. On a personal note, she shared that she
so% does not have any children and that she and her husband enjoy camping. Although everything is new,
she expressed that she is excited about the opportunity.
Public Hearing 6:30 P.M. To Vacate a Portion of the Sky Meadows Plat in the City of
Rexburg at approximately 1228 Stone Dr (26-oO383). Designated as Ordinance No 1348 if
motion passes and considered ist read — Alan Parkinson Action Item
P&Z Administrator Parkinson explained that the request involved a portion of the Sky Meadows
subdivision. He noted that the first phase of the subdivision has been completed and that the developer
is now seeking to modify the remaining undeveloped portion. The property had recently been rezoned
and a neighboring property owner who had previously agreed to participate in the plat has since
decided not to be involved. As a result, the developer requested that the existing plat be vacated because
the dedicated public roads needed to be removed before a revised subdivision layout could be
submitted.
P&Z Administrator Parldnson clarified that approving the plat vacation would only remove the
existing plat and public road dedications, allowing the developer to submit a new subdivision
application that better fit the revised development plan.
Council Member Riggins asked whether any comments have been received from nearby property
owners. P&Z Administrator Parkinson responded that no correspondence has been received prior to the
PM meeting.
Proposed Vacation of
Portion of Sky Meadows Plat
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a" Council President E. Erickson opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit):
Jordan Cherrington stated that she supports the proposed plat vacation. She explained that a few
months earlier, the Planning and Zoning Commission had approved the rezoning of the remaining
undeveloped portion of the subdivision, and that decision had received overwhelming support from
several property owners on Stone Drive. She stated that it made sense for the farmer to take back the
portion of the property that had originally been intended to be dedicated to the city. The existing plat
did not allow for the full development capacity that would be permitted under the LDR zoning
designation.
21
Public Testimony neutral to the proposal (5-minute limit):
Jason Hunt, a resident of Stone Drive, is unable to attend the meeting; however, over the telephone
he explained that he lives in the southern portion of Stone Drive. He expressed several hopes and
concerns regarding future development in that area.
Mr. Hunt hopes that the development will include larger lots to reduce overall density. He also
requested that traffic impacts on Pole Line Road be carefully considered and emphasized the need for a
walking path along Pole Line Road for pedestrian safety and that these requirements be included in the
development agreement. In addition, he hopes that some level of protective covenants will remain in
place, as the existing neighborhood is currently subject to covenants, although he is uncertain whether
those will continue. Mr. Hunt also expressed a desire to preserve his view of the temple.
Council President E. Erickson clarified that the current public hearing concerned only the vacation
of the existing plat rather than the details of a future development proposal. Mr. Hunt said he generally
remained neutral to the proposal and has not expressed major concerns beyond preserving his view,
addressing traffic, and resolving irrigation issues. The planned water station being installed by the
developer will likely help address Mr. Hunt's irrigation concerns. Council President Erickson said that
Mr. Hunt's concerns will be addressed during the review of a future subdivision plat.
Ashley Griffin stated that she is not opposed to the proposed plat vacation but felt she needed
additional information before deciding whether to support or oppose the proposal. She asked whether
the map displayed represented the current plat or the original subdivision plat.
P&Z Administrator Parkinson explained that the map shown is the original plat from 2007 or
20o8 and clarified that the current meeting concerned only the proposed vacation of that existing plat.
Ms. Griffin then asked whether residents would have another opportunity to oppose or comment on a
future subdivision proposal if the plat vacation is approved.
P&Z Administrator Parkinson explained that, if the plat is vacated, the developer will still be
required to submit a new plat for review. The proposal will first be evaluated by city staff to ensure it
meets all applicable requirements before being presented to the Planning and Zoning Commission and
ultimately to the City Council for consideration. He clarified that, although subdivision plats are
reviewed in public meetings, Idaho statute does not require formal public hearing for plat approvals.
Council Member Riggins asked how nearby residents could provide input, P&Z Administrator 7Parkinson explained that subdivision plat reviews differ from rezoning requests. Once the zoning has
been established, property owners are generally entitled to develop their property within the approved
zoning standards, provided they meet all applicable infrastructure, design, and development
requirements. The plat review process focuses on ensuring compliance with those established standards
rather than reconsidering the underlying zoning designation.
Ashley Griffin asked what options would remain available to Sky Meadows homeowners if the
existing plat were vacated and the developer later proposed a subdivision with smaller lots or duplexes
that neighborhood residents did not support.
P&Z Administrator Parkinson explained that the property's zoning already permitted duplexes and
twin homes. Because the rezoning had been approved, the opportunity for public input regarding
permitted land uses had already occurred during the zoning process. He advised that the residents'
primary option at that point would be to communicate directly with the developer to learn about the
proposed design and discuss any concerns.
P&Z Administrator Parkinson further clarified that the current request is primarily a legal step
required to vacate the existing plat and remove the public road dedications. Once the plat is vacated,
ownership and control of the dedicated roads would revert to the developer, who could then prepare
and submit a new subdivision plat. The new plat will include the proposed road layout and other design
elements, which will be reviewed to ensure compliance with applicable development standards.
Council Member Johnson acknowledged that the process could be confusing for residents and
explained that the appropriate opportunity to comment on the types of housing permitted on the Iwo%
property had been during the earlier rezoning process. She noted that the zoning has already been
changed to allow duplexes, and the current proceeding did not reconsider those land use decisions.
Public Testimony opposed to the proposal (5-minute limit):
Kristine Bennion stated that her comments were intended to help residents who have never gone
through the development review process understand how it worked. She explained that developers
often seek rezoning before moving forward with larger development plans and expressed concern that
residents may not recognize the significance of a zone change until later in the process.
22
one
Council President E. Erickson reminded Mrs. Bennion that the public hearing is limited to the
proposed plat vacation. Mrs. Bennion responded that she opposes the plat vacation because she
believes it would allow the developer to redesign the subdivision in a way that could accommodate
duplexes under the recently approved zoning. She stated that she preferred the existing plat to remain
unchanged.
Mrs. Bennion also expressed concern that many nearby residents may not have been adequately
informed of the earlier rezoning process and therefore did not have an opportunity to understand or
comment on the potential changes. She speculated that the future development could include numerous
duplexes and believed many neighborhood residents would oppose that type of development if they
were aware of the possibility.
Mrs. Bennion questioned whether the property could be rezoned back to its previous designation.
Council President E. Erickson reminded Mrs. Bennion to focus her comments on the plat vacation
request. Mrs. Bennion stated that she opposed the proposed plat vacation on behalf of residents whom
she believes did not fully understand the implications of the prior zoning changes.
City Attorney Rammell clarified that all public hearings and Planning and Zoning actions are
conducted in accordance with the notice and posting requirements established by Idaho law. He
emphasized that the city strictly complied with those statutory deadlines and will postpone a hearing
rather than risk failing to meet the required notice period.
City Attorney Rammell explained that, during zoning decisions, the Planning and Zoning
Commission and City Council are required to evaluate the permitted land uses allowed within the
proposed zoning designation rather than a developer's conceptual site plan. He noted that developers
are not legally bound by informal development concepts presented during the rezoning process. For
that reason, commissioners and City Council Members are consistently reminded to base their
decisions on the maximum allowed permitted under the zoning designation, rather than on a specific
proposed development.
Joe Griffin stated that he wished to formally object to the proposed plat vacation. He acknowledged
that the matter might already be largely decided but felt it was important to express his concerns on
behalf of several nearby residents. He stated that he did not believe arguments regarding declining
property values were well supported, noting that research has shown duplex developments do not
necessarily reduce neighboring property values. Instead, he explained that residents' concerns centered
more on neighborhood aesthetics, maintaining a uniform appearance, increased traffic, and the
potential for a less cohesive community. He noted that owner occupancy rates for duplexes in Idaho are
relatively low, which he believed could reduce the sense of neighborhood stability and community.
Mr. Griffin also asked whether the rezoning of property within an existing plat was recorded as a
public document, such as an amendment, variance, or other legal instrument, explaining that he had
searched public records but was unable to locate the documentation.
P&Z Administrator Parkinson explained that the proposed plat vacation complied with all
applicable legal requirements. He said that the affected area represented a future phase of the
subdivision that has already been platted but for which no infrastructure has yet been constructed.
Vacating the existing plat would allow the developer to submit a revised subdivision plat with the
appropriate documentation and updated design for review and approval.
Kylie Pierce asked whether the developer will be responsible for designing and constructing the roads.
P&Z Administrator Parkinson explained that if the existing plat were vacated, the developer would be
required to design and construct new roads that complied with all current city development standards.
P&Z Administrator Parkinson noted that city staff will review the proposed roadway layout to ensure it
meets requirements such as roadway widths, block lengths, and other subdivision design standards
before approving a new plat.
Mrs. Pierce expressed concerns about an existing blind corner on Stone Drive, stating that it already
posed a significant safety hazard, particularly during the winter when snow reduced visibility. She
worried that additional development and increased traffic could create an even greater risk, especially
for children. P&Z Administrator Parkinson responded that the future developer would only be
responsible for improvements associated with the new subdivision and not for deficiencies related to
the original Sky Meadows development. He said depending on the size of the proposed development, a
traffic impact study might be required. If the study identified the need for roadway or intersection
improvements, the developer would be responsible for contributing a proportional share of those
improvements based on the additional traffic generated by the project.
Mrs. Pierce asked whether a traffic impact study would be guaranteed. P&Z Administrator Parkinson
explained that the requirement depended on the number of proposed dwelling units. If the
development exceeded the city's threshold for requiring a traffic impact study, one would be completed.
If the proposal remained below that threshold, a study would not be required. Council President E.
23
Erickson said he understands Mrs. Pierce's concerns but reiterated that the current public hearing is
limited to the proposed plat vacation. He explained that many of the concerns regarding density, traffic,
and land use have been addressed during the earlier rezoning process. The purpose of the current
request is solely to consider vacating the existing plat so that a revised subdivision plat could be
submitted for future review.
Council President E. Erickson closed the public hearing.
Council Member Tietjen asked whether some of the concerns raised by residents, particularly
regarding aesthetics and neighborhood appearance, could be addressed through the homeowner's
association (HOA) by incorporating additional covenants into the development after the roadway is
vacated. P&Z Administrator Parkinson explained that it was too early to determine because the city did
not yet know how the developer intended to structure the HOA. The existing HOA could be modified, a
new HOA could be created, or the development could become an entirely separate subdivision with its
own governing documents. As a result, the city did not have sufficient information to determine
whether the existing HOA would apply to the property or whether a new development with separate
covenants would be established.
Council President E. Erickson asked for clarification regarding the development process,
confirming that the property had first undergone a zone change and that the current request involved
vacating a previously approved plat that had been created before the rezoning. P&Z Administrator
Parkinson confirmed that is correct and explained that the developer will submit a new plat that will
comply with the LDR2 zoning requirements. A portion of the property was zoned LDR2 prior to the
recent zone change, while the remaining area was rezoned to LDR2 as part of the City Council's
previous action.
Council President E. Erickson asked whether the future plat approval would be an administrative
process since the zoning and density have already been established. P&Z Administrator Parkinson
explained that the final plat will still be reviewed by both the Planning and Zoning Commission and the
City Council. However, the review will not revisit zoning or residential density. Instead, the purpose of
the review would be to verify that the plat complied with all applicable LDR2 requirements and that the
required infrastructure improvements and public dedications have been completed. The City Council's
approval is necessary because the city will ultimately accept responsibility for maintaining the dedicated
public infrastructure once the plat is approved.
Council Member Johnson clarified why the plat vacation required a public hearing, noting that final
plats do not typically involve public hearings. She explained that the hearing is necessary because the
original plat has dedicated public right-of-way to the city, and the current request involved vacating that
dedication and returning ownership so the property can be re -platted. The City Council's authority is
limited to the matter before them and that the hearing is not intended to reconsider the previously
approved zoning or other development decisions. She expressed the importance of helping residents
understand that the City Council is only considering whether to vacate the existing right-of-way so the
developer can submit a new plat. P&Z Administrator Parkinson further clarified that the city currently
holds ownership of the dedicated right-of-way and that approval of the plat vacation would transfer that
ownership back to the developer. The public hearing is required because the action involved a change in
ownership of public property.
Council Member C. Erickson noted that another factor to consider is that the landowner
immediately east of the subdivision no longer wished for a portion of his property to remain included
within the existing plat. P&Z Administrator Parkinson confirmed that this is correct, explaining that a
small portion of the neighboring property had been included in the original plat for reasons that were
unclear. He noted that, although the neighboring landowner had signed the original plat, he has since
requested that the property be removed because he has separate plans for future development of his
land. The proposed plat vacation would also provide an opportunity to correct that issue.
Council Member Riggins said that, if the property had been in an undeveloped area without
surrounding homes, he would have been more inclined to support the request. However, he expressed
concern that the proposed changes affected an established neighborhood that had originally been
developed with a particular vision and layout. He emphasized the importance of communication
between developers and existing residents. He believes that whoever purchased the property from the
original developer should have met with neighboring property owners to explain their plans and discuss
the proposed development.
Council Member Riggins expressed concern that nearby residents were left unaware of the
proposed changes and believes that such a lack of communication is neither appropriate nor beneficial
24
..
to the community. Based on those concerns, he is not willing to support the plat vacation until the
property owner has made a good -faith effort to meet with neighboring residents and explain the
proposed development plans.
City Attorney Rammell said he understands Council Member Riggins's concerns; however, there is
an important distinction between what the City Council might prefer a developer to do and what the
City Council can legally require as a condition of approval. He explained that, while encouraging
developers to communicate with neighboring property owners is reasonable, requiring such
communication as a basis for denying the plat vacation would not be legally defensible.
City Attorney Rammell reminded the Councilmembers that their consideration is limited to the
specific matter before them, which is the request to vacate the existing plat, not the previously approved
zone change. The City is required to follow the procedures established under Idaho law. He cautioned
against combining issues related to the prior zoning decision with the current plat vacation request.
Citing Idaho Code Section 50-13o6A (3). He explained that once the statutory procedures for a plat
vacation have been satisfied, the City Council could approve the request and impose restrictions only
when they are legally justified and serve the public interest. He advised that requiring the property
owner to meet with neighboring residents before approving the plat vacation would likely exceed the
City Council's legal authority because the zone designation of the property has already been established
through a separate process.
City Attorney Rammell further explained that the law views developers as property owners with
protected property rights. Because the property owner has already lawfully obtained the zone change,
imposing new conditions at the plat vacation stage could be viewed as changing the rules after the fact.
He cautioned that doing so could place the city in a legally vulnerable position and potentially expose it
to claims involving regulatory takings or other legal challenges.
Council Member Riggins acknowledged City Attorney Rammell's explanation; however, expressed
concern that existing homeowners also experienced a change in expectations when development
standards changed after they had purchased their homes. He stated that many residents bought
property with the understanding that future homes in the subdivision would be built according to the
standards established under the original plat. From that perspective, he believes that the "goal posts"
have also been moved for those homeowners when the development changes.
City Attorney Rammell responded that, from a legal standpoint, the city has not moved the goal
posts. He reiterated that there is an important distinction between what the City Council might prefer
from a community relations perspective and what it can legally require. While he agreed that open
communication between developers and neighboring property owners is desirable, he explained that
those considerations fall outside the city's legal authority when reviewing development applications. He
emphasized that the City Council is required to evaluate requests within the limits established by state
law and that his role is to advise the City Council on what actions are legally defensible, not how
individual Councilmembers should vote.
Council Member Johnson moved to approve Ordinance No 1348 to Vacate a Portion of the
Sky Meadows Plat in the City of Rexburg at approximately 1228 Stone Dr and consider fast
read; Council Member Tietjen seconded the motion; Council President E. Erickson asked for a
vote:
Those voting ave
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council President E. Erickson
The motion carried.
Those voting_nav
Council Member Riggins
Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Kristine Bennion asked about parking near the university and noted that she had raised similar
concerns with the city approximately four or five years earlier. She recalled being told that the
university's goal is to create a more walkable area around the university and to discourage students
from bringing vehicles. However, she stated that, over the past five to seven years, the opposite has
occurred, with thousands of additional students bringing vehicles to the university area.
25
Mrs. Bennion expressed concerns that new apartment complexes continued to be constructed
without providing sufficient parking for residents. Some apartment complexes appeared to provide only
one or two parking spaces per apartment, despite housing multiple students who each own a vehicle.
She said that parking requirements should be addressed during the planning and zoning process when
developments are approved.
Mrs. Bennion said her greatest concern is winter parking. She appreciates the city's decision to delay
winter parking enforcement until December i5, noting that the previous December 1 start date
conflicted with students who were still attending classes. She asked whether the city has a tangible plan
to address parking shortages. Approximately 832 on -street parking spaces became unavailable during
the winter because of snow removal operations. The university has reached parking capacity and has
directed long-term parking to areas below the temple because campus parking lots are full. .�
Mrs. Bennion expressed concern that the continued increase in student vehicles placed additional
demands on city resources, particularly the Police Department, which she said spent hours directing
traffic during student move -in periods. Having lived in Rexburg for 26 years, she stated that she has
observed the parking problem steadily worsening over the past decade. Mrs. Bennion asked what
specific plans the city has to address student parking, and what parking requirements are included in
the city code for student housing developments.
City Attorney Rammell explained that, because the matter was raised during the public comment
portion of the meeting, the City Council could not engage in a detailed discussion. However, he invited
Mrs. Bennion to meet with city staff outside the meeting to discuss the issue further. Council President
E. Erickson clarified that the purpose of the public comment period is to receive input rather than
conduct a question -and -answer discussion.
City Attorney Rammell mentioned that that there are weekly meetings held between multiple city
departments and Brigham Young University —Idaho to address parking, transportation, and
development issues. He stated that parking remained a priority in discussions surrounding downtown
development and future projects. City Staff has extensive information on the topic and will be happy to
review it with Mrs. Bennion during a separate meeting.
Council Member Johnson thanked Mrs. Bennion for attending and explained that she came to the
appropriate forum because the Planning and Zoning Commission served only as an advisory body.
The commission makes recommendations to the City Council, which held the authority to make final
policy decisions.
Items from Council:
A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency
Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf
Board, ADA Oversight Board, Historical Preservation Committee, and Legacy Flight Museum
Council Member Johnson reported that Trail/Parks and Recreation Committee, particularly in
recreation, the Teton Dam Marathon races were a success. The event achieved a new participation
record with more than 1,300 participants. Council Member Johnson also reported that Rexburg Rapids
is open for the season.
Council Member Tietjen reported that, although she did not attend the Grants Committee meeting,
she spoke with the city's Grant Coordinator, Mary. She explained that Mary is actively pursuing
numerous grant opportunities to help fund street, park, and other city improvement projects. Council
Member Tieden expressed optimism that the city will soon be able to announce successful grant awards
and secure additional funding.
Council Member Tietjen also reported that the Mayor's Youth Advisory Board is not meeting during
the summer but would resume its meetings later in the year. Regarding the ADA Oversight Board, she
shared that they attended the Special Needs Picnic earlier that day and had spoken with several
individuals who might be interested in serving on the board to help fill vacancies and move their work puq�
forward. She also reported that the Historical Preservation Committee met and selected the winners of
the America 25o T-shirt Design Contest and Coloring Contest. The winners are expected to be
announced on Friday.
Council Member Riggins began by applauding the Cultural Arts Department for the success of the
Flood 50 celebration. Although he was out of town during the entire event and was unable to
participate, he stated that everything he had heard about the celebration had been positive and
congratulated everyone on a successful event.
26
Council Member Riggins reported that he attended the Urban Renewal Agency meeting earlier that
day. He explained that significant progress is being made on several projects, including the
development of a new urban renewal district on the west side of the freeway. He also reported that
ownership of the former junior high school property across from Broulim's has been officially
transferred to the Urban Renewal Agency. He stated that asbestos abatement work is currently
underway and that the board has received an update regarding the amount of asbestos discovered in the
roof. He noted that many projects are moving forward and highlighted that grading recently begun at
the future Home Depot site.
Council Member Tietjen asked whether the City Council will have an opportunity to review and
provide input on the proposed developments of the former junior high school or will those decisions be
rested solely with the Urban Renewal Agency.
Council Member Riggins explained that, under current law, the City Council will have the
opportunity to review development plans and stay informed about proposed projects. He specifically
referenced the Urban Renewal Agency's properties surrounding the Beehive Bank and across the street,
noting that plans for those properties are a major topic of discussion during the meeting. He assured
the City Council that future proposals will be presented to the City Council, allowing members to review
the plans and provide input as the projects moved forward.
Council President E. Erickson asked for an update on the timeline for establishing the new Urban
Renewal District and inquired about the current stage of the process. Council Member Riggins
responded that the goal is to have the district ready by the end of the year. He explained that the
process is lengthy and requires numerous legal and administrative steps before it can be completed.
Finance Officer Nielson clarified that the new urban renewal district is currently in the feasibility
stage. Once the feasibility work is completed, the proposal will be returned to both the City Council and
the Madison County Commissioners for review and approval because the proposed district included
property located outside the city limits.
PER Council Member C. Erickson reported that he has no committee updates because both the Golf
Board and the Airport Board canceled their meetings. He did, however, comment on the downtown
Urban Renewal District discussion. He stated that he and Council Member Tietjen attended a session at
the Association of Idaho Cities (AIC) conference in Boise that focused on downtown revitalization. He
explained that the training highlighted several important considerations for revitalizing downtown
areas and emphasized that those principles should be carefully considered as the city moves forward
with planning and developing the Downtown Urban Renewal District.
Council Member Riggins reminded the City Council that the Legacy Flight Museum's bi-annual
breakfast and flyover event will take place that weekend.
Council Member Tietjen provided a brief update on the Local Improvement District (LID)
Committee. She stated that the committee expected to present proposed plans and funding options to
the City Council in August.
B. Other Reports: None
Staff Reports:
A. Finance: -Matt Nielson
1. Financial Reports
Finance Officer Nielson reviewed the Cash and Investments Report and explained that the City's
cash balance has increased to approximately $46 million because the city recently received its quarterly
distributions for street funding, including fuel tax and local option sales tax revenues. He noted that
this represented a temporary increase in available cash, which will gradually decline as those funds are
spent before the next quarterly distributions are received.
Finance Officer Nielson reported that the investment environment remained relatively stable, with
most reinvestments earning interest rates in the upper 3% range. The city has been favoring
investments with approximately 12-month maturities because those investments are currently offering
better returns than longer -term investments with three-year maturities. The investment market is slow
and unusual but stated that the city's return funds are still averaging close to a 4% rate of return.
27
Finance Officer Nielson also explained that they have been paying closer attention to investment
maturity dates because of the number of capital improvement projects scheduled for the current and
upcoming fiscal year. The City maintained approximately $7.6 million in liquid cash, which provides
sufficient flexibility to meet upcoming financial obligations while continuing to maximize investment
earnings until the funds are needed.
CITY OF REASURG
FY 2026
CASH & INVESTMENT
BALANCE REPORT
3, Of Tend
BALANCE
POMollo
AS OF
CASH 3 INVESTMENTS
A.I.Nlald
1YEAR
1.2 Yeare
2.3 Year.
34 Year.
4.5 Years
5YEARS
513112026
Cash On Hand
NA
7,460
102%
7460
Zone Bank General Chahar,,
NA
56].623
128%
58 7623
Lone Dank Payroll ChedMg
NA
19223
004%
19723
Lone Bank CCOdrarMiZed Adel
020%
500,069
10996
500066
Key Bank ChackiN IRLF3
0,01%
4,821
001%
4821
We" Fargo Drag Fang Cheding
0.01%
46.911
010%
46911
Bank di Cdmmerm Lj.Y M
0.10%
145.609
0.32%
145606
Total Cash Accounts
1A1211S
2.06%
1.312215
Bank of Commerce Bank CO
3.T%
266.708
050%
Z66.706
Wes6nadt CD
3.75%
2D2.08D
08_+%
257 066
Beeleve Cram Led. CD
3,00%
250.164
0.54%
250.154
Frontier CU CO
3.45%
TS&314
165%
]56314
Idols Central Crand Union CD
4.09%
250,025
054%
250025
Moumaln AnNm4a Credit Union
4.89%
250.964
056%
25098e
ClezermCommunay Bank
3.60%
759.658
165%
759.656
WPFd Dank
3.65%
260,014
051%
260.874
Cal'GMCas CD - Murree
3.00%
"Ala
DIM
as t16
Tobi CerlXkaM of DetseR lnrestmems
3A81.163
SSAI$
6A0%
3.10.901
Mdedide Assent Management
4A8%
6264.461
4.122.611
2,821A59
752291
1,438.252
3351%
15.398.624
bans Bank Capml A&dWhT
3.63%
1253.987
1.125,01
2.588,188
5411468
45SW
1298%
5.9965.188
7)1_ Brad MYealmam
3.83%
2,516.816
4.148.217
3]34254
2.410.621
465.121
289016
13.21TIZU
SIaM LGIP{ay
3.18%
6245,015
56.716
1671%
6.301.731
Stall LGIP-RLF
3.78%
5M.497
4)54
1.15%
526252
Total Menaced hambnenN
1"05,717
OA65MO
9,141.500
3,712,336
2,361,416
0
90.26%
41,05A79
GRAND TOTAL
21.199.174
9A55A00
9.229.618
3.712,366
2,301.416
0
100-.
45,958A94
% OF TOTAL PORTFOUO
46.1%
20.6%
20.1%
6.1%
5.1%
OA%
100%
Finance Officer Nielson reviewed the Treasurer's Report, explaining that it reflected financial
activity through the end of May, or approximately 67% of the fiscal year. He noted that several
Councilmembers had identified budget categories with unusually high expenditure percentages. He
explained that the most significant variance is within the Park Construction Fund, which exceeded
budget projections because of the ongoing pickleball court improvements at Smith Park. He said a
budget adjustment would be presented to account for those expenditures.
Finance Officer Nielson informed the City Council that he plans to bring forward a series of budget -
adjustments within the next two City Council meetings. The budget items highlighted in yellow would
require adjustments related to the transition of fire and ambulance operations, as those funds and
expenses are being removed from the city's financial reports following the transition to the fire district.
Overall, the city has spent approximately 34% of its annual budget, indicating that expenditure remains
in a healthy position.
CITY OF REXBURG
TREASURER'S EXPENDITURE REPORT BY FUND
FISCAL YEAR Mt26(OCT '25- SEPT '26) YEAR TO -DATE AS OF MAY 31, 2026
6& M OF THE YEAR
CASH/
PER50NNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTNENT
FUND WENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE
01 GENERAL
7A1&329
4,1DL010
C
4,23,478
659,933
1L629,551
24,520gM
515%
3,739,602
6,987,638
02 STREET OPERATIONS
85L123
82LODO
0
1D.360
0
L682A82
5,355,500
31A%
%2,1C3
808,131
03 RECREATION PROGRAMS
21L446
144222
0
5,000
0
1711
307A00
57.846
33,CC5
47.351
% TABERNACLE OPERATIONS
3Z.255
59.415
0
21ZOB
0
3D3,693
1,189,200
25.596
503,513
527,023
M ICE RINK FAGUTY
55A69
78,574
0
4.999
0
148.642
268.900
O.M
62,1%
6).16:
07 POUCE IMPACT FEE CAPITAL
0
201123
0
916M
MAW
M73
383"
103.0ma
51,261
561661
CG DA.R.E.TRUSTFUND
0
81359
0
0
0
&35
11,800
4).0)5
18,593
14,593
09 DRUG INTERDiCTION/EDUCATION
0
9.502
0
0
0
9.502
ULM
52B
diLw
481=
13 POLICE SMALL NTS
5.672
1,914
0
0
0
7.W
51A00
14.9%
-91339
-7,224
15 RGHSGRAM
0
0
0
0
0
0
0
0.0a3
0
0
16 FIRE STATION BLDG FUND
0
0
0
0
0
0
303,0D0
0.0%
0
0
17 EMERGENCYSERVICES
0
0
0
0
0
0
7,090,700
O.DN
0
52%
a MINT FIRE EOUSMOCT
0
0
219,332
0
0
219,332
4081000
53.6%
0
0
39 M4DISON COUNTY FIRE DISTRICT
0
0
1.180,220
0
0
L3
1,565,500
15A%
0
0
20 RREIMPACTFEECAPITA'-
0
0
0
33,095
0
33.095
42,D30
78.8R
541806
54.806
21 FIRE DEPARTMENT EMPLOYEE
0
0
0
0
0
0
3,000
ODN
0
0
n REVOLVINGLOAN
0
7.250
0
0
0
72
W=
S.
L726A84
563,067
23 REXBURG RAPIDS OPERATIONS
M109
59,%1
0
0
0
126104
6ZL603
2OZR
n,891
]3,]43
24 11G FUGHTMUSEUM
D
45,314
0
0
0
45,314
147,3W
30Ama
31L318
294,735
25 SANITATIONOPERATIONS
334,24A
1,625.315
0
42D,414
0
L3W,033
3,56&930
66A%
3,346,210
995,719
26 WATER OPERATIONS
933,419
LO55.100
0
426,278
0
2,424,
4,675,200
51.916
26,028,419
7,829502
27 WASTEWATER
977,460
LSS3A41
D
3,355,601
0
5,917,W3
32,804,700
4624
42,194A23
81090.343
28 BUILDING SAFETY
53&191
MS'Sa5
0
0
0,333
879,161
1,541,300
5).04
2,329,368
2,355,131
29 GEWPAPHIC INFORMATION SYSTEM
3031412
]1.301
0
0
0
380.513
501=
63.3ma
41,850
-1581116
30 DOWNTOWN REIiTT ] TION
0
0
D
0
0
0
0
0.096
0
0
31 SHOP BUILDING
0
0
0
0
0
0
0
OLN
0
0
32 NEW BL[kiGTY HALL PoL
D
13253
0
65213W
0
665.563
L581,200
42.1%
739025
73310M
33 STREET IMPACT FEE CAPITAL
0
0
0
32A64
0
34
1,22L200
2.7116
3,014.332
3,014,332
34 WATERCAPITALRE VnfFc
0
36,297
0
0
0
36.297
LESS=
lama
3.155251
3,10,251
35 SEWER CAPITAL RESERVE
0
0
0
0
0
5,89O200
0.095
6.033,651
6023,345
36 ARTS PROMULGATION
0
0
1SXXO
36,667
51.667
225,000
23A4
76.631
861631
37 PARAMEINKCAREWFLDLWD
196
6L8,33]
0
0
619,533
L50L1DD
412ma
-195
-701
38 PARKS IMPACT FEE CAPITAL
0
D
140.946
20,000
760.
3,32L100
22.94
6941063
751A30
39 TRAIL5OFMADISONCO1JNTY
46
0
nAn
0
1L92
110661000
1.2%
324.468
324,4M
40 ROMANCE THEATER
441381
39.094
0
l0,WO
0
94,215
1861300
W.6%
],100
t3.909
41 PARK CONSTRURION
0
0
0
9920]
0
99,201
5,000
]9841%
169,511
169,59)
42 WATERCAPRALCONVIIIUCT
0
0
4,281
0
4,281
2.185,050
021E
4,291
-4281
43 STREET REPAIR/RECONSTNUCTC'.
380
0
M,750
0
31.3
3,)66,000
OA%
&168,91]
6,169.4ll
44 STXEETNEW CONSTNVCRON
:
0
0
=216
0
86021
8.01100
1L0%
.267,21
110,692
dal
W
47
aRPORTOPFTUnoNS
13,741
28.440
0
0
0
42.182
61,100
48
aRP01(fmro-TRUCnoN
0
32.223
0
179,275
0
211,4
4, BAW
49
aRPORTRELOCAnONRESERVE
0
0
0
0
0
0
2815M
50
GOLFCWRSEOFERATIONS
433,636
Mat
0
216,958
73,867
1,033.641
1,rraw
51
GOIP COURSE DEBT SERVICE
0
0
0
0
0
0
2WA00
52
SEWER WITAL CONSTRUCTION
0
0
0
2,636,220
0
2,636,220
3,276,500
53-M UDmNSTRUMON FUNDS
0
0
0
2,097,6D5
0
1,097,605
4,70,000
59-79
UD DE6TSERVICE FUNDS
0
0
0
0
0
0
1,0081400
81
REXEURGCULTURALARTS
MQ158
78.705
0
0
0
148.863
309,400
82
FIBER CONSTRUCTION
D
0
0
E9A00
0
0,400
108,a00
83
EN'TREPRENEDRMI.PROCd1AMS
D
17.097
0
0
0
17.097
23,900
94
NINTERCNANGECONSFRUCTION
0
0
0
2.097"
0
2,037,3
4,830,000
M
COMMSAFMUGHTING
0
10.830
0
0
0
10 1 -40
86
FlBER WEMnNG
0
11"1
0
0
80,000
9,.%1
135,800
91
SNW W AACOP
C
20.019
0
0
0
2D.0
18,000
93
"BUWKE CAPITAL REPLACEMENT
0
0
0
0
0
0
94
RERGARTSCWNULniUST
0
0
0
0
0
0
^, CRaves am ltvAml t4 Inspect ew detaJed%ppa,W records M Oe above fivndal state.M
Tlvs mw can M RNmJ an. wzcs to at www,eabum.,, fina,wet,#kanculreootts
E" m[y SenAces am IntheCity 6W9etfor 10M, however thryae MW MPOWd by the Fire DNMRwho WN M"ge them.
We WIT need M MdW a bWstt 0dJW MMt.
B. Legal: -Spencer Rammell
1. E-Bike Enforcement Discussion
CiTy Attorney Rammell introduced the discussion on electric bicycles and related vehicles by
referencing the memorandum that he distributed to the City Council the previous week. He explained
that he has made a few minor revisions and clarifications before including the updated version in the
current City Council packet.
City Attorney Rammell said that the issue was brought to the city's attention by numerous residents,
law enforcement officers, and other community members who believe that the growing use of electric
bicycles and similar vehicles have become a public safety concern. Rather than reviewing every detail
contained in the memorandum, he explained that he wanted to focus on a practical approach for moving
forward. He noted that he had already spoken individually with several Councilmembers and has gained
a general understanding of their perspectives. However, he emphasized that the city needs to act before a
serious or potentially tragic incident occurs.
City Attorney Rammell outlined the priority as establishing a clear understanding of the different
n+ types of electric -powered vehicles. There is widespread confusion regarding the terminology used to
describe electric bicycles, electric dirt bikes, and similar vehicles. These vehicles are often marketed and
sold under labels that differed from their legal classifications, creating confusion for parents, riders, and
even law enforcement. Based on conversations with police officers and concerned residents, particularly
those living in local subdivisions, he emphasized the importance of clearly defining the various vehicle
types before considering any regulatory changes.
City Attorney Rammell explained that most of the complaints received by the city and law
enforcement did not actually involve electric bicycles as defined under Idaho law. He noted that many
people commonly referred to these vehicles as "e-bikes," but under state law an electric bicycle must
have operable pedals. Most of the vehicles involved in complaints did not meet that legal definition.
Instead, he stated that most of the incidents involved electric dirt bikes being operated on sidewalks,
traveling from public roadways onto sidewalks, and riding through common areas in residential
subdivisions and on city -owned property. He emphasized that, under the strict legal definitions
established by state law, these vehicles are generally classified as motor vehicles or motorcycles rather
than electric bicycles.
City Attorney Rammell explained that this distinction carried significant legal implications. He stated
that when children, as young as nine years old, operate these vehicles at high speeds, they are often
doing so in a manner that would legally require the operator to possess a valid driver's license, have the
vehicle registered and insured, and hold a motorcycle endorsement. Based on his own observations
throughout the community, as well as discussions with law enforcement, he reported that most riders
Pon using these vehicles are elementary, junior high, and high school -aged youth. He further explained that
the increasing availability of inexpensive electric dirt bikes has contributed to the problem. While these
vehicles once cost several thousand dollars, many lower -cost models are now available for approximately
$1,40o and can travel at speeds of 50 to 6o miles per hour. He noted that law enforcement expressed
growing concern about the safety risks posed by these increasingly powerful vehicles being operated by
minors in public areas.
City Attorney Rannnell shared several recent incidents to illustrate the public safety concerns
associated with electric dirt bikes. He explained that a college student had been struck while traveling on
a sidewalk when a vehicle backed out of a driveway. Although the driver had looked before backing out,
the rider's high speed caused the vehicle to appear unexpectedly. He noted that the incident resulted in
29
injuries. He also described a recent incident in which individuals operating electric dirt bikes led law
enforcement on a pursuit. The incident ultimately resulted in the bikes being seized and impounded,
with criminal charges expected to follow.
City Attorney Ranunell reiterated that the priority is establishing a clear understanding of which
vehicles qualify as electric bicycles and which are legally classified as motor vehicles or motorcycles. He
explained that the second priority will be developing a public education and outreach campaign, so
residents, parents, and riders understood the applicable laws before enforcement efforts increase. He
emphasized the importance of ensuring that families are not caught off guard when juveniles receive
citations for operating motor vehicles without valid driver's licenses. Based on discussions with law
enforcement, he stated that officers could spend an entire day issuing citations because many riders are
currently operating electric dirt bikes unlawfully. He explained that individuals operating these vehicles
on public roadways without a driver's license, motorcycle endorsement, registration, and insurance are
violating existing state law.
City Attorney Rarnmell said the third step will be increasing enforcement of the laws in place. He
expressed the opinion that Idaho's existing statutes are generally sufficient to address the current issues,
provided they are consistently enforced. He also acknowledged that the City Council can consider
adopting local ordinances regulating electric bicycles, noting that communities such as Coeur d'Alene
have enacted their own regulations. However, based on the concerns he has heard from law enforcement
and residents, he believes the city's primary issue involving electric dirt bikes rather than legally defined
electric bicycles. He added that additional concerns involving true electric bicycles could emerge in the
future as enforcement efforts shifted toward the unlawful operation of electric dirt bikes.
City Attorney Rammell explained that, while the city could eventually consider adopting local
regulations for legally defined electric bicycles —such as establishing designated riding areas or age
restrictions under the three classifications recognized by Idaho law —that is not the city's primary
concern at the present time. Instead, he emphasized that the immediate issue involved minors operating
electric dirt bikes that do not qualify as electric bicycles under state law.
City Attorney Rammell reported that school officials have informed him that multiple junior high
students are regularly riding these vehicles across town to school, traveling from the area near the high
school to the former junior high campus. He stated that this pattern of use has raised significant safety
concerns because many of the riders are operating vehicles that legally require licensing, registration,
insurance, and motorcycle endorsements.
City Attorney Rammell explained that these are the reasons he is recommending a three -step
approach to address the issue. First, he proposed working with law enforcement to ensure everyone has
a consistent understanding of the applicable state laws and the legal distinctions between electric
bicycles and electric dirt bikes. Second, he recommended launching a coordinated public education
campaign using the city's public information staff, local media outlets, and the Police Department's
social media channels to clearly communicate the laws and expectations to residents. Finally, he
recommended providing clear support to the Police Department so officers can consistently enforce the
existing laws.
City Attorney Rammell added that increased enforcement will likely generate frustration among
some residents and parents. However, he stated that he believes it is far preferable to address the
problem proactively than to have officers deliver tragic notifications following a serious accident. He
noted that numerous incidents involving severe injuries and fatalities associated with electric bicycles
and similar vehicles have occurred in nearby communities and across the western United States. For that
reason, he urged the City Council to address the issue promptly before a similar tragedy occurred locally.
Council President E. Erickson said he views the matter primarily as an enforcement issue rather
than a legislative one. He explained that, although the city could consider adopting an ordinance, he ^
believes such an ordinance would likely regulate legitimate electric bicycles rather than address the
vehicles that are currently creating the greatest concern.
Council President E. Erickson noted that he has not observed significant problems involving pedal -
assisted electric bicycles. Instead, he believes the city's concerns centered on electric dirt bikes that are
already subject to existing state laws. The city's efforts should focus on public education and consistent
enforcement of those laws. Once law enforcement begins impounding a few unlawfully operated
vehicles, and word will spread quickly throughout the community. He believes that increased awareness
of enforcement actions will encourage riders to comply with the law and improve public safety.
M
Council Member Johnson asked whether electric dirt bikes without pedals are prohibited from
operating on sidewalks and whether legally defined electric bicycles could be ridden on sidewalks. City
Attorney Rammell explained that Idaho law recognizes three classifications of electric bicycles. He noted
that state law does not establish minimum age requirements or many operating restrictions for lower-
class electric bicycles. As a result, several Idaho communities, including Boise, Idaho Falls, and Coeur
d'Alene, have adopted local ordinances establishing requirements such as helmet use, age restrictions,
and designated riding areas for electric bicycles.
City Attorney Rammell explained that a class 1 electric bicycle is a pedal -assist bicycle with no
throttle and a maximum assisted speed of 20 miles per hour. Under Idaho law, there is no minimum age
requirement to operate this type of electric bicycle. While modifications can increase the speed of some
electric bicycles, the legal classification is generally based on a maximum assisted speed of
approximately 20 miles per hour. Class 3 electric bicycles are capable of assisted speeds up to 28 miles
per hour and are subject to additional state requirements, including minimum age restrictions. He
emphasized that the discussion before the City Council primarily concerned vehicles that did not meet
the legal definition of an electric bicycle but instead are classified as motor vehicles or motorcycles.
Council Member Johnson shared that one of her children was nearly struck on a sidewalk by an
electric dirt bike the previous week. While agreeing that electric dirt bikes present the City's greatest
concern, she noted that high-speed electric bicycles could pose risks to pedestrians if they are operated
recklessly on sidewalks.
Council Member C. Erickson reminded the City Council that, regardless of whether a bicycle or
electric bicycle is legally permitted on a sidewalk, pedestrians always have the right of way. He
emphasized that bicycle operators are required to yield to pedestrians when using sidewalks.
City Attorney Rammell explained that he will meet with Police Chief Rhodes and police leadership to
develop a consistent enforcement strategy that aligned with the City Council's direction. The Police
leadership will provide guidance to patrol officers to ensure consistent interpretation and enforcement of
existing state laws regarding electric dirt bikes. Rather than implementing a formal grace period, the city
will launch a public education effort while enforcement increases. Outreach will include the city's public
... information staff, the Police Department, local schools, and potentially BYU—Idaho to educate parents
and riders about the applicable laws.
nn
City Attorney Rammell added he will return to the City Council after the summer to report on the
effectiveness of the education and enforcement efforts and determine whether additional measures or
local ordinances will be needed. He said juveniles operating electric dirt bikes illegally will be subject to
the same state motor vehicle laws as adults, rather than the juvenile offense process. Law enforcement
will retain discretion to issue warnings or citations based on the circumstances of each incident, allowing
officers to balance education with enforcement.
C. Public Works: - Keith Davidson
i. Approval of surplus a desk from the Police Department and a garage structure from the Police's
Shooting Range - Action Item
Public Works Director Davidson presented two surplus property items from the Police
Department for City Council consideration. The first item is a desk that the department no longer
needs. The second item is a garage structure that had been located at the Police Department's shooting
range.
Council Member Tietjen asked whether the city is declaring only portions of the structure as surplus
or the entire structure. City Clerk Lovejoy clarified that the entire structure is being surplus.
31
Council Member Riggins moved to approve the surplus of a desk from the Police
Department and a garage structure from the Police's Shooting Range; Council Member Tietjen
seconded the motion; Council President E. Erickson asked for a vote:
Those voting ave
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
001
Public Works Director Davidson provided an update on the Idaho Transportation Department's
Main Street construction project. Sunroc is serving as the contractor for the project. During the current
week, the contractor is replacing sections of curb and gutter along Main Street. Beginning the following
week, crews plan to start the milling and paving operations. He explained that, rather than milling one
entire side of the roadway before paving, the contractor revised the construction sequence. Crews will
mill one section of roadway, immediately repave that section, and then move to the next section. This
approach will continue in stages along Main Street to minimize disruptions and allow traffic to continue
moving through the area.
Public Works Director Davidson reported that curb and gutter work will continue during daytime
hours, while the milling and paving operations will occur overnight between 7:00 p.m. and 7:oo a.m.
Council Member Tietjen asked whether the nighttime work will create significant noise for nearby
apartment residents. Public Works Director Davidson confirmed that milling asphalt will generate
noticeable noise because of the grinding equipment used during the process.
Discussion regarding anticipated lane closures and traffic shifts are necessary during both the curb and
gutter replacement and the milling operations. Traffic will be redirected through the center lanes as
construction progressed. The project's schedule, the contractor hopes to reach the interstate
interchange by the following week. However, construction schedules can be affected by equipment ^
failures, asphalt plant issues, trucking delays, or other unforeseen circumstances.
Public Works Director Davidson also provided an update on the city's reconstruction project along
nth South near Burton Elementary School. The contractor began removing the existing asphalt in
preparation for reconstruction. The expected completion timeline is estimated that work on that section
will likely be completed within approximately three days, assuming no unexpected delays occurred.
Mayor's Report/Business:
A. Ratify May 19, 2026, Police Facility Bond Election Results - Action Item
Council President E. Erickson also reminded the City Council about the Legacy Flight Museum
Breakfast and Fly -In scheduled for Saturday morning. He encouraged anyone who is available to
volunteer to assist with preparing and serving breakfast. He noted that volunteers were asked to arrive
between Too a.m. and 7:3o a.m., with breakfast scheduled to begin at 8:oo a.m.
Council President E. Erickson acknowledged that the police facility bond measure did not pass but
stated that the election results still needed to be officially ratified.
Council Member Tietjen moved to ratify May 19, 2026, Police Facility Bond Election
Results; Council Member Riggins seconded the motion; Council President E. Erickson asked
for a vote: on"
Those voting ave
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
32
0"
Items for Consideration:
A. Planning & Zoning recommendation to approve the Sky Meadows Plat Amendment located
at 243 Ella Ln to add area to seven (7) lots within the existing plat (26-00384) — Alan
Parkinson Action Item
P&Z Administrator Parkinson explained that the proposed plat amendment involved seven
existing residential lots located adjacent to a steep hillside. A small parcel of land behind those lots has
no road access and no practical means of obtaining access in the future. Because the property is not
needed for development, the owner proposed conveying the land to the homeowners whose property
parcels border it. The purpose of the plat amendment is to extend the rear property lines of the seven
lots to the subdivision boundary, thereby incorporating the unused hillside property into the existing
lots.
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.m% Council Member Riggins moved to approve the Sky Meadows Plat Amendment located at
243 Ella Ln to add area to seven (7) lots within the existing plat; Council Member Johnson
seconded the motion; Council President E. Erickson asked for a vote:
own
Thosevoting gye
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
B. Planning & Zoning recommendation to approve a Comprehensive Plan Map amendment
from Commercial (C) to High Residential (HR) at approximately 509-539 S 51h W (26-00477).
Designated as Resolution No 2026 — o8 if motion passes — Alan Parkinson Action Item
P&Z Administrator Parkinson explained the request to amend the Comprehensive Plan
designation for two properties located near Woody Smith Ford. The two lots are currently designated as
Commercial Zone in the Comprehensive Plan but are zoned HDR-i. The applicant requested that the
properties ultimately be rezoned to HDR-2. He noted that, before the zone change can occur, the
Comprehensive Plan designation first needs to be amended from Commercial to High -Density
Residential.
in.
P&Z Administrator Parkinson reported that the Planning and Zoning Commission has reviewed
the request and received several comments in support of the amendment, with no opposition expressed
during the public hearing. As a result, the Planning and Zoning Commission recommended approval of
the Comprehensive Plan amendment.
Council Member Riggins stated that he reviewed the Planning and Zoning Commission minutes and
noted that the surrounding properties already consisted of the type of residential development
proposed by the applicant. He commented that changing the Comprehensive Plan designation from
Commercial to High -Density Residential is consistent with the existing surrounding land uses and
therefore appeared to be appropriate.
P&Z Administrator Parkinson clarified that there are commercial properties to the west and some ^
to the east across the roadway, but those commercial areas are not directly contiguous to the subject
properties.
Council Member Riggins moved to approve Resolution No 2026 — 08 a Comprehensive
Plan Map amendment from Commercial (C) to High Residential (HR) at approximately 509-
539 S 5 h W; Council Member C. Erickson seconded the motion; Council President E. Erickson
asked for a vote:
Those voting ave
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
C. Planning & Zoning recommendation to approve a rezone from High Density Residential 1
(HDRr) to High Density Residential 2 (HDR2) at approximately 509-539 S 5th W (26-00476).
Designated as Ordinance No 1349 if motion passes and considered is, read — Alan
Parkinson Action Item
P&Z Administrator Parkinson presented the requested zoning amendment following the proposed
Comprehensive Plan change. He explained that the Comprehensive Plan amendment is necessary
before the applicant can request rezoning the property from HDR-i to HDR-2, allowing the site to be
developed at the higher residential density permitted under the HDR-2 district.
P&Z Administrator Parkinson clarified that the HDR-2 designation would not permit taller
buildings than HDR-i, as the maximum building height remained the same. Instead, the primary
difference is that HDR-2 allowed greater residential density. He also explained that any future
development will still be required to comply with the city's parking standards. Because the property is
located outside the Pedestrian Emphasis District (PED), no parking reductions will be permitted. He
noted that the city's standard parking requirements would apply, including approximately 1.5 parking
spaces for one -bedroom units and two parking spaces for two -bedroom units.
�art<k
Proposed Rezone from High Density Residential 1
to High Density Residential 2 and
Proposed Comprehensive Plan Map Amendment
from Commercial to High Residential w sth 5
34
Council Member Riggins moved to approve Ordinance No 1349 a rezone at approximately
509-539 S 5`s W from High Density Residential 1(HDRi) to High Density Residential 2
(HDR2) and consider first read; Council Member Tietjen seconded the motion; President E.
Erickson asked for a vote:
Those voting aye- Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
.. Council President E. Erickson
The motion carried.
D. Approval request for the Rexburg Farmer's Market to temporarily relocate to Porter
Park on June 26th, 2026, from 4:00 p.m. to 8:0o p.m. due to the Whoopee Day's Event at the
Fairgrounds, meeting certain requirements to protect the grass and infrastructure of the park's
grounds - Jamie Ashcraft, Rexburg Farmers Market Action Item
Recreation Director Lewis said he has no objection allowing vendor booths in the park for the
event, if food trucks and trailers are kept out of the grassy areas. He explained that protecting sprinkler
lines and preventing damage to the park infrastructure is the primary concern. Designated locations
were already available for food trucks around the perimeter of the park, although the number of trucks
expected to attend is uncertain because some vendors will already be participating at the rodeo.
Council President E. Erickson clarified that the City Council's approval will apply only to this
specific event and will not establish an ongoing policy for future events. Recreation Director Lewis
confirmed the request is intended as one-time accommodation.
Council Member Johnson moved to approve the Rexburg Farmer's Market to temporarily
relocate to Porter Park on one day only June 26th, 2026, from 4:00 p.m. to 8:0o p.m. due to
the Whoopee Day's Event at the Fairgrounds, meeting certain requirements to protect the
grass and infrastructure of the park's grounds; Council Member Tietjen seconded the motion;
Council President E. Erickson asked for a vote:
Those voting ave
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
Calendared Bills:
A. Second Reading: Those items which have been first read: NONE
B. Third Reading: Those items which have been second read: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council's agenda packet
regarding these items.
M+ A. Minutes from June 3, 2026, Meeting - Action Item
B. Approve Payment of the City of Rexburg Bills - Action Item
35
Council Member C. Erickson moved to approve the Consent Calendar containing the
minutes and city bills; Council Member Riggins seconded the motion; Council President E.
Erickson asked for a vote:
Those voting aye Those voting n
Council Member Johnson none
Council Member Tiet en
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Adjournment 8:15 P.M.
Attest:
Mari na Gonzalez, CityClerk
Enc ErickkM,City Council President
n
36